ACT 499 / MGT 499: Innovation & Entrepreneurship and Industrial Training

Topic: The Internship / Work Report Format and Guidelines

Instructor: Dr. Taimur Sharif

Rationale
Because the student who does an internship receives credit from the
university, graded credit determined by the supervising faculty, there
needs to be documentation in addition to the work supervisor's
evaluation as a basis for that graded credit. Submitting an internship
report not only provides the faculty with a document which qualifies the
student for graded credit, it also provides the faculty with in-depth
information about the profession they are responsible for preparing
students to participate in. Furthermore, and of considerable importance,
the internship report increases the student's responsibility by requiring
the student intern to gather information and plan the report throughout
the work experience. The student then has an opportunity to
demonstrate maturity as a professional writer by presenting, analyzing,
and evaluating his or her own work on the job, and also their
accomplishments and learning at the workplace.

Outline for Internship / Work Experience Report

1. Originality Declaration Form Page 1

First page should display: Students full name, AHU student number,
internship start and finish dates, working hours per week,
company/institution name. Please follow the Internship title.

See Appendix.

2. Title Page Page 2

First page should display: Students full name, AHU student number,
internship/work start and finish dates, working hours per week,
company/institution name.

NB! This page should be signed and stamped by the academic

supervisor of the student.

3. A brief Executive Summary of the Internship Page 3

A one page summary of the company/institution and a short account of

the major activities carried out during the internship / work experience
period.

4. Table of Contents Page 4

 ACT 499 / MGT 499: Innovation & Entrepreneurship and Industrial Training
Instructor: Dr. Taimur Sharif

Contents of the report with page numbers, list of tables, and list of
figures.

5. Report Content and Format Page 5 and onward

The internship report comprises four parts, each involving a different

kind of information and a different mode of written discourse:
(1) introduction,
(2) narrative,
(3) analysis and evaluation, and
(4) appendix.
Tips. Rules for writing the internship report:
a) You do not have to provide a day-to-day diary of the internship
activities.
b)Do not write theoretical excerpts from textbooks! Describe what you
exactly did there and what experiences you have gained throughout
your internship.
c) The internship report should be ideally 10 pages in length (excluding
appendices).
d)The internship report should be original, no photocopies are
accepted.
e) You can include graphs, pictures, data, drawings, or design
calculations in your report; however they should not cover more than
1/3 of the page. Larger graphs, pictures, data, drawings, or design
calculations should be given as an Appendix.

Introduction
The introduction explains the setting where the work was accomplished
and gives a sense of how the intern's job related to the entire work of the
hiring organization. This section lends itself to the inverted pyramid
organization, moving from general information about the entire
organization to a specific description of the intern's day-to-day
environment. The student can obtain general information about the
organization from public relations brochures, interviews, and company
documents such as annual reports.

Tips. Description of the company/institution

This section should answer the following questions:
a)What is the full title of the company/institution? Give a brief history
of the company, full mailing address and relevant web links.
b)What is the type of ownership of the company/institution? State the
main shareholders and their shares.
c) What is the sector that the company/institution operates in? Specify
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Instructor: Dr. Taimur Sharif

the products and services produced and offered to its customers.

d)Who are regarded as the customers of your internship
company/institution (consider the end users, retailers, other
manufacturers, employees, etc.)?
e)Provide an organization chart of the company, along with information
on the number of employees.
f) Provide a list of functions performed by different
departments/divisions in the internship organization.

In addition to including information about the company's name, location,

products or services, size, financial worth, and so forth, this section of
the report should also describe the intern's individual role as well as
specific schedule within the organization. What type of work was done,
when, and how did the intern fit into the overall organizational structure;
a flow chart or hierarchy diagram would be appropriate here.

This section should conclude with attention to exactly what the intern
did, for whom, and what types as well as levels of skill were required.
Narrative
The narrative section gives a detailed account of the day-to-day activities
of the workplace. This section is descriptive and factual, saving
evaluation and analysis for the subsequent section. The plan of
organization will vary, depending on the situation. It may be
chronological, describing what the student did in the order it was done.
Or it could be organized by skill group, describing, for example, the
editing jobs, then the writing jobs, and finally the production jobs. Or it
could be by order of importance, beginning with the lower level tasks
and working toward the more challenging and larger projects.

One thing that is required to complete this section is a log or journal to

be kept by the intern from the very beginning of the internship This log
will provide an invaluable record for the student when it comes time to
summarize the whole experience.

Analysis and Evaluation

This section offers a unique chance to reflect on professional identity,
management, and practice in the workplace, as well as the nature and
quality of technical documents.

The analysis and evaluation section enables the student to discuss and
criticize the actual writing produced on the job. The previous sections
are valuable as a source of information for the readers of the internship
report. But this section is probably the most valuable for the intern him

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Instructor: Dr. Taimur Sharif

or herself because it calls on the student to think about and articulate

what has been learned during the internship.

NB. An assessment of the internship

In this section you should answer the following questions
a)What skills and qualifications you think that you have gained from
the internship?
b)What kind of responsibilities you have undertaken during the
internship period?
c) How do you think the internship will influence your future career
plans?
d)How do you think the internship activities that you carried out are
correlated with your classroom knowledge?

Here the student gets a chance to criticize the organization as a whole

and to evaluate its treatment of him or her, as well as other employees.
The student also has the opportunity to evaluate his or her own overall
performance as well as the quality of particular technical writing
documents produced.

Conclusion
The internship is a key element in the technical writing student's
professional preparation. And the internship report is a key element in
the internship experience. It is through writing the report that the
maturity and professional experience the student gained as an intern
becomes fully realized. It is through the report that the student exercises
his or her critical and analytical faculties and demonstrates newly found
skill and identity as a professional communicator.

Tips. Conclusions of the report

This section should include:
a)A summary of key conclusions derived from the internship
experience.
b)General observations about the sector in which your internship
company operates.

Appendix (charts, graphs, pictures, etc.)

The appendix allows the student to include samples of written work as
well as letters of evaluation, pertinent correspondence, and other
documents of interest.

The problem with completing this section usually turns out to be that
students have either too much or not enough to include. Only material
directly referred to in other sections of the report should be included; all
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Instructor: Dr. Taimur Sharif

writing samples and other documents included must be identified as well

as have their significance explained.

The student should be selective, including the most pertinent and best
samples of his or her work.

References
--------------------------------------------------------------------------------------------------------------
---------

Courtesy:

J. Corey and M. Killingsworth, "The Internship Report," in The Technical

Writing Teacher, Spring 1987, pp. 133-141.

Minnesota State University Mankato, Department of English,

(Internship report.doc), Revised 21 May 2002. Downloadable from:
english.mnsu.edu/techcomm/internshiprpt.doc

Tallinn University of Technology, School of Economics and Business

Administration, (Outline for the Internship Report), Last updated on
14.01.2010,
www.tut.ee/public/f/Faculty_of_Economics_and.../InternshipReportOutlin
e.pdf

APPENDIX: DECLARATION OF ORIGINALITY FORM

ALHOSN University Faculty of Business

Declaration of Originality Form
This form must be completed and signed and submitted with all
assignments.
Please complete the information below (using BLOCK CAPITALS).
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 ACT 499 / MGT 499: Innovation & Entrepreneurship and Industrial Training
Instructor: Dr. Taimur Sharif

Name(s).........................................................................................................

Student Number(s)........................................................................................

Course Name.................................................................................................

Assignment Number/Name...........................................................................
An extract from the Universitys Statement on Plagiarism is
provided in Moodle. Please read carefully THEN read and sign the
declaration below.
I/we confirm that this assignment is my/our own work and that
I/we have:
Read and understood the guidance on plagiarism in the University
Handbook, including the ALHOSN University Statement on
Plagiarism (see Appendix A or copy in Moodle)
Clearly referenced, in both the text and the bibliography or

references, all sources used in the work
Fully referenced (including page numbers) and used inverted
commas for all text quoted from books, journals, web etc. using
APA referencing style (see tutorial link in Moodle)
Provided the sources for all tables, figures, data etc. that are not

my/our own work
Not made use of the work of any other student(s) past or present
without acknowledgement. This includes any of my/our own work,
that has been previously, or concurrently, submitted for assessment,
either at this or any other educational institution, including my/our
Faculty
Not sought or used the services of any professional agencies to

produce this work
In addition, I/we understand that any false claim in respect of this
work will result in disciplinary action in accordance with ALHOSN
University regulations

DECLARATION:
I/we am/are aware of and understand the Universitys policy on
plagiarism and I/we certify that this assignment is my/our own work,
except where indicated by referencing, and that I/we have followed the
good academic practices noted above

Sign and Date................................................................................................

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Instructor: Dr. Taimur Sharif

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