Académique Documents
Professionnel Documents
Culture Documents
FOR EACH FILE YOU WILL NEED ONE CODING FORM, PLUS SOME SPARE
COPIES OF PAGES 1 AND 2 OF THE CODING FORM TO CATER FOR
ADDITIONAL PARTIES.
1. Case Number(s): Write the case number (if a single case in the file, e.g. 1764-00) or spread of
case numbers (if more than one case in the file, e.g. 6246-00 - 6250-00).
3. Station: For trial courts, write the name of the station or circuit.
• For the Court of Appeals, Court of Tax Appeals or Sandiganbayan, leave blank and go to
question 5.
4. Branch: For trial courts, write the branch number, then go to question 6.
5. Court of Origin (appeal cases only): Mark ONE box for the court from which the appeal has
been brought.
• Appeals in the RTC come from the MTC.
• Appeals in the Court of Tax Appeals come from the BIR (Bureau of Internal Revenue) or the
BOC (Bureau of Customs).
• Appeals in the Court of Appeals may come from the RTC, the Court of Tax Appeals, the SEC
(Securities and Exchange Commission), the NLRC (National Labour Relations Commission),
or another quasi-judicial agency (mark Other and specify the agency).
CASE CHARACTERISTICS
6. Number of cases in file: Write the number of criminal offences charged or the number of
causes of action included in the file (you will get this from the number of case numbers in
question 1.)
7. Type of Case: Either enter a code in ONE of the boxes, or write a description of the type of
case in item 6, if no code is available.
• The codes to be used for this question are listed at the end of this coding guide.
• If there is more than one type of criminal offence charged in a criminal case, give the code for
the most serious offence (that is, the one carrying the heaviest penalty).
• If there are a number of different causes of action in a civil case, give the code for the
primary cause of action.
• If you enter 1190 (other civil action) or 290 (other criminal offence) case in one of the boxes,
also specify the type of case in the space provided at item 6.
8. Amount claimed/value of property: Write the amount of money claimed or the value of
property involved in the case, in Philippine pesos.
• Include money claimed by all plaintiffs in a civil case, all private complainants in a criminal
case, or any party in an appeal.
• In specifying the amount of money claimed, do not include any sums claims for interest,
attorney's fees, litigation expenses and costs, or damages that are merely incidental to or a
consequence of the main cause of action.
9. Was case a preliminary investigation conducted by an MTC judge? This refers to the
situation where an MTC or MCTC judge (rather than the public prosecutor) conducts a
preliminary investigation in a criminal case that is within the jurisdiction of the RTC. Mark the
relevant box.
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10. Was appeal brought by way of (appeal cases only): Mark the box for the relevant form of
appeal.
• If not an appeal case, leave blank.
11. Did the appeal raise (appeal cases only): Mark ONE box for the kinds of questions raised in
the appeal.
• If not an appeal case, leave blank.
PARTIES
13. Number of Private Complainants (criminal cases only): Write the number of private
complainants in the case.
• If not a criminal case, leave blank.
EXAMPLE: If a criminal case has two defendants, fill out the details for the first defendant on the
coding form, and fill out the details for the second defendant on an extra copy of p.1 of the coding
form. Attach the extra page to the back of the coding form.
EXAMPLE: If a civil case has two plaintiffs and two defendants, fill out the details for the first
plaintiff and the first defendant on the coding form, and fill out the details for the second plaintiff
and the second defendant on an extra copy of p.2 of the coding form. Attach the extra page to the
back of the coding form.
EXAMPLE: If an appeal case has one appellant and three appellees, fill out the details for the
appellant and the first appellee on the coding form, fill out the details for the second appellee on
an extra copy of p.2 of the coding form, and fill out the details for the third appellee on a further
copy of p.2 of the coding form. Attach the extra pages to the back of the coding form.
DEFENDANT (criminal cases only: if not a criminal case, leave these questions blank)
15. Age: Mark the box to indicate whether the defendant was an adult (18 years of age or older)
or juvenile (under 18 years of age) at the start of the case.
16. Member of a Cultural Minority: Mark the box to indicate whether or not the defendant is a
member of a cultural minority.
• If yes, specify which minority.
17. Represented By: Mark ONE box for the nature of the defendant's representation.
• If you mark the box labelled 'other', specify what kind of representation the defendant had.
• If the defendant's representation changed during the case, use the box for the major form of
representation (i.e. that which lasted the longest period of time in the case).
18. Status: Mark the box to indicate whether the defendant was in detention or granted bail.
• If the defendant's detention status changed during the case, use the box for the major status
(i.e. that which lasted the longest period of time in the case).
PROSECUTION (criminal cases only: if not a criminal case, leave this question blank)
19. Conducted By: Mark the box to indicate whether the prosecution was conducted by a public
prosecutor or by the police.
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20. Sex: Mark the box for the private complainant's sex.
21. Age: Mark the box to indicate whether the private complainant was an adult (18 years of age
or older) or juvenile (under 18 years of age) at the start of the case.
22. Member of a Cultural Minority: Mark the box to indicate whether or not the private
complainant is a member of a cultural minority.
• If yes, specify which minority.
23. Assisted by a CASA guardian: Mark the box to indicate whether or not the private
complainant was assisted by a CASA guardian. (This will only occur if the complainant was a
juvenile.)
PLAINTIFF (civil cases only: if not a civil case, leave these questions blank)
25. Sex (individual plaintiffs only): Mark the box to indicate the plaintiff's sex.
• If plaintiff is a corporation or government agency, leave blank.
26. Age (individual plaintiffs only): Mark the box to indicate if the plaintiff was an adult (18
years of age or older) or a juvenile (under 18 years of age) at the start of the case.
• If plaintiff is a corporation or government agency, leave blank.
27. Member of a Cultural Minority(individual plaintiffs only): Mark the box to indicate
whether or not the plaintiff is a member of a cultural minority.
• If yes, specify which minority.
• If plaintiff is a corporation or government entity, leave blank.
28. Represented By (all types of plaintiff): Mark ONE box for the nature of the plaintiff's
representation.
• If you mark the box labelled 'other', specify what kind of representation the plaintiff had.
• If the plaintiff's representation changed during the case, use the box for the major form of
representation (i.e. that which lasted the longest period of time in the case).
DEFENDANT (civil cases only: if not a civil case, leave these questions blank)
30. Sex (individual defendants only): Mark the box to indicate the defendant's sex.
• If defendant is a corporation or government agency, leave blank.
31. Age (individual defendants only): Mark the box to indicate if the defendant was an adult (18
years of age or older) or a juvenile (under 18 years of age) at the start of the case.
• If defendant is a corporation or government agency, leave blank.
32. Member of a Cultural Minority(individual defendants only): Mark the box to indicate
whether or not the defendant is a member of a cultural minority.
• If yes, specify which minority.
• If defendant is a corporation or government entity, leave blank.
33. Represented By (all types of defendant): Mark ONE box for the nature of the defendant's
representation.
• If you mark the box labelled 'other', specify what kind of representation the defendant had.
• If the defendant's representation changed during the case, use the box for the major form of
representation (i.e. that which lasted the longest period of time in the case).
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APPELLANT (appeal cases only: if not an appeal, leave these questions blank)
35. Sex (individual appellants only): Mark the box to indicate the appellant's sex.
• If appellant is a corporation or government agency, leave blank.
36. Age (individual appellants only): Mark the box to indicate if the appellant was an adult (18
years of age or older) or a juvenile (under 18 years of age) at the start of the case.
• If appellant is a corporation or government agency, leave blank.
37. Member of a Cultural Minority(individual appellants only): Mark the box to indicate
whether or not the appellant is a member of a cultural minority.
• If so, specify which minority.
• If appellant is a corporation or government entity, leave blank.
38. Represented By (all types of appellant): Mark ONE box for the nature of the appellant's
representation.
• If you mark the box labelled 'other', specify what kind of representation the appellant had.
• If the appellant's representation changed during the case, use the box for the major form of
representation (i.e. that which lasted the longest period of time in the case).
APPELLEE (appeal cases only: if not an appeal, leave these questions blank)
40. Sex (individual appellees only): Mark the box to indicate the appellee's sex.
• If appellee is a corporation or government agency, leave blank.
41. Age (individual appellees only): Mark the box to indicate if the appellee was an adult (18
years of age or older) or a juvenile (under 18 years of age) at the start of the case.
• If appellee is a corporation or government agency, leave blank.
42. Member of a Cultural Minority(individual appellees only): Mark the box to indicate
whether or not the appellee is a member of a cultural minority.
• If so, specify which minority.
• If appellee is a corporation or government entity, leave blank.
43. Represented By (all types of appellee): Mark ONE box for the nature of the appellee's
representation.
• If you mark the box labelled 'other', specify what kind of representation the appellee had.
• If the appellee's representation changed during the case, use the box for the major form of
representation (i.e. that which lasted the longest period of time in the case).
PROCESS
44. Date of filing: Enter the date the initiating document in the case was filed, in the format
month, day, year.
• Write the year in full, e.g. 1998, 2000.
45. Date of resolution of preliminary investigation: Enter the date the preliminary investigation
was resolved.
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46. Date of transmittal to the office of the provincial or city prosecutor: Enter the date the
resolution of complaint and the record of the case was transmitted to the provincial or city
prosecutor.
CRIMINAL CASES (criminal cases only: if not a criminal case, leave these questions blank)
47. Date first warrant of arrest issued: Enter the date the arrest warrant was issued.
• If more than one arrest warrant was issued in the case, enter the date of the first arrest
warrant.
48. Number of arrest warrants issued: Enter the number of arrest warrants issued in the case.
49. Date accused arrested or voluntarily surrendered: Enter the date the accused was arrested
or voluntarily surrendered.
• If this occurred more than once during the case, enter the date the accused was first arrested
or voluntarily surrendered.
50. Date of arraignment: Enter the date the accused was arraigned.
CIVIL CASES (civil cases only: if not a civil case, leave these questions blank)
51. Date summons issued: Enter the date the summons to the defendant was issued.
• If more than one summons was issued on different dates (to different defendants), enter the
date the first summons was issued.
52. Date defendant filed answer: Enter the date the defendant filed their answer to the
summons.
• If more than one answer was filed on different dates (by different defendants), enter the date
the first answer was filed.
53. Date plaintiff filed motion for pre-trial conference: Enter the date the plaintiff filed the
motion for pre-trial conference.
ALL TRIAL CASES (civil or criminal trial cases only; if case was a preliminary investigation
or an appeal, leave these questions blank)
54. Was case resolved by summary procedure: Mark the box to indicate whether or not the
matter was resolved by summary procedure.
55. Date of pre-trial conference: Enter the date of the pre-trial conference.
• If there was more than one pre-trial conference, enter the date of the first conference.
• If there was no pre-trial conference, write NONE next to the question.
56. Date case study assigned (Family Court cases only): If a court social worker was assigned to
prepare a case study for the case, enter the date the case study was assigned.
• If the case was not a Family Court case or did not involve a case study, leave the question
blank and go to question 58.
57. Date case study submitted: Enter the date the court social worker submitted the case study.
• If the case did not involve a case study, leave the question blank.
58. Date report on ex parte proceedings submitted (civil cases only): If a report on ex parte
proceedings was prepared in the case, enter the date the report was submitted. This will occur
where the defendant failed to appear during the hearing.
• If not a civil case or there was no report on ex parte proceedings, leave the question blank.
59. Date report of prosecutor on collusion submitted (Family Court cases only): If the
prosecutor was required to prepare a report on collusion in a Family Court matter, enter the date
the report was submitted. This will occur in applications for annulment of marriage or judicial
separation.
• If not an annulment or judicial separation case, leave this question blank.
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APPEAL CASES (appeal cases only; if not an appeal case, leave these questions blank)
60. Date trial court records forwarded: Enter the date the trial court records were forwarded to
the appeal court.
61. Date TSN transmitted: Enter the date the Transcript of Stenographic Notes was transmitted
from the trial court to the appeal court.
62. Date of appellant’s brief: Enter the date the appellant's brief was filed.
• If more than one appellant's brief was filed on different dates (by different appellants), enter
the date the first appellant's brief was filed.
63. Date of appellee’s brief: Enter the date the appellee's brief was filed.
• If more than one appellee's brief was filed on different dates (by different appellees), enter the
date the first appellee's brief was filed.
64. Did case involve a trial or hearing? Mark the box to indicate whether or not the case
involved a trial or hearing.
• Include hearings in appeal cases.
• If no trial or hearing, leave the rest of this section blank and go to question 70 if a trial case,
or question 72 if an appeal case.
65. Date of first hearing: Enter the first hearing date in the case.
66. Date of last hearing: Enter the last hearing date in the case.
67. Total number of hearing dates: Enter the total number of dates that were fixed for hearing
in the case (whether or not the case proceeded on any of those dates).
68. Total number of postponements: Enter the total number of postponements, that is, dates that
were fixed for hearing, but no evidence was heard or the expected progress was not made.
69. Number of postponements due to: Enter the number of postponements attributable to any of
the reasons listed in parts a) to o) of the question.
• If a postponement was granted for a reason that is not listed, enter it in part q), and specify the
reason in the space provided.
• If a postponement was granted for two or more of the reasons listed, enter it under all of the
relevant reasons, and enter it in part p).
EXAMPLE: a criminal case is postponed because neither the defendant nor the private
complainant appeared on a particular hearing date. Count one for part f), one for part g) and
one for part p).
• Consequently, the total of parts a) to q) may be greater than the total in question 68, in order
to capture both how frequently individual reasons occur, and how often combinations of
reasons occur.
a) Unavailability of judge: For example, if the judge was ill, or was directed to attend a
conference on a scheduled hearing date.
c) Non-appearance of public attorney: If the public attorney did not appear at court on a
scheduled hearing date.
d) Non-appearance of counsel: If any private counsel did not appear at court on a scheduled
hearing date
• count as one instance even if, for example, both counsel failed to appear in a civil case on a
particular date.
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j) Non-appearance of any other witness: If any witness who was not a party, a private
complainant, a police witness or a forensic expert received notices of a scheduled hearing date but
did not appear at court on that date.
k) A party or witness not receiving notice of hearing date: If a party or witness did not
appear at court because they did not receive notice of a scheduled hearing date.
• count as one instance even if this applied to more than one party or witness on a particular
date.
l) No return of subpoena: If a witness was subpoenaed to come to court but the subpoena did
not appear to have been served.
m) Non-service of a warrant of arrest: If an arrest warrant had been issued for the accused but
had not yet been served.
n) Filing of a motion: If a party filed a motion that had the effect of postponing a scheduled
hearing date.
ADR (civil or criminal trial cases only; if case was a preliminary investigation or an appeal,
leave these questions blank)
70. Did case begin in Barangay Justice System? Mark the box to indicate whether or not there
was an initial attempt to settle the dispute between the parties in the Barangay Justice System. (If
so, there will be a certificate from the Barangay Chairman on the file.)
71. Did case go to mediation? Mark the box to indicate whether or not the case went to
mediation at any stage during the proceedings (that is, mediation was actually held).
• Mark the 'No' box if mediation was offered to but declined by the parties.
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72. Was case archived? Mark the box to indicate whether or not the case was archived at any
stage.
• If no, go to question 74.
73. Date archived: Enter the date when the file was archived.
• If the file was archived more than once, enter the date when it was first archived.
74. Was case suspended? Mark the box to indicate whether or not the case was suspended at any
stage.
• If no, go to question 77 if the case was archived and revived.
• Otherwise, go to question 78.
75. Date suspended: Enter the date when the case was suspended.
• If the case was suspended more than once, enter the date when it was first suspended.
76. Reason for suspension: Mark ONE box to indicate the reason for suspension.
• If the case was suspended more than once, indicate the reason for the first suspension
• If you mark the box labeled 'other', specify the reason for suspension.
77. Date revived: If the case was either archived or suspended, enter the date when it was
revived.
• If the case was not revived, leave the question blank
• If the case was revived more than once, enter the date when it was last revived.
78. Was case transferred from another court or branch? Mark the box to indicate whether or
not the case was transferred from another court or branch at any stage.
• If the case was never transferred, go to question 81.
79. Date transferred: Enter the date the case was transferred to the court or branch in which it
was finally disposed.
80. Reason for transfer: Mark ONE box to indicate the reason the case was transferred to the
court or branch in which it was finally disposed
• if you mark the box labeled 'other', specify the reason for the transfer.
DECISION (all cases submitted for decision; if case was a preliminary investigation, archived,
or withdrawn, settled or resolved by a guilty plea before submission for decision, leave these
questions blank)
81. Date of submission for decision: Enter the date the case was submitted for decision.
82. Date of decision: Enter the date the court issued its judgment.
• If the court did not issue a judgment, leave the question blank and go to question 84.
83. Date decision promulgated: Enter the date the court's judgment was promulgated.
• If the decision was not promulgated, leave the question blank.
84. Number of restraining orders issued: Enter the number of restraining orders issued during
the proceedings.
• Enter 0 if no restraining orders issued.
MOTIONS
85. Total number of motions filed: Enter the total number of motions of any sort (including
motions for reconsideration) filed during the case.
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86. Number of motions filed: Enter the number of motions of any sort filed during the periods
specified.
• the numbers in a) + b) + c) should = the number in question 85.
b) During trial: From the first hearing date to the date the case was submitted for decision.
87. Number of motions filed by: Enter the number of motions of any sort filed by the respective
parties.
(Criminal cases)
a) Accused: motions filed by the accused
b) Prosecution: motions filed by the prosecution
• the numbers in a) + b) should = the number in question 85
(Civil cases)
c) Plaintiff(s): motions filed by all plaintiffs in the case
d) Defendant(s): motions filed by all defendants in the case
• the numbers in c) + d) should = the number in question 85
(Appeal cases)
e) Appellant(s): motions filed by all appellants in the case
f) Appellee(s): motions filed by all appellees in the case
• the numbers in e) + f) should = the number in question 85
OUTCOMES
88. How was case resolved? Mark ONE box to indicate how the case was resolved
• if the case was a preliminary investigation by an MTC in a criminal case, mark box 2
(decision or finding by court).
• box 4 (guilty plea by accused) applies only in criminal cases
• follow the direction after the relevant box.
89. Stage of settlement or guilty plea: Mark ONE box to indicate the stage at which the case
settled or the accused pleaded guilty.
• If settlement in a civil case occurred before the first hearing date, mark box 2 (pre-trial).
• If the accused in a criminal case pleaded guilty after the arraignment but before the first
hearing date, mark box 2 (pre-trial).
• If settlement in an appeal case occurred without a hearing and before the case was submitted
for decision, mark box 2 (pre-trial).
• If settlement occurred in a civil or appeal case, or the accused pleaded guilty in a criminal
case, during the hearing but before the case was submitted for decision, mark box 3 (during
trial).
90. Nature of decision: Mark ONE box for the nature of the decision.
• If a civil case, mark box 1, 2 or 3.
• If a criminal case, mark box 11 or 12 if the case was decided; mark box 13 or 14 if the case
was dismissed; mark box 15 or 16 if the case was a preliminary investigation conducted by an
MTC.
• If an appeal case, mark box 21, 22 or 23.
91. Date file closed: Enter the date the file was closed.
• If there is no obvious closure date, enter the date of the last document on the file.
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92. Additional notes on causes of delay in the case (not already covered): If there was a
particular problem or cause of delay in the case that was not adequately captured in the previous
questions, make a note of it here.
Number of pages with additional parties attached: Enter the number of extra pages attached to
the coding form on which information about additional parties has been provided.
[END OF SURVEY]
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