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Work Instruction
Purpose
Use this procedure to create collective customer billing requests for costs posted to a capital project.
Trigger
Prerequisites
ZPRJ billing requests exist and have WBS elements assigned to them
WBS elements belong to capital projects that have a 'released' status
Costs have been posted to the WBS projects
Menu Path
N/A
Transaction Code
Z_DP96
Helpful Hints
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Work Instruction
Procedure
1. Start the transaction using the menu path or transaction code. The Collective Processing of
Resource-Related Billing - SD - Selection screen displays.
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Work Instruction
4. Click the Posting Date To field to specify the date through which unbilled costs will
be 'gathered' to create the billing request(s).
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By default, the Test Run feature is selected so that you can preview the results prior to
creating the billing requests. Once you are comfortable with how costs are gathered, you can
disable this feature by deselecting Test Run. Additionally, you can request to have Z_DP96
run automatically at scheduled dates through the SAP Support Team.
6. Click the Execute button to preview the resource-related billing request(s) that will be
generated for the parameters specified. The Collective Processing of Resource-Related Billing - SD
- Basic List screen displays.
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Work Instruction
7. Click the Detail List button to view the list of billing requests identified for billing.
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8. Click the Back button to return to the main screen, Collective Processing of Resource-
Related Billing - SD - Selection.
The list displays one billing request identified for resource-related billing.
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10. Deselect the Test Run check box to disable the test mode.
11. Click the Execute button to create the billing request(s) based on the parameters specified.
The Collective Processing of Resource-Related Billing - SD - Basic List screen displays.
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12. Click the Detail List button to view the list of billing requests generated.
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Work Instruction
13. Click the Debit Memo Request field to view the billing request and/or remove billing
block(s).
Clicking on the Debit Memo Request will launch transaction VA03, Display RRB Billing
Request, which lets you view the billing request. From VA03 (Display mode) you can launch
VA02 (Change mode) to remove the billing block(s). Notice that the system-assigned number
for the debit memo request is the same as the billing request number.
If any negative costs or credits were posted to the project, a credit memo request would be
generated. You can click the document number to display the credit memo request, but
remember to never remove the billing block on a credit request - billing blocks must be
removed via SAP workflow, using the Adjustment Approval process.
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Work Instruction
15. Select Sales document Change to launch transaction VA02. The Change RRB
Billing Request screen displays.
If you do not remove the billing block at this time, you can run transaction Y_DRP_63000008
to find the billing requests which contain billing blocks.
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Result
You have created a customer billing request for costs posted to a capital project.
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