4.

The Procurement Process

4.1 Procurement Thresholds

The following chart outlines IRC’s standard procurement thresholds. If an IRC donor
requires lower thresholds for any type of procurement, the donor requirement takes
precedence over IRC’s threshold.

Purchase Requests may not be split to avoid bid thresholds or approval requirements.

The IRC requires a minimum of three quotes for all procurement valued $2,500 USD or
higher, unless the procurement is made under a valid Master Purchase Agreement.

If there are any issues created by these policies, please

contact the Regional Supply Chain Director (RSCD).

Below $500 to $2500- $20,000

Value
$500 $2499 $19,999 and above

PR, RFP,
PR, RFQ,
Required PR, PO, PO or
PR, DR* PO, BA,
forms DR* contract,
DR*
BA, DR*

Open or
Direct
Open
Procurement Direct, Direct, (CS**),
Int'l,
method Limited Limited Limited,
Direct
Open
with MPA
Bid
Evaluation Best Best Bid
analysis,
method practice practice Analysis
committee
*A Delivery Report should be used as proof of delivery for the procurement of goods. For
the procurement of services and works, a certificate of completion should be used. For
procurement by non-supply chain staff please refer to SOP # SC/PROC/013
**CS = MPA or Contracted Supplier

Note: Procurement of goods or services under a Master Purchase

Agreement can be done directly with the supplier and does not
require a 3-bid process, regardless of the value of the purchase.