Writing Minutes of Meeting # Meaning of Minutes of Meeting, Minutes of meeting are written recond of what is said and decided at a meeting or an official written record listed in the agenda item by item. They record proceedings such as all solutions, decision, conclusion, etc. It isthe only legal record, when signed, of the meeting. jous amendments arose, and should be ‘They should be detailed enough to show how impartial. Resolutions should be phrased exactly as they were put, and mover and seconder also recorded. ‘The minutes are the responsibility of the secretary, and cannot be delegated without the authority of the committee or meeting, The seeretary should take notes, and should write them us as soon as possible after the mecting. ‘The minute when when waitten up, are normally verified at a subsequent mest the chairperson causes them (0 be adopted as a tue and comect record, and i the irperson's signature which makes them a legal record, («ww internationaleducation biz) # Characteristics and Organization of Minute of Meeting, “The minute of mecting consists of ‘© The name ofthe company + The time, date and place of the meeting ‘The name ofthe committee calling for the meeting "The name ofthe person presiding ‘The names ofthe people attending ‘The names of the members absenting ‘The record of topics discussed ‘The time of adjournment saan ‘The signature of the secretary oF sometimes, the signature ofthe person presiding In business, the minutes of a meeting are very important because they are records of ‘what was discussed and decided in the mecting. The administrators can have the information for making decisions. There are nine components as listed above. ‘The frst component is the name of the company or organization. This part will be ‘writen on the top of minates of the meeting ‘The second component is the time, date and place of the meeting. It is written by following the name of the company in the follow about when and where the meeting will be hel ine. I confirms the meeting membersMinutes of the Gandhi Group ‘September 24, 2009, 3.35-4:50 PM, Shores Room 214 Present Rune Docking (Leader), Baury lis (Recordet), Bret Noland (Manager, Colin Folmson Caaliann, Absent: none Minutes ‘Minutes from the October 29,2009 meeting 3:35-4:45, discussed work completed and wotk not completed. Due to change nthe schedule, Group Gandhi decided on meeting tmes ouside and insde of class. Annoucements Dring the weele of November 2to the 78 meetings will be eld inthe elses room. ‘Project Report observation ‘Tae projectrepartistoolarge for fowmembbers to complete. Dividing the work wouldinsreatethe qualityand accuracy ofthe report. Group Gand reached consensus in regurdto dividing the project report ‘Project Report completion ‘Rune Docking suted the piojectzeport should becompletedin a mely manne o enbance quality. To prevent procrastnaticn, Group Gandhi agreed the report must be completed no later than the end of next ‘week. Any minor changes or ‘ouch upsto the report wil be completed overthe weekené. Bary Elis, stated we should start working on assgament4that willbe due in ? weeksbecause ofthe amount of research neededto complete tha partion of the project. Presentations “The deadlines forthe presentations andreparts will be dus in a few weels. Group Gandhi deddadto ‘work on the presezation porton of the project tandem withthe repart pertionofhe projet ‘New Business Rue Rane Docking proposed donuts and coffce for our recent success inthe astassignmeat. The gouphas done an excellent jobin working asa team to complete group sssiginents, Most members great Agenda for the next meeting ‘Thenextmecting ofthe committer willbe November’, 2009, from3 35-40 PM, Shores Room 214, Group work 1. The group will divide assimments amongst the members fertherepor. (LOminutes) a. Discuss the size and parts of therepor. . Dividethe repartamengst membre, © Discuss how thiswill be divided ‘Begin working on the project and discuss any problems during the process, (45 minutes)CANYON HIGH SCHOOL, BAND BOOSTERS BOARD MEETING MINUTES 8/12/2003 ‘CALL TO ORDER, STEVE CORTES MINUTES OF THE LAST MEETING (AMEND/APPROVE) Steve Cortes “There was ne business fo dscuss or amendments to approve fem the last meeting OFFICER'S REPORTS. \VP 1 - PAGEANTRY IN THE CANYON - 227/08 ANGELA SiMKIN “The Pageartty sign up shests willbe posted on August 27 at the Parent's mestng \vP2- FUNDRAISING LAURIE CORTES Laurie Cores wl be the Chairperson forthe Fund Rising Commitee. ‘aed each chairperson fr an upcoming event wl prepare ast ofthe food and other ‘donations needed by August 26 ad forward the same to Laure Cartes Laue wil Consolidate the eds and bring a summarized ist to te September 9 meeting so we an start sourcing donations for hese ams wel advance of two actual event. YP CANYON CLASSIC -125103 DEBRA BRANSON “The matings to possibe paicpants have bean staried wih onein ear ty, one on 811 ‘and tha third scheduled or November. ‘Aconcessin stan wil be sat up fr tho sale of pizza, sot dine, et. ‘Admission willbe raed this year to offset some ofthe cost. ‘avereing space tobe sol forthe brochure wl be requested on a form putinto the “Welcome Packet tobe dstrbuted fo the bend parents Prnting cos can be reduced by geting the brochures tothe school pit shop 2 weeks Dolor the actual event Pin willbe soldat tho event by Harvey Barish VP 4 SKMOK RUN - 10111108, Many WITTEN “The sponsor, Classic Chewobe, wil cover 100% ofthe $3,000 eost of he event airs wil be sont all high ard junior nigh schools, to PTAs and he runners in 78 aoe Promation apporunitios in running magazines, local sporting goods stores, Michelle Buleck ‘it contact the OC Register. ‘The Web sito has been completed, and can be accessed at Cancessions wil be provided, An ater race meal willbe cold nthe cetera. Laure Ceres isresearching @bronn bag meal of bagel, ru, et. and possible donut machine. Both ‘ofthese atenatves wil avoid paying the hich fee requred if we cook pancakes, ‘SECRETARY DARLA CUSTER Daria was not present. There was nothing o report ‘TREASURER TERI WASHLE Terris reconcling the books. Allbankng aangements have been mede forthe new oficers. tadeta0-5206-¢5eb-460-1a42e74e7 160.6 araw20n1STCWVC Admin Council Meeting Minutes Date: August 31, 2006 Location: Thai Orchid Attendees: Mark Barnett, Joanne Wakeland, Carol Larson, Jim Larson, Valerie Ball, Debbie Layton, Ron Kurtus, Shawn Mershon, Sue Kloster, Garret Romaine, Wes Kalbfleisch, Leah Goodman, Mabel Lee Called to order 6:20 p.m. Minutes of the last meeting approved es amended by Joenne. Education Report - Garret Romaine Garret met with Dr. Dillon at PSU and discussed PSU's new application training lab and their plan to update their technical writing curriculum. Program Report ~ Sue Kloster We discussed the upcoming September and October meetings and the September workshop. We discussed other program meeting formats, including @ networking time at McMenamin’s or the New Seasons deli followed by an inexpensive program et Tektronix. Hosts will be important for welcoming attendees and introducing them to each other. Joanne and Mabel volunteered to host the 1 of these in October. ‘Send any ideas on program meeting formats or possible locations to Sue. Treasurer's Report ~ Leah Goodman There is a problem with PayPal because we don't have a direct link available to make it easy to pay. It worked before, Perhaps Merk Ace, Rachel Houghton, or Toni Mantych can help. Wes will ask Rachel to add a link from the web. Joanne and Leah discussed how to both sign a bank signature card. The bank will send it from branch-to-branch so they can each do it at convenient locations at separate times. Initiative for Donna Reynolds - Valerie Ball, Debbie Layton Updated information about Donna's needs indicates that we are limited in what we can do. ‘She mainly needs plants for her yard. The newsletter will cover the Donna story, and will be sent to other chapters so they have the opportunity to help. The web site must be updated with corrected information, Independent Contractors SIG - Ron Kurtus The SIG's first meeting will be Thursday, September 7° at Thal Orchid. The topic s the value of business cards. Competition Report - Toni Mantych ~ not present ‘The submission deadline, September 29", is approaching fast, and it hasn't been announced. Can we really make the deadiine so soon? The Galley is publicizing it, and they need to know the date by Monday.Project Status Meeting andy, May 68 project Name] [Presenter Name] Status Summary © Isproject on track for delivery as expected? What is final date for delivery? What are final cost estimates? Status against any other high-level shipping goals + Manufacturing rate + Delivery + Partners, etc. Progress © List achievements and progress since last status update was given © Address schedule impications © Highlight those things that made progress possible Attention Areas © List delays and problems since last status update was given * List corrective actions being taken + Address schedule implications © Make sure you understand = Issues that are causing delays or impeding progress = Why problem was not anticipated = Ifcustomer will want to discuss issue with upper management