Printing Grades 1-5 Report Cards in PowerSchool SMS

This document covers the printing of final drafts of the report cards for grades 1-5 for active and inactive
students. Report cards, by default, will display in Adobe Acrobat (PDF) format.

In PowerSchool SMS, there is one report for elementary report cards that contains 2 different templates (Gr. 1
and Gr. 2-5.) Report cards can be printed by grade group type as well as by grade level, grade level teacher, or
individual student. The following pages cover these printing methods.

Print the final report cards on plain white 8.5 by 11 paper.

Printing Report Cards Overview

To print report cards log into PowerSchool SMS. From the
Menu bar, select My Reports  All Reports. Scroll down and
locate the Pearson Custom Reports panel and select the
AACPS Elementary Report Card Grades 1-5.

Printing Report Cards by Report Card Type

Report cards will print alphabetically by homeroom teacher. If you do not choose to Exclude Spanish Version,
a Spanish report card will print after the English, if applicable.

Select a Report Card Type and a Grading Period. Click Run.

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Printing Report Cards by Grade Level(s)
When printing by grade level, all of the report cards for that grade will print alphabetically sorted by
Homeroom name. Separate more than one grade level with a comma.

Printing Report Cards by Homeroom Teacher(s)

To print report cards by teachers, you will want to have a homeroom list.

From the Home page, select Class  Homerooms from the Menu Bar.

Select the Grid Print icon above the #students column. The Grid Print Options window
opens. Give it a name, and then click the Print button. It displays in a PDF format.

Enter the Homeroom Teacher's Class

ID in the Enter Homeroom(s) field
exactly as it appears in the HR column
of the Homeroom list. Separate more
than one homeroom with a comma.
Names are not case sensitive.

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Printing an Individual Active Student(s) Report Card

Type the student’s ID in the Enter Student Number(s) field. Separate more than one student id with a comma.

Printing an Individual Inactive Student(s) Report Card

Select Active + Inactive with Grades in Specified MP option in the Students to Include area.
Type the Inactive student’s ID in the Enter Student Number(s) field. Separate more than one inactive
student id with a comma.

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Additional Report Card Printing Options
Printing Additional Mailings
PowerSchool SMS has the ability to print student report cards for additional contacts. Contacts must be
selected to “Gets mailings for student” in the contact record with the exception of the first contact. The first
contact is excluded from receiving
additional mailings. To make this
selection, you must edit the student’s
contact information first. Use the ST04
Student Contact Export Report to
locate student contacts who receive an
additional mailing.

 On the report card print options page, if the “Print

Additional Contact Mailings” is selected, the
name & address of the student’s additional
contact(s) will print on a cover page. It will print on
the upper third of the page, positioned to display within a standard #10 window envelope.
 Some students may have one or more additional contacts who receive mailings.
 If a student has no additional contacts flagged to receive mailings, the student will be excluded from
the report run.

Spanish Report Cards

For Contact 1 only, if Preferred Language is Spanish and
the Requires Translator box is selected; both an English
and a Spanish report card for the student will be printed
sequentially.

 Under print options, select Exclude

Spanish Version to suppress any Spanish
report cards.

Use the ST04 Student Contact Export Report to locate students whose first contact requires a Spanish report
card.

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Customizing the Home Page in PowerSchool SMS
For reports that you use frequently, such as the Report Card or attendance
reports, you have the option of bypassing normal navigation from the My
Reports page by creating a shortcut, or quick link, to one or more reports. You
can create as many quick links as you need.

Adding Elementary Report Cards

1. From the Home page click on Actions from the task bar then select Customize Home Page.

2. To add the Elementary Report Card

report for Grades 1-5, highlight the
AACPS Elementary Report Card
Grades 1-5 from the Available
Reports on the left hand side.

3. Click the Add button to add the

report to the Reports on Home
Page. The reports will be listed
alphabetically on your Home page.

4. Click OK.

5. The Report Card report is now located on the Home page.

Please contact the Office of Student Data with grade reporting questions or concerns.

Office of Student Data

410-222-5143

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