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Mr Trijot Singh
J-220/45, 2nd Floor,
Vishnu Garden
New Delhi- 110018
Dear Trijot,
I am pleased to confirm the terms of our offer to you to join Mercer India Private Limited (hereinafter referred to as
Mercer) as Analyst in the US Operations Department with an anticipated start date of 20th September 2010. You will
work in our Gurgaon office and as at commencement date your line manager will be Gautam Gorawara. This offer
would stand automatically revoked in the event of your not joining by the start date indicated above.
At Mercer, we invest in our people through our Partnering for Success (PfS) performance management program. PfS
reflects our belief that your professional growth helps drive Mercer’s overall business success, and that performance
success requires a plan. PfS helps you understand what Mercer expects from you in your role and what you can
expect from Mercer in return.
a Goal-setting. Within your first 30 days of employment, together, we’ll set specific performance and development
goals for you to achieve in the coming year. These goals will be designed to help you grow in your career while
directly supporting Mercer’s goals in the four quadrants of our business scorecard: Financials, People, Process
and Clients. Then, at the beginning of each calendar year, you will set new goals for the coming year.
b Mid-year. Partway through the year, we’ll review your progress against these goals, gather feedback and plan
development activities that will support your career.
c Year-end. At the end of the year, we’ll formally look back and determine your progress toward achieving your
goals and other performance criteria.
When warranted, salary adjustments and promotions are effective on March 1 of each year.
Shortly after joining us, please take time to review the many facets of PfS on Mercer’s intranet site.
Career development
Mercer’s approach to career development encourages the kinds of behavior, demonstration of core values, and
mastery of knowledge and skills that set us apart from the competition. It ensures that you are actively involved in
planning your growth at Mercer and that you develop professionally while contributing to Mercer’s success.
Rewards
Mercer’s rewards philosophy aims to:
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g Attract and retain the best individuals
This position is a Grade B, Zone 1 and is exempt from overtime. The annual fixed remuneration for this position is
INR 140000 payable over 12 months. This would include the company’s contribution to Employees’ Provident Fund.
This would include the company’s contribution to Employees’ Provident Fund. The details of remuneration applicable
to you are annexed herewith.
You are also eligible to participate in the Quarterly Incentive Plan (QIP)** in the first quarter after completion of
training period. This incentive plan is designed specifically to reward teams for achieving performance targets.
Employees on performance or attendance warnings will have any earned award adjusted to reflect the time they were
on warning during a quarter.
**Mercer reserves the right to change or cancel the QIP at any time.
Office Hours
Our usual office hours are of 9 hour duration everyday, Monday to Friday, with one hour normally allowed for lunch.
Your office hours will be mutually agreed with your Manager in line with work requirements. Your office hours can
change in the future since we support work requirements across different time zones globally.
In order to perform your job effectively you may be required to work additional or more flexible hours as appropriate,
for the overall performance of your role as a professional at Mercer.
Benefits
You will be eligible to participate in Mercer's comprehensive package of benefit plans consistent with their terms.
These plans include gratuity, medical, life, disability, and other insurance programs as well as an array of work/life
effectiveness policies and programs.
You will be covered under the Company’s Health Plan which is applicable for self, spouse and dependant children.
Please inform the HR Department of your family details. You will also be covered under the Company’s Accident and
Life Insurance Plan.
You will become a member of the Company’s Provident Fund Scheme. The Company’s contribution to the Provident
Fund Scheme will be included in the annual remuneration applicable to you.
As you think about joining us, please note that Mercer has adopted a year-round “Appropriate Dress” policy. This
policy is designed to allow you to select between Business Casual Dress or Business Dress; whichever is appropriate
for your work on a given day.
Vacation
You will be entitled to 20 days privilege leave, 7 days casual leave and 7 days of sick leave during a full calendar
year. In line with our policy, this leave will be credited to your leave account proportionately at the beginning every
quarter during a year. You will find full details on Mercer’s vacation policies, as well as all of our HR policies, in the
Employee Handbook, which you’ll access upon joining us.
Operations/B/Rectt Mgr
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Proprietary information
By accepting this offer, you are also acknowledging your continuing obligations to Mercer with respect to confidential
or proprietary information and trade secrets to which you may have access, and work product that may be developed,
in connection with your employment with Mercer. This would include, but not be limited to, information as to the
identity of Mercer's personnel and their rates of compensation, identities of Mercer's clients and prospects and their
consulting needs and Mercer's specialized methods and other similar items.
As a condition of this offer as well as your continuing employment, you must read, understand and abide by the MMC
Code of Business Conduct & Ethics. You must also complete your MMC Code of Business Conduct & Ethics training
certification within thirty days of your start date.
You are required to complete the following two online training programs from the intranet within the first week of your
commencement:
We will discuss these training programs with you soon after your commencement with us; where possible during your
initial Orientation into the company. However, if you fail to complete the online programs in due time, your
employment status with Mercer (India) Private Limited will be reviewed. Please contact your local HR representative if
you have questions or need further information on the two programs.
Probationary Period
All employees are subject to complete a 3 months probationary period beginning upon the commencement date of
employment. During this probationary period, we will mutually assess your role and your performance and will make
the necessary adjustments if required.
Pre-employment Requirements
This offer and your continued employment are contingent upon the satisfactory completion of reference and
background checks, and, if applicable, the submission of proper authorization to work in India. Once we receive
written acceptance of this offer, we will begin our reference process, which includes a background verification and
confirmation of the information you provide on the application form. Your current employer information will be verified
as part of this process.
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letter is so assigned, the “Company” as used throughout this offer letter shall mean the Company as hereinbefore
defined and any successor to, or assignee of, its business and/or assets.
Merger of Terms
This offer letter supersedes all prior discussions and agreements between you and the Company with respect to the
subject matters covered herein.
Amendments
This offer letter may not be amended or modified other than by a written agreement executed by you and an
authorized employee of the Company.
Termination of Employment
During the period of probation as set out in this letter, and after confirmation, your appointment shall be terminable on
the expiry of one months’ notice in writing on either side, delivered in person or by post or by courier addressed to the
last known address of either party or by email. However, the company may terminate your employment without notice
by paying salary in lieu of the notice, for the entire or part of the notice period.
If you ask for a part or complete waiver of the notice period, the company may at its discretion accede to such a
request in full or part or decline such request, without assigning any reasons therefore. Should the company accede
to a part or complete waiver of notice, it reserves the right to require you to pay the company salary for the period
waived.
The company reserves the right to terminate your employment without notice or payment in lieu of notice should you
be guilty of misconduct or negligent in your duties. Furthermore, if you undertake employment for remuneration
outside the company without prior permission from the company, you may be liable for dismissal without notice.
In the event of your continuous absence for a period of 5 consecutive working days or more, without permission from
management for the same, you shall be deemed, without prejudice to the company’s rights and remedies, to have
abandoned your employment with the company. Such abandonment of the contract of employment shall be deemed
as repudiation of the contract of employment by you, and not as a termination of the service by the company.
Salaries are confidential in Mercer and the company expects you not to discuss the same with colleagues. The
company reserves the right to terminate your employment without notice or payment in lieu of notice should you be
found guilty of discussing or divulging your salary details with anyone other than your business leader or company
HR.
This offer and your continued employment by Mercer are contingent upon the satisfactory completion of reference and
background checks. We will begin our reference process including a salary and background verification and
confirmation of all information you provide on the application form. Please note that current employer information is
required to be verified as part of this process. Nothing stated in this letter or in any of our prior discussions regarding
the terms of your employment will serve as an employment contract or a guarantee of continued employment. Your
employment with the company is entered into voluntarily. You and the company have the option of terminating the
relationship at any time, with or without cause. This letter supersedes all prior discussions and agreements.
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Next steps
Please sign the acceptance page and return the entire original signed offer letter and all other signed offer documents
(keeping one enclosed original copy for yourself)) in the envelope provided within the next 3 working days to confirm
your acceptance of the terms mentioned in this letter.
Trijot, my colleagues and I look forward to your acceptance of this offer and the valuable contribution we expect you
will make to Mercer. If you have any questions about this offer, feel free to contact me.
Yours sincerely
Amit Ahuja
Recruitment Team
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APPENDIX A - ACCEPTANCE OF EMPLOYMENT:
_________________________________ ___________________
Mr Trijot Singh Date: 28th August 2010
Please indicate your acceptance of this offer by signing on the line above, completing the specific criteria listed below,
and returning it, along with a copy of this letter, to Human Resources. This should be done as soon as possible in
order to expedite payroll processing at the following address:
(Please amend if there are any corrections required to the above details.)
Relocation
If you are relocating from another city in India and know your new address, please provide details below:
Bank Account
You are required to open a salary account at one of the Company approved banks, which are currently Citibank and
HDFC Bank. Please let us know your choice of bank and tick one of the options below:
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APPENDIX B –
JOINING DOCUMENTS AND INFORMATION SHEET
The following are the joining documents or items (all self-attested photocopies) to be submitted to the HR on the
day of joining.
• Experience Certificate(s) from all previous organizations – It should have the Date of Joining, the last date
of work and the last Designation mentioned.
• Salary proof from the last company – Preferably should be the appointment letter or last salary revision letter
which gives the proof of amount earned as Cost To Company. Allowances for business purposes such as
mobile phones are not considered as part of salary.
• 6 colour passport size photograph - (These photographs would be required for your Identity card and to
arrange your bank account.)
• Copy of Passport (first and the last sheet/page).
• Date of Birth proof –Class X pass certificate/ PAN card/ voter ID card, Municipal Corporation birth certificate,
Passport copy etc.
• Proof of highest educational qualification as mentioned in the Employment Application Form and
Graduation degree.
• Salary certificate (on a company letterhead and signed by an authorized signatory) or Form 16 from
employer(s) in the current financial year Last 3 salary slips
• Copy of PAN card
The candidate should ensure that his/her name is the same in all the documents viz., appointment letter, PAN card,
and passport.
If you are unable to submit any of the items on this list by the required date, you should promise a date by which you
will submit the same. If you are unable to do so, this may impact your confirmation with the organization.
In addition the employee should also carry a copy of their resignation acceptance letter. As soon as possible the
employee should in addition furnish a copy of their relieving letter.
Please note if any of the documents provided by you are later discovered to have been falsified, then Mercer
maintains the right to rescind the offer or terminate your employment immediately without notice or compensation.
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APPENDIX C – DISCIPLINARY RULES
The following may be considered acts of gross misconduct (the list is not exhaustive), which may result
in dismissal:
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APPENDIX D: SUMMARY OF REMUNERATION AND BENEFITS APPLICABLE TO Mr Trijot Singh
In addition to the above you will also be entitled to the following other benefits:
On completion of five years of continuous service, you will be eligible for Gratuity, as per
Gratuity
the Payment of Gratuity Act.
You will be covered under the following group insurance schemes, as per the company
policy -
Group Mediclaim Policy - for self and family
Benefits
Group Term Life Policy - for self
Personal Accident Policy - for self
The details of the same will be provided to you by the HR team on your joining.
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