The time management matrix – activities

Urgent Not Urgent

I I II
m ACTIVITIES ACTIVITIES
p
o • Crises • Prevention, capability improvement
r • Pressing problems • Relationship building
t
a • Deadline-driven projects • Recognising new opportunities
n • Planning, recreation
t

N III IV
o ACTIVITIES ACTIVITIES
t
• Interruptions, some callers • Trivia, busy work
I • Some mail, some reports • Some mail
m
p • Some meetings • Some phone calls
o • Proximate, pressing matters • Time wasters
r • Popular activities • Pleasant activities
t
a
n
t
Based on 7 Habits of Highly Effective People, Stephen Covey
The time management matrix – results

Urgent Not Urgent

I I II
m RESULTS RESULTS
p
o • Stress • Vision, perspective
r • Burn-out • Balance
t
a • Crisis management • Discipline
n • Always putting out fires • Control
t
• Few crises

N III IV
o RESULTS RESULTS
t
• Short term focus • Total irresponsibility
I • Crisis management • Fired from jobs
m
p • Reputation - chameleon character • Dependent on others or institutions for basics
o • See goals and plans as worthless
r • Feel victimised, out of control
t
a • Shallow or broken relationships
n
t
Based on 7 Habits of Highly Effective People, Stephen Covey
The time management matrix – planning form

Urgent Not Urgent

I I II
m
p
o
r
t
a
n
t

N III IV
o
t

I
m
p
o
r
t
a
n
t