IMS

Office - HO
IMS Audit Preparatory Checklist (Rev-04)
General Checks Remarks
Awareness about Quality, Occupational Health & Safety and
Environment policies is adequate in Management / Staff Employees
Process Risk are defined and controls are applied as per Process Risk
Assessment and Determining Control (PRADC) Sheet
Status of 2016 Objectives
QPM review & updating (A routine activity)
Distribution of QPM as per Distribution List
External Origin Documents are properly identified and their distribution
is controlled
Only current versions of applicable documents are available at the
points of use if hard copies are issued
Access to e-IMDS to be verified and to be referred when required
QPM index is as per actual WPs / Wls present in the QPM
Control of Record Form is maintained to cover all the necessary records
Records are available as per "Control Of Record Form"
Obsolete documents are marked / Identified and placed separately
Records are properly collected, indexed, arranged and readily
retrievable. Suitable environment for records placement is ensured
Reference documents are identified as "Reference"
Current revisions of quality formats are in use and their proper filing is
ensured
Compliance to the respective Work Procedures / Work Instructions
Housekeeping in all areas
Record of Quality / Safety Talks is maintained.
Environmental aspects / impacts identification is carried out
Actions taken on "additional control measures" identified in
HIRADC Sheet.
Human Factors are addressed in HIRADC report and actions are taken
to cater for these factors
HIRADC is available
Understanding of emergency response procedures at every level
Tripping Hazards are properly addressed
An understanding of Occupational Health and Safety (OH&S),
Individual's specific roles and responsibilities
List of applicable legal requirements is maintained and compliance
status
No over stacking in stores/record room, especially near electrical
appliances
Key performance indicators are established and monitored
Emergency evacuation procedure is known to all employees and
emergency numbers are displayed
Disclaimer: Please note this checklist is prepared for guidance purpose and the audit will not be
limited to above checklist only.
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 IMS
Office - HO
IMS Audit Preparatory Checklist (Rev-04)
IMS Specific Checks Remarks
Medical Centre
Mechanism for disposal of Medical Waste with record
Calibration / maintenance record of Laboratory instruments
Checklist of First aid boxes and other medicines / laboratory reagent
Process and Project Engineering
Mechanism for complaint handling and customer feedback record
Management of Change
Process Risk Assessment and Determining Control (PRADC) Sheet
Procurement
Mechanism for complaint handling and customer feedbacks record
Process Risk Assessment and Determining Control (PRADC) Sheet
Suppliers performance evaluation and re-evaluation
Details of Procurement Lead Times and Delays
Procurement progress monitoring
Health, Safety & Environment
Record of safety occurrences, investigations and status of
recommendations
Details of HORCs and actions
Significance of Environmental Aspects
Pollution Prevention Plan
Safety Talks Statuses
Administration
Procedure for Emergency Preparedness and Response in case of safety
incident
Plan and record for evacuation and fire drills
Training record of Firefighters and Floor Wardens
Record of Head Counts
Vehicle emission monitoring record
Consumption record of first aid boxes in vehicles
Waste disposal records
Printer toner / cartridge disposal records
Drivers training, medical examinations and vision test records
Drivers driving license records
Medical tests record of food handlers
Technical Support Cell (TSC)
Status of actions of Safety / HORC audits & Safety Occurrence Reports
Procedure for Emergency Preparedness and Response in case of
environmental incident
Calibration / maintenance record of instruments
Disclaimer: Please note this checklist is prepared for guidance purpose and the audit will not be
limited to above checklist only.
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 IMS
Office - HO
IMS Audit Preparatory Checklist (Rev-04)
Diesel Tank maintenance and monitoring record
Instructions for Chemicals Handling and availability of MSDS
Monitoring of Diesel Generators Emission and other gaseous and liquid
effluents
Mechanism for fire-fighting equipment monitoring
Environmental documents and record are identified, retrievable and
maintained
Contractors manpower is aware of work place related environmental
and physical hazards / risks
Waste disposal record
All checklists of Periodic Maintenance Plans are available
Record of Work Permits

Prepared by
IMS Office
17-Jan-17

Disclaimer: Please note this checklist is prepared for guidance purpose and the audit will not be
limited to above checklist only.
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