INDIAN INSTITUTE OF TECHNOLOGY HYDERABAD

Invitation for Expression of Interest for providing Project Management

Consultancy services for Phase 2 works at Permanent Campus of IIT
Hyderabad.

IIT Hyderabad invites sealed applications from Project Management Consultants of

national/international repute, who fulfil the following eligibility criteria, for providing Project
Management Consultancy Services for Phase 2 works at Permanent Campus of IIT
Hyderabad.

Background including the Project Summary

Indian Institute of Technology Hyderabad (IITH) has been developing its new campus located at
Kandi, Medak District, Telangana. The Institute aims at developing a world class campus to reach
student strength of 20000 in the next two decades and a comprehensive master plan has been
developed accordingly envisaging phased development. Phase 1 of the project spread over a built up
area of about 1.8 lakh sqm is currently under construction. Phase 1 of the construction started in
January 2012 and is expected to be completed by June 2016.

Now the Institute intends to start the activities for Phase 2 of the development, which will create
additional buildings and infrastructure. Phase 2 of the campus development will be funded by Japan
International Cooperation Agency (JICA. The consultants responsible for the preparation of Campus
Master and providing comprehensive architectural, structural and MEP services for the various
academic, residential and service buildings of IITH, hereinafter called The Design Consultant, have
already been selected. IITH would like to appoint a Project Management Consultant (PMC) for Phase
2 of campus development. Thus, Expression of Interest (EOI) to take up the assignment of Project
Management Consultancy Services are invited.

1. ELIGIBILITY CRITERIA (MINIMUM QUALIFICATION CRITERIA)

1.1. The tenderer must have paid the processing fee of Rs 2500.00 (Rupees Two thousand five
hundred only) in the form of demand draft in favour of IIT Hyderabad payable at Hyderabad.
1.2. The tenderer must have paid the EMD amount in one of the prescribed formats as stated in section
2.11.
1.3. The tenderer should be a valid legal and duly registered/incorporated single business entity. For
the purpose of this EOI document, a Business Entity shall mean Individuals /sole proprietorship
firm / registered partnership firm / a company registered in India under the Companies Act 1956.
1.4. The tenderer should not have been blacklisted. Bidder shall submit a declaration stating that they
were and are not blacklisted by any Ministry or Department of Government of India/ State
Government, State/ Central PSUs, State/ Central Autonomous bodies.

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1.1 Work Experience / Technical Eligibility

The Bidders eligible for participating in the Assignment should have undertaken and completed
Project Management Consultancy Services with in-house facilities and should have capabilities for
architectural, structural and MEP design works, for independent review and approval of designs and
drawings, for day-to-day supervision, for monitoring progress and quality of construction, for erection
and installation work, for reporting and ensuring compliance by the Contractor as per the design and
specifications. The bidder should have satisfactorily completed Project Management Consultancy
services in INDIA during the last seven years as per the following requirements:
Project Management Consultancy services for at least one similar work costing of INR 300 Crore.
or
Project Management Consultancy services for two similar works of INR 200 Crore each
or
Project Management Consultancy services for three similar works of INR 150 Crore each.
Similar Work shall mean Project management consultancy services for a project comprising of
building works with all necessary MEP services, landscaping works, roads, electrical substations, AC
plants and the like.
Out of these works at least one work shall be a Project Management Consultancy work undertaken
for building construction and allied works under any Government Organization/ Public Sector Units/
Autonomous bodies of Central or State Governments/ Universities.

Note:
I. Project Management Consultancy work shall mean, the day to day supervision, quality
control, monitoring and billing of the work for a client.
II. Periodic supervision or third party supervision shall not be considered.
Bidder shall submit a declaration fulfilling the above conditions.
III. Bidder shall submit of copies of Work order/ Agreement and completion certificate issued
by the client. In absence of these certificates the assignment will not be considered.
IV. Ongoing works will be considered for evaluation based on the certificate from the client
stating clearly that the value of work completed exceeds the limits specified at 1.1 above.
Such client certificate shall include the value of work completed with description of the
project.
1.2 FINANCIAL TURNOVER

i. Should have an average annual turnover of at least INR 50 Crores in the last three financial years
(2012-2013, 2013-2014 and 2014-15) from Project Management Consultancy Services.

ii. The firm should not have posted losses during last three financial years.

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1.3 OTHERS

i. Joint Venture proposals shall not be considered.

ii. Experience of a single bidder as a member of consortia/ Joint Venture/ Association for any
project/work shall not be considered for evaluation.

iii. Any entity, which has earlier been barred by any state government in India (SG) or Union Territory
(UT) or Government of India (GoI), or any of the agencies of SG / UT/ GoI from participating in
similar projects and the bar subsists as on the Proposal Due Date or pending investigations, shall
not be eligible to submit a Proposal.

iv. Price updation will be effected @10% per annum to bring the cost of completed projects for the
purpose of assessment to current value.

v. Bidders shall also furnish Organization structure with all details of man power.

vi. The bidder shall submit proof of capabilities and the details of technical man power available with
him for peer review of architectural, structural and MEP designs and review of contract documents.

vii. Should demonstrate engineering support, set-up of engineering / planning units within the
organization.

1.4 DESIRABLE EXPERIENCE

a) Experience of Project Management Consultancy work of Development of Campus Infrastructure

for any of the IIT/IIM/AIIMS/IIIT/NIT or any other such institute of repute in INDIA.

b) It is desirable and preferred that, any one Work under JICA (Japan International Cooperation
Agency) or JBIC (Japan Bank for International Cooperation) of any magnitude and nature might have
been managed by the bidder in last seven years in INDIA.

c) Shall have experience of constructions and operationalization of the following:

i. Road works as per the MORTH specifications for a length of at least 25 km.

ii. International guest houses and hostel buildings with all modern facilities, modern kitchens,
BMS and energy saving systems.

iii. Sports complexes, large size swimming pools, stadiums and amphitheatre etc.

iv. Multi storied buildings with post tensioning systems and precast elements.

v. Research labs, wet labs, hospitals, schools and shopping complexes etc.

vi. Green buildings.

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 vii. Large Electrical installations including sub-stations, distribution networks, DG sets of
2MVA or more.

viii. HVAC plants of more than 3000TR capacity.

ix. Plumbing works, Sewage Treatment Plants of more than 3MLD capacity.

2. SUBMISSION OF APPLICATIONS

2.1 Applicants may download application for expression of interest from the web site of IIT
Hyderabad ( www.iith.ac.in) on or after 28/09/2015.
2.2 Filled-in application along with supporting documents to fulfil the eligibility criteria should
be submitted in a sealed envelope as mentioned below:

Mode of Submission
The EOI document shall be submitted as follows.

Envelope-I: Processing Fee : Containing processing fee as specified in Section 1.1

Envelope-II: Earnest Money Deposit: Containing EMD in the form prescribed under
section 2.11.

Envelope-III: Technical Part: Containing EOI, with all relevant information of turnover,
experience, key personnel etc. Only those bids whose EMD is found valid will be opened.

The three envelopes shall be sealed separately and shall bear markings indicating the
envelope numbers. These envelopes in turn shall be enclosed and sealed in a third
envelope marked Expression of Interest for providing Project Management
Consultancy for Phase 2 work at IIT Hyderabad.

2.3 Last date for receipt of applications : 19/10/2015

2.4 Date and Time of opening of the applications 20/10/2015

2.5 If any information furnished by the applicant is found to be incorrect at a later date, he / she
shall be liable to be debarred from undertaking Project Management Consultancy works for
IIT Hyderabad.

2.6 The Institute reserves the right to verify the particulars furnished by the applicant
independently and to obtain feedback from clients for whom project management works were
carried out.

2.7 The Institute reserves the right to reject any application without assigning any reason and
to restrict the list of consultants to any number deemed suitable.

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2.8 Mere fulfilling the above criteria does not entitle/guarantee the applicant to be
shortlisted/selected/awarded.

2.9 Through the EOI, IITH Intends to shortlist firms for Project Management Consultancy
services.

2.10 RFP (Request for proposal) shall only be issued to these shortlisted firms and work shall be
awarded on competitive basis as per JICA guidelines.

2.11 EARNEST MONEY DEPOSIT (EMD)

i. The bidders shall submit Earnest Money Deposit of Rs.5,00,000 (Rupees Five Lakhs only) in
the form of demand draft or Bank Guarantee from any Nationalized/ Scheduled bank in favour
of Indian Institute of Technology Hyderabad, drawn on any scheduled bank payable at
Hyderabad. EOI application submitted without the EMD shall be summarily rejected. Validity
of the EMD shall be 6 (Six) months from the last date of submission of the EOI.

ii. EMD shall be returned to the unsuccessful Bidders within a period of two (2) weeks from the
date of issue of Request for Proposal (RFP) to the shortlisted bidders. EMD submitted by
the shortlisted consultant shall be adjusted towards the performance security and retained by
the Institute after award of the Project Management Consultancy work. EMD of unsuccessful
bidders shall be returned within two weeks of issuance of award letter to the successful
shortlisted consultant.
iii. EMD shall be forfeited in the following cases:

a) if any information or document furnished by the Bidder turns out to be misleading or untrue
in any material respect; and

b) if the successful Bidder fails to execute the Consultancy Agreement within the stipulated
time or any extension thereof provided by IITH.

iv. The Earnest Money Deposit (EMD) shall not carry any interest.

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Credentials of key personnel

Sl Position Credentials
No

1 Team Leader Bachelors in Civil Engineering from a recognized/

accredited institute/ University with minimum 20
years of experience in execution of large building
projects such as IITs, IIMs, AIIMS like institutions, IT
Parks, large commercial complexes over 2 lakh sqm of
built up area, townships etc., including infrastructure
services such as water supply, sanitation and solid
waste management. Experience in design and project
execution of above mentioned sites would be an
advantage. The engineer should be conversant with
National & International codes and best practices in
design and management of large building projects
including the need for adopting eco-friendly/ green
infrastructure practices.
He/she should have handled at least one such project
in the capacity of Team Leader.
Age shall not be more than 55 years.

All necessary documents in support of credentials

(qualifications and experience) shall be submitted.

3 Planning Bachelors in Civil Engineering from a recognized/

Engineer accredited institute/ University with minimum 15
years of experience in planning the execution of large
building projects such as IITs, IIMs, AIIMS like
institutions, IT Parks, large commercial complexes over
2 lakh sqm of built up area, townships etc., The
engineer should be conversant project management
tools and use of software like MS Projects/ Primavera.
He should be able to estimate optimum resources
required for timely implementation of the project and
should be able to independently monitor the progress of
work.

All necessary documents in support of credentials

(qualifications and experience) shall be submitted.

4 Senior Bachelors in Civil Engineering from a recognized/

Construction accredited institute/ University with minimum 15
years of experience in execution of large building
Manager Civil
projects such as IITs, IIMs, AIIMS like institutions, IT
/ Senior Parks, large commercial complexes over 2 lakh sqm of
built up area, townships etc., including infrastructure

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 Engineer services such as water supply, sanitation and solid
(Civil) waste management. Experience in design and project
execution of above mentioned sites would be an
advantage. The engineer should be conversant with
National & International codes and best practices in
design and management of large building projects
including the need for adopting eco-friendly/ green
infrastructure practices.

All necessary documents in support of credentials

(qualifications and experience) shall be submitted.

5 Senior Bachelors degree in Electrical/ Mechanical Engineering

Construction from a recognized/ accredited institute/ University
with minimum 15 years of experience in execution of
Manager -
large building projects such as IITs, IIMs, AIIMS like
Electrical/ institutions, IT Parks, large commercial complexes over
Mechanical & 2 lakh sqm of built up area, townships etc., Should
have experience of electrical/mechanical installations,
Senior HVAC, plumbing works, firefighting installations and
Engineer- equipment, security and communication systems.
Electrical/
All necessary documents in support of credentials
Mechanical
(qualifications and experience) shall be submitted.

8 Contract Bachelors degree in Commerce from a recognized/

Specialist accredited institute/ University with minimum 15
Cum Accounts years of experience as Contract/ Procurement
Specialist. He should be conversant with contract
Officer
documents/ clauses of contract of CPWD, FIDIC, SBD
of World Bank / ADB funded projects. Qualifications
in Law of Contracts and Arbitration are desirable. He
should be conversant with CPWD procedures in
works accounts, preparation, scrutiny and evaluation
of tenders, process and scrutiny of contractors bills,
reconciliation of advances etc.,

Retired persons of Works departments of Government of

India or PSUs of GOI involved in construction are
preferred.

All necessary documents in support of credentials

(qualifications and experience) shall be submitted.

PROPOSALS OF EOI NOT MEETING ELIGIBILITY CRITERIA SHALL NOT BE

EVALUATED.

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 3. SCOPE OF SERVICES

Annexure-I describes the various facilities to be developed for the permanent campus of IITH.
IITH reserves the right to award a part or full scope of the work to PMC.
PMC shall be involved in implementing the project during both pre-construction planning and
bidding activities, during construction and post-construction stages.
Note: The scope of services mentioned in this section is indicative and detailed scope shall
furnished along with the RFP document to the shortlisted consultants.

3.1 PMC shall act as representative of the EngineerinCharge of all project works and supervise
all the works, check and certify all measurements and bills and recommend for their payment.
Scrutiny and certification of bills shall be as per prescribed procedures and formats specified
by the Institute. The Institute will in no manner whatsoever be bound to act on the advice of
PMC in any matter related to the project.

3.2 To ensure implementation of all project processes, PMC shall liaise with and provide all
requisite information, support and assistance to the Institute, all appointed consultants
including their sub-consultants, and all other individuals, agencies and organizations as may
be deemed fit by the Institute during the entire period of contract. All staff appointed and/or
stationed at the disposal of the Institute shall need to be to the acceptance of and with the
approval of the Institute. PMC shall respond to the queries raised by the Institute within 7 days
or lesser time as soon as possible considering the nature of query and its impact on the project.

3.3 PMC shall not assign or subcontract any portion of these services. The decision of the Institute
will remain final in all matters relating to the interpretation of architectural design and related
architectural details; and PMC shall be bound to execute such decisions to the satisfaction of
the Institute.

3.4 The ownership of all the schemes, proposals, documents, drawings, reports, data and
communications that shall be generated, processed and/or disseminated by PMC, including
their formats of collection, analysis, processing, documentation, and reporting in fulfilment of
the scope of services as PMC, shall rest with the Institute and no claim whatsoever shall be
admissible on the Institute in respect of any proprietary rights or copyrights of the same on
the part of PMC.

3.5 If found deficient in providing service, the Institute, at its sole discretion reserves the right to
appoint as third party auditor and assign any individual and/or the whole or part of services
covered in this EOI, organization to another organization agency, in the interest of timely and
qualitative completion of campus development works.

3.6 Unless otherwise stated, the PMCs scrutiny, reviews, recommendations of all proposals of
contractor(s), running and final bills, price escalation and time extension cases, operation of

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 contractual clauses, shall follow Government of Indias guidelines, Central Vigilance
Commission and other observations statutory bodies. JICA (Japan International Cooperation
Agency) rules if applicable shall also be followed as per the requirement of the Institute.

3.7 PMC shall provide full coordination including required administrative / secretarial support
and full assistance to the institute and / or other agencies appointed by the Institute, in all
project related legal matters and other mandatory compliances including but not limited to
preparation and processing of responses to all audit authorities / vigilance authorities / RTI
(Right to information) questions and any others, handling all related communications and
facilitating inspections by such authorities, to the extent as and when desired by the institute,
throughout the entire duration of the contract or till such time as may be required for closure
of any observations or paras of the audit authorities / vigilance authorities.

3.8 Through proper coordination with the Contractor(s) and monitoring of site work the PMC
shall ensure that the Contractor(s) do not carry out any work without approved working
drawings and agreed procedures, method statements, work procedures and inspection and
testing procedures.

3.9 PMC shall prepare and submit the rate analysis as per market rates for any or all the items of
works including materials, labour, tools, plant and machinery as and when required by the
Institute.

3.10 Preparation, establishment and management of a document control system and site directory.
Submission of Weekly, fortnightly and monthly status reports of progress of work to the
Institute in the manner and format approved by the Institute. PMC shall also caution the
Institute events of likely delays of activities low/excess cash flows and make
recommendations for corrective actions. The Institute reserves the right to seek additional
detailed status reports as it may deem fit throughout the project period.

3.11 The PMC shall ensure that all its Personnel are experienced in modern methods of construction
management, monitoring and supervision. It shall deploy experienced Personnel and shall
provide compulsory training to its Personnel in following procedures of JICA and adhering to
CPWD procedures of executing works and works accounts. All the Personnel of the
Consultant should be fully aware of all relevant management procedures, method statements,
work procedures, inspection and testing procedures and Contract requirements/ specifications.

3.12 The PMC shall work towards minimizing, if not total elimination of, claims and disputes from
the Contractor(s). While checking the invoices and bills submitted by the Contractor(s) the
PMC shall ensure recovery of advances including statutory recoveries and continued validity
of securities submitted by the Contractor(s) towards fulfilment of their liabilities to the works
Contract(s).

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3.13 The PMC shall ensure implementation of various Labour Laws, Rules and Regulations
including employee provident fund and other welfare measures by the Contractor(s) as per the
extant provisions and as laid down in the Contract(s).

3.14 The PMC shall maintain copies of all reference documents, specifications, drawings,
management procedures, method statements, work procedures, inspection and testing
procedures in a systematic manner in the office of the Team Leader and provide adequate
copies to its site supervision personnel.

3.15 PMC shall be fully responsible for the soundness and correctness of all works executed by the
Contractor, the soundness of design and of the conformity of the work to the approved plans,
designs and specifications and conditions of contract applicable to the subject work.

3.16 Maintain the logs for Bank Guarantees, Contracts, Contract Amendments, Change Notices,
incoming & outgoing correspondences, workmen compensation policies, PF Challans, Labour
license, Health and other Insurance policies, Contract Schedules, Back charges, RFIs,
Invoices, etc., for all contractors.

4. Roles and Responsibilities of PMC

Note : The Roles and Responsibilities mentioned in this section is indicative and detailed
information shall furnished along with the RFP document to the shortlisted consultants.

PMCs duties and responsibilities pertain to three phases of the project, Pre-construction;
construction and post construction phase are detailed below:

4.1 Pre-Construction Phase:

4.1.1 The Institute has engaged different architects to design different buildings and facilities
and urban designers for campus development works. It is the prime responsibility of the PMC
to coordinate with all of these architects in finalizing the work and specifications of
items of work, Schedules of all materials and bringing uniformity in the tender to minimize
varied specifications for similar items and tender documents be prepared accordingly. PMC
may independently interact/ communicate with these agencies in fulfilling this requirement
under intimation to the Institute.

4.1.2 Peer Review: The PMC shall review, certify and revalidate the planning and design of civil
and MEP services submitted by the Consultants (Architects and urban designers) engaged by
the Institute for its proof check/ peer review in order to provide verified/proof checked
working document to the Contractor. Proof check/ peer review shall also be done for basis of
design, factors influencing the design and a review of the outline design criteria, Review of
technical specifications proposed for the work, Preliminary General Arrangement Drawings
(GAD) and Single Line Diagrams (SLD), the details of measurements (take off sheets) and
the Bill of Quantities prepared by the architectural consultants and urban designers appointed

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 by the Institute. PMC shall be solely responsible for any omissions and commissions after the
proof check/peer review and is liable for recovery of sums incurred by the Institute on account
of such omissions and commissions from the amount payable to the PMC. Vetting of structural
designs may be included in the scope of PMC.

The Technical Experts involved in peer review shall be available for clarifications throughout
the duration of the PMC Services.

4.1.3 PMC shall also coordinate with all architects (national and International) and consultants
engaged by the Institute in obtaining the detailed estimates (including all detail drawings,
specifications and schedule of quantities, detailed cost estimates) and shall compile into a
single document for tender packages as prescribed by the Institute.

4.1.4 On receipt of documents (including all detail drawings, specifications and schedule of
quantities, detailed cost estimates) from individual architects appointed by the Institute, PMC
shall be responsible for thorough scrutiny, vetting, compilation if any, processing and
preparation of tender documents (including all detail drawings, specifications and schedule of
quantities, schedule of materials, detailed cost estimate, general and special conditions of
contract, and any other documents) for procurement of Works and Items. PMC shall prepare
such tender documents based on the single or multiple bill of quantities compiled to one as
per the requirement of the Institute. The procedures and Works Manuals based on which the
tender document to be prepared shall be as decided by the Institute.

4.1.5 Vetting of the detailed bill of quantities including specifications, as submitted by all
consultants /suppliers /agencies appointed by the institute, at each project stage including
tender & Good for Construction levels for all the disciplines, for quality, cost and
constructability and to avoid any extra items during the execution of the work. PMC shall
present the findings, if any, to the concerned as directed by the Institute.

4.1.6 PMC shall ensure interfacing / coordination of all technical aspects of the development for
Good-for-Construction (GFC) drawings.

4.1.7 PMC shall review Electrical and mechanical services and equipment and highlight
their interaction and any interference with the structures and suggest alternatives.

4.1.8 Preparation and processing of Expression of Interest (EOI)s, Request For Proposal (RFP)s,
documents for pre-qualification of contractors and all other documents required for the
procurement of various Consultancy services, Works, and Items of procurement in
consultation with and specific approval of the Institute, to the extent as and when required.

4.1.9 PMC shall analyse bids/quotations and carry out scrutiny and processing of tender documents
/ proposals through the various stages of selection including pre-qualifications / shortlisting if

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 any, in consultation with and specific approval of the Institute. Institute reserves the right to
dictate methodology or rules, procedures and manuals to be followed in the process.

4.1.10 Scrutiny shall be done incorporating all statutory / mandatory provisions in respect of labour
laws, taxes/ levies etc., as per relevant rules, and obtaining approval from IIT Hyderabad. The
PMC shall, under the supervision of the Institute, carryout Tender Process Management which
shall include pre tender meetings, compilation of queries, preparation of draft response,
negotiations if required and any other responsibilities assigned by the Institute in the matter.

4.1.11 PMC shall collect and submit to the Institute current local market rates of all items considered
in the BoQ before the bids are issued to the contractor.

4.1.12 Submit such analyses and justification of bids as mentioned at para 4.1.9 of this Section, along
with comments, for perusal and approval of the Institute.

4.1.13 PMC shall evolve erection methodologies of structures in consultation with the architects and
structural engineers engaged by the Institute/contractor and or any relevant agencies. In case
such activity is within the scope of contractor, PMC shall review and recommend most
optimum solution in consultation with all the agencies involved with the activity.

4.1.14 PMC to review, verify and thereafter provide approvals for all the Method Statements and
GFC drawings. Method statement shall mean the complete work sequence of an item including
the resources to be used which shall be in line with contract document without leading to any
extra claims/ extra items.

4.1.15 Report Utilities to be diverted /supported.

4.1.16 Report on interfacing contracts.

4.1.17 Report on Provisions and proposals for construction interfacing with the Interfacing
Contractors.

4.1.18 Submit Demolition methodologies whenever necessary including sequence of operations to

avoid further damage and safety precautions.

4.1.19 Study location and usage of existing buildings and suggest required safety plans, traffic
management and other actions to be taken by the Institute and Contractors to cause minimum
disturbance to each other.

4.1.20 Prepare and submit, as and when required by the Institute, the detailed bill of quantities and/or
the detailed specifications, in full or part thereof, for any item of work proposed at any project
stage.

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4.1.21 PMC shall review of each of the design deliverables at each stage of design with respect to
Quality, Cost and constructability and make a report to the Institute with recommendation.

4.1.22 The PMC shall ensure the Contractor complies to GRIHA requirements and obtain weekly
and monthly GRIHA compliance reports and submits the same to the Institute after their
review. PMC shall ensure compliance of environmental safe guard measures implemented
by the contractors.

4.2 Construction Phase

4.2.1 The PMC shall prepare the Project Program in suitable software for monitoring the Project.
The PMC shall also prepare four week and four month rolling programs (containing progress
during the previous week/month and showing the planned work during the next
month/quarter) for discussion in the weekly and monthly meetings with the Engineer-In-
Charge. These rolling Programs shall be updated by the PMC every week or month, as the
case may be. PMC shall also review and comment on the Project Programs submitted by the
Contractor(s) and ensure compliance of such comments in the revision thereof. It shall also
carry out periodic reviews of the Contractor(s)s resources vis-a-vis Project Program and
ensure that the Contractor(s) mobilizes additional resources to meet the Program requirements.
Shortfalls, if any, shall be notified to the Institute.

4.2.2 PMC shall ensure compliance of all rules of Government of India and or JICA as required by
the Institute related to the execution of the Project(s).

4.2.3 PMC shall verify and recommend to the Engineer-in-Charge for acceptance of credentials of
key personnel to be deployed by the contractors as per provision of the contracts.

4.2.4 The PMC shall carry out scheduled inspections of work sites and issue site instructions and
issue non-conformance notices to the Contractor(s) after identification of defects or non-
conformance to specifications, method statements or to any other requirement in the Contract.
It shall also monitor that the Contractor(s)s own quality inspection teams carries out similar
regular inspections and raising site instructions and non-conformances.

4.2.5 PMC shall ensure compliance by contractor of Inspection notes by Architects or any other
authority authorized to inspect the works by the Institute and file compliance reports. Arrange
for clarifications and/or resolution of conflicts pertaining to contract drawings, specifications,
and engineering problems. The PMC shall check and verify measurements, technical errors,
arithmetical errors in accounts, invoices, bills and other statements submitted by the
Contractor(s) with the actual work done at site to the conformance of respective contracts and
issue interim certificates for progress payments within 14 working days of receipt of bill from
the Contractor(s) and forward the same after fully complying all required audit checks and
certificates as per procedures prescribed by the Institute to the Engineer-in Charge for making
payments to the Contractor(s). Formats of documents, audit checks, test check statements,

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 certificates etc., accompanying the running and final bills shall be as decided by the Institute
from time to time.

4.2.6 The PMC shall monitor and ensure that the Contractor(s) mobilize adequate and suitable
workers, specialized agencies, materials and construction equipment for carrying out works
as per the approved Project Program. Shortfalls, if any shall be brought to the notice of the
contractor under intimation to the Institute and ensure compliance.

4.2.7 The PMC shall monitor and ensure that the Contractor(s) carry out construction in compliance
of environmental standards, safety of the works, safety of personnel/ public, and safety of
construction equipment complying environmental and safety standards laid down in the
Contract(s) and quality assurance documents and rules of local bodies.

4.2.8 The PMC shall monitor and ensure that every incident at the work site is reported and recorded
and that the Contractor takes corrective and preventive measures for avoiding their recurrence.
Further it shall also inspect and report unsafe and inferior practices at the work site through
control documents and ensure that the Contractor(s) takes corrective and preventive measures
to improve the practices to avoid accidents.

4.2.9 PMC shall review, quantify, comment and submit its recommendations to the Engineer-in-
Charge on claims of variations by the Contractor(s), if any. It is the duty of the PMC to keep
a tag on variation in quantities in work contracts and raise alarm sufficiently in advance to
enable the Institute take necessary corrective action.

4.2.10 The PMC shall inspect and approve materials at source as well as at site for use in works and
ensure that quality of such materials is in accordance with the contractual specifications and
requirements of the Architects/Institute.

4.2.11 PMC shall depute competent personal to attend Factory Acceptance Test (FAT) of materials
and equipment as required by the Institute. PMC shall also recommend to the Engineer-in-
Charge for issuance of despatch clearance of materials on satisfactory outcome of the Factory
Acceptance Test (FAT).

4.2.12 During the course of execution of the Project(s), as and when required, the PMC shall suggest
modifications in the Contractor(s)s work program, procedures, method statements; material
sources etc. and ensure that they are compiled by the Contractor(s) in accordance with the
Contract(s).

4.2.13 PMC shall inspect, measure, record and approve such intermediate stages of work which is
about to be concealed so as to enable the Contractor(s) to proceed with the work at site without
causing any delay and at the same time with proper checks and records before a work gets
hidden.

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4.2.14 PMC shall check and review concrete mix design, temporary works design, drawings, shop
drawings, formation compaction scheme and such other construction related proposals from
the Contractor(s) and submit comments for consideration of approval by the Engineer-in-
Charge. The PMC shall ensure carrying out required alterations in the drawings in the
process of approval. PMC shall obtain Institutes approval to various plans, design,
documents, drawings etc., for above stated items and shall make the same available to the
Contractor(s) in timely manner. Where the Architects involvement is necessary, the PMC
shall liaise with the Institutes architects under intimation to the Engineer-in-Charge and
ensure deliverables in timely manner.

4.2.15 The PMC shall witness, verify, analyse and check the laboratory and field tests carried out by
the Contractor(s) and arrange independent tests at third party lab as per the list and frequency
of mandatory tests prescribed in the contract document/ specifications including any other
tests at any frequency as required by the Institute.

4.2.16 The PMC shall order the uncovering of completed works, additional destructive / non--
destructive tests, and shall ensure in removal of improper/ substandard works and replacement
with proper materials/ works at site.

4.2.17 The PMC shall recommend to the Engineer-in-Charge in taking appropriate and timely actions
for ensuring fulfilment of the Contractual obligations by the contractor(s) and successful
completion of Project(s) in time.

4.2.18 The Project Management Consultant shall review the proposal for specialized agencies and
sub-contractors, if any, submitted by the Contractor(s) and comment/ recommend to the
Engineer-in-Charge for return for compliance of observation or approval as the case may be.

4.2.19 The PMC shall maintain site as well as office records, test data, details of variations,
correspondence and diaries in the formats specified/ approved by the Institute and shall
submit them to the Engineer-in-charge from time to time.

4.2.20 The PMC shall scrutinize the day to day consumption record of materials like cement, steel,
AAC Blocks/ bricks, cables etc. maintained by the contractor. PMC Shall ensure that daily
labour register, drawing register, hindrance register, register for payment of advances and
recoveries, register for reconciliation of materials to facilitate recoveries, register for
movement of field books /measurement books, site instructions book, diary of work, Quality
Assurance (QA) records, etc., and any other register required to be maintained by contractor
are being maintained and are up-to-date.

4.2.21 The documents and registers shall include but not limited to the following:
(a) Site order book
(b) Digitization of all correspondences
(c) Minutes of Meetings (MoM)

15
 (d) Daily, Weekly and Monthly Progress Reports.
(e) Hindrance Register
(f) Paint Register, Chemical Register, Steel Register, Cement Register, Stock Register
(MAS) of all materials
(g) Bill register, MB Register, Contractors ledger, Register of BGs,
(h) Labour records and Returns
(i) Account of royalty of minor/ mineral materials and forest produce as per the
requirement of local bodies/ Government.
(j) Any other registers/ records as required by the Engineer-in-Charge (EIC) during
progress of the works.

4.2.22 The PM Consultant shall prepare quarterly cash flow projections for the Institute over the
Contract(s) based on the projected progress of Project(s).

4.2.23 The PM Consultant shall maintain a day-to-day diary which shall record all events pertaining
o the administration of the Contract, request forms and orders given to the Contractor(s) and
any other information which may at a later date be of assistance in resolving queries / disputes
which may arise concerning execution of the works.

4.2.24 Milestone status: PMC shall monitor status of all Milestones due, which have been achieved
during the month and forecasts of achievement of any missed Milestones, and those due in the
next month.

4.2.25 The PMC shall assist the EIC in meetings with the Contractor and coordination work with
different agencies and hold meetings for proper and timely implementation of the works.

4.2.26 The PMC shall liaise and pursue with the architects appointed by the Institute or any other
external agencies and ensure regular and timely flow of working
drawings/instructions/clarifications to Request for Information (RFI) or queries of the
contractor.

4.2.27 The PMC shall monitor the progress by using modern methods of control such as
computerized Critical Path Method (CPM) and submission of progress reports of work
executed monthly.

4.2.28 The PMC shall undertake complete assistance to the EIC in administration and management
of contract till expiry of the defect liability period and payment of final dues to the contractor.

4.2.29 The PM Consultant shall render to the Institute all required assistance, technical services,
guidance, support, or advice on matters concerning engineering aspects of the Projects by
way of personal interaction, and also through invited Experts on the matter with Institutes
prior approval.

16
Health, Safety and Environment Requirements

4.2.30 PMC shall ensure that while carrying out the works under the assignment the contractors and
suppliers, if any, shall place due importance and regard to the overall aesthetics, ambience,
topography and eco-system of the site.

4.2.31 PMC shall also take due precautions to ensure all necessary compliances for Environmental
and Health & Safety requirements at site as well as at Contractors labour camps.

4.2.32 PMC shall ensure the highest standards of safety, security and health for all workers of all
contractors and other agencies and also all other persons entering the site in conformance with
legal provisions, codes, standards and good practises. PMC shall also conduct training /
orientation and briefing of all workers and visitors in this regard.

4.2.33 The PMC shall inspect at regular intervals the contractors plant and facilities, including the
workers accommodation at site, to ensure conformity with relevant provisions in works
contracts and all government/state regulations.

Quality Assurance

4.2.34 The Quality Assurance Plan to be prepared by the Contractors and ensured by the PMC shall
include the following:

A Materials, equipment, Type of tests and frequency at source and at

workmanship and end site as available
products
B Degree of quality control Acceptability criteria as per tender
measures specifications set up of test facilities,
sampling, frequency and testing.
C Quality check Rectification/corrective action surveillance,
review technical appraisal, performance.
D Method Statements Method Statements for all items of major
works and any other minor works as
required by EIC.
E Records, reporting and Formats for records keeping, reporting and
analysing.
Documentation

4.2.35 The PMC shall exercise complete day-to-day supervision during construction period of the
assigned work, ensuring quality control in accordance with tender stipulations, specifications,
drawing and site conditions and as required by the EIC. The quality control will be exercised

17
 at all stages of construction, viz. approval of materials thereof in proper proportion including
prescribing norms for test periodically and acceptability criteria and workmanship at all stages
of execution of individual terms of work.

4.2.36 PMC shall review and approve the test results/certificates and wherever tests indicate lack of
conformance, it shall initiate action to secure conformance including additional tests as
considered necessary to establish quality of the work desired.

4.2.37 PMC shall note deficiencies in the contractor and supplier's work, cause corrections to be
made, and check the remedial work and facilitate to rectify the deficiencies as per approved
methods/ BIS provisions. Moreover, PMC will not be discharged of their responsibility to
get the defects rectified.

4.2.38 PMC shall check that various products guarantees are available for sufficient period. PMC
shall conduct monthly technical quality audit in co-ordination with the Institute. For the
purposes of independent testing, wherever required, all material / Equipment shall be sent for
testing / calibration only to such Labs that are accredited by NABL (National Accreditation
Board for Testing& Calibration Laboratories).

4.2.39 PMC is required to help establish, at the contractors cost, a testing laboratory at the site of
construction work equipped with prescribed machinery, tools, plants and equipment as
directed by the Institute. PMC shall ensure incorporation of necessary clauses in the Contract
document regarding set up of field lab.

4.3 Post Construction Phase

4.3.1 PMC shall engage in verification of the physical construction and installation of the various
facilities and systems of the project towards or after completion in coordination with all
consultants.

4.3.2 PMC shall ensure the master snag/punch lists and the check-out tests for facilities and systems.
Tests will be observed and/or approved by the Institute or its representative at its discretion.
The institute and all consultants may also contribute to the final snag/punch lists.

4.3.3 PMC shall arrange for, coordinate and verify the contractors or suppliers corrections,
modifications and adjustments, if any, to equipment and systems prior to final acceptance
/handing over of each facility or system to the satisfaction of the Institute and/or operating
staff.

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4.3.4 PMC shall recommend the Institute's acceptance of facilities or systems from the contractors
for operation and use after arranging for sufficient training to the end users /operators at the
Institute for each facility or system as per the respective contracts.

4.3.5 PMC shall establish, effect and monitor a program for identifying and rectifying defects
during applicable Defects Liability Period including periodic monitoring and reporting. At the
expiry of the defect liability period, PMC shall make a final inspection and list the defects to
be rectified prior to issue of final completion certificate.

4.3.6 PMC shall solicit and obtain from the contractors to supply trade files, documents, test
certificates, performance warranties/guarantees, spare parts list, maintenance manuals, no
claim certificate and transmit the same to the Institute in both hard copy and electronic
formats.

4.3.7 PMC to compile and arrange for the vetting of the equipment and systems operation and
maintenance procedures/Manuals (and software system implementation) as provided by the
contractors and suppliers to the satisfaction of the Institute prior to Completion certificate.
PMC to transmit all such manuals to the Institute and maintain documentation of transmittal.

4.3.8 PMC shall solicit and obtain either on its own or through the Contractor(s) or Institutes
architects the AS BUILT drawings immediately on completion of each area. Reviewing,
verifying and approving the as-built corrections to all plans, drawings and other documents
in coordination with all consultants and to the satisfaction of the Institute is the responsibility
of the PMC.

4.3.9 PMC to maintain SIX sets of hard copy and TWO soft copies and specifications marked with
"as-built" conditions and transmit the same to the Institute.
PMC shall also prepare completion certificate to be issued by the EIC to the Contractor(s) on
completion of their works.

4.3.10 PMC shall organize in coordination with Institutes architects for obtaining
Completion/Occupancy Certificate" from statutory authorities, wherever required.

19
4.3.11 Prepare final project completion report(s), project expenses analysis, estimates and final
account of expenditure in the format as desired by the Institute.
On completion of each building under the purview of this contract, PMC shall prepare a
detailed list of inventory of electrical, mechanical, firefighting, plumbing and sanitary fixtures
and submit to the Engineer-in-Charge.

4.3.12 On completion of each building under the purview of this contract, PMC shall prepare a
Standard Measurement Book (SMB) for items of annual repair and maintenance as per the
direction of Engineer-in-Charge.

4.3.13 Ensuring that the constructed works and sites are cleaned and prepared for occupancy and use.

4.3.14 Recommend to the Institute to issue completion certificates after the contractors and suppliers
have satisfactorily completed all work under the terms of their contracts or purchase orders;
and for final payment of the contractors after adjusting any liquidated damages and security
Deposits.

4.3.15 Reconciliation of the quantities for the final bill shall be done by the PMC before the final bill
is submitted to the Institute.

4.3.16 The PMC shall advise and assist the Institute in arbitration proceedings, the appeal of
arbitration or litigation relating to the works, whenever required during and/or after the
Consultancy assignment until 3 (three ) years after the expiry of the Defect Liability Period or
till closure of such proceedings whichever is earlier.

4.3.17 PMC shall prepare O&M manuals for the completed Project(s) highlighting the important and
salient technical aspects so as to achieve a longer Project life and smaller maintenance
frequency. PMC shall also train Institutes personnel in operation and maintenance of the
Project assets based on the Manuals so prepared.

4.3.18 The PMC shall carry out any other assignment given by the Institute towards fulfilment of the
Objective of the Consultancy and which are restricted to such Services as are necessary for
fulfilling the obligations of the Engineer-in-Charge.

4.4 PMC function during defect liability period

The PMC shall inspect the works at appropriate intervals during the Defect Liability Period.
The PMC shall coordinate, review, monitor and ensure that the contractors shall
replace/remedy the defects occurring under normal usages of works by the Institute, except
for normal wear and tear under such usage during the defect liability period.

20
4.5 Measurement of Works of Contractor
4.5.1 Measurement and preparation of bill would be undertaken by the works Contractor and
submitted in serially numbered measurement sheets in the approved format supplied by the
Institute. Measurements recorded by the Contractor shall be checked by the PMC as following:

(a) 100% measurements shall be checked by the Graduate Site Engineer of the PMC who
supervised the respective works;

(b) 50% of the measurements (at random) shall be re-checked by the Construction Manager
of the PMC.

(c) 10% of the measurements (at random) shall be re-checked by the Senior Construction
Manager of the PMC.

A test check statement shall be submitted by the PMC in the prescribed format to be given by
the EIC showing dates of test check, extent and value of test check done by the respective
engineers as stated in (a), (b) and (c) above. These test checks shall not overlap with test
checks done by the subordinate engineers.

Delays on account of non-availability of personnel for measurements shall be considered

deficiency of performance.

4.5.2 In the event of the PMC discovering a mistake in any measurement recorded by the Contractor,
which is not a minor one nor a matter of misjudgement by the Contractors engineer recording
it, the Consultant shall inform each such instance to the Engineer-In-Charge for necessary
action by the Institute against the Contractor in accordance with the works contract. The
PMC shall arrange for joint correction with the Contractors project manager of all such
mistakes in the recorded measurements but not before the Contractor has taken suitable action
against his engineer who recorded such measurements in the first place.

4.5.3 Further, the Institute shall carry out representative test checks of the measurements checked,
verified and corrected by the PMC as described above. Necessary assistance required for such
test checks by the Institute shall be provided by the PMC. The nominated Engineer of the
Institute shall carry out a test check of not less than 10% of the measurements. These test
checks will not overlap with test checks done by the PMC as specified in Clause 4.5.1.

4.5.4 In case any incorrect/irregular measurement is noticed by the Institute in the bill certified and
forwarded by the PMC which is attributable to the collusion of the Consultants Personnel
with the Contractors personnel, such Personnel shall be immediately removed from the
Project. In case the noticed incorrect/irregular measurement is attributable to the carelessness

21
 of the PMCs Personnel such Personnel shall be removed immediately from the
Consultancy/Project and suitable substitute has to be arranged by the Consultant. Further, for
any mistake leading to excess billing in favour of the Contractor, either due to oversight of the
Consultants Personnel or done intentionally with the collusion of the Consultants Personnel,
liquidated damages not exceeding an amount equal to 10% (ten percent) of the amount of
excess payment shall be levied on the PMC.

4.5.5 For hidden items, which cannot be verified later on even through the latest non- destructive
testing methods such as initial levels before the earthwork, the test checks shall be more
comprehensive and stringent than those prescribed under the clause 4.5.1 above and further
these shall be recorded in the presence of the Institutes representative. The Institute will notify
such procedure from time to time.

4.5.6 The PMC shall indemnify the Institute for excess billing claimed by the Contractor and paid
by the Institute, either due to oversight of the PMCs Personnel or done intentionally with the
collusion of the PMCs Personnel. The PMC shall take out and maintain insurance at his
own cost against this risk and for fulfilling its responsibility against this indemnity. Any such
excess billing to the Contractor shall be first recovered from the Security Deposit and the
Performance Guarantee and the balance amount, if any, shall be recovered by claiming benefit
from the professional insurance of the PMC.

4.6 PMCs Authority

4.6.1 The Team Leader of the PMC shall act as Representative on behalf of the Engineer-in-Charge
from the Institute and exercise such authority as may be delegated by the Institute for day-
to-day working. Team Leader may further allocate and delegate such authority, as may be
necessary for effective management of the Consultancy, to other Key Personnel in the
Consultants organization such as Senior Construction Manager, Construction Manager,
Design/ Planning Engineer etc., with the prior approval of Engineer-in-Charge. All
communication from the PMC shall be carried out by the Team Leader or such Personnel who
has been delegated the requisite authority. One copy of all correspondences emanating from
the PMC addressed to other than the EIC shall invariably be marked to the Engineer-in-
Charge.

4.6.2 The Consultant shall however not have any power in respect of the following and it shall only
make recommendations to the Engineer-in-Charge of the Institute in these matters:
(a) Approving deployment of any specialized agency/ sub-contractor by the Contractor(s);
(b) Granting Claims of Contractor(s);
(c) Ordering suspension of Contractors work;
(d) Determining of an extension of time;

22
 (e) Waiving off the penalty and arranging the repayment of compensation for delay;
(f) Acceptance of substandard work
(g) Issuing a variation order;
(h) Ordering any works/test beyond the scope of the Contract(s);
(j) Determining rates for the extra items/extra work, substituted items and rates for
deviated quantities beyond specified limits;
(k) Any variation in the contract condition;
(l) Approval to designs submitted by the Contractor(s);
(m) Relieving the Contractor(s) of its duties, responsibilities and obligation stated in the
respective Contract Contracts; and
(n) Exercising authority for items other than those provided in these terms of reference
and stipulated in the Contract.
(p) Issuance of performance certificates to the Contractor or his specialized agency.
(q) Issuance of completion certificate of works to the Contractor or his specialized
agency.
(r) Relieving the Contractor of his duties, responsibilities and obligations stated in their
contract agreements.

DESIGN CAPABILITIES / EVALUATIONS

The scope of work would include peer review, therefore the PMC should have strong technical team
with having the design capabilities for design review. Hence, it is required to submit the capabilities
and credentials of the design team (Structural, Electrical and Mechanical).
Also it is required to submit the credentials of team leader of PMC including senior construction
manager, Construction manager and MEP leads.

5. INSTRUCTIONS TO APPLICANTS

5.1 The various information sought in the enclosed forms should be furnished in complete form.
5.2 The application should be type written and should be signed by the authorized person.
If any information furnished by the applicant is found to be incorrect either immediately or at
a later date, the applicant is liable to be debarred from taking part in any tenders of IITH.
5.3 Clarifications, if any required on the requirement of the project may be sought from the
Executive Engineer, Engineering Unit IIT Hyderabad in writing or through e mail to
eecivil@iith.ac.in . No request for clarification shall be entertained after 12/10/2015.
5.4 Bidders are advised to keep visiting the website of the Institute for updates.

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5.5 The following words and expressions have the meaning hereby assigned to them:
a. Employer: IIT Hyderabad
b. Applicant: Individuals, proprietary firms, partnership firm, limited Company
private or public.
c. Year: Financial year

5.6 Signing the application

a) In case of individuals the application shall be signed by the person along with his/her name
and address.
b) If the applicant is a proprietary firm, the application shall be signed by the proprietor along
with his/her name, firms name and address.
c) If the applicant is a partnership firm, the application shall be signed by all partners or by a
partner who holds the Power of Attorney. A copy of the Power of Attorney shall be
submitted.
d) If the applicant is a Limited Company, the application shall be signed by a person who is
holding Power of Attorney to sign the application. A copy of the Power of Attorney shall
submitted.
5.7 The particulars furnished regarding the work to be executed are provisional and to be modified.

6. LANGAUGE OF BID
The bid prepared by the bidder and all correspondence/drawings and documents relating to the bid
exchanged by bidder and IITH shall be written in English language, provided that any printed
literature furnished by the bidder may be written in another language so long as accompanied by an
ENGLISH translation, in which case, for the purpose of interpretation of the bid, the ENGLISH
translation shall govern. Metric measurement system shall be applied.

7. STAFFING SCHEDULE

The total implementation period for the PMC will consist of (i)Pre-construction stage (ii) individual
construction periods of works contract and (iii) defects liability period during which the PMC will
only require part time input of each contract, as per the arrangement proposed.

The PMC site team would be mobilized progressively on the date of actual commencement of works
by the contractors, or as decided by IITH. During the first 12 months of defects liability period, the
Consultants Team Leader along with other staff will be required to continue on a periodic basis, as
and when required, which will be dealt with separately at the appropriate stage towards the completion
of the construction works.

24
After award of the contract for PMC Services, IITH expects all the proposed key personnel to be
available during implementation of the Contract as per the agreed staffing schedule. IITH will not
consider substitutions during contract implementation except under exceptional circumstances. In
case of such replacements, the PMC will ensure that there is a reasonable overlap between the staff
to be replaced and the replacement wherever feasible/possible.

Detailed CVs of the key personnel shall be submitted along with the EOI application.

8. ASSIGNMENT

Consultant shall not have the right to assign or transfer the benefit and obligations of the contract or
any part thereof to the third party.

11 LIABILITIES

Without prejudice to any express provision in the contract, PMC shall be solely responsible for any
delay, lack of performance, breach of agreement and/or any default under this contract.

PMC shall remain liable for any damages due to its gross negligence within the next 12 months after
the issuance of the provisional acceptance certificate of the contract.
The amount of liability will be limited to 10% of the PMC contract value.

12 ADDRESS FOR SUBMISSION OF BID

Registrar
Indian Institute of technology Hyderabad
Kandi, Sangareddy 502 285
Telangana.
Phone : 040 23016033, 23016101
Fax : 040 23046032, 23016003
Website : www.iith.ac.in

Contact Information:
Executive Engineer: 040 23017202/ 040-23017222

25
FORM - A

1. Gross Annual Business Turnover (in terms of consultancy fees received) for the past three
years ending March 2015

Year Consultancy fees received

Rs in Lakhs

2012 13

2013 14

2014 15

2 Details of Income tax returns

a. Permanent Account Number

b. Detail of latest Income tax return

Signature of Chartered Accountant

Signature of applicant with Seal

Name:

Seal :

26
 FORM B

EOI FOR PMC SERVICES FOR PHASE 2 WORKS AT IIT HYDERABAD

DETAILS OF SIMILAR CONSULTANCY WORKS COMPLETED DURING

THE LAST SEVEN YEARS ENDING 31st MARCH 2015

Sl Name of Owner or Built Completed Date of Date of completion Name, Remarks

No the Authority up Cost of commencement address and
Project In-charge area Work Rs in Contact
and Crore details of
Organiz person/officer
ation to whom
Stipulated Actual Stipulated Actual reference can
Date Date Date Date be made

Note:
# Appointment orders / Award letters should be enclosed.
# TDS certificates may be enclosed.
# In case of difference between 7 & 8, reasons therein shall be indicated in the
Remarks column.
# Completion certificate from client (not bellow the rank of Executive Engineer /
Project Manager) shall be submitted in support of claim of completion.

27
 FORM - C

DETAILS OF SIMILAR CONSULTANCY WORKS UNDER PROGRESS

Sl No Name of the Owner or Built- Estimated Date of Stipulated No. of Name, Remarks
Project and Authority up Cost of commencement Date of Engineers address
Organization in area Work Rs completion deployed and
Charge in Crore for the Contact
project details of
person
/reference
can be
made

Note:
# Appointment orders / Award letters should be enclosed.
# Present Status of work shall be mentioned under Remarks column supported by
Clients certificate.

28
FORM D

ORGANISATIONAL STRUCTURE OF THE APPLICANT

1. Name and Address of the applicant :

2. Telephone No. / Fax No. / e-mail id :

3. Legal status of the applicant

a. Individual :
b. Proprietary firm :
c. A firm in partnership :
d. A limited Company or Corporation :

4. Names of person concerned with this work

along with address, Telephone No. etc.

5. Has the applicant or any constituent partner ever

abandoned a consultancy job?

6. Has the applicant or any constituent partner ever been

debarred from taking up work in Govt. Departments?

7. In which field of PMC Planning the applicant is specialized?

8. Details of Technical personals who will be involved in this work:

Sl. No. Name Qualification Designation Remarks

* Detailed CVs of the proposed team shall be enclosed.

9 Awards / Citations received, if any

29
 Annexure - I

S No Work Description Approximate area in Sq.m

1 Guest House (GH) Floor area 23,000
GH Surroundings (consists of landscaped
2 12641
areas and an artificial lake)
3 Sports and Cultural Complex Floor area 26532
4 Eight Academic Department Buildings Built up area 62000
5 Core Laboratories 2300
6 Hostels: 13 towers 5500 sq m each
7 Lecture Hall Complex 15820
8 Students Commons 6000
9 Main Building 5900
10 School 2700
11 Hospital 1600
12 Shopping complex 2500
13 Knowledge Centre (Library) Floor area of 7,150
14 Technology Incubation Park Floor area of 13,935
15 Convention Centre Floor area of 9,671
16 Research Centre Complex Floor area of 11,045
Infrastructure - Service Buildings including
Electrical sub stations, District cooling,
17 --
STP, Roads, Chiller plants, fire-fighting and
water distribution system

*****

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 EVALUATION CRITERIA
Criteria, sub-criteria, and point system for the evaluation are:

1. Experience of the Consultants relevant to the assignment as

mentioned at Section 1 of the EoI document: [55 points]

Essential Max. Criteria

Marks
Experience of similar projects 25 Full marks will be awarded to the
of comparable size, Tenderer having the highest number of
complexity and technical Eligible Assignments in respect of
specialty project management services of similar
works. Tenderer having the minimum
number of Eligible Assignments
required for Eligibility in terms of
Clause 1.1 will be awarded 50% of the
full marks; other eligible Tenderers will
be awarded marks pro-rata between
above two extremes based on the
number of Eligible Assignments.

Project management 15 Criteria as above will apply in respect

consultancy (PMC) work of construction of educational
undertaken for building institutions/universities.
construction and allied works
under any Government
Organization/ Public Sector
Units/ Autonomous bodies of
Central or State
Governments/ Universities.
Desirable

Experience in Japanese ODA 3. Full marks if at least one work is

projects completed.

Road works as per the 1 As above.

MORTH specifications for a
length of 25 km
International guest houses 1
and hostel buildings with all

31
modern facilities, modern
kitchens, BMS and energy
saving systems
Sports complexes, large size 1
swimming pools, stadiums
and amphitheatre etc.,
Multi storied buildings with 2
post tensioning systems and
precast elements
Research labs, wet labs, 2
hospitals, schools and
shopping complexes etc
Green buildings (GRIHA 3 or 2 As above.
LEED Gold rating)
Large Electrical installations 1 As above.
including sub-stations,
distribution networks, DG
sets of 2MVA or more
HVAC plants of more than 1 As above.
3000TR capacity
Plumbing works, Sewage 1 As above.
Treatment Plants of more
than 3MLD capacity
Total 55

*pro-rata score will be given for the above criteria

32
 2. Financial Turnover of the Consultants as mentioned at Section 1.2 of
the EoI document: [20 points]

Essential Max. Criteria

Marks
Annual certified turnover 20 Full marks will be awarded to the
from project management tenderer having highest certified
consultancy during the last turnover from project management
three years i.e., 2012-13, consultancy during the last three years
2013-14 and 2014-15 as while the tenderer having minimum
certified by Statutory average annual turnover i.e., INR 50
Auditor/Chartered crores will be awarded 60% and other
Accountant. tenderers will be awarded marks pro-
rata between two extremes based on
the average certified turnover from
project management consultancy.

*pro-rata score will be given for the above criteria

3. In-house Capabilities of Architectural, Structural, MEP Design,

Quantity Surveying (Civil & MEP) and preparation of Contract
Documents: [10 Points]

The Consultant shall submit proof of having completed such

assignments. Shall also submit the details of permanent staff under
the organization having credentials to accomplish these tasks.

33
4. Personnel qualifications and competence for the field
assignment: [15 points]

Sl No Criteria Points Unit Points

Qualification Experience Total
40% 60% 100%
4.1 Team Leader 5

4.2 Planning Engineer 3

4.3 Contract Specialist Cum Accounts 2

Officer

4.4 Sr. Construction Manager (C) 2

4.5 Sr. Construction Manager (E) 2

4.6 Sr. Construction Manager (M) 1

5. Evaluation by Expert Committee: [25 points]

The bidders who score 70 points or more against the criteria (1 to 4) above, will
be called for a presentation before a committee of experts. The presentation shall
be evaluated for the following:
i. Technical approach and methodology
ii. Work plan
iii. Organization and technical capabilities to fulfil the scope of
work.
The Institute, reserves the right to restrict the list of applicants to
any number deemed suitable by it.

Even though an applicant may satisfy the above requirements, he would

be liable to disqualification if he has:
(a) Made misleading or false representation or deliberately
suppressed the information in the forms, statements and
enclosures required for the process.
(b) Record of poor performance such as abandoning work, not properly
completing the contract, or other kind of failures/weakness etc.

********

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