[COMPANY NAME]

[COMPANY ADDRESS]
[COMPANY PHONE NUMBER]
Salary Slip

Employee Name: Pay Period Begin Date:

Employee Address: Pay Period End Date:
Employee ID: Rate:
SSN: Hours:
Earnings Deductions
Regular Earnings 5,200.00 Provident Fund 358.00
Overtime 1,100.00 Federal Withholding 120.00
Incentive Pay 500 Federal MED -
Bonus 300 Federal OASDI -
State Withholding -
Loan -
Total Earnings 8,700.00 Total Deduction 478.00
Current NET Salary 8,222.00
YTD NET Salary 47,555.00
Payment Information Time Off Balance
Check Number: Paid Time Off Balance:
Check Date: Sick Time Balance:
Name of Bank: Total Time Off Balance:

Employee Signature: Director Signature:

Step 1. Include General Information
Firstly, you need to ensure that you fill out the company details such as company name,
address, location and phone number. Then, you could specify the department for which the
employee receiving this income slip, is working in.
Step 2. Include The Pay Period
This is a really important section on the salary slip template and is the one that requires
constant updating. The “Start Date” is the date on which the pay period started. Thus, if you are
paying an employee for working for the past two weeks, note the date that started two weeks
back. The “End Date” is the end of the employee’s pay period. It is commonly set for the 7th or
the 15th or the 30th of each month. The end date is also referred to as the pay date. It is the date
on which a check or any other payment method is being issued to an employee. This will be the
same as an “end date” or one or two days ahead or behind.

Step 3. Include Vital Employee Information

Typically, there are two pieces of information that you will need to fill out about the employee.
This includes the employee’s name and the employee’s id. You need to ensure that you use their
full name when specifying their details. It is a good idea to allot an employee id. This will make
it easy to allocate a standard and quicker reference to the employees.

Step 4. Include Crucial Tax Data

This section will only show very general information as to which taxes are being paid. It will
record your salary related tax filings. Depending on your individual current tax situation, you
may want to claim a few exemptions or withhold an additional amount from going towards
taxes. Thus, if for instance, an employee is planning to donate a portion of their salary towards a
charitable organization, it does not become tax deductible. Instead, it may become eligible to
claim an exemption in advance. Otherwise, every employee will be taxed at the prevailing tax
system rate. For various tax related matters, it is a good idea to hire the services of a
knowledgeable accountant for professional advice!

Step 5. Include The Employee’s Earnings

Earnings can take various forms. However, the most common headings are as follows:
1. Regular Salary: This includes the regular salary earned by an employee through hours worked
during a specified pay period.
2. Bonus: Although, every pay period does not include a payout in the form of a bonus, it needs
to be marked separately in a period where the bonus is paid.
3. Awards: If your organization declares monetary awards during the year which recognizes
some extra efforts or other outstanding achievements, you will be required to record it.

Step 6. Include The Employee’s Salary Deductions

Of the total earnings that any employee has earned during a specific given period, not all of it is
taxable. Some of these earnings that go towards employee 401K plan or healthcare insurance,
are not taxable. These earnings are called deductions. A qualified accountant will tell you what
qualifies as a deduction and what does not. While calculating the taxes, you should first subtract
various deductions from the total earnings.
Step 7. Calculate The Net Pay Distribution
This is the amount an employee will receive from the company during a specified pay period. It
is calculated as net pay of an employee which is the total earnings less the total deductions less
the total taxes. An automated template will begin calculating the total amount earned by an
employee. Next, the template will subtract various things that immediately come out of these
earnings such as the employee’s contribution into a health insurance plan and the 401k plan.
Also, it will subtract the amount of money, this employee has been paying towards taxes. If your
company is paying through direct deposit, it is a common practice to mention the last few digits
of the account, the money is to be deposited into.

There are certainly several other types of earnings which may apply to your kind of business.
Hence, it is necessary to customize and add additional categories other than the ones that have
been already included, in a template.
Payslip For Employee Template!
With advances in technology, most of the templates offered these days, are really good. These
days, a large majority of organizations pay their employees and show records in ready slips.
Regardless of whether you are required to pay a domestic worker or your workers in overseas
offices such as Malaysia, South Africa, Australian markets etc, these can be easily put to use.

Pick the most appropriate salary slip template by downloading the file and reading the
instructions. After you have selected a specific template, carefully go through the brief but
important instructions that tell you how to fill and use them. There are a wide range of software
options that are available for automating your income slip template.
Understanding a few of the most commonly used terms for a salary slip, is vital. This will help
you to fill out the slips accurately and quickly. Although there are several pieces of information
that you could use for filling up the income slip, you could customize and focus on the key basic
details that you would like to include.

So that’s it, by including few critical details in the salary slip template, you can easily put
together a comprehensive income statement. Hopefully, this will be just right to ease your
human resource work and get you going into the right direction!