Sips

Request for Proposal

For
Farmers Who Produce Organic Products
I. Overview
Project Overview:

Over the last decade genetically modified organisms have become one of the main sources of
produce. The way farmers or ranchers have produced their products have changed immensely.
However, since GMOs have become more aware to the public organic food has had an increase
in popularity. Sips is a smoothie bar that serves all organic, no hormones, and no artificial
sweetener beverages. We as a company, strive to make sure that our customers are aware of
what they are putting into their bodies and making sure it is completely fresh and healthy with
no artificial preservatives. As a company we want to be able to provide for our customers and
stand behind our mission statement.

Sips requests a contract with a farm or ranch that will produce fresh and organic products (of
the current season) that can help us stand behind our products and our mission statement.

In order of Sips to run smoothly and effectively, we want to stand behind our mission
statement by making sure we ONLY use fresh, organic, and non-GMO products. We are looking
for a farmer that can make sure all of our products and ingredients meet our requirements to
uphold our mission statement. The farmer or rancher should use an agricultural production
system, compost soil, and no genetically modified seeds.

II. Requirements
*Statement of Need:

Sips is a locally owned smoothie bar, established in 2017, invites you to bid on the organic produce need as outlined
below.

Service Requirements:

Produce fresh organic fruits and vegetables (for the proper season)

o Only use an agricultural farming system

o Plant organic seeds for the upcoming season

o Maintain the organic seeds with compost soil and an agricultural farming system. Must include
nutrient balancing, crop rotations, and fertility management focused on reducing
environmental impacts

NO GMOs

o Never add any artificial preservatives or growth hormones.

Grass-fed Livestock
 o The livestock that shared the location would need to be grass-fed.

Must get first pick in Crops

o Within this proposal we expect that we get first pick in crops.

Staffing Requirements:

All staff must exhibit themselves in a professional manner, which covers the following areas:

o No drinking while farming or around the crops.

o No smoking while farming or around the crops.
o Must be able to be easy to get in contact with.

Pricing Requirements:

The Farmer or Rancher that is awarded the 3 (three) year contract, with an option 2 (two) year renewal,
will incorporate a flat fee based on the selection of corps picked for that season.

The selection and amount of crops wanted will little or no increase from year 1 (one) to year 2 (two) and
no more than a maximum of 1.5% increase in year 3 (three). If the additional 2 (two) year option is
picked-up no more than a 2.5% increase per year.

Service Area:

The Farmer or Rancher will provide the products and ingredients that we use at Sips to keep our customers happy.
They must maintain a well-organized agricultural farming system. That only uses organic seeds that fit each season,
compost soil, and doesnt add any hormones to the crops. The company, Sips also must be allowed to get first pick
within the crops of that season.

III. Proposal Specifications

The RFP issuer expects that all work will be performed in a professional manner. All information provided in this
RFP is proprietary for this purpose only. Information cannot be released without written permission from the contact
person named in Section I.

Decision Making Process:

Final Decision Maker: Sips Committee consisting of all Stakeholders. Timeline:

RFP Published Date: October 6, 2017

RFP Distribution Date: October 7, 2017
Proposal Due Date and Time: October 18, 2017 at 5:00PM EST
Proposal Presentation Dates (if required): November 30, 2009
Proposal Presentation Location (if required): 1924 Las Lomas Rd NE
Albuquerque, NM 87106
*Decision Date: December 31, 2017
Decision Notification Method: E-mail

Key Decision Factors:

Selection is based on the following criteria, which is either critical or is very important.
Decision Factor
Ability of farmer/rancher to provide high level of service
Ability of farmer/rancher to provide high quality of crops
Ability of farmer/rancher to provide quality crops, as contracted per guaranteed of season without running out of said food.
Information provided in the response to the RFP
Overall cost of services
Proposal in the response to the RFP is in the proper sequence
Recommendations from previous and existing clients (especially important for like size groups as outlined above)

Required Attachments: Standard sales kit for the company Instructions for Responding:

Each proposal responding to this RFP must include the information requested in Section II (Proposal
Content) of this RFP (in the order presented).
Expenses related to the preparation and completion of a response to this RFP are the sole responsibility of
the vendor.
Incomplete and/or late responses will not be considered.

IV. Proposal Content

Each proposal responding to this RFP must include the following information (in the order presented here).
Company Name:
Mailing Address Line 1: _______________________
Mailing Address Line 2: _______________________
City: _______________________
State/Province: _______________________
Zip/Postal Code: _______________________
Country: _______________________
Web Site: _______________________

Primary Sales Contact:

Full Name:
Job Title:
Employer:
Mailing Address Line 1:

Mailing Address Line 2: City:

State/Province: Zip/Postal Code: Country:

Phone:
Fax:
Mobile Phone: E-mail Address: Web Address:

Experience:

When was the company founded? ________________________________ (year) What is the companys scope of
services? ________________________________

Describe the companys working relationship with the related RFP proposal.

Experience Comments:
Response to Requirements:

The company can meet the events specific staffing requirements with its own staff: Yes No If No,

Supplemental staff is supplied by: ________________________________

Comments: _____
The company can meet the other specific requirements outlined in the RFP: Yes No Comments: _____

Contact Information:
If there are any questions about this RFP feel free to contact Sips.

Athena Kyriacou
1924 Las Lomas Rd NE
Albuquerque, NM 87106
505-555-5555
akyriacouCEO@sips.com