PRAN-RFL GROUP

105/1, Middle Badda, Dhaka-1212

TA/DA Bill

Name: A.K.M Shafiq Mondol Tour Area: Natore

Designation: Design Engineer (M) Posting Place: Head Office
Staff No. 76032 Grade: 3
Department: PDL Salary Range: Tk. 50,000 to Tk. 89,999
Approval Authority: COO-PDL Salary Range Show
Purpose: Taterhat Depot Electrical work purpse
You assumed make night
travel, So you need to fill up Did you make your duty
arrival column of exit part. next working day ?
Exit Return
Date Time Date Time
Departure 07-Dec-17 8:30 AM Departure 08-Dec-17 10:15 PM
Arrival 07-Dec-17 5:30 PM Arrival 09-Dec-17 7:30 AM
Note: Date writting wrong. System: dd/mm/yy Note: Time writing wrong. System: Hours:(Colon)Minutes
Manual
Sl Particulars Automatic Rate Tk.
Column
1. Transport Fare/Fuel for Vehicle Ticket
-
Dhaka to Natore 650.00 650.00

Bogra to dhaka 450.00 450.00

-
-

2. Accommodation 0 0 -

3. Food Allowances
a) Breakfast (20%) 2 140 280.00

b) Lunch (40%) 1 280 280.00

c) Dinner (40%) 0 0 -

4. Local Conveyance 0 0 -

Grand Total Tk. 1,660.00

Total in word : One Thausand six hundred and sixty Tk only.

Traveller Checked by Approved by

Date : Date : Date :
 TA/DA Policy of PRAN-RFL Group
( Other than Sales, Distribution dept)
Promulgated on 01.08.2016 (Previous Revision- 17.12.12)
(To be read with notes issued with this policy)

Salary TA/DA Entitlements

Sl # Entitled Tour class
range
Particulars Tk.
Accommodation 1,850
Tk 1,30,000/= & local conveyance 400 1.Air- Economy Class (Subject to approval of reporting boss)
1 above food 1,250 2.AC Train/Bus/Steamer (Cabin)
3. If own transport is used actual fuel & toll bill.
Total 3,500
Accommodation 1,450
Tk 90,000/= to local conveyance 300 1.Air- Economy Class (Subject to approval of reporting boss)
2 food 950 2.AC Train/Bus/Steamer (Cabin)
1,29,999/- 3. If own transport is used actual fuel & toll bill.
Total 2,700
Accommodation 1,200
Tk 50,000/= to AC Train/Bus/Steamer (Chair)
local conveyance 300
3 Tk.89,999/- food 700
Total 2,200
Accommodation 950
AC Train/Bus/Steamer (Chair)
Tk 30,000/= to local conveyance 300
4 Tk.49,999/- food 650
Total 1,900

Accommodation 800
Tk.20,000/= to local conveyance 240 AC Train (Common)/Bus (2nd Grade) /Steamer (Common)
5
Tk 29,999/= food 560
Total 1,600
Accommodation 620
Tk.15,000/= local conveyance 240 AC Train (Common)/Bus (2nd Grade) /Steamer (Common)
6 to 540
food
Tk. 19,999/=
Total 1,400
Accommodation 500
Tk.10,000/= local conveyance 200
7 to 460
food Non-AC Train/Bus/Steamer
Tk. 14,999/=
Total 1,160
Accommodation 400
Tk.6,000/= local conveyance 180
8 to 420
food Non-AC Train/Bus/Steamer
Tk. 9,999/=
Total 1,000
Accommodation 350
Below Tk.6,000/= local conveyance 170
9 380
food Non-AC Train/Bus/Steamer
Total 900

Notes: 1. The air travel be allowed for better time management without loss of working hour.
2. In no circumstances actual bill payable to be more than entitled tour bill
3. Travelling bill have to submit with TA/DA bill as evidence.
4. Accommodation & food entitlement is allowed as above without any supporting.
5. This TA/DA rule is not valid for any tour from his duty station to 60 KM radius of our Factory/Head office
premises and 100 KM radius, if has been allowed motor bike/vehicle and also not allowed to visit at HIP by
Head office personnel. doc/m/hrm
NOTES ON TA/DA POLICY
A. Accommodation:
Employees, who travel at night, will be entitled accommodation provided, his:

1 Departure time will be before 1 AM &

2 Arrival time will be after 1 AM (without any abrupt situation)
a) subject to he has to attend at duty by next immediate working hour.
b) If next day is holiday, No accommodation is allowed for night journey.

Accommodation bills are not allowed, where PRAN-RFL Group maintains accommodation facility
(If not occupied):
1 In our Country (Within 60 KM Radius):
i) Natore vi) Cox's Bazar
ii) Rangpur vii) Sylhet
iii) Chittagong viii) Barishal
iv) Ishardi ix) Any area where own guest house available.
v) Hobiganj

2 Outside Country:
i) India vi) Qatar
ii) UAE vii) Nepal
iii) Malaysia viii) Africa
iv) Agartala ix) Any other country where own guest house available.
v) Oman
vi) KSA

B. Conveyance during travelling

Rate of conveyance will be claimed in multiple of 6 hrs. For every 6 hrs. his/her entitled local conveyance
will be 25% of total entitlement for the day for conveyance. No other conveyance is allowed. 20 KM distance
coverage will be treated as conveyance. Above 20 KM will be treated as Travelling.

C. Food
Food entitlement of the employees, will depend upon their departure time from the duty area at the following
rates & time:

Rate of food Departure from place of

entitlement-% posting
Breakfast-20% At or before 8 A.M.
Lunch -40% Before 12 Noon
Dinner -40% Before 8 P.M.

On the other hand, food entitlement of the employees , who arrived his duty area at the following rates and
time:
Rate of food Arrival time at posting area
entitlement-%
Breakfast-20% At or after 8 A.M.
Lunch-40% At or after 12 P.M.
Dinner-40% At or after 8 P.M.

D. Official Transport

doc/m/hrm
If official transport is used by an employee during his tour, he will not be entitled to local conveyance. In case
of other transports, travel ticket must be enclosed with TA/DA bills.

doc/m/hrm
E. TA/DA rate for Dhaka/Chittagong/Sleet/Cox's Bazar

If an employee travels to Dhaka/Chittagong/Sylhet- (Metropolitan area)/Cox's Bazar(Town) he will get 20%

extra over and above his normal TA/DA entitlement.

F. Discretionary Power of Dept/BU Heads/Controlling Officer

At any time depending on the nature of the assignment the Head of the Dept/ BU/ Controlling Officer may
set aside applicability of these TA/DA rules in the interest of the Company.

These rules will apply only if the period of duty away from the H/O (place of posting) does not exceed
10(ten) days. In the event of out station duty exceeding unbroken 10 days the head of dept/ BU/ Controlling
officer will lay down special reduced rates entitlements to be availed of .

G. Bill Checking & Payment

TA/DA bills of individuals will be prepared by themselves. Head of the Dept/ BU/ Controlling Officer will
examine & approve their bills. Thereafter concerned accounts head will also scrutinize & finally authorize the
bills for payment.

H. Salary

Salary of an employee means his Gross salary without fixed allowances like Special Conveyance allowance,
Special allowance & Overtime.

I. Dis-allowances:

No TA/DA facility is allowed :

a) to visit from Head Office to PFG/PIP/RIP/AEPZ/RRF/HIP/DIP/within equivalent distance & vice versa.
Every body has to use official transport. In case of non-availability, Dept/BU Heads can approve transport
expense, Toll etc in actual.

b) if he is allowed fixed TA/DA allowance as per his nature of job.

J. Earlier Instructions/Orders

Instructions/ orders issued earlier regarding TA/DA Rules of PRAN-RFL Group employees will be treated
canceled

Day to day local conveyance Other than Travelling:

1 Radius within 3(Three) KM : Rickshaw, if not possible- other transport(as under)

2 Radius above 3(Three) KM :

a. Office Asstt & Equivalent Bus then Rickshaw (if Needed)

b. MT/JEx/SAM/AM & Equivalent Bus then Rickshaw (if Needed)
c. M/SM/AGM & Equivalent Bus(A/C) / If not Available Auto Rickshaw/Cab(Non-AC)
d. DGM/GM/Chief/COO & Above Cab/Co's vehicle/ any transport as above

doc/m/hrm
 ** Payment to be made as per actual expense. Dept/BU Head can approve higher ceiling(case to case
basis) for the interest of Group.
** Those who will carry sensitive documents/cash/goods/emergency matters can use suitable transport with
prior approval of Dept/BU Heads.

K Tour Bill around 20KM to 60 (If he has own transport 100KM) radius of his duty station
Location TA
To Other Than Factory Location Actual by Bus/CNG/Taxi

To Factory location By Pool Vehicle

NB: a) Transport Upto JE- Bus; Next upto Manger- CNG, Next Taxi/Official Vehicle
b) On emergency visit, Dept/BU head can permit transport bill in actual, if the person can't avail pool
vehicle
c) Food Allowance for Lunch/Dinner will be Tk 130/- per meal & for Breakfast it will be 50% of
Lunch/Dinner. It will be only allowed where we have no arrangement of breakfast/Lunch/Dinner.

L. Desh Logistics staff will follow their TA/DA policy

Approved by DMD

doc/m/hrm
L Group
tion dept)
us Revision- 17.12.12)
with this policy)

Entitled Tour class

conomy Class (Subject to approval of reporting boss)

2.AC Train/Bus/Steamer (Cabin)
n transport is used actual fuel & toll bill.

conomy Class (Subject to approval of reporting boss)

2.AC Train/Bus/Steamer (Cabin)
n transport is used actual fuel & toll bill.

in/Bus/Steamer (Chair)

in/Bus/Steamer (Chair)

in (Common)/Bus (2nd Grade) /Steamer (Common)

in (Common)/Bus (2nd Grade) /Steamer (Common)

C Train/Bus/Steamer

C Train/Bus/Steamer

C Train/Bus/Steamer

ss of working hour.
itled tour bill

thout any supporting.

n to 60 KM radius of our Factory/Head office
vehicle and also not allowed to visit at HIP by
doc/m/hrm
 n provided, his:

ny abrupt situation)
next immediate working hour.
ation is allowed for night journey.

p maintains accommodation facility

re own guest house available.

ntry where own guest house available.

every 6 hrs. his/her entitled local conveyance

o other conveyance is allowed. 20 KM distance
treated as Travelling.

parture time from the duty area at the following

rived his duty area at the following rates and

doc/m/hrm
will not be entitled to local conveyance. In case
bills.

doc/m/hrm
 itan area)/Cox's Bazar(Town) he will get 20%

ead of the Dept/ BU/ Controlling Officer may

e Company.

H/O (place of posting) does not exceed

ken 10 days the head of dept/ BU/ Controlling
vailed of .

Head of the Dept/ BU/ Controlling Officer will

head will also scrutinize & finally authorize the

llowances like Special Conveyance allowance,

DIP/within equivalent distance & vice versa.

bility, Dept/BU Heads can approve transport

ob.

RAN-RFL Group employees will be treated

aw, if not possible- other transport(as under)

n Rickshaw (if Needed)

n Rickshaw (if Needed)
C) / If not Available Auto Rickshaw/Cab(Non-AC)
's vehicle/ any transport as above

doc/m/hrm
 can approve higher ceiling(case to case

gency matters can use suitable transport with

adius of his duty station

Lunch/Dinner
Tk 130/-
Tk.130/- (if there is no food
arrangement)

Taxi/Official Vehicle
t bill in actual, if the person can't avail pool

meal & for Breakfast it will be 50% of

ement of breakfast/Lunch/Dinner.

doc/m/hrm