OJT Forms

COLLEGE OF INFORMATION TECHNOLOGY
College of Information Technology
OJT Policy and Guidelines

Bachelor of Science in Information Technology
2nd Semester, School Year 2010-2011
nd
2 Semester, School Year 2010 - 2011
Prepared by:
ENGR. LOIDA F. HERMOSURA, MSIT

College Dean
Approved by:
DR. TOMAS C. BAUTISTA, Ph.D.

President
PAGE 0 OF 17
(a) LETTER OF INQUIRY
<Date>
<Institutional Head>
<Department>
<Location>
Sir/Madam:
In partial fulfillment of the requirements for the __________ program, the fourth year
students of our institution are required to undertake 486 hours on-the-job training (OJT). In this
regard, may I respectfully request you to be our industry partner and may I know if you could
accommodate _____________ students for the said purpose?
Below are the areas of skills and competencies that your office may be able to enhance:
1. Computer Operations (e.g. Word Processing, Spreadsheet/Excel, Presentation

Package/PowerPoint, E-mail & Internet Browsing).
2. Programming (e.g. Database Application, Application Development, Web
Development)
3. Multimedia (Animation, Audio/Video Editing, Graphic Design)
4. Research (Project Development)
5. Networking (Cabling/Wiring, Data Communications)
I look forward to your positive response. Thank you for your support!
Respectfully yours,

Dean
PAGE 1 OF 17
REPLY SHEET
<Date>

Dean, College of Information Technology &
Computer Secretarial
Northeastern College
Dear Sir/Madam:
This is in response to your letter of inquiry regarding the possibility of accommodating

your students for On-the-Job training in our agency/industry.
We are very much willing to accommodate your students as specified in your letter.
Below are the selected areas of competencies that these ends may extent:
 1. Computer Operations (e.g. Word Processing, Spreadsheet/Excel,
Presentation Package/Powerpoint, E-mail & Internet Browsing).
 2. Programming (e.g. Database Application, Application
Development, Web Development)
 3. Multimedia (Animation, Audio/Video Editing, Graphic Design)
 4. Research (Project Development)
 5. Networking (Cabling/Wiring, Data Communications)
We can accommodate _____ students.
Thank you for considering our agency/industry as your partner in education and
development.
Very truly yours,
<Head of Agency/Industry>
<Position>
PAGE 2 OF 17
LETTER OF APPLICATION
<Date>
__________________________
__________________________
__________________________
__________________________
Dear Sir/Madam:
I am a fourth year Bachelor of Science in Information Technology student of Northeastern

College. In partial fulfillment of the requirement of this degree, I am required to have an On-
the-Job Training (OJT) for a minimum of 486 hours starting on____________________.
I would like to apply as a trainee in your company because I believe that the training and
experience I will acquire will broaden my knowledge about my course.
Thank you for any consideration that you may give to this letter of application.
Very truly yours,
__________________________
__________________________
__________________________
Noted:
LOIDA F. HERMOSURA, CoE; MSIT

Dean
PAGE 3 OF 17
LETTER OF ENDORSEMENT
<Date>
__________________________
__________________________
__________________________
__________________________
Dear Sir/Madam:
This refers to the requirement of the Bachelor of Science in Information Technology

curriculum of Northeastern College for students to undergo an On-the-Job Training (OJT) for a
minimum of 486 hours in any company with Information Technology base.
In view of this, I would like to request that ____________________ and

___________________ to have thier OJT in your office/department. In this manner, he/she will
have opportunity to apply her theoretical knowledge in actual practice.
We believe that your office/department can provide the relevant exposure to future
Information Technology professionals, thus ensuring the continuous supply of highly qualified
personnel for Information Technology and Industry.
We would highly appreciate whatever assistance you could extend to our school that
would, in the long run, be both beneficial to the student and your office/department.
Thank you and we look forward to you kind consideration and support.
Very truly yours,

Dean
LETTER OF ACCEPTANCE/CONFIRMATION
PAGE 4 OF 17
<Date>
TO WHOM IT MAY CONCERN:
This is to inform you that ________________________________________________,

On-the-Job Training (OJT) applicant is accepted to have his/her practicum on this company
beginning ___________________________ until _____________________________.
Name of Business:
_________________________________________________________________
Business Address:
________________________________________________________________
Contact Number/s:
_______________________________________________________________
Certified true and correct,
____________________________
Signature over Printed Name
____________________________
Position
____________________________
Date Signed
PAGE 5 OF 17
MEMORANDUM OF AGREEMENT
This Memorandum of Agreement made and executed between:
NORTHEASTERN COLLEGE –a non-stock, non-profit educational institution, duly organized and

existing under Philippine Laws with office/business address at National Highway Villasis,
Santiago City 3311 represented herein by the President TOMAS C. BAUTISTA Ph.D. , hereinafter
referred to as the SCHOOL.
and
__________________________________________, a domestic corporation duly organized and
existing under Philippine Laws with office/business address at
______________________________________________________, represented herein by
________________________________________, hereinafter referred to as the COMPANY.
Witnesseth:
The parties hereby bind themselves to undertake a Memorandum of Agreement for the
purpose of supporting the COLLEGE on-the-job training for student-trainees under the following
terms and conditions:
1. The SCHOOL shall be responsible for briefing the on-the-job student-trainees who
intend to conduct practicum exposure in the COMPANY as part of the COLLEGE
curriculum;
2. The SCHOOL shall provide the on-the-job student-trainee the basic orientation on
work values, behavior, and discipline to ensure smooth cooperation with the
COMPANY;
3. The SCHOOL shall issue an official endorsement vouching for the well being of the
on-the-job student-trainee which shall be used by the COMPANY for processing the
application of the student-trainee;
4. The SCHOOL shall voluntarily withdraw a student-trainee who is found to
misbehave and/or act in defiance to existing standards, rules, and regulations of the
COMPANY and impose necessary school sanctions to the said student-trainee;
5. The COMPANY may grant allowance and/or adequate insurance to student-trainee
in accordance with the COMPANY'S existing rules and regulations;
6. The COMPANY, upon consultation with the SCHOOL, may require qualified
students to submit themselves to examinations, interviews, and file pertinent
documents to support their application;
7. The COMPANY is not obliged to employ student-trainee upon completion of the
training;
8. The student-trainees shall be personally responsible for any and all liabilities
arising from negligence in the performance of his/her duties and functions while
under training;
9. There is no employer-employee relationship between the COMPANY and the
student-trainee;
10. The duration of the program shall be equivalent to 486 working hours unless
otherwise agreed upon by the COMPANY and the SCHOOL;
PAGE 6 OF 17
11. Any violation of the foregoing covenants will warrant the cancellation of the
Memorandum of Agreement by the COMPANY within thirty (30) days upon notice
to the SCHOOL.
12. This Memorandum of Agreement shall become effective upon signature of both
parties and implementation will begin immediately and shall continue to be valid
hereafter until written notice is given by either party thirty (30) days prior to the
date of intended termination.
In witness whereof the parties have signed this Memorandum of Agreement at

___________________________________ this _____ day of ___________________, 20___.
For the COMPANY For the SCHOOL
TOMAS C. BAUTISTA Ph.D.

<Name of Supervisor> President
<Business Name> Northeastern College, Santiago City
Community Tax No: _________________ 001No: _________________

Identification
Date of Issue: ______________________ Issued by:Northeastern College
______________________
Place of Issue: ______________________
SIGNED IN THE PRESENCE OF:
LOIDA F. HERMOSURA, CoE, MSIT

Representative of the Company Dean, College of Information Technology &
Computer Secretarial
Northeastern College, Santiago City
ACKNOWLEDGEMENT
Before me, a Notary Public in the province of Isabela, personally appeared

_________________________ and _________________________ with Community Tax
Certificates indicated above, known to me to be the same persons who executed the foregoing
instrument and they acknowledged to me that the same is their free will and voluntary deed
and that of the institutions herein represented.
Witness my hand and seal on this ___ day of _______________ 20___ in Santiago City, Isabela.
Doc. No. _____:

Page No. _____:
Book No. _____:
Series of _____ :
PAGE 7 OF 17
PARENTS’/GUARDIAN’S CERTIFICATION OF WAIVER/PERMISSION
<Date>
TO WHOM IT MAY CONCERN:
This is to certify that I am allowing my son/daughter,

____________________________________ to go on practicum (on-the-job training) for a
minimum of four hundred eighty six hours on _______________ until ________________ at
_________________________________________ in partial fulfillment of the requirements for
the degree in Bachelor of Science in Information Technology.
It is understood that he/she abides by the rules and regulations that may be imposed by
the Supervisor/Staff-in-Charge for his welfare and safety.
I fully agree to waive any responsibility on the part of Northeastern College,

___________________________________________ and/or the representative/s, in case of
untoward incident that may happen to my son/daughter during the duration of the practicum.
_____________________________ ________________________ ____________

Name of Parent/Guardian Signature Date
Student’s Name: ______________________________________________________________

Home Address: ________________________________________________________________
Boarding House Address:
_____________________________________________________________________________
Student’s Contact Number/s: _____________________________________________________
Parent/Guardian’s Contact Number/s: ______________________________________________
TRAINING SCHEDULE FORM

PAGE 8 OF 17
How the
Proposed
activities will be Trainer Time Line Expected Output
Activities
performed
PAGE 9 OF 17
DAILY ATTENDANCE AND ACCOMPLISHMENT FORM
(Please keep one copy of this form and give one to the Company to serve as a sign-in
sheet to document your internship hours. Give a copy of the completed time sheet
to your Adviser every Saturday at minimum.)
Student Name: Internship Site:

_______________________________________ ____________________________________
For the Period To

_______________________________________ ____________________________________
Beginning date Ending date
Morning Afternoon Total Verified

Date Accomplishment/s
INOUT INOUT Hours By
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
TOTAL HOURS:
I CERTIFY on my honor that the above is a true and correct report of the hours of work
performed, record of which was made daily at the time of arrival at and departure from office.
Company Supervisor’s Signature Date
Student Intern’s Signature Date
WEEKLY PROGRESS REPORT
PAGE 10 OF 17
__________________________
Week #: _____
__________________________
Duties Performed this week:
What new training/s took place this week?
What were your major accomplishments based from the Proposed Activities in your Training
Schedule Form? Provide a detailed description of the tasks involved in the accomplishment.
PROPOSED ACTIVITY/IES ACCOMPLISHMENTS
What problems have you encountered this week?
How did you overcome or solve those problems?
List one or two goals you have set for yourself next week.
Noted by:
__________________________
__________________________
__________________________
TERMINAL EVALUATION SHEET
PAGE 11 OF 17
Name of Course
Student: :
Name of Cooperating Institution
Assigned to:
Training From 20___
Period
To 20___
Please evaluate the student’s performance based on the given criteria below. Write the
appropriate scale of his/her performance under the column Rate.
Thank you.
Criteria Scale Rate
1. Quality Work 5 Accurate and Capable
(Considers accuracy, 4 Few Errors, Good Quality
thoroughness, deadlines and 3 Work is spotty, rather careless
facility which is/her work can be 2 Frequent Errors
done by others) 1 Needs Improvement
2. Quantity of Work 5 Usually high results, prompt

(Considers the amount of work submission
and the promptness of 4 Turns out good volume, meets
completion/submission) deadline
3 Fair Results
2 Very slow worker
1 Needs Improvement
3. Dependability 5 Usually high results, prompt
(How reliable and trustworthy submission
when given assignments) 4 Turns out good volume, meets
deadline
3 Fair Results
2 Very slow worker
1 Needs Improvement
4. Technical Knowledge 5 Outstanding
(Acquainted with job requirements 4 More than adequate
through experience and 3 Requires Coaching
education) 2 Inadequate
1 Needs Improvement
5. Attendance 5 No late, No absences
(Regularity and punctuality in 4 Seldom late, No absences
attendance and proper 3 Always late, Few absences
observation) 2 Always late, Often absences
1 Needs Improvement
6. Interest and Initiative 5 Keenly interested with new ideas
(Interest in work, ability to think 4 Frequent new ideas
and put into action) 3 Requires coaching
2 Requires directing
1 Needs Improvement
7. Cooperativeness 5 Favorable influence on associates
PAGE 12 OF 17
Criteria Scale Rate

(Ability to go with associates and 4 Get along well with associates
ability to work harmoniously with 3 Indifferent with associates
them) 2 Disagreeable with associates
1 Needs Improvement
8. Versatility 5 Very good knowledge of other’s job
(Ability to perform jobs other than 4 Good ability and knowledge
own ability to learn new methods) 3 Learns slowly on other’s job
2 Inadequate and slow to absorb
1 Needs Improvement
9. Public Relations 5 A model example to associates and
(General conduct on and off job; how Institutions
it reflects upon the institution) 4 Good conduct and attitude
3 Marginal conduct and attitude
2 Unsatisfactory conduct and attitude
1 Needs Improvement
10. Character 5 Honest, tactful, respectful and
(Honesty, tactfulness, respectful display value/ethics
towards trainors, associates, display 4 Honest, tactful, and respectful
of value/ethics) 3 Lacks tactfulness and respect
2 Displays dishonesty
1 Needs Improvement
Total
Recommendation for trainee’s further growth:

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Evaluated By:
Signature over Printed Name
Designation/Position
COURSE REQUIREMENT AT THE END OF THE TRAINING
PAGE 13 OF 17
I. TERMINAL EVALUATION / FINAL EVALUATION SHEET

II. CERTIFICATE OF COMPLETION
III. GENERAL PRACTICUM WRITTEN REPORT FORMAT
Title Page
Table of Contents
Chapter One: Brief History/Background of the Company/Company Profile
Chapter Two: Weekly Progress Reports Compilation and Documentation
 Daily Attendance and Accomplishment
 Weekly Report
 Documentation (Pictures at work)
Chapter Three: Assessment of Practicum Program
(Reaction Paper by the Student: answering the following questions)
 What have I learned from the experience? (Technical)
 My experiences with the people around me.
 The most memorable event during my practicum
 What I can recommend for the improvement of the Practicum
Program
 My advice to those who will take their practicum in the near future.
Appendices: Pertinent Documents
 Letter of Application
 Letter of Endorsement
 Letter of Acceptance
 Memorandum of Agreement
 Waiver Form
 Training Schedule Form
 Certificate of Completion
 Evaluation Forms
IV. PRACTICUM CALENDAR
ACTIVITY/DOCUMENT/S TO BE SUBMITTED DUE DATE

Initial Documents November 23, 2013
1. Letter of Application
PAGE 14 OF 17
2. Resume
3. Letter of Endorsement
4. Letter of Acceptance
5. Signed Memorandum of Agreement
6. Waiver Form
7. Training Schedule Form
8. NC II TESDA Qualification
Weekly Report (beginning November 16, 2013 until March 8,
2014)
1. Daily Attendance and Accomplishment
2. Weekly Progress Report Every Saturday
3. DTR/ Logbook
4. Learning’s
5. Documentation (Pictures at work)
Prelim Evaluation (Date of Prelim
Examination)
Midterm Evaluation (Date of Midterm
Examination)
Final Evaluation Date of Final Examination of
graduating students
Certificate of Completion
Date of Final Examination of
Note: You must submit this as soon as you finish your practicum
graduating students
and upon receiving said certification.
Final Report March 7, 2014
Presentation of Final Report March 8, 2014
LEARNING OUTCOMES
DATE ACTIVITY LEARNING OUTCOMES
PAGE 15 OF 17
PAGE 16 OF 17

OJT Forms

Transféré par

Informations du document

Titre original

Copyright

Formats disponibles

Partager ce document

Partager ou intégrer le document

Options de partage

Avez-vous trouvé ce document utile ?

Ce contenu est-il inapproprié ?

Droits d'auteur :

Formats disponibles

OJT Forms

Transféré par

Droits d'auteur :

Formats disponibles

COLLEGE OF INFORMATION TECHNOLOGY

College of Information Technology

OJT Policy and Guidelines

ENGR. LOIDA F. HERMOSURA, MSIT

DR. TOMAS C. BAUTISTA, Ph.D.

(a) LETTER OF INQUIRY

1. Computer Operations (e.g. Word Processing, Spreadsheet/Excel, Presentation

ENGR. LOIDA F. HERMOSURA, MSIT

ENGR. LOIDA F. HERMOSURA, MSIT

This is in response to your letter of inquiry regarding the possibility of accommodating

We can accommodate _____ students.

Very truly yours,

I am a fourth year Bachelor of Science in Information Technology student of Northeastern

Very truly yours,

LOIDA F. HERMOSURA, CoE; MSIT

This refers to the requirement of the Bachelor of Science in Information Technology

In view of this, I would like to request that ____________________ and

Very truly yours,

ENGR. LOIDA F. HERMOSURA, MSIT

TO WHOM IT MAY CONCERN:

This is to inform you that ________________________________________________,

Certified true and correct,

This Memorandum of Agreement made and executed between:

NORTHEASTERN COLLEGE –a non-stock, non-profit educational institution, duly organized and

In witness whereof the parties have signed this Memorandum of Agreement at

For the COMPANY For the SCHOOL

TOMAS C. BAUTISTA Ph.D.

Community Tax No: _________________ 001No: _________________

SIGNED IN THE PRESENCE OF:

LOIDA F. HERMOSURA, CoE, MSIT

Before me, a Notary Public in the province of Isabela, personally appeared

Doc. No. _____:

PARENTS’/GUARDIAN’S CERTIFICATION OF WAIVER/PERMISSION

TO WHOM IT MAY CONCERN:

This is to certify that I am allowing my son/daughter,

I fully agree to waive any responsibility on the part of Northeastern College,

_____________________________ ________________________ ____________

Student’s Name: ______________________________________________________________

TRAINING SCHEDULE FORM

DAILY ATTENDANCE AND ACCOMPLISHMENT FORM

Student Name: Internship Site:

For the Period To

Morning Afternoon Total Verified

Company Supervisor’s Signature Date

Student Intern’s Signature Date

WEEKLY PROGRESS REPORT

Duties Performed this week:

What new training/s took place this week?

What problems have you encountered this week?

How did you overcome or solve those problems?

TERMINAL EVALUATION SHEET

2. Quantity of Work 5 Usually high results, prompt

Criteria Scale Rate

Recommendation for trainee’s further growth:

Signature over Printed Name

COURSE REQUIREMENT AT THE END OF THE TRAINING

I. TERMINAL EVALUATION / FINAL EVALUATION SHEET

IV. PRACTICUM CALENDAR

ACTIVITY/DOCUMENT/S TO BE SUBMITTED DUE DATE

DATE ACTIVITY LEARNING OUTCOMES

Vous aimerez peut-être aussi

Community Tax No: _ 001No: _

_________________