Request for Quotation (RFQ) and Request for Proposal (RFP) guidance can be found in

Section 5.2 and instructions for an Open Tender can be found in Section 8.

The RFQ or RFP process for procurement over $20,000 is not required when purchasing
goods or services covered under a MPA with set negotiated prices.

All MPAs as well as one-time purchases or service agreements over $100,000 must be
reviewed by GSC and the Legal Unit. Please consult the Guidelines for GSC and Legal
Review (Appendix P20) for further instructions.

4.6 Supplier Invitation Methods

The method used for inviting Suppliers to participate in the procurement process affects the
resulting competitiveness of the bids/proposals received.

Items are purchased from a single Supplier at the quoted price. Direct
Direct procurement is allowable for low value procurement or used when
procuring under an MPA.

Three or more suppliers are approached and asked to provide bids. The
suppliers that are invited to bid are known, reputable suppliers that have
Limited worked with IRC in the past, are recommended by other NGO’s, or have
responded to past RFP’s. The bids are reviewed by Supply Chain and the
best supplier for that specific procurement is selected. Mechanism used:
RFQ, BA

Notice sent to appropriate known and Contracted Suppliers and best

practice is to have it published in local newspapers, national
publications/trade journals, and/or on IRC’s website. All offers
Open conforming to RFP requirements are included in the bid evaluation
process. This method results in the most competitive process and
subsequent offers, and is therefore used for most high-value
procurement. See instructions in Section 8. Mechanism used: RFQ or
RFP

Same as Open process but the notice is also published in international

Open publications/trade journals as well as local. The Open International
International method shall be conducted in cooperation with GSC. Mechanism used:
RFP

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