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The end-to-end process and the Audit Firm are independently managed by the EICC Audit Program Manager (APM) to ensure process
integrity and adherence to the EICC VAP Quality Management Guidelines. The Auditee is required to provide necessary Corrective
Action Plans following the release of the Validated Audit Report (VAR) and undergo a closure audit as needed.
Step 1: Initiate Request - company requests an audit of a supplier or it's own facility and get started with contracts.
Step 2: Scheduling - finalize cost and scheduling with a selected audit firm.
Step 3: On site Audit
Step 4: Report - ensure quality assurance and the release of the VAR. This step covers planning for Corrective Action Plan
(CAP) management.
Step 5: Follow Up - CAP management and Closure Audit verification.
EICC VAP Contract agreements ensure approved customers will receive the VAR.
EICC VAP Quality Management guideline ensures that a confidentiality review is conducted as part of the quality assurance
process.
The scope of the VAP audit is arranged by the VAP APM and the Auditee to ensure it covers areas of a facility that are
appropriate to the Auditees customers.
The Audit Buyer will pay the cost of services (Validated Audits, CAP Management, and/or Validated Closure Audits) in advance of the
audits being conducted. This may require audit buyers to get special permission from their purchasing and procurement departments.
Independent selection and allocation of qualified third party audit firms and overall quality review through an expert Audit
Program Manager
Consistent governance based on the EICC Code of Conduct and the VAP Operations Manual
Independent performance review of each audit firm and qualified/certified auditor participating in the Validated Audit Process
Assurance of sufficient time on site with a minimum of 2 auditors to ensure the integrity and depth of information gathering
Optimized scope of coverage for seamless sharing of the resulting Validated Audit Report to multiple site customers at the
Auditees discretion
IRCA Recognized Labor and Ethics Auditor Training certification program for lead auditors
Independent management of the VAP Corrective Action program
Commitment to quality and continuous improvement per the Service Level and Quality Statement
Expert helpdesk on EICC Code of Conduct provisions and interpretation available to auditees, auditors, and EICC members
throughout the process
Contact the Audit Program Manager for the detailed VAP Quality Management Guidelines.
Will a certificate be issued once all the corrective actions have been adequately addressed?
The VAP Operations Management Team (VAP OMT) is currently working to develop performance recognition such as a certificate of
performance. This is not available at this time but will be communicated to VAP participants once finalized.
Secondary contacts:
Work will be coordinated through the VAP OMT, which consists of the EICC Administrator, VAP workgroup representatives, and a
designated EICC Lead.
What are the roles and related EICC contracts of the parties in the VAP?
The following summarizes the roles and related contracts for VAP participants within the VAP process. Contract templates are available
athttp://www.eicc.info/VAP_prep.shtml and from the APM. Please note that the Auditee may also be the Audit Buyer.
Auditee Customers
AGREEMENT FOR THE EXCHANGE OF CONFIDENTIAL INFORMATION (AECI)
AUTHORIZED RECIPIENT ATTACHMENT (Attachment B)