Table of Contents

Theme ......................................................................................... 2
Letter from the Chair .............................................................. 3
Conference Staff and Volunteers ......................................... 4
Timeline/Registration............................................................. 5
Budget ..........................................................................................6
Schedule ...................................................................................... 10
EMU History ............................................................................ 11
Venue ........................................................................................... 12
Maps.............................................................................................13
Policy, Security...........................................................................14
Sponsorship .............................................................................. 15
Lodging ..................................................................................... 16
Catering ..................................................................................... 17
Party Directions/Transportation ....................................... 18
Ypsilanti ..................................................................................... 19
Technology
(Waiver, Website, Guidebook).............................................................20
Philanthropy............................................................................... 21
Appendix .....................................................................................22

1
 Theme
The theme that our conference committee has chosen for the 2018 GLACURH Re-
gional Business Conference is centered around a celebration of GLACURHs 50 th
birthday. We, as a conference staff, would like to celebrate the half century of service
and commitment from the Great Lakes Affiliate of College and University Residence
Halls and the delegates that represent it. With that being said, you are all cordially
invited to the 2018 Regional Birthday Conference! The birthday party theme will
be carried throughout the conference in unique and exciting ways that we are sure our
party guests will love!
This theme also happens to hold a very significant and special meaning to our own
staff as the 2018/2019 academic school year celebrates Eastern Michigan Universitys
very own birthday of 170 years. It would be an honor to have the 2018 GLACURH
RBC kick off the festivities for our own campus wide birthday celebration in the year
to follow.
Eastern Michigan University was originally founded nearly 170 years ago as the
Michigan State Normal Collegethe premiere institution for those looking to be
trained as teachers. To this day, EMU is known for having some of the strongest Ed-
ucation programs in the state, as this tradition is rooted in the very foundation of our
schools creation. It is displayed not only through our Special Education, Secondary
Education, Early Childhood Education, and Higher Education programs, but through
the very fiber of our campus culture.

Please join us in celebrating the birthdays of the

GLACURH RBC and Eastern Michigan University!

2
Letter from the Chair

3
 Conference Staff

Charlotte Coberley Becky Janes and Julie Goodwin Nichole Griffith

Conference Chair Conference Advisors Registration Chair
Finance Chair

Ally Tudor Amanda Agosta Eli Zagoski

Lodging/Hospitality Chair Philanthropy/Sponsorship Event Planning/Catering
Chair Chair

4
 Timeline
Original RBC 2018 Bid Intents Due ...... January 31st, 2017
Original Bids Due......................................... Feb. 13th, 2017
RBC 2018 Bid Intents Due. February 22nd, 2017
RBC 2018 Bids Due.... March 1st, 2017
Bid Presentations.... March 17th-19th, 2017
RBC 2018 Update... May 26th-28th, 2017
Newsletter Send Out...December 1St, 2017
Newsletter Send Out...January 1st, 2018
Registration Opens. January 1st, 2018
Registration Closes February 5thth, 2018
Late RegistrationFebruary 12th, 2018
Invoices Emailed.February 19th, 2018
Regional Birthday ConferenceMarch 9th-11th, 2018

Registration for the Regional Birthday Conference will be completely online. The
registration forms will be available online starting on January 1st, 2018 and will
close February 5th, 2018. Late registration will go through February 12th, 2018.
Cancellation by delegates may occur at any time with notice of responsibility for
cost of their registration after February 19th, 2018. Any questions about registra-
tion and projected cost can be directed to Nichole Griffith at: ngriffit@emich.edu.

5
 Break Even Point Budgeted Actual Spent

Expenditure Fixed/Variable Cost Unit Cost 100 125 150 200

Registration and Housing

Door Decs Variable $ 1.00 $ 100.00 $ 125.00 $ 150.00 $ 200.00 $ -

Registration Form on Org Sync Fixed $ - $ - $ - $ - $ - $ -

Name Tags Variable $ 1.00 $ 100.00 $ 125.00 $ 150.00 $ 200.00 $ -

Advisor Hotel Room - Single - # Rooms(24) Fixed $ 5,856.24 $ 5,856.24 $ 5,856.24 $ 5,856.24 $ 5,856.24 $ -

Advisor Hotel Room - Double - # Rooms (26) Fixed $ 4,392.36 $ 4,392.36 $ 4,392.36 $ 4,392.36 $ 4,392.36 $ -

Delegates Hotel Rooms (27) Variable $ 61.00 $ 6,100.00 $ 7,625.00 $ 9,150.00 $ 12,200.00 $ -

Total Registration $ 16,548.60 $ 18,123.60 $ 19,698.60 $ 22,848.60 $ -

Decorations

Opening Ceremony Fixed $ - $ - $ - $ - $ - $ -

Banquet Fixed $ - $ - $ - $ - $ - $ -

Misc. Decorations/Volunteers Fixed $ - $ - $ - $ - $ - $ -

Total Decorations $ - $ - $ - $ - $ -

Dining and Hospitality

Dinner - Friday On-Own $ - $ - $ - $ - $ - $ -

Breakfast - Saturday Variable $ - $ - $ - $ - $ - $ -

Lunch at the Marketplace - Saturday Variable $ 10.00 $ 1,000.00 $ 1,250.00 $ 1,500.00 $ 2,000.00 $ -

Banquet Dinner - Saturday Variable $ 15.00 $ 1,500.00 $ 1,875.00 $ 2,250.00 $ 3,000.00 $ -

Banquet Dessert - Saturday Variable $ - $ - $ - $ - $ - $ -

Breakfast - Sunday Variable $ - $ - $ - $ - $ - $ -

$
Boardroom Snacks & Beverages Fixed $ 2.00 2.00 $ 2.00 $ 2.00 $ 2.00 $ -

Hospitality Snacks & Beverages Variable $ 2.00 $ 200.00 $ 250.00 $ 300.00 $ 400.00 $ -

Total Dining and Hospitality $ 2,702.00 $ 3,377.00 $ 4,052.00 $ 5,402.00 $ -

6
 Break Even Point Budgeted Actual Spent

Expenditure Fixed/Variable Cost Unit Cost 100 125 150 200

Philanthropy Fixed $ - $ - $ - $ - $ - $ -

Awards Fixed $ - $ - $ - $ - $ - $ -

Spirit Supplies Fixed $ - $ - $ - $ - $ - $ -

Total Spirit $ - $ - $ - $ - $ -

Entertainment

Keynote Speaker Fixed $ - $ - $ - $ - $ - $ -

DJ - Banquet Fixed $ - $ - $ - $ - $ - $ -

Entertainment - whole weekend Fixed $ - $ - $ - $ - $ - $ -

Total Entertainment $ - $ - $ - $ - $ -

T-Shirts

Delegate T-shirts Variable $ - $ - $ - $ - $ - $ -

Volunteer T-Shirts Fixed $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ -

Total Entertainment $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ -

Room Bookings

Boardroom Fixed $ - $ - $ - $ - $ - $ -

Entertainment Fixed $ - $ - $ - $ - $ - $ -

Programs Fixed $ - $ - $ - $ - $ - $ -

Philanthrophy Fixed $ - $ - $ - $ - $ - $ -

Space Rentals Fixed $ - $ - $ - $ - $ - $ -

Wireless Access Fixed $ - $ - $ - $ - $ - $ -

AV Needs Fixed $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ -

Total Room Bookings $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ -

7
 Break Even Point Budgeted Actual Spent

Expenditure Fixed/Variable Cost Unit Cost 100 125 150 200

Transportation Fixed $ - $ - $ - $ - $ - $ -

Delegation Transportation Fixed $ - $ - $ - $ - $ - $ -

Total Transportation $ - $ - $ - $ - $ -

Miscellaneous

Contingency Fee Variable $ 5.00 $ 500.00 $ 750.00 $ 1,000.00 $ -

Regional Add-On Variable $ 6.00 $ 600.00 $ 750.00 $ 900.00 $ 1,200.00 $ -

Regional Technology Add-On Variable $ 3.00 $ 300.00 $ 375.00 $ 450.00 $ 600.00 $ -

AV/Technology Supplies Fixed $ - $ - $ - $ - $ -

Guidebook Fee Fixed $ - $ - $ - $ - $ - $ -

Walkie Talkie Contingency Fixed $ - $ - $ - $ - $ - $ -

Print Balance Variable $ - $ - $ - $ - $ -

Total Miscellaneous $ 1,400.00 $ 1,125.00 $ 2,100.00 $ 2,800.00 $ -

RBD/Special Guest Costs (20)

Housing RBD Fixed $ 1,830.05 $ 1,830.05 $ 1,830.05 $ 1,830.05 $ 1,830.05 $ -

Breakfast RBD Fixed $ - $ - $ - $ - $ - $ -

Lunch Saturday Fixed $ 180.00 $ 180.00 $ 180.00 $ 180.00 $ 180.00 $ -

RBD Retreat and Site Visit Fixed $ 610.05 $ 610.05 $ 610.05 $ 610.05 $ 610.05

Banquet Dinner Fixed $ 750.00 $ 750.00 $ 750.00 $ 750.00 $ 750.00 $ -

Total RBD/Guest Costs $ - $ 3,370.10 $ 3,370.10 $ 3,370.10 $ 3,370.10 $ -

TOTAL BUDGETED CONFERENCE COST $ 24,670.70 $ 26,645.70 $ 29,870.70 $ 35,070.70 $ -

8
 Break Even Point Budgeted Actual Spent
Expenditure Fixed/Variable Cost Unit Cost 100 125 150 200
Projected Income & Sponsorship
Sponsorship from Ypsi/Ann Arbor Area $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ -
$ - $ - $ - $ - $ - $ -
Projected Total Income & Sponsorship $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ -
Actual Income & Sponsorship
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
Actual Total Income & Sponsorship $ - $ - $ - $ - $ -
Projected TOTAL CON-
FERENCE COST without
Sponsorship $ 24,670.70 $ 26,645.70 $ 29,870.70 $ 35,070.70
Cost per Delegate $ 144.22 $ 131.18 $ 130.81 $ 124.11
Cost per Advisor (Single) $ 327.23 $ 314.19 $ 313.83 $ 307.12
Cost per Advisor (Double) $205.23 $192.18 $191.82 $185.12
Cost per Delegate CAD $192.91 $175.46 $174.98 $166.01
Cost per Advisor
(Single) CAD $437.71 $420.26 $419.77 $410.81
Cost per Advisor
(Double) CAD $274.51 $257.06 $256.58 $247.61
Projected TOTAL CON-
FERENCE COST with
current Sponsorship $ 24,670.70 $ 26,645.70 $ 29,870.70 $ 35,070.70
Cost per Delegate $ 144.22 $ 131.18 $ 130.81 $ 124.11
Cost per Advisor (Single) $327.23 $314.19 $313.83 $307.12
Cost per Advisor (Double) $205.23 $192.18 $191.82 $185.12
Cost per Delegate CAD $192.91 $175.46 $174.98 $166.01
Cost per Advisor
(Single) CAD $437.71 $420.26 $419.77 $410.81
Cost per Advisor
(Double) CAD $274.51 $257.06 $256.58 $247.61
Projected TOTAL CON-
FERENCE COST with
projected Sponsorship $ 22,670.70 $ 24,645.70 $ 27,870.70 $ 33,070.70
Cost per Delegate $ 124.22 $ 115.18 $ 117.48 $ 114.11
Cost per Advisor (Single) $ 307.23 $ 298.19 $ 300.49 $ 297.12
Cost per Advisor (Double) $ 185.23 $ 176.18 $ 178.49 $ 175.12
Cost per Delegate CAD $ 166.16 $ 154.06 $ 157.14 $ 152.63
Cost per Advisor
(Single) CAD $ 410.95 $ 398.86 $ 401.94 $ 397.43
Cost per Advisor
(Double) CAD $ 247.76 $ 235.66 $ 238.74 $ 234.24

9
 Schedule
Friday, March 9th, 2018

3:00pm-6:30pm Registration/Check-In Hotel

7:00pm-Midnight Call to Order/Business McKenny Hall

Ballroom
Midnight-1:00am Hospitality Hotel

Saturday, March 10th, 2018

6:00am-9:00am Breakfast Hotel

8:00am-9:00am GLACURH-U McKenny Hall
Various Rooms
9:00am-Noon ART Sessions McKenny Hall
Various Rooms
9:00am-Noon Business McKenny Hall
Ballroom
Noon-1:00pm Lunch McKenny Hall
1:00pm-5:30pm Business McKenny Hall
Ballroom
5:45pm-7:00pm Birthday Banquet Student Center
Grand Ballroom
7:15pm-1:00am Business McKenny Hall
Various rooms
End of Business-1:00am Hospitality Hotel

Sunday, March 11th, 2018

6:00am-11:00am Check-Out Hotel

6:00am-10:00am Breakfast Hotel

10
Eastern Michigan University was founded in 1849 and was opened in 1853 as the Michigan
State Normal School. This was the first normal school (a school designed for training teachers)
in the state of Michigan, as well as the first created outside of the original 13 colonies. In 1899,
Michigan State Normal School became Michigan State Normal College, Michigans inaugural
teacher-prep program, and the first normal school in the United States to have a four-year teach-
ing program. By the time it became a university, Eastern Michigan Universitys first three col-
leges were the College of Education, the College of Arts and Sciences, and the Graduate School.

Since then, Eastern has grown exponentially. EMU now offers over 200 majors, minors, and
concentrations in undergraduate, graduate, specialist, doctoral and certificate degrees. EMU has
grown from only offering three colleges to now offering five: College of Arts and Sciences, Col-
lege of Business, College of Education, College of Health and Human Services, and College of
Technologyall with concentrations available through the Honors College. EMU brings in rec-
ord breaking freshmen class sizes, and reaches over 20,000 students in enrollment year after
year.

Students, commuters, and residents, have access to a diverse network of faculty, staff, and peers
that foster a strong community of Eaglespast, present, and future. EMUs Housing and Resi-
dence Life serves nearly 4,000 university residents through 14 on-campus residence halls. With
over 100 programs offered each month in our residence halls, through RHA, HRL, and NRHH,
our residents have many opportunities to get involved and explore.

11
 Venue
The venue for the Regional Birthday Conference will be set in a beautiful, historic part of Eastern
Michigan Universitys campus at the former Student Union, McKenny Hall. McKennys structural de-
sign will allow for Boardroom to be held in the ballroom on the second floor, conveniently located near
many of the remaining conference rooms. Also on the second floor, NRHH Boardroom will meet in the
Guild Room. Advisors will have space to work in both the Tower Room and the Alumni Conference
Room, which are located adjacent to the stairs upon landing on the second floor. 2018 GLACURH
RBC will have full and total access to all of McKenny Hall for the deration of the conference. There is
flexibility to move spaces within the hall if the need arises as well as open lounge areas for delegates
and advisors to enjoy.
All Boardrooms will come equipped with projector capabilities, outlets to charge technology, and guest
Wi-Fi options. GLACURH-U will have access to multiple classrooms on the lowest level of McKenny
Hall, with the same technology accommodations as the Boardrooms. Lunch will be served on the main
level of McKenny on Saturday, March 10th.
McKenny Hall has available parking directly behind the Hall in the McKenny Staff Lot. The Confer-
ence Committee asks that delegations not park in McKenny Staff Lot until 6:00pm on Friday, March
9th.
On Saturday night, March 10th, The GLACURH Regional Birthday Conference will celebrate East-
ern Michigan University and GLACURH with a Birthday Banquet. The Birthday Banquet will be held
in the Student Center Grand Ballroom on the main floor (second floor) of the Student Center. This lo-
cation is within a short walking distance of McKenny Hall. If delegations wish to drive to the Student

Campus

12
 McKenny Hall
Maps
Second Level

Guild Hall
Ballroom
Alumni Confer-
ence Room

Tower
Room

Student Center
Second Level

13
 Policy and Security
Eastern Michigan University will adhere to these policies:
Alcohol Possession: Eastern Michigan University is a dry campus. Regardless of a dele-
gates age at the time of the Regional Business Conference 2018, no alcohol will be con-
sumed, concealed, or purchased during the Regional Business Conference 2018.
Illicit Drug Possession: Eastern Michigan University does not tolerate illicit drugs and
will not tolerate any illicit drug of any kind during the Regional Business Conference
2018. If any delegate is caught in possession of illicit drugs, the delegate will be removed
from the conference at the delegate schools cost. Illicit drugs may include, but are not lim-
ited to: marijuana, cocaine, heroin, non-prescription medicine, and other drugs that are
deemed illicit by Eastern Michigan University Housing Administration.
Property Damage at the Hotel or School: The cost of damages to a room will be split be-
tween all delegates in that room or the individual found responsible. Charges will be de-
termined by the Ann Arbor Regent and billed to the guilty party. Damages to meeting
rooms, dining halls or any other building on campus will be charged for as well. The
Housing Director and the Conference advisor will communicate and decide the appropri-
ate cost to the responsible school and/or the delegate(s).

Eastern Michigan University is committed to providing a safe and secure environment for our
delegates:
Eastern Michigan University has its own police department known as the Department of
Public Safety (DPS.) This department responds to and/or investigates Emergency situations
on campus, enforces criminal and vehicle codes, investigates traffic collisions, community po-
licing, and managing security and safety for events that occur on campus. These services are
provided 24/7.
Eastern has 32 emergency blue phones around campus that, if pressed, connects directly
to DPS.
EMU also has an organization known as SEEUS, which stands for Student Eyes and Ears
for University Safety. SEEUS is a service that provides an escort to buildings, residence halls,
parked cars, and other campus destinations. They primarily provide a walking escort, with the
exception of, a mobile escort between Green Lots 1 and 2.

14
 Sponsorship
Eastern Michigan University will be making every effort possible to keep the cost per dele-
gate to a minimum. To do so, we will be contacting various companies and businesses in the
Ypsilanti/Ann Arbor area. This list of businesses will receive their own sponsorship letter
(see page 26) from our committee to which we will use to follow up with them. The confer-
ence committee is projecting $2,000 of sponsorship aid. Here is the list of businesses we will
be contacting for sponsorship:

EMU Housing and Residence Life

EMU Residence Housing Association
EMU National Residence Hall Honorary
Chartwells Higher Education
EMU Athletics
Ann Arbor Regent
Dominos
Jimmy Johns
Aubrees Pizzeria & Grill
Sidetrack Bar & Grill
Tower Inn Caf
Got Burger!
Insomnia Cookies
Sweetwaters
Kroger
Meijer
Target
Sams Club

15
 Lodging
Ann Arbor Regent Hotel and Suites will be the 2018 RBC conference hotel. The hotel sits
comfortably between the boarder of Ann Arbor and Ypsilanti and is less than ten minutes
away from our EMU Campus. Delegates will have the option of either a single (for an addi-
tional cost) or a four-person room complete with two queen sized beds. Advisors will have the
option for a single (for an additional cost) or a double room occupancy.

Hotel space comes accommodated with a

TV, complimentary Wi-Fi, microwave, cof-
fee maker, mini fridge, complimentary
breakfast, fitness facility, on-site parking,
and business center for printing needs. The
Ann Arbor Regent Hotel is also ideally lo-
cated right next to Arborland, a bustling
place for shopping and a variety of food
options for Friday night dinner.

16
 Catering
Friday night dinner will not be provided to delegates by the conference, however, there are many
options within a 10-15 minute drive that may spark ones interest: Noodles and Co, Five Guys,
Panera, Chipotle, Blaze Pizza, Red Lobster, Red Robin, Steak n Shake, Applebees, and Chilis.
There will be a complimentary breakfast served at the hotel both Saturday and Sunday morning.
During the conference, lunch will be provided to delegates on Saturday in McKenny Hall. Dele-
gates will have the opportunity to enjoy their lunch on the main level of McKenny Hall where
there is plenty of space to relax and eat. EMUs catering team can meet any dietary accommoda-
tionsplease provide notice of these accommodations when registering for the conference!

Saturday night, the 2018 GLACURH RBC will be hosting its first ever Birthday Banquet for all
delegates to enjoy! The banquet will be held in the Student Center ballroom where delegates will
have the opportunity to enjoy birthday cake, party favors, and delicious food all catered by Eastern
Michigan Universitys catering team. During the hospitality times in the hotel, snacks and bever-
ages will be provided.

17
 Directions to Party
Transportation
EMU to Ann Arbor Regent

Head south on Oakwood Street toward Structure Dr. for .4 mi

Turn right onto M-17/Washtenaw Ave for 2.7 mi
Turn left onto Carpenter Rd. for .2 mi destination will be on the left

Ann Arbor Regent to EMU

Head north on Carpenter Rd toward US-23 BUS N for .2mi

Turn right onto M-17 E/Washtenaw Ave. for 2.7 mi
Turn left onto Oakwood St for .4 mi

Transportation Accommodations

The Ann Arbor Regent Hotel provides a free shuttle service for delegates that will
run from the hotel to EMU campus. We will also be able to pick up delegates from
the airport via shuttle!

18
 Ypsilanti, Michigan
When established in 1823, the city of Ypsilanti was meant to be a trade post. This concept did
not last long. As the nation evolved the young city would become a major manufacturing hub,
and eventually would turn into the artistic haven it is known as today. Indeed, Ypsilanti is a
city of transformation. Through the one-hundred and ninety three year history, Ypsi (its affec-
tionate nickname) has seen much change within and outside the city limits. As the nation ad-
justed to the world around it, so did the city. However even with all the changes, there has
always been a stable culture of active students due to the long presence of Eastern Michigan
University. This combination of stability and remodeling has resulted in a community that
respects history and expects improvement. Ypsilanti truly is a premier college town in one of
the most vibrant regions of America.

Ypsilanti truly is a special community that students at EMU have fallen in love with over the
last one hundred and sixty-seven years. One can meet the friendliest people when walking the
streets of Downtown or Depot Town and see how close the community is when attending
farmers markets and art fairs. People that live here understand that Ypsi is a state of mind. It
means being respectful toward each other, it means being ambitious about success, and it
means being able to stick to your heart while also knowing when to adapt.

19
 Technology
Waiver
For the Regional Business Conference, we will be using the regional waiver
that is online. The waiver can be reached at:
https://form.jotform.com/63527580387162

Website
We will be regularly updating and maintaining a website where we will be
giving updates and information about the conference and campus. Included
on the website will be maps of the campus and the Ypsilanti area, along
with directions to campus and various community links. The website can be
found at: www.glacurhrbc.com

Guidebook
The 2018 GLACURH Regional Birthday Conference will be using the
Guidebook application for the duration of the conference. Guidebook is
Apple and Android friendly and its convenient platform will provide dele-
gates with updates, information, directions, and a way to stay in contact
with other delegations throughout the conference.

20
 Philanthropy
Eles Place identifies itself as a place of healing. They
work with children between the ages of 3-18 who are
grieving from a significant loss in their lives. Eles Place
sees that children who are grieving often hide it in order
to prevent family and friends from possibly thinking they
are a burden; they also know this can leave kids feeling
alone and unsupported. Eles Place provides support and
creates a safe place for hundreds of children while teach-
ing them how to cope with losing a parent, sibling, etc.
They offer a variety of services to do so, and therefore
have many needs.

In order to best meet the needs of Eles Place, we ask delegates to each bring an item
from their wish list. Their wish list will be updated and distributed to delegates in De-
cember Newsletter, prior to RBC. However items they always need include: paper
plates, napkins, plastic culinary utensils, white printer paper, coloring supplies, shoe-
boxes, and funky design duct tape.
Donations can be dropped off with RBC Staff upon check-in to the conference. If dele-
gates would like to donate to their local Eles Place, the non-profit can be found in
Flint, Ann Arbor, Grand Rapids, and Lansing.

21
 Appendix
Delegate Registration Form ............................................ 23
School Registration Form................................................. 24
Conference Staff Commitment Form............................. 25
Sponsorship Request Letter.............................................. 26
Letters of Support.............................................................. 27
Host School Acknowledgement Forms.......................... 29
Thank You............................................................................. 32

22
 Delegate Registration
Last Name:_______________________________ First Name: _______________________________

School:____________________________________ Email:____________________________________

Identified Gender:________________________________

Interested in Gender Inclusive Housing? Y or N

First Time at RBC? Y or N

Role(s)?: NCC NRHH CC NCC-IT NRHH CC-IT Bid Presenter

Insurance Agency:_____________________________________________________________

Insurance Policy Number:_______________________________________________________

Insurance Phone Number:______________________________________________________

Emergency Contact Name/Relationship:_________________________________________________________

Emergency Contact Phone Number:____________________________________________________________

Any Allergies/Special Dietary Needs:

__________________________________________________________________________________________

__________________________________________________________________________________________

Do you need any special accommodations? If so, please specify:

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

23
 School Registration
School:________________________ Main Contact Name:______________________

Main Contact Email: _________________ Main Contact Phone #:__________________

How many Advisors will you be bringing?_________________________________

How many Students will you be bringing?_________________________________

What roles will the students be in? NCC NRHH CC NCC-IT NRHH CC-IT Bid Presenter

How will you be traveling to RBC 2018?____________________________________

Are you able to utilize your own transportation during RBC? Yes or No

Invoices will be emailed approximately on February 19th, 2018. Checks should be made paya-
ble to Eastern Michigan University. If you have any questions, please contact Nichole Griffith
at: ngriffit@emich.edu.

24
 Conference Staff Commitment
As the conference and committee chairs, we commit to:
Taking an active role in the bid process
Being accurate with up to date information
Establishing and maintaining a positive attitude throughout the bidding and planning process
Being an active role model on campus and in our community
Being timely and prepared for all meetings
Maintaining effective communication with each other and our constituents
Representing Eastern Michigan University in a positive way
We understand and fully adhere to the above guidelines and understand that removal will be re-
quested if we do not meet these expectations. By signing this form, we are fully committed to
working toward a successful Regional Business Conference in 2018.

Charlotte Coberley
Nichole Griffith
Ally Tudor
Eli Zagorski
Amanda Agosta
Julie Goodwin
Becky Janes

25
[Date]
Eastern Michigan University
Lower Level Dining Commons One
Ypsilanti, MI 48197
[Company Name]
[Address]
To Whom It May Concern:
Hello, my name is Amanda Agosta and I am the Sponsorship and Philanthropy chair for the Eastern Michigan
University Bid Team for a conference known as GLACURH Regional Business Conference. GLACURH Regional
Business Conference is hosted every year for representatives from universities located in our region; these
include the following states/provinces: Michigan, Ontario, Wisconsin, Illinois, and Indiana. The purpose of
GLACURH Regional Business Conference is to collaborate professionally among peers who live and work in
Housing and Residence Life across our region. Each schools representatives will decide upon new legislation,
vote on new positions, and work on conference committees. This year, Eastern Michigan University would
like to host GLACURH Regional Business Conference, as we think we truly can put on the best possible confer-
ence for our peers.
However, we recognize as a Bid Team that we do not possess all of the necessary resources to host this con-
ference. We need to be able to feed, house, and entertain our guests that we are hosting. Therefore, we are
looking to local businesses, like yours, to help us meet our needs! Anything your organization is able to do-
nate, such as monetary donations, will aide us in housing, feeding, and covering other excessive costs of
hosting the GLACURH Regional Business Conference. In gratitude of receiving your donation, our team is will-
ing to present your business/business logo on pamphlets during the event and other places during the con-
ference when possible. We want to truly thank you and promote your business for being kind enough to help
us.
If you are willing to donate to us, or have any questions, please contact me at (313) 530-8293 or via email at
aagosta@emich.edu. If you have decided to donate to us, we ask that you please include your logo and a
blurb you would like presented about your business in an email to me. If you are writing a check to us, please
make it out to Eastern Michigan University National Residence Hall Honorary (EMU NRHH).
Sincerely,

Amanda Agosta
Sponsorship and Philanthropy Chair
GLACURH Regional Business Conference 2018

26
 Housing and Residence Life

March 1, 2017
GLACURH Regional Board of Directors

Dear Regional Board of Directors:

It is with great pleasure that I, along with my colleagues at Eastern Michigan University, write this letter of
support for our Residence Housing Association and Housing & Residence Life to host the Regional Business
Conference to be held in March of 2018.
The planning team which includes student leaders, members of our NRHH Chapter, RHA, and current Resi-
dent Advisors are dedicated to creating a great experience for those attending the conference. Have I men-
tioned that we have a wonderful student center, beautiful campus, and a great location to bring student
leaders to. The student team is organized, enthusiastic, and engaging which I believe will add to the event.
We have the experience on the team to assure the student leaders attending can be productive in a friendly
environment.
We welcome the opportunity to host this event. I believe students will love the EMU experience and it would
be our honor to share it with you.
Please contact me if you have further questions, 734.487.5372 or by email jzalba@emich.edu.

Sincerely,

Jeanette Zalba
Director

Lower Level Dining Commons One Ypsilanti, Michigan 48197

734.487.1300 Fax: 734.487.8513

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 Housing and Residence Life

March 1, 2017
GLACURH Regional Board of Directors

Dear Regional Board of Directors:

We are very excited to submit this letter of support for Charlotte Coberley and her team bidding to host the
GLACURH Regional Business conference, or should I say GLACURH Regional Birthday Conference? Charlotte
and her team have prepared a fantastic conference plan, which will make boardroom more fun and engag-
ing. Celebrating the 170th year of Eastern Michigan University and the 50th year of GLACURH at one confer-
ence is a great way to bring the EMU spirit to GLACURH.
The Department of Housing and Residence Life, EMU Residence Housing Association, and the Eagle Chapter
of the National Residence Hall Honorary at Eastern Michigan University fully support this team and bid.
Please take their bid into consideration to host this conference.
This bid team is full of energetic students who will work hard to make this the best Regional Business Confer-
ence around. They have worked diligently to create this bid and are very prepared to take on this conference
and all of the Regions needs.
If you have any further questions about the bid or bid team, please feel free to contact me at jgood-
wi9@emich.edu.
Thank you for your consideration.
Peace, Love, Polar Bears,

Julie Goodwin, Graduate Assistant for Leadership and Programming, RHA, NRHH, and Conference Advisor
Rebecca Janes, Assistant Director for Residential Education, Conference Advisor

Lower Level Dining Commons One Ypsilanti, Michigan 48197

734.487.1300 Fax: 734.487.8513

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Thank
You!

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