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Human Resource Management and Industry Relations (MN 4122)

JOB ANALYSIS FOR A GIVEN JOB


CLASSIFICATION

Date of Submission: 24/01/2014

Name Registration No. Department


Devinda A.R. 090103B Electrical Engineering
Fernando C.L. 090129J Electrical Engineering
Karunarathna S.G.M.P.V. 090246N Electrical Engineering
Kasthurirathne W.A.I.S. 090253H Electrical Engineering
Kaushalya K.H.A. 090254L Electrical Engineering
Kumara M.A.T.M. 090268H Electrical Engineering
Pethiyagode P.W.P.C. 090391D Electrical Engineering
Table of Contents

1. Introduction ..................................................................................................................................... 2

1.1 Job analysis ................................................................................................................................... 2

1.2. Selected organization and job position ........................................................................................ 3

2. Job Analysis .................................................................................................................................... 4

2.1 Job content .................................................................................................................................... 4

2.2 Job Context ................................................................................................................................... 6

2.3 Job Requirements .......................................................................................................................... 6

3. Discussion ....................................................................................................................................... 9

4. Conclusion .................................................................................................................................... 10

5. References ..................................................................................................................................... 11

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1. Introduction
1.1 Job analysis

Job analysis can be described as a detailed examination of a particular job or job


classification which involves a systematic investigation by using a variety of methods to
determine essential duties, tasks and responsibilities. Also the relevant conditions of the job
tasks to be followed and what the job requires in terms of knowledge, skills and abilities,
experience and the required physical conditions of the employee (only in special cases) are
included in a job analysis [1,2].

The most frequent outcomes from a job analysis are the job description and the job
specification for a particular job. Also Job analysis results in the identification of some other
special parameters: the essential functions of a job, knowledge, skills and abilities required
performing the actual requirements of a job and the competencies required to meet job duties.

Job analysis can be carried out using different methods such as interviews, observations,
critical incidents and work diaries, questionnaires, surveys and technical conferences [3].

A wealth of information may be gathered during a job analysis. So the information from the
job analysis may be divided into three categories: job content, job context, and worker
(human) requirements.

The job content refers to activities of the job or what workers actually do on the job and it
recognizes the duties, responsibilities, output levels and training requirements of a specific
job role. The job context refers to the working conditions which are to be performed under
and the demands such jobs impose on the worker, which is not under the control of an
individual employee but by the respective organization. Also worker (human) requirements
refer to the worker qualifications needed to perform the job actual requirements of the job [4].

The results of a job analysis provide data which may be used with enriching the human
resources activities attached to a given job classification, including:

Remunerations and classification

Recruitment and selection methods

Requirements for training and development

Performance appraisal

Strategic planning for HR

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By doing a job analysis, it can be revealed about the unassigned duties of the job
classification and also could avoid duplication of work in a workplace.

In real practice job analysis is used as an efficient tool for the amendment of the employer
selection process in corporate entities. Furthermore, job analysis is used to determine the best
and the most efficient way of doing a curtain job classification, enhancing the job satisfaction
of the staff and utilizing the available resources in the corporate entity.

1.2. Selected organization and job position

Organization Nottingham University Hospitals NHS Trust-UK:

Nottingham University Hospitals NHS Trust (NUH) is a hospital situated in United Kingdom
which came into operation on 1 April 2006 when the two top rated Trusts in Nottingham
became one. It is one of the largest hospital Trusts in the UK with an annual budget of more
than 500 million, a total of 2,200 hospital beds across both campuses and over 12,000 staff.

NUH Trust has a very close relationship with the regions universities and that helps NUH to
develop an enthusiastic and dedicated staff. Various researches are being carried out in NUH
by the personnel from universities and this made a good reputation towards NUH Trust. The
Trust continuously encourages investments towards researches and hence being able to
remain in front of research with having about 700 active research projects. NUH Trust is also
a cancer centre with having a major element of the Mid-Trent Cancer Network.

Though Nottingham University Hospitals NHS Trust (NUH) has many great assets, it is
considered that the greatest is the workforce as it is impossible to achieve the goals and
objectives without the enormous commitment, dedication, skill and professionalism of the
staff members that are employed. Those qualities are categorized to be defining features of
Nottingham University Hospitals NHS Trust, contributing to its unique culture, style and
values.

Job Position General Physician:

General physician is a vital role in the Nottingham University Hospitals NHS Trust and
provides primary and continuing medical care for patients in NHU Trust. It is the job of
general physician to take account of physical, emotional and social factors when diagnosing
illness and recommending the required treatment. General physician also has the
responsibility of advising the community in order to prevent illnesses.

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Major skills that should be within the general physician are of having the ability to work long
hours often under pressure, having good practical skills, ability to solve work related
problems and having effective decision making skills. NHU Trust is looking for a general
physician with having good communication skills, dedicated to his work and has a desire for
lifelong learning. Career satisfaction for the general physician would be immense in NHU
Trust as he will be well compensated for his service, can involve in researches carried out by
NHU Trust and can also buildup relationships with strong professionals in the same area of
interest.

2. Job Analysis
2.1 Job content

Job content provides information about the scope of job activities, major responsibilities and
positioning of the job in the organization. This information presents the employee and
employer both with a clear idea of what the appointed employee must do to meet the demand
of the job. Job content should also reveal additional information about tasks, such as their
relative importance, the expected performance levels, and the type of training needed by a
new appointee to perform tasks satisfactorily [5].

When the job content is considered, the appointee for the job of General Physician at
Nottingham University Hospitals NHS Trust (NUH) will be expected to fulfill a range of
duties within the agreed job description. The duties and responsibilities of this job position
could be broadly categorized under three diverse areas.

1. Clinical Duties

2. Teaching

3. Research and Governance

Clinical Duties

The appointee is expected to provide comprehensive in-patient (resident) and out-patient


(OPD) Diabetes and Endocrinology Services to Nottingham University Hospitals NHS Trust
maintaining the highest clinical standards. General Physician is also expected to provide
expertise to general medical admissions, take part in the on-call roster and provide cover for
periods of leave of other physicians when needed.

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General physician is responsible for the care of patients in his/her charge and support the
proper functioning of the department. As an employee holding a highly responsible position
concerning the well-being of the patients, the appointee will be required to devote his/her
time to the duties as per requirement of the post and give them priority at any given time.

These duties and responsibilities regarding clinical aspects are subject to review periodically
in the light of the changing requirements of the service. If any changes are proposed to the
above described duties, those would have to be mutually agreed between the appointee,
his/her Head of Service and the Trust.

Teaching

There are two campuses located within Nottingham University Hospitals NHS Trust which
are major centres for undergraduate and postgraduate education and teaching. The successful
appointee as a general physician will be appointed as a clinical teacher by the University of
Nottingham Medical School, and will be expected to play a substantial role in undergraduate
and postgraduate teaching.

In the medical education within the trust, the active involvement of the general physician
appointed is of utmost importance to ensure the best possible training is available for both
undergraduates and junior doctors alike. So to support this function, facilities like appropriate
job plans, a clear framework for the delivery of medical education and the opportunity to
enhance clinical and teaching skills through Continuing Professional Development (CPD) are
provided to the appointed general physicians.

Research and Governance

Nottingham University Hospitals NHS Trust has close links with the university and has
academic departments in the majority of its clinical specialties. There is active collaborative
research between NHS, academic staff of the university and NHS consultants. Also various
research facilities are situated within the Medical School and other departments of the
University of Nottingham.

Appointed general physicians are expected to support this research in varying capacities
according to their availability and interest.

Another task of the appointees is taking an active role in clinical governance activities such
as audit, incident reporting, review of complaints, risk management etc.

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2.2 Job Context

Job context provides the conditions under which work is performed and the demands such
work imposes on employees. Specific aspects of typical job context information include
reporting relationships, supervision received, judgment, authority, personal contacts, working
conditions, and the physical and mental demands on the employee[5].

General working conditions:

For the appointed general physician, office accommodation and administrative support will
be provided by the Trust, as will a personal computer with connectivity options (Intranet and
Internet). Secretarial support is shared between general physicians within the service.
Typically a band 4 secretary supports two physicians, with additional support from a band of
3 secretaries.

Because of on-call commitments, the appointed general physician will be expected to be


contactable by telephone and to reside not more than ten miles, or half an hours travelling
time from the main base campus unless prior, specific approval is given for a greater distance
by the Trust

Authority and conditions of service:

The appointed general physician will be contracted to Nottingham University Hospitals NHS
Trust. The Medical Director has overall responsibility for the professional performance of
physicians, employed by Nottingham University Hospitals NHS Trust.

All physicians are expected to comply with management practices that exist, to follow the
guidelines on practice laid down by the General Medical Council and to be accountable to the
Trust for their actions and the quality of their work. An annual appraisal and job plan review
is carried out to assess the performance of the physicians.

2.3 Job Requirements

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General Physician Desirable for the post

Professional Full registration with the


Registration GMC(General Medical council).
Eligible to be included on the
Specialist Register for
Endocrinology, Diabetes and
General (Internal) Medicine or
within 6 months of achieving
CCT at the time of interview.

Professional MRCP(Membership of the Relevant higher degree


Qualifications/ Royal Colleges of Physicians) (MD, PHD, MSc).
Development (UK) or equivalent.
At least 4 years in accredited
Endocrinology / Diabetes /
General Medicine training posts.
Clinical training and experience
equivalent to that required to
gain a CCT in Endocrinology,
Diabetes and General (Internal)
Medicine.

Clinical Able to offer expert clinical Substantial experience


Skills/Experience opinion in a range of problems in development and
within the specialty and make delivery of high quality
decisions at consultant level. clinical services - in-
Ability to take full and patient diabetes.
independent care for patients.

Management Skills Able to communicate effectively Experience in previous


and appropriately with patients, managerial
their families and other health responsibility or
professionals. management training.
Able to develop, present and Organizational and
deliver coherent service political awareness.
development.
Able to delegate appropriately.
Able to work within a team.
Excellent leadership skills

Able to work flexibly in a


Personal changing health service.
Skills/Qualities Able to develop good working

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relationships.
Ability to take responsibility and
to cope with stressful situations.
Non-judgmental approach and
sensitivity in dealing with
patients and colleagues.
Respects and promotes
individual rights, interests,
preferences, beliefs and cultures.
Good spoken and written
English
Prepared to rotate through areas
in the Department as needed.

Teaching, Audit & Experience in participation in Original research and


Research Clinical audit publications in peer
Able to teach and support junior reviewed journals.
staff effectively. Success in obtaining
funding for research
from external bodies.
Ability to supervise
post-graduate research.
Formal training/
qualification in medical
education

Practical Requirements Ability to travel to peripheral


services.

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3. Discussion

Medicine is one of the best regarded professions in the world and the individuals who aspire
are of high caliber. All medical institutions look for such individuals in hope of gaining a
high work quality and ethic ultimately driven for the betterment of humanity. The post of
General Physician looks at the overall context of medical aspects and requires a lot of skills
and traits within the individual. In general terms, the respective individual should be sound in
hard & soft skills.

Individuals should have a minimum educational qualification of MRCP (UK) or equivalent,


at least 4 years in accredited general medicine training posts. Apart from the educational
qualification, a full registration with the general medical council should also be present by the
time of applying for the job. As clinicals are the dominating duty of the job post, it highlights
the responsibility for the care of the patients under the prospective candidates charge. These
include being able to communicate effectively and appropriately with patients, their families
and other health professionals, delivering a coherent service development, delegation, team
playing and excellent leadership skills are a must. The nominal procedures of clinicals are
subjected to be reviewed from time to time according to the change of requirements. Hence,
the potential candidate should be able to work flexibly in the changing health service while
maintaining good working relationships.

Personal skills and qualities are highly valued throughout the medical career. It is specifically
mentioned about the quality outcome from the individual. Along with this, ability to take
responsibility and to cope with stressful situations is expected since the work load may
become immense. Pride and prejudice should not be present, since the sensitivity in dealing
with patients and colleagues should not be bound by judgmental approach first hand. This
factor is in line with non-discrimination in which he/she respects and promoted individual
rights, interests, preferences, beliefs and cultures.

Teaching & research in collaboration act as the secondary duty of the general physician.
He/She would need to teach undergraduates and postgraduates and would be teaching in the
University of Nottingham Medical School. Medical cases (patients of various diseases) will
be further studied under appropriate research criteria, in accordance with the national
framework for research governance. Each member is further expected to take an active role in
clinical governance activities. It is expected from the applicant an ability of teaching and

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supporting junior staff in an effective manner. This includes proper supervision and
coordination by the individual himself.

The job is a very tedious one but which gives a large outcome for the benefit of the patients.
Satisfying important criteria is a must to receive the basic standard. Further additions enhance
the quality of the output. It can be clearly seen that the job looks at the practical aspect of
clinicals as well as academia aspect through research.

4. Conclusion

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5. References

[1] University of South Australia


(http://www.unisa.edu.au/hrm/employment/remuneration/job_analysis.as)
[2] Entrepreneur
(http://www.entrepreneur.com/article/56490)
[3] University of Minnesota
(http://www.umn.edu/ohr/pay/classification/jobanalysis/methods/)
[4] Reference for Business
(http://www.referenceforbusiness.com/management/Int-Loc/Job-Analysis.html)
[5] Loyola University Chicago: Loyola University
(www.luc.edu/hr/pdfs/JobDescrip.2.pdf)

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