Student

2018-19
School Year Transportation
Plan
A Student Transportation Plan
G
Overview Unknowns
E
N Options Next Steps

D Budget/Costs Questions
A

1
 Transportation Overview
Dallas ISD- Specific Needs, Challenges & Complexities

Dallas ISD spans 384 square miles

and encompasses all or parts of 16
different cities.

Responsibility Highways

Weather

Vehicles

2
Transportation Options

Hybrid:
Combination of
Contracted Services In-House Program
Contracted &
In-House

Advantages: Advantages:
1. Little/no additional upfront costs 1. Accountability & control
2. Limited internal responsibility 2. Communication
3. Customer service
Disadvantages: 4. Less cost & more efficiency
1. Lower pay for employees 5. Retain TRS benefits
2. Reduced/no fringe benefits
3. Lack of direct control Disadvantages:
1. Implementation process
2. Start-up costs
3
3. Unknowns
Comparison - Large Districts in TX
2015-16 Data

Student Total Annual Cost / Transportation

District Ridership
Enrollment Cost Student Model

Houston ISD 216,106 36,000 $57,543,674 $1,598 In-House

Contracted
Dallas ISD 156,727 29,000 $47,854,602 $1,650
Service

Cy-Fair ISD 115,525 80,000 $36,682,400 $459 In-House

Northside
106,606 22,000 $32,468,535 $1,476 In-House
ISD
Fort Worth
86,000 20,365 $22,337,874 $1,097 In-House
ISD

Austin ISD 82,766 22,000 $31,507,346 $1,432 In-House

4
Proposed Organizational Structure
Executive
Director
Existing Employees
Director Director
Route Services Business

Administrative: Manager Manager Administrative Routing

1 ED Regular Routes Field Trips/CTE Assistant Manager

2 Directors Manager Manager Manager Routing Supervisor

9 Managers SPED Routes Fleet Payroll Coordinator Call Center
1 Coordinator Manager
1 Supervisor OPSHC Call Center
Workers (2)
2 Clerks
Manager
1 Administrative Assistant Risk/Training

Manager
Technology

Support Personnel: Director Director Director Director

Service Center 1 Service Center 2 Service Center 3 Service Center 4
4 Directors
4 Office Managers Office Manager Office Manager Office Manager Office Manager

8 Supervisors
Supervisors (2) Supervisors (2) Supervisors (2) Supervisors (2)
8 Dispatchers
4 Trainers Dispatchers (2) Dispatchers (2) Dispatchers (2) Dispatchers (2)
40 Mechanics/Helpers
850 Drivers Trainer Trainer Trainer Trainer

430 Regular
Mechanics (10) Mechanics (10) Mechanics (10) Mechanics (10)
335 SPED
85 MPV Bus Drivers Bus Drivers
Bus Drivers Bus Drivers
40 Subs (850 total)
200 Monitors Monitors (50) Monitors (50) Monitors (50) Monitors (50)

Total: 1,135 (3 existing positions)

5
Projected Costs/Budget
In-House Operations Using the DCS Invoicing Data

ESTIMATED PROJECTED
TOTAL TOTAL TOTAL COST COST
EXPENSE FY14-15 FY15-16 FY16-17 FY17-18 FY18-19
PAYROLL $ 29,787,515 $ 34,233,661 $ 30,523,527 $ 30,523,527 $ 34,029,188
CONTRACTED SERVICES $ 4,662,689 $ 6,721,286 $ 4,995,188 $ 4,995,188 $ 4,345,049
SUPPLIES $ 6,380,135 $ 5,010,673 $ 6,333,988 $ 6,333,988 $ 6,380,135
MISC EXPENSES $ 1,408,060 $ 1,371,267 $ 7,541,849 $ 7,541,849 $ 3,408,060
CAPITAL OUTLAY $ 329,881 $ 517,732 $ 1,913,765 $ 1,913,765 $ 5,840,000
TOTAL STUDENT TRANSPORTATION EXPENSES $ 42,568,280 $ 47,854,620 $ 51,308,317 $ 51,308,317 $ 54,002,432
Credit $ (375,239)

ADDITIONAL SERVICES PROVIDED BY DCS

Summer School $ 724,716 $ 724,716 $ 724,216
Field Trips-School $ 2,776,059 $ 2,776,059 $ 2,776,059
Extra Curricular/UIL Activities-School $ 1,450,944 $ 1,450,944 $ 1,450,944
ADDITIONAL SERVICES PROVIDED BY DCS TOTAL $ 4,951,719 $ 4,951,719 $ 4,951,219
TOTAL COST $ 42,568,280 $ 47,854,620 $ 55,884,797 $ 56,260,036
$ 58,953,651
LESS STATE REVENUE $ (11,472,338) $ (11,901,629) $ (11,836,345) $ (11,836,345) $ (11,836,345)
LESS DCS CONTRIBUTION $ (3,898,932) $ (1,538,276) $ (1,438,556)
FINAL COST $ 27,197,010 $ 34,414,715 $ 42,609,896 $ 44,423,691 $ 47,117,306

Bus Replacement (53) $ ( 5,300,000)

Contingency $ ( 2,000,000)
6 Total $ ( 39,817,306)
Projected/Actual Costs
Costs
$ 54,002,432*
$ 51,308,317 $ 51,308,317
60
$ 47,854,620

50 $ 42,568,280 $ 46,702,432

40

30
Millions

20

10

0
2014-15 2015-16 2016-17 2017-18 2018-19

Net Cost DCS Tax Revenue State Revenue 7

* Includes $5.3 million for new buses and $2 million contingency = $46,702,432
Unknowns
We Dont Know
What We Dont Know
Debts/Assets Crossing Guards
What is debt? $4+ million
What will DISD acquire? City Charter

Service Centers Driver Certification

$2.5 million annually Time consuming
$12-$15 million value On-site

Technology Police
GPS/Routing/RFID 5 officers
$1.5 million purchase Utilize existing force?
8
Next Steps

Executive Director Business

of Transportation

Legal Procurement

Formation of
Task Force
Transportation
Risk
Technology Transition Management

Task Force
Employee Onboarding
- Maintain Hourly Rates for
Support Personnel
- Analyze Benefits
HCM Administration

Operations

9
Questions