Project Management Institute, A Guide to the Project Management Body of

Knowledge (PMBOK Guide), Fifth Edition, copyright 2013. Copyright and all
rights reserved. Material from this publication has been reproduced with the
permission of PMI

PMP
Preparation Class
Qudratullah Hiwadpal, PMP

http://af.linkedin.com/in/hiwadpal/
BARYA CONSULTING SERVICES
www.barya.af/ training@barya.af

1 are registered marks of the Project Management Institute, Inc.

PMI, PMP and PMBOK, PM Network, PMI Today, PMI R.E.P, Project Management Journal
 PMP Preparation Class

Lesson THREE
Project Management Process
Groups

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 Contents
Introduction Monitoring and
Controlling Process
Project Process Vs
Group
Product Process
Closing Process Group
Project Management
Process Groups Project Information
Initiating Process Group Knowledge Areas
Planning Process Group Discussion
Executing Process Group Test
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 Discussion

What is a Process?

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 Process

A process is a set of interrelated actions and activities

performed to create a pre-specified product, service, or
result

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 Process

Each process is characterized by its inputs, the tools and

techniques that can be applied, and the resulting
outputs

Tools

Input Output/ Result

Techniques

Processing
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 Project Vs Product Processes

Project management processes:

These processes ensure the effective flow of the project
throughout its life cycle.
These processes encompass the tools and techniques
involved in applying the skills and capabilities
described in the Knowledge Areas

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 Project Vs Product Processes
Product-oriented processes:
These processes specify and create the projects product.
Product- oriented processes are typically defined by the
project life cycle and vary by application area as well as
the phase of the product life cycle.
The scope of the project cannot be defined without some
basic understanding of how to create the specified
product.

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 Project Management Process Groups
Initiating: Project officially starts
Planning: after official approval moves to detailed
planning
Executing: Work being carried out
Monitoring and Controlling: work is quality controlled
and monitored as per baselines
Closing: Project is officially closed and handed over to
the client

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 Project Management Process Groups

A Guide to the Project Management Body of Knowledge, Fifth Edition (PMBOK

Guide) 2013 Project Management Institute, Inc. Copyright and all rights reserved.
Fig. 3-1, Project Management Process Groups, Page 50

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 Process Interactions

Process interact with each other

Processes are overlapping and Iterative
Process can have many inputs and Outputs

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 Project Management Process Groups

These five Process Groups have clear dependencies and

are typically performed in each project and highly
interact with one another.
These five Process Groups are independent of
application areas or industry focus.

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 Project Management Process Groups

Individual Process Groups and individual processes are

often iterated prior to completing the project and can
have interactions within a Process Group and among
Process Groups.
The nature of these interactions varies from project to
project and may or may not be performed in a particular
order.

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 Project Management Process Groups

Initiating Process Group

Planning Process Group

Executing Process Group

Monitoring and Controlling Process Group

Closing Process Group

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 Initiating Process Group
New Project or project phase formally starts.
Initial/ Key stakeholders identified/ analyzed.
The projects high level objectives, scope and known
constraints in light of organizations strategy identified.
Project manager identified and authorized
High level Planning done during project initiating

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 Initiating
Some examples:
The business case for the project
The product description
How project is supporting companys strategic plan
List of Likely Stakeholders
Known Constraints (if Any?)
Any Agreements (relevant?)

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 Initiating
Some examples:
Industry Standards
Marketplace trends
Company processes information
Templates and Lessons Learned of Past projects
Company Culture and Current Trends
Potential competent team members

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 Initiating Process Group
Processes involved in Initiating Process Group as per
PMBOK Guide

1. Develop Project Charter (Integration Management)

2. Identify Stakeholders (Stakeholder Management)

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 Planning Process Group

Detailed Planning of Scope, Cost, Schedule and Quality

Progressive Elaboration: Continuous refinement (scope/
estimation)
Strategy or course of action to successfully complete
project/ phase
Can facilitate stakeholders buy-in

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 Planning Process Group

1. Develop Project Management Plan (Integration

Management)
2. Plan Scope Management (Scope Management)

3. Collect Requirements (Scope Management)

4. Define Scope (Scope Management)

5. Create WBS (Scope Management)

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 Planning Process Group

6. Plan Schedule Management (Time Management)

7. Define Activities (Time Management)

8. Sequence Activities (Time Management)

9. Estimate Activity Resources (Time Management)

10. Estimate Activity Durations (Time Management)

11. Develop Schedule (Time Management)

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 Planning Process Group
12. Plan Cost Management (Cost Management)

13. Estimate Cost (Cost Management)

14. Determine Budget (Cost Management)

15. Plan Quality Management (Quality Management)

16. Plan Human Resource Management (HR Management)

17. Plan Communications Management (Communications

Management)

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 Planning Process Group
18. Plan Risk Management (Risk Management)
19. Identify Risks (Risk Management)
20. Perform Qualitative Risk Analysis (Risk Management)
21. Perform Quantitative Risk Analysis (Risk Management)
22. Plan Risk Responses (Risk Management)
23. Plan Procurement Management (Procurement
Management)
24. Plan Stakeholder Management (Stakeholder Management)

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 Executing Process Group

Implementing Project Management Plan

Updating Project Plans and baselines
Change Requests
Highest Resources utilization

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 Executing Process Group

1. Direct and Manage Project Work (Integration

Management)
2. Perform Quality Assurance (Quality Management)

3. Acquire Project Team (Human Resource Management)

4. Develop Project Team (Human Resource Management)

5. Manage Project Team (Human Resource Management)

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 Executing Process Group

6. Manage Communications (Communications

Management)
7. Conduct Procurement (Procurement Management)

8. Manage Stakeholder Engagement (Stakeholder

Management)

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 Monitoring and Controlling
Process Group

Monitor the work in Progress as it happen

Control the work as per project baselines
Corrective Actions, Preventive actions and Defect
Repair
Influencing Factors to minimize un-required change

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 Monitoring and Controlling
Process Group
1. Monitor and Control Project Work (Integration
Management
2. Perform Integrated Change Control (Integration
Management)
3. Validate Scope (Scope Management)
4. Control Scope (Scope Management)
5. Control Schedule (Time Management)
6. Control Costs (Cost Management)

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 Monitoring and Controlling
Process Group
7. Control Quality (Quality Management
8. Control Communications (Communications
Management
9. Control Risks (Risk Management)

10. Control Procurements (Procurement Management)

11. Control Stakeholder Engagement (Stakeholder
Management)

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 Control, WHAT

Control SCOPE
Follow the change management plan
Measure Scope performance against the performance
measurement baseline (PMB)
Influence change causing factors
Control scope changes and its impacts

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 Control, WHAT
Control SCOPE
Analyze work performance data and variance
Request Changes
Update the scope baseline, and other documents with
approved changes
Validate Changes to correctly address problems
Document Lessons Learned

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 Control, WHAT
Control SCHEDULE
Follow change management plan
Measure schedule performance against the PMB
Analyze work performance data and variances
Update schedule baselines and other documents
Manage time reserves
Use earned value analysis to create schedule forecasts

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 Control, WHAT
Control COSTS
Measure Cost performance against PMB
Update Cost baselines and other documents
Manage budget reserves
Use earned value analysis to recalculate estimation at
completion and other cost forecasts
Obtain additional fundings

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 Control, WHAT
Control QUALITY
Hold Periodic Inspections
Ensure deliverables are as per standards
Request changes or improvements to work and processes
Accept or reject work
Evaluate the effectiveness of implemented changes
Reassess the effectiveness of project control systems

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 Control, WHAT

Control COMMUNICATIONS
Ensure efficient and effective communication of
information
Document Lessons Learned
Request Changes
Analyze work performance data and variances

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 Control, WHAT
Control RISK
Reassess risks, planned risk responses and risk reserves
Identify new risks
Use risk management procedures
Create and Implement workarounds
Evaluate effectiveness of implemented risk response plans
and risk processes
Perform risk audits

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 Control, WHAT
Control PROCUREMENTS
Monitor performance to make sure both parties meeting
contractual obligations
Inspect and verify contract deliverables
Protect your legal rights
Follow defined procurement management procedures
Analyze work performance data, seller work
performance reports and variances

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 Control, WHAT
Control PROCUREMENT
Authorize contract related work
Issue and review claims
Maintain comprehensive records
Report on seller performance compared to contract
Review invoices and make payments
Validate contract changes, control to update version

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 Control, WHAT
Control STAKEHOLDER ENGAGEMENT
Evaluate stakeholder engagement/relationship and
opportunities for improvement
Asses whether stakeholders expectations are aligned with
project
Resolve conflicts
Maintain issue log
Update stakeholder management plan and stakeholder register

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 Closing Process Group

Project Phase completes

Customer/ client accepts the project results
Project finishes

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 Closing Process Group

Procurement Completes
Project, Phase or Procurement is terminated
Lessons Learned, Process Updates and Archiving
Termination of contracts, staff and resources release

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 Closing Process Group

1. Close Project or Phase (Integration Management)

2. Close Procurements (Procurement Management)

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 Project Information

Work Performance Data

Work Performance Information
Work Performance Reports

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 Knowledge Areas
47 Processes
Grouped into TEN knowledge areas
Each make
Professional
field or project
management
field
Used in most
projects

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 Knowledge Areas
1. Integration Management
7. Communications
2. Scope Management Management
3. Time Management 8. Risk Management
4. Cost Management 9. Procurement
Management
5. Quality Management
10. Stakeholders
6. Human Resources
Management
Management

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