Punjab Education Foundation Department/Program: _________________

Program/Department's Budget For the Year _________________

1. Program Expenditures:
1.1 Direct Program Expenditures:

FAS/NSP/EVS/CPDP/ADU
Quarter 1 Quarter 2
Basis of Budget
(Students, Vouchers,
Sr. No. Description Amount Amount
Trainings, Subject No. Rate Months No. Rate Months No.
Specialists, Rewards) (Rs.) (Rs.)

Existing & new phases : a b

5
6

Total Direct Expenditures Budget: 0 0

 1.2 Indirect Program Expenditures:

1
Seminars, workshops &
symposium

2 Advertisement & publicity

3 Capacity building of PEF staf

4 Others

Total Indirect Expenditures Budget: 0 0

Total Program Expenditures 0 0

2. Non-program Expenditures:
 2.1 Salaries of PEF staff:

All Departments

Quarter 1 Quarter 2 Quarter 3

Sr. No. Designation No. of posts Salary Salary Salary

Month Amount Month Amoun Amoun
per per per Months
s (Rs.) s t (Rs.) t (Rs.)
month month month

Existing staff:

1
 2

Total Salaries Existing Staff: 0 0 0

New Staff:

2
2

Total Salaries New Staff: 0 0 0

Total Salaries All Staff: 0 0 0

 2.2 Other staff costs:

All Departments

Quarter 1 Quarter 2 Quarter 3

Sr. No. Description Basis

Amount Amoun Amoun
No. Rate No. Rate No. Rate
(Rs.) t (Rs.) t (Rs.)

1 Honoraria to staf

2 Stipend to internees

3 Leave encashment

Trainings of non-program
4
staf

Total Other Staff Costs: 0 0 0

Total Other Staff Costs: 0 0 0
 2.3 Capital Expenditures:

All Departments

Quarter 1 Quarter 2 Quarter 3

Sr. No. Description Basis

Amount Amoun Amoun
No. Rate No. Rate No. Rate
(Rs.) t (Rs.) t (Rs.)

1 Vehicles

2 Furniture & Fixtures

3 Computers

4 Machinery & Equipment

5 Softwares Licenses
5 Softwares Licenses

Total Capital Expenditures Budget: 0 0 0

2.4 Miscellaneous Expenditures:

Travelling & Conveyance

1
(2.4.1)

Printing & Stationery

2
(2.4.2)

3 Newspapers & Periodicals

4 Repairs & Maintenance

5 Entertainment

7 Others

Total Miscellaneous Expenditures Budget: 0 0 0

Total Non-Program Expenditures 0 0 0

Grand Total 0 0 0
Notes to the budget:

2.4.1 Travelling & Conveyance:

All Departments

Quarter 1 Quarter 2

Sr. No. Designation Basis No. of No. of No. of

No. of Cost per Amount No. of Cost per Amount
Person Person Person
Visits Visit (Rs.) Visits Visit (Rs.)
s s s

4
Total Travelling & Conveyance 0 0
2.4.2 Printing & Stationery:

All Departments

Quarter 1 Quarter 2 Quarter 3

Sr.
Description Amou Amou
No. Amoun
No. Rate No. Rate nt No. Rate nt
t (Rs.)
(Rs.) (Rs.)

1 Folders

2 Certificates

3 Banners

4 Newsletters
 5 Brouchers

6 Envelopes

7 Others

Total Printing & Stationery 0 0 0

 Annexure CPX-1

AS/NSP/EVS/CPDP/ADU
Quarter 3 Quarter 4

Amount Amount Total

No. Rate Months No. Rate Months
(Rs.) (Rs.)

c d (a+b+c+d)

0
 0

0 0 0
 0

0 0 0

0 0 0
ts

Quarter 3 Quarter 4

Salary Total
Amoun Amount
per Months
t (Rs.) (Rs.)
month

0
 0

0 0 0

0
 0

0 0 0

0 0 0
ts

Quarter 3 Quarter 4

Total
Amoun Amount
No. Rate
t (Rs.) (Rs.)

0 0 0
0 0 0
ts

Quarter 3 Quarter 4

Salary Total
Amoun Amount
per Months
t (Rs.) (Rs.)
month

0
 0

0 0 0
 0

0 0 0
0 0 0

0 0 0
All Departments

Quarter 3 Quarter 4

No. of No. of Total

No. of Cost per Amount No. of Cost per Amount
Person Person
Visits Visit (Rs.) Visits Visit (Rs.)
s s

0
0 0 0
ts

Quarter 3 Quarter 4

Salar Total
Amou
y per Amount
nt Months
mont (Rs.)
(Rs.)
h

0
 0

0 0 0
PUNJAB EDUCATION FOUNDATION Ann- CPX-2
ADMIN DEPARTMENT
INTER-OFFICE MEMO FOR VEHICLES

Program/Department Name ___________________________

Number of Vehicles required ___________________________

Description Vehicles
1 ___________________________
2 ___________________________
3 ___________________________
4 ___________________________

Purpose/Need

Director Concerned HOD HR/Admin

PUNJAB EDUCATION FOUNDATION Annexure-CPX-4
ADMINISTRATION DEPARTMENT
PROCUREMENT PLAN

Deaprtment Name ___________________________

Prcoruement Plan
Tentative Approved
Sr.No Item Description Qty Req. Value Budget
(Rs.) (Rs.)
1 Vehicles

2 Furniture & Fixtures

3 Computers

4 Machinery & Equipment

5 Softwares Licenses

Concerned Director
PUNJAB EDUCATION FOUNDATION Annexure-CPX-5
ADMINISTRATION DEPARTMENT
Purchase Requisition

Requisition No. ______________________

Requisition Date. ____________________

Requesting Department. ______________________

Approximate Amount
Sr.No Qty Unit Description
unit price Rs.

Requestor. ____________________________

HOD Approval. _________________________

Concerned DMD approval. _________________________________

PUNJAB EDUCATION FOUNDATION Annexure-CPX-6
ADMINSTRATION DEPARTMENT
Paper Under Consideration (PUC)

PUC No. PR Ref: _____________________

Requirement Schedule

Sr.No Department Item Required Qty Description

 Annexure-CPX-6

____________
PUNJAB EDUCATION FOUNDATION
ADMINSTRATION DEPARTMENT
Bid Opening and Evaluation Form

PR Re
__________________

Sr. Results of the Technical

Name of Item Financial Proposal
No Proposal

Supp.1 Supp.2 Supp.3 Supp.1 Supp.2

Remarks by DD HR/Admin

Ass.Dircetor Admin DD Admin

PC Member-1 PC Member-3 PC Member-3

 Annexure-CPX-7

Financial Proposal

Supp.3

DD Admin

PC Member-3
PUNJAB EDUCATION FOUNDATION Annexure-CPX-8
ADMINSTRATION DEPARTMENT
Invitation For Quotations

Suppliers Selected for Invitation of Qouatation

Subject:Supply of Qoutations

You are requested to please send the rates for the purchase of following stationary
items in this office.

Sr.No Name of Item Qty.

The Quotations must reach the undersigned by ______________. The

payment will be made through crossed cheque as per government rules
after checking by purchase committtee of Punjab Education Foundation.

DD HR/Admin
PUNJAB EDUCATION FOUNDATION Annexure-CPX-9
ADMINSTRATION DEPARTMENT
Tender Form

Rs. __________
Non-Refundable
From:
M/s. _________________________________________

To
The Director HRM
Punjab Education Foundation
Gulberg, Lahore

Dear Sir,

With referance to your TENDER ENQUIRY # ________________ Dated ______________________

having the opening date __________________, we hereby offer to supply the following items

at the prices quoted against respective items in accordance with the specifications and terms
and conditions enclosed therewith. A pay order/demand draft/bank guarantee of scheduled

bank of Rs. _________________ on account of earnest money is enclosed herewith.

price/ Total price

Sr.No Description of items Unit Qty Unit In figures In Words

Total Bid Cost

Sales Tax @ ___% of above
Gross Bid Amount. (In figures)
Gross bid amount in words

Instruction of Tender:
a 3% CDR of contract amount
b 5% retention money for one year after delivery of supplier

Yours Truely
Signature ___________________________

Name ___________________________

Designation. ________________________

Company Seal. ______________________ Date. _______________________

nexure-CPX-9
PUNJAB EDUCATION FOUNDATION
ADMINSTRATION DEPARTMENT
Tender Information Form

Tender For. _________________________

Enquiry No. _________________________

Description Desired/Specified Guideline

Total Bid Cost

TO be Quoted Sales Tax

Bid Cost
Gross Bid Cost

Agreed/Not
Ex-PEF store
Agreed

mention amount ,
For each item in the form of pay
Earnest Money bank name, Mode
order/ Demand draft
of submission

60 days from the date of tender Agreed/ Not

Validity of ofer
opening Agreed

Agreed/ Not
Delivery Schedule As per delivery schedule
Agreed

Agreed/ Not
Payment Terms After Delivery
Agreed

Shall be deucted @ 3.5% on Agreed/ Not

Income Tax
services and 6% on goods Agreed

Copy of Sales tax

Sales Tax Should be sales tax registered fir
registeration

Agreed/ Not
Packing Suppliers responsibilty
Agreed

Company Name and

Address
Company Phone No.

Company Fax No.

Note: Please attach separate sheet if required

 Annexure-CPX-10

Bidder Offer to be filled by Cheked by

Bidder PEF officer

Rs.

Rs.

Rs.
 Annexure-CPX-11
ADMINSTRATION DEPARTMENT
Purchase Order (PO)

Vendor Name. ________________________________ Purchase Order #. ____________________

Vender Address. ______________________________ PO Date. ___________________________

Telephone. ___________________________________ PR No. ___________________________

PR Date. ___________________________

Amount Sales Tax Sales tax

Sr.No Qty Unit Description Unit Price Exclusive of @ Amount
Sales tax

Total

Terms of Payment. ________________________________________Total Amount. ___________________________

FED/CED. ___________________________

Generated by. ________________________ Grand Total ___________________________

Approved by. _________________________ Grand Total ___________________________

in Words
 Annexure-CPX-11

Amount
Inclusive of
sales tax

________________

_________________

_________________

_________________
PUNJAB EDUCATION FOUNDATION Annexure-CPX-12
ADMINSTRATION DEPARTMENT
Goods Receipt and Inspection Note

GRIN #. 154 PO Ref #. PEF/Admn/2016/

Date: 15.06.2017 Date: 13.06.2017

Value
Sr.No Detail of Material Qty Rate
Rs.
1 Toshiba Toner T-5070 2 16,035 32,070.00

GST 17% 5,452

Total Amount (all inclusive) 37,522

Goods Inspection Checklist

Sr.No Checklist Points Tick

1 Quantity in line with PO
2 Specifications in line with PO
3 Quantity in line with DN

All above item received according to specifications mentioned in purchase order.

Mahine Operator Officer (Admn) Supdt (Admn)

PUNJAB EDUCATION FOUNDATION
ADMINSTRATION DEPARTMENT
Fixed Asset Register

Identification
Sr. No Description of Asset Orignal cost of Asset Date of Acquistion Classification of Asset
Number/ Code
Location of Asset Custodian of the Asset Rate of Depreciation
 Department/cost centre for
Depreciation charge for
Depreciation method Accumulated Depreciation which depreciation is Date of revaluation (if any)
the period
charged
 Annexure-CPX-13

Accumulated
Revaluated amount(if Depreciation on revalued
deprecciation on the
any)of the items amount
revalued amount
PUNJAB EDUCATION FOUNDATION
ADMINSTRATION DEPARTMENT
Physical Asset Status Sheet

Sr. Tag Requisitioning PR-Ref

Asset Description Cost of Asset (Rs.) Vendor Name
No No. Department #

6
 Annexure-CPX-14

GRIN Invoice Invoice Issuance Tranfered Transfer

GRIN #
date # date date to Date
PUNJAB EDUCATION FOUNDATION
ADMINSTRATION DEPARTMENT
Asset Issuance Slip

Vendor Name Al-Ghani Traders

Asset DescriptionElectric Items

Issue Date: 19-09-2017
Name of EmployeMuzafar Sb
Department:
IT
Designation DD (IT)

Specification
Asset Employee
Asset Description Qty
Code Code

I Undertake that
I received this asset with above mentioned specification. I will use this system for official purposes
only. I take responsibilty for its safety and security.
 Date Signature

For official Use ony

AD Admin ADD HR/Admin

 Annexure-CPX-15

9-09-2017

or official purposes
PUNJAB EDUCATION FOUNDATION Annexure-CPX-16
ADMINSTRATION DEPARTMENT
Depreciation Rate Schedule

Useful Life Depreciation rates

Sr.No Description
Years %

1 Land Indefinite -

2 Buildings 20 5

3 Plant and Machinery 5 20

4 Furniture and Fixtures 5 20

5 IT Equipment 3.3 30

6 Office Equipments 4 25

7 Vehicles 5 20

Over the lease term

8 leasehold Assets 3
or 4 years
PUNJAB EDUCATION FOUNDATION Annexure-CPX-17
ADMINSTRATION DEPARTMENT
Asset Transfer Note

Date of Transfer __________________ Transfer base - Temporary/Permanent

Nature of Asset _______________________________________________________________

Transfer to _________________________Transfer from ________________________________

Asset Description

1 Date of Purchase ___________________________

2 Tag # ___________________________
3 Other details ___________________________

Reason of Transfer

Authorized By ____________________________________

Handing Over Custodian Taking Over Custodian

Name ___________________________ Name ___________________________

Signature___________________________ Signature___________________________

Designation _________________________ Designation _________________________

Department ________________________ Department ________________________

Intimation To

Director Finance __________________

HOD Admin __________________

For Finance Department only

Date of
Acquisitio Accumulated
Sr.No Cost Depreciation Net Book Value Date of Transfer
 Acquisitio Accumulated
Sr.No n Cost Depreciation Net Book Value Date of Transfer
y/Permanent

____________

___________

___________
PUNJAB EDUCATION FOUNDATION Annexure-CPX-18
ADMINSTRATION DEPARTMENT
Outward Gatepass- Stores

Gate pass No. ________________ Date __________________

Item Description_____________________________________________

Quantity _____________________________________________

Receiver Name _____________________________________________

Security officer _____________________________________________

duty

Receiver's Signature Security officer

DD HR/Admin Caretaker
PUNJAB EDUCATION FOUNDATION Annexure-CPX-19
ADMINSTRATION DEPARTMENT
Fleet Card Request Form

Vehicle Type Car Motor Cycle

Registeration No. ____________________

Type of Fuel CardFleet Card Corporate Card

Required

For Corporate Cards only

Name of PEF offci________________________________

Fuel Entitlement ________________________________

Month
Corporate Card L________________________________

For Fleet Cards

Department. ____________________________

Monthly Fuel limit. ______________________

Fleet Card limit. _________________________

DD HR/ Admin HOD HR/ Admin

Director Finance DMD - Finance

 PUNJAB EDUCATION FOUNDATION
ADMINISTRATION DEPARTMENT
CONSOLIDATED REQUEST FOR ADVANCE

Date:___________________
Purpose of Advance:_____________________________________________

Sr.
Employee Name Designation
No.

Prepared by: Verified by:

______________ ______________
 Annexure "CPX-21"

IDATED REQUEST FOR ADVANCE

Amount to be transferred
(Rs.)

Approved by:

______________
 PUNJAB EDUCATION FOUNDATION
ADMINISTRATION DEPARTMENT
VEHICLE PERMISSION SLIP (LOCAL DUTY ONLY)

Request Date Demand Date

Name of User Designation

Purpose of Visit &

Area of Visit
From To User Signature

AM / PM AM / PM
FOR ADMINISTRATION DEPARTMENT USE ONLY

Vehicle Remarks Assistant Transport

Available/Not Available
Vehicle
Remarks Dy. Director (Admn/HR)
Issued / Not
Issued
Vehicle No. Driver Name Departure Time
AM / PM
Meter Reading (Out)
Meter Reading (In) Km Done
NJAB EDUCATION FOUNDATION Annexure "CPX-23"
DMINISTRATION DEPARTMENT
ERMISSION SLIP (LOCAL DUTY ONLY)

Department

HOD Signature

STRATION DEPARTMENT USE ONLY

Signature

Signature

Arival Time
AM / PM
Driver Signature
 PUNJAB EDUCATION FOUNDATION
Vehicle Allocation Status Sheet
Annxure-24
Sr. Vehicle & Maker & Corporate / Fleet Petrol
Custodian Deployed
No. Motercyle Modified Card No. Limit
1

DD Admin
NJAB EDUCATION FOUNDATION
icle Allocation Status Sheet
Annxure-24
Remarks
PUNJAB EDUCATION FOUNDATION
ADMINSTRATION DEPARTMENT
Fleet Cards Log Sheet

Corporate / Fuel Balance at

Petrol
Sr. No. Fleet Card Vehicle No. the time of Visiting Official Designation
Limit
No. Issuance
Transport Officer Ass.Director Admin
 Annexure -CPX-25

Signatures by
Fuel Balance at PSO Signatures by
Visiting officer
Department the time of Electronic Visiting officer at the
at the time of
Receipt Slip No. time of receipt
issuance
DD HR/Admin
 Vehicle Travel Log Sheet
Annexure-CPX-26
Meter Meter
Vehicle
Driver Name Visiting Official Department Reading Time Out Reading
Number
(Out) (In)

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM
 AM / PM

Security Incharge Transport Officer Dy. Director (A

t

Security
Driver Officer
Time In Officer
Signature Signature
Signature

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM

AM / PM
 AM / PM

Dy. Director (Admn / HR)

PUNJAB EDUCATION FOUNDATION
ADMINSTRATION DEPARTMENT
Vehicle Log Book

Average Fuel Consumption of Vehicle. ____________________

Sr.N Time Time Destination/ Detail of Purpose of Visiting Officer Meter Reading
Date
o (Start) (End) Journey Visit Name (From)

5
Transport Officer
 Annexure-CPX-27

Estimated Visiting
Actual Fuel Driver
Meter Reading (TO) KMs Covered Fuel Left after officer
Consumption Name
Visit Signature
Ass.Director Admin DD HR/Admin
PUNJAB EDUCATION FOUNDATION
ADMINSTRATION DEPARTMENT
Fuel Consumption Sheet

FOR THE MONTH OF. _______________________ Vehicle No.__________________________

Distance Distance
Distance
travelled as travelled as
Sr. travelled as per Differences
Detail of Jouney per Vehicle Log per Vehicle
No. Vehicle (If any)
Book Travel log
permission slip
(X) sheet

1 -

2 -

3 -

4 -

5 -
6 -

7 -

Transport Officer
 Annexure-CPX-28

Fleet Card No.._____________________________

Estimated Fuel
Average Fuel Total Average Present in Vehicle at
Consumption Per Fuel Consumption the start of Jouney
litre of Fuel for the Journey (From Vehicle log
(G) K=X*G book)
(A)
Ass. Director HR/Admin
 Estimated Fuel Difference between
Fuel refilled
Left in the Total Fuel Used Average Consumption and
during Jouney as Difference in
Vehicle after During Jouney Estimated Actual
per Electronic Percentage (%)
Jouney D = A+B-C Consumption
PSO Slips (B)
(C') R=G-D
HR/Admin DD HR/Admin HOD HR/Admin
Annexure-CPX-28

Estimated Fuel left

in the vehicle after
jouney as per
vehicle Log Book
PUNJAB EDUCATION FOUNDATION Annexure-CPX-29
ADMINSTRATION DEPARTMENT
Comparaqtive Sheet For Payment

Fleet Card /
Limit Used Amoumt
Sr.No Corporate Card Details
(Litres) (Litres) Rs.
Card No.

Transport Officer Ass.Dir.Admin

DD HR/Admin HOD Admin

PUNJAB EDUCATION FOUNDATION Annexure-CPX-30
ADMINSTRATION DEPARTMENT
Vehicle Repair and Maintenance Schedule

For the Month of ____________________

Vehicle Vehicle Repair and Maintenance Work Estimated time

Sr.No
Type Registeration No. required required for repair

_______________________ _____________________
Transport Officer DD HR/Admin
PUNJAB EDUCATION FOUNDATION Annexure-CPX-33
ADMINSTRATION DEPARTMENT
Board Room Reservation Requisition

Date

Demanded By. _______________________ Department. ________________________

Purpose of Use. ___________________________________________________________________

Time from ___________________ to _______________________

No. of Guests anticipated. ________________________________________

Host Members. _______________________

Total Number. ________________________

Service Reuiqured:

a Tea/Bisciuts/Mineral Water
b Lunch
c Other

Requested by. ________________________________

Recommended by Director/program Incharge. _________________________________________

Approved by DD HR/Admin. ______________________________

Board Room Availabilty:

Available Not Available

____________
PUNJAB EDUCATION FOUNDATION Annexure-CPX-34
ADMINSTRATION DEPARTMENT
Board Room Register

Board Room Reservation Meeting Time

Sr.No Date Department / Guests Number of Guests
status
From To
PUNJAB EDUCATION FOUNDATION Annexure-CPX-35
ADMINSTRATION DEPARTMENT
Imprest Cash Sanction Form

Date. _____________________ Month/Week. _______________________

Control #. ________________________

Employee Name. ____________________ Designation. __________________________________

Department. ________________________

Purpose/Detail of Work Required: _____________________________________________________________

___________________________________________________________________________________________

Signatures of Requesting person Director/ Program Incharge

For office Use Only:

Balance in Hand. _____________________ Amount Required. ____________________________

CareTaker Approved/Not Approved. ______________________

DD HR/ Admin
Annexure-CPX-35

__________

_____________

___________

_____________

__________

___________

___________
PUNJAB EDUCATION FOUNDATION Annexure CPX-36
ADMIN DEPARTMENT
ADVANCE REQUEST FORM

Number:

DATE:

Name of Employee (Name of person/dept.)

Employee Code

Department

Amount in words:

Purpose

Submitted By: ____________________ Reviewed By: _____________Approved by: ____________________

Employee Name Relevant HoD Respective DMD

Received by:____________________
__________________
espective DMD