Académique Documents
Professionnel Documents
Culture Documents
Document ID PR-1172
Security Unrestricted
Revision 9
This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of
this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in
any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior
written consent of the owner.
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i Document Authorisation
Authorised For Issue – December 2015
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ii Revision History
The following is a brief summary of the 4 most recent revisions to this document. Details of all
revisions prior to these are held on file by the issuing department.
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TABLE OF CONTENTS
i Document Authorisation ................................................................................................... 3
ii Revision History ................................................................................................................ 4
iii Related Business Processes ............................................................................................ 4
iv Related Corporate Management Frame Work (CMF) Documents................................... 4
1 Executive summary .......................................................................................................... 9
1.1 Scope ......................................................................................................................... 9
1.2 Objectives .................................................................................................................. 9
1.3 Changes to the document .......................................................................................... 9
1.4 Step-out approval ....................................................................................................... 9
1.5 System custodian and focal points ............................................................................ 9
2 The PTW system ............................................................................................................ 10
2.1 What is a PTW system? ........................................................................................... 10
2.2 Who is involved in the PTW system?....................................................................... 10
2.3 Who decides on whether a PTW is necessary and which type? ............................. 10
2.4 What types of PTW are there? ................................................................................. 10
2.5 What type of PTW do I need? .................................................................................. 13
2.6 PTW type and controls for activities in each type of work area ............................... 16
2.7 PTW type and controls for activities in PDO electrical installations ......................... 16
3 PDO Contractor In-house PTW systems ........................................................................ 17
3.1 Where are PDO Contractor in-house PTW systems utilised? ................................. 17
3.2 How to apply for a PDO Contractor in-house PTW system authorisation ............... 17
3.3 Creating a compliant SIMOPS document ................................................................ 17
3.4 Contractor in-house PTW system ............................................................................ 18
4 Applying for a PTW ......................................................................................................... 20
4.1 How to complete a PTW form .................................................................................. 21
4.2 Developing the Job HSE Plan .................................................................................. 23
4.3 Certificates to obtain and attach to the PTW ........................................................... 25
4.4 Gas testing requirements ......................................................................................... 26
4.5 Worksite examinations ............................................................................................. 28
4.6 Submitting the PTW by the Permit Applicant ........................................................... 28
5 Responsible Supervisor assurance ................................................................................ 30
5.2 The PTW work tracking system ............................................................................... 31
5.3 Assurance by the Production Coordinator ............................................................... 32
6 Briefing of the Permit Holder by the Permit Applicant .................................................... 33
Page 5 PR-1172 – PTW System Printed 07/02/18
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1 Executive summary
A Permit to Work (PTW) system determines how a job can be carried out safely and is a control
to ensure all risks have been minimised. Compliance with a suitable and sufficient PTW will
ensure safety. It is a legal requirement under Omani Law - Ministerial Decision 286/ (2008).
This procedure describes the PTW system and how to comply.
1.1 Scope
This PTW procedure shall be used in all PDO operations and contracts, unless a
contractor has opted out by using his own PDO approved system. It explains the PDO
PTW system, defines when a PTW is required and the PTW approval and control
process.
1.2 Objectives
The PTW system is an essential PDO HSE management process ensuring awareness of
the work hazards and the controls required to work safely in hazardous areas or
activities. It provides a process ensuring non-routine, hazardous or potentially hazardous
activities can be conducted safely.
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The ‘No permit job form’ requires to be logged with the Responsible Supervisor daily
for the purposes of work tracking to ensure that no other work in the area will impact
on the safety of the work not requiring a PTW
All the criteria on the ‘No Permit Job’ form need to be satisfied.
The supervisor of the work and the Responsible Supervisor to agree the duration of
the work and review date. The maximum time between reviews is 28 days.
No Permit jobs are classified in Appendix 1.
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All process facilities are classified as ‘Restricted Areas’, however some non process
facilities such as telecoms facilities are also classified as ‘Restricted Areas’.
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2.5.2.2 How the activities relate to the area work shall take place
The activities and the specific PTWs and controls that are required for this type of work in
each area are communicated in the table in Appendix 1
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The process system(s) which resulted in the area being classified as Zone 0 or 1 are
shut down, isolated and de-pressurised so the hazard leading to the area
classification as Zone 0 or Zone 1 is removed during the hot work.
Consideration of a pressurised habitat to create a sub-environment within a Zone 1
area allowing hot work without creating a fire hazard. If required by the Responsible
Supervisor the habitat must be examined before use and approved by the Area
Authority, Responsible Supervisor, and Production Coordinator. Continuous gas
monitoring shall also be required. Watchmen shall be posted both inside and outside
of the habitat.
2.6 PTW type and controls for activities in each type of work area
The table for the type of PTW required and the controls such as gas testing, continuous
testing are classified in Appendix 1
2.7 PTW type and controls for activities in PDO electrical installations
The table for the type of PTW required and the controls for activities in a Zone 1 or 2
hazardous area or a non-hazardous area are classified in Appendix 2.
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3.2 How to apply for a PDO Contractor in-house PTW system authorisation
The initial request shall be formally made to their Contract Holder.
The Contract Holder shall initially liaise with UOP/6 and then arrange a stakeholder
Simultaneous Operations (SIMOPS) workshop to include representatives from all
affected assets, area operations, engineering and functional departments.
The SIMOPS workshop shall formalise and agree the proposed boundary, conditions
and constraints within which the Contractors PTW is authorised to be used, and to agree
the requirements to manage the interfaces with PDO operations.
The SIMOPS workshop shall produce a SIMOPS document signed by:
EMC/ODC/EPC Contract Manager
PDO Contract Holder
PDO Asset Operations Manager
PDO Production Function
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The SIMOPS document shall describe the audit and worksite visit framework that the
contractor will put in place as part of the assurance process.
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A Permit Applicant is the only person licensed to apply for a new PTW and is normally the
supervisor of the crew who will conduct the work. He/she must have passed the ‘Permit
Signatories’ course and be licensed as a ‘Permit Applicant,’ ‘Area Authority’, or ‘Responsible
Supervisor’ for the area in which the work is being carried out.
Only PTWs for jobs that are in the ‘Frozen Plan’ can be submitted for approval unless the job is
classified as an urgent job and the normal lead times do not apply.
He/she shall:
Complete the PTW form.
Complete the Application section of any certificates required with the PTW.
Identify all isolations necessary.
Produce a suitable and sufficient Job HSE Plan
Provide the PTW application to the Permit Coordinator for a quality check
Examine the worksite with the Responsible Supervisor (if required) to check that all
necessary controls have been identified and included in the Job HSE Plan.
Confirm whether any other custodian could be impacted by the work and if so jointly
review the PTW with them to ensure the controls manage the risk to the other
custodian. When satisfied the other custodian shall sign the "Other Affected
Custodian”.
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Ensure that details of the planned PTWs are entered into the Work Tracking System
for the date they are required.
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The hazardous area classification of the worksite (shown on the Hazardous Area
drawings for the station).
Whether the work involves working with Naturally Occurring Radioactive Materials
(NORM) or in a NORM restricted area. Confirm compliance with SP-1170 Naturally
Occurring Radioactive Materials.
Whether the work involves potential exposure to Mercury. Confirm compliance to PR-
1515 Onsite Mercury Management Procedure
Whether the work is in an H2S facility (shown on the H2S facility listing in the Area
Safety Case) and the station classification / designation, and what the expected
maximum H2S concentration in ppm (taken from the H2S classification data) is.
Whether vehicle access to a process facility will be required (details of the vehicle are
to be written on the form under vehicle access). If vehicle access to a Restricted
Area is required, the Permit Applicant shall write details in the “Vehicle Access
Section” of the PTW.
The vehicle type.
The location to which access is required.
An associated route plan for the vehicle shall be attached to the PTW. The route
plan shall be a plot plan of the station with the vehicle route and final position
marked clearly on it.
The reason for vehicle access.
The numbers of the work order or engineering work pack which is essential to link the
PTW to the daily schedule in the work tracking system.
The identity numbers of any PTWs for other parts of the work (in the Associated
Permit Number boxes). This shall include all previous PTWs for the work.
If the work is in the “frozen plan” or not - the Area Planner should initial this part.
Any special equipment to be used.
The work description must include enough information to allow the Responsible Supervisor
to identify the hazards involved in the work and asses the adequacy of the controls.
Note: A single PTW shall not to be used for a sequence of separate pieces of equipment where each
piece of equipment will be shut down, worked on and put back into service whilst the other equipment
remains in service. This avoids any confusion over isolations. The only exception allowed is work on
electrical or electronic systems, such as lighting, which can be isolated and worked on in sequence.
Note: A single PTW can be used for multi discipline activities under the supervision of a single PTW
Holder, providing that the Permit Holder understands all the hazards associated with the activity and
is licensed accordingly.
When a PTW is written in the scope of ‘fault finding’ the work description shall not allow the
work crew to proceed with any subsequent repairs without first conducting a risk
assessment and the work description shall include:
A description of the fault to be investigated.
A description of the types of fault finding work that shall be conducted.
The point at which work shall stop and a further PTW for the repair shall be raised.
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Include the PTW number to identify that each Job HSE Plan is unique for the
particular activity.
There is a PDO electronic system for creating Job HSE Plans accessed from the PDO Web.
Click on either of these links to access the web page above Job HSE Plan.or for contractors
HSE for Contractors Job HSE Plan System.
Clicking on Job HSE Plan System will direct the user to the electronic system.
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The Job HSE Plan shall be produced electronically using the above application via the
process as outlined below.
A Job HSE Plan shall be developed and printed for each individual activity which shall be
signed by the required signatories and attached to the PTW.
Where multiple Job HSE Plans are required for a work activity the hazard and controls
section shall be completed as normal and the Job HSE Plans clipped together with a “PTW –
Job Content Agreed” form signed by all parties.
Appendix 6 shows an example of a Job HSE Plan developed from the electronic system.
If for some reason the electronic Job HSE Plan tool is not available due to access limitations
etc., the Job HSE Plan can be printed and completed manually. Use of photocopied
previous plans is forbidden.
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The same applies as to the electronic version; a separate plan is developed for each
activity that is being undertaken.
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The Permit Applicant shall tick " " in the appropriate column to show which certificates
are attached, and then write the number of each certificate in the ‘Certificate Number(s)’
section of the PTW.
If more than one PTW is to be worked on within the same isolation boundary, the isolation
for each PTW shall be recorded separately on its own Isolation Certificate. This will
minimise the risk of an isolation being removed before all work is complete. Another option
for more complex isolations is to use a master isolation sheet (see Appendix 14.) The
Master isolation is the governing document whereby all the subordinate isolations are listed
within the master sheet. Equipment cannot be finally de-isolated until all the subordinate
de-isolations have been carried out and the Master isolation finally signed off.
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A gas test of the tank atmosphere is carried out at the start of each shift before
any entry takes place; full gas testing remains ongoing during the activity. The
results are recorded on a gas test record, or an additional gas test record.
There are no changes to stand by personnel.
If there are any changes to the above, a new CSE certificate is required.
A brief description of the use of the Confined Space Entry Certificate is given below:
Application - Box 1
Box 1 is to be completed by the Permit Applicant, giving the details of the job and the
covering Permit number.
Safety Precautions Required - Box 2
This is a list of items to be checked by the Responsible Supervisor / Area Authority
before anyone enters the Confined Space. The Responsible Supervisor / Area Authority
sign this box to indicate that all necessary precautions are in place.
Gas Testing - Box 3
Immediately before first entry to the Confined Space each day the Area Authority is to
test the space for Toxic and Explosive Gases/Vapours and for Oxygen Concentration.
The results of these tests are to be written in Box 3 of the Certificate.
Further testing during the day can be done by any Authorised Gas Tester.
Authorisation - Box 4
Once he is satisfied that the Confined Space is safe to enter, the Responsible
Supervisor/Area Authority is to complete Box 4 to define the period for which the
Certificate is valid, and then authorise the entry to proceed.
Copies of forms in the pad are not in the same sequence as other Certificates. The top
copy is Green and the second copy (worksite) is Yellow. The back of the Yellow copy has
boxes to record additional gas tests, and to record the entry and exit of personnel to and
from the confined space.
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Further guidance on gas testing can be found in PR-1154 Gas Testing Procedure.
NOTE*: Worksite visits by Responsible Supervisor and Permit Applicant can be relaxed at the
discretion of the Production Coordinator following a documented risk assessment being completed. A
Responsible Supervisor may delegate the worksite inspection to another person licensed as a
Responsible Supervisor for that area.
NOTE ** - For certain ongoing Class A activities inside a Process Area where the risks are clearly
understood and controlled, the daily gas test (not the first gas test of the activity) may be delegated to
a competent Authorised Gas Tester (AGT). This should be agreed and approved by the Responsible
Supervisor following a review of any potential activity conflicts. The Area Authority however, must
continue to carry out regular worksite visits during the ongoing activity.
NOTE *** - Except where a gas test is required, as the Area Authority may wish to do the first Gas
Test each day for Class A PTWs, otherwise he may delegate to an AGT (see 8.1 pre-validation)
NOTE **** - All new excavation work requires a site visit by the Responsible Supervisor or Delegate
and the Permit Applicant.
An exception to the requirement for an Area Authority to carry out the first gas test of an
activity relates to well cellar entry, where the inherent risk has been deemed “low” the gas
test can be done by an Approved Gas Tester.
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Notice periods can be shorter if allowed by the Responsible Supervisor or for urgent cases
For all PTWs, he/she shall:
review the PTW documentation and inspect the worksite (normally with the Permit Applicant)
before deciding whether to authorise the PTW by ensuring:
The work description is clear, complete and correct, (discuss with the Permit Applicant
where necessary).
The work done on equipment shall be conducted only at the proposed time.
All hazards have been adequately identified.
The Job HSE Plan includes all the necessary controls.
Any additional controls identified in the inspection are added to the Job HSE Plan.
The time for which it is authorised for work is clear on the PTW.
All necessary information has been written in Boxes 1-5, and including vehicle
access and that the information can be clearly understood.
The ‘Task Description’ is correct for the work to be done.
The Job HSE Plan is attached and identifies all hazards that may affect the work, and
the controls required to ensure that the work can be done safely.
All isolations required have been identified and recorded on the Isolation Certificate
with the Isolation Certificate numbers written on the PTW. (this is done in conjunction
with competent personnel i.e. senior foreman, authorised electrical person and where
necessary the Permit Applicant),
If electrical work is involved that the necessary electrical safety documents have
been provided and signed by a Senior Authorised Electrical Person and their
numbers have been written in the “Certificates Attached” section of the PTW.
Gas testing requirements has been listed and is correct for the types of gas releases
that might occur during the work.
The PTW qualifies for pre-validation as per 8.1 and if it does then this is confirmed
and recorded during the authorisation discussion.
There are no affected custodians affected (see point 4.1.1)
Sign to authorise the PTW
These requirements include excavation work (where an excavation certificate is required)
which is planned within a PDO concession area with the PTW Applicant to discuss
potential worksite conflicts.
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If additional work or precautions are identified as being required then the Responsible
Supervisor shall add them to the Job HSE Plan and ensure they are agreed and
understood by the Permit Applicant.
If the Responsible Supervisor considers that too many changes are needed to a PTW or
its associated documents he shall explain the issues to the Permit Applicant reject the
PTW and request a new one be submitted.
If the PTW is deemed satisfactory, for Class A PTWs, the Responsible Supervisor shall
examine the worksite with the Permit Applicant to assure that the work has been
comprehensively described on the PTW form and that all hazards and controls have
been considered.
He shall also ensure that when transferring his responsibilities to another person that he
makes sure the other person is made aware of the status of all ongoing PTWs in his area.
Once the Responsible Supervisor is satisfied that the PTW is satisfactory for the work he
shall set an authorisation period for the PTW.
The maximum standard authorisation period is 14 days for Class A and 28 days for Class
B. The authorisation period shall take account of the planned work schedule stated in
Box 1, to avoid PTWs being authorised for periods longer than required but also to
prevent a further PTW being required if the job over runs slightly (no longer than 7 days).
The Responsible Supervisor shall then authorise the PTW after which the only changes
that can be made are the addition of new controls to the Job HSE Plan. These additions
shall only be made by the Responsible Supervisor or the Area Authority who will also
ensure the Permit Applicant is informed.
The removal of any of the PTW controls is prohibited.
The Responsible Supervisor shall return the PTW and documentation to the Permit
Applicant who shall then ensure the Permit Holder is fully briefed.
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same requirements for entry and gas testing will apply and continuous gas testing is
required if the vehicle engine remains running.
Travel to and from the facility in crew vehicles via the normal marked route to the
facility parking area.
Use of delivery trucks, as covered in 12.6.6.
If vehicle access to a Restricted Area is required it will have been recorded on the PTW in
the “Vehicle Access Section”.
The Permit Applicant shall ensure that a vehicle access checklist (Appendix 31) is
presented with the PTW, and the Permit Holder shall ensure that all conditions
therein are complied with.
The Area Authority shall only authorise entry of the vehicle after verifying the
conditions have been met.
NOTE: Vehicle access should only be granted for delivering essential materials or
equipment and shall not be granted for general access or transport of personnel. The
vehicle shall be removed immediately on the completion of the delivery.
NOTE: A gas test is required before each vehicle access or movement. Details and results
of the gas test shall be entered on the PTW and the station gates shall be closed after each
entry or exit.
Continuous gas monitoring is required wherever a crane is used.
NOTE: The Permit Holder shall verify the vehicle is free of mobile phones and any other
sources of ignition e.g. matches and lighters.
NOTE: This approval is not to be used to authorise the passage of high vehicles beneath
overhead power line as this requires a separate Overhead Line Clearance Certificate.
NOTE: After the necessary isolations have been completed and recorded the Permit Holder
shall provide the PTW and documentation to the Area Authority.
The Permit Holder shall brief the Responsible Supervisor and/or the Area Authority on the
scope of the work and the Area Authority shall ensure that the Permit Holder fully
understands the scope of the work, hazards and controls before validating and allowing
work to commence.
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The Permit Holder preparations in the Job HSE Plan have been completed.
He examines the worksite before the start of work to ensure that it is safe.
All required isolations have been completed and verified to assure the Isolation,
ensuring the Isolation Certificate is completed, and other conditions and preparations of
the PTW & Job HSE Plan are in place.
Worksite conditions have not changed altering the validity of the PTW.
The work crew follow their responsibilities on the TRIC Card.
He attends TRIC for activities involving breaking of containment or a high risk factor.
If a gas test is required he conducts it immediately prior to validation of the PTW and
records the test results in Box 8.
The Permit Holder understands the work and the controls required by the PTW.
When fully satisfied that it is safe for work to start, the Area Authority shall validate the PTW
and initial the ‘Area Authority Preparations’ section of the Job HSE Plan.
NOTE: The validation period would normally be 12 hours.
With permission from the Responsible Supervisor and Area Authority activities like Well Services or
Geomatics activities in remote areas can be validated for 24 hours (from the start of the day shift).
This permission is recorded in the Authorisation Section of the PTW. 24 hour validation requires the
Area Authority to use two lines in box 10, (one line for each 12 hour period). e.g. 07.00 – 19.00 on
one line and 19.00 – 07.00 on the next line.
A condition is that the PTW Holder at the remote site shall communicate progress and worksite
conditions to the Area Authority before the AA leaves the permit validation point at the end his normal
day shift and also communicate completion of the activity to the Area CCR or appointed 24 hour
monitoring contact.
Class A PTWs shall only be validated if the Area Authority remains in the area of the work
when work is underway (i.e. station or facility).
NOTE: Exceptions to the validation period & procedure for Well Flushby Units are detailed
in section 11.2.
The Area Authority shall conduct the first gas test each day for a Class A PTW, however it
can be delegated to another AGT for certain jobs at the discretion of the Responsible
Supervisor.
AGTs may conduct further gas tests on a Class A PTW as required during the day and can
also conduct gas tests for work under any Class B PTW.
In all cases, the AGT must:
Gas test at the frequency stated on the PTW or the Confined Space Entry Certificate.
Fill in the result of the gas test on the gas test record and sign it.
When the gas test indicates that it is NOT safe to work, the AGT must:
Tell the Permit Holder to immediately stop all work.
Inform the Permit Holder and Area Authority why it is unsafe to work and ensure the
problem is resolved.
The Area Authority must be a licensed AGT and must ensure he immediately stops the
work and moves everyone to a safe location if the site conditions become hazardous or the
controls become inadequate.
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An Area Authority shall also ensure that when transferring his responsibilities to another
person that he makes sure the other person is made aware of the status of all PTWs in his
area.
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Issue Point to indicate that he intends to start the work. He then signs the worksite
copy of the PTW at the worksite after satisfying himself that it is safe to start work.
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authorised by the Responsible Supervisor, validated by the Area Authority and handed
to the Permit Applicant / Permit Holder;
A new TRIC shall be raised and completed;
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taken to an agreed collection point (e.g. PDO camp offices). This is called “Remote
Suspension” and must be annotated as such in the work description of the associated
PTW and be agreed by the Responsible Supervisor. Before this the Permit Holder must
phone the Area Authority to advise on work progress and site conditions prior to leaving
the worksite. If the Area Authority is not available, the Permit Holder shall leave a voice
mail with the full details of the activity, including the Permit Holders name and a call-
back number. On collecting the voicemail, the Area Authority shall phone the Permit
Holder to discuss. The Area Authority shall not leave the station until all discussions for
all PTWs have been completed. The Permit Holder shall not leave the worksite until he
has received the phone call from Area Authority. The Area Authority will then take the
PINK/BLUE copies of suspended PTWs back to the Issue Point the next time that the
station is open, where the normal PTW validation and issue process will be carried out
when the PTW is next required.
NOTE: The steps above may be used for pre-validations with agreement from the Area
Authority. This may require the worksite and the permit board copies of the PTW being
signed separately.
Once a PTW has been suspended no work covered by that PTW may be done until the
PTW has been re-validated as described in section 7.1.
Worksite and Permit Issue Point copies of all suspended PTWs are to be kept in the
Suspended section in the Permit Rack.
If a PTW covers more than one station (as recorded in box 1), when it is suspended to
move onto another station both the worksite and the permit board copies should be
gathered together and taken to the next station.
8.5.3 Stopping and re-starting work in the event of an alarm in the station
Stopping work
All work shall stop immediately following the facility evacuation alarm sounding. The Permit
Holder shall ensure that all his worksites have been left in a safe condition and then he
shall evacuate as soon as possible.
If the unplanned stoppage of work could cause a dangerous situation the work crew shall
take emergency action as stated for the scenario in the Job HSE Plan.
When the alarm condition has cleared, the Worksite Copy of the PTW is to be taken to the
Permit Issue Point or Area Authority for reauthorisation.
Re-Starting work
Alarms caused by a real situation may require the Area Authority to suspend and re-
validate the PTWs following the normal re-validation procedure and a further worksite
examination is required. This is to check if the problem which caused the alarm may have
impacted on conditions at the worksite.
If the alarm was a false alarm, the Area Authority may verbally re-authorise each Permit
Holder to re-start work once the ‘all clear’ signal has been is given.
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Restrictions though apply on the number of roles that a person may carry out on single
PTW as shown in Table 10.2.
For normal activities, it is expected that the Responsible Supervisor, Permit Applicant, Area
Authority and Permit Holder will be four different individuals.
In emergency or breakdown situations or for work involving specialists3 it can be difficult to
arrange four different individuals and in such cases a person licensed for one role can fulfil
an additional role. There are restrictions to ensure that an independent review of the safety
of the work is carried out.
Table 10.2 - Roles that can be filled by any one person on a single PTW
May act as Responsible Area Authority Permit Permit Holder
Supervisor Applicant
Responsible Yes Yes No No
Supervisor (See Note 1)
Area Authority No Yes Yes No
(See Note 2)
Permit Applicant No No Yes Yes
(See Note 3)
Permit Holder No No Yes Yes
(See Note 3)
NOTE:
1. In urgent cases or during night time breakdown situations, a licensed Responsible Supervisor may
sign as a Responsible Supervisor and an Area Authority.
Some Area Authorities have been licensed as Responsible Supervisors to allow work to proceed
without calling up the daytime Responsible Supervisor. This will allow two-man PTW operation if the
Permit Holder has also been licensed as a Permit Applicant. This option is acceptable only in urgent
cases or the night time breakdowns when there are no other active PTWs operating. Normal daytime
roles of the Responsible Supervisor shall not be delegated to the Operators at the remote stations.
2. If the Area Authority has not been licensed as Responsible Supervisor, or if the Permit Holder has
not been licensed as a Permit Applicant, it will be necessary to call up the daytime Responsible
Supervisor. In this case the Area Authority will be the Permit Applicant.
3 Specialist work can be (but is not limited to) any work that is not normal maintenance or
engineering work. For such work, a licensed Permit Applicant can act as a Permit Holder.
Page 50 PR-1172 – PTW System Printed 07/02/18
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11 Isolation controls
11.1 Assurance
Responsible Supervisors shall ensure that the person isolating or de-isolating is competent,
isolations shall be secured using a ‘Pro-Lock’ preventing tampering, they shall be labelled
with a highly visible “Isolation Label” explaining the reason for the isolation and prohibiting
removal.
11.2 Recording
Process isolations shall be recorded fully on the Mechanical Isolation Certificate, together
with a marked-up PEFS showing the extent of the isolation and the isolation points unless it
is designated an ‘Unrecorded isolation’, (see Section 11.8).
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The Responsible Supervisor is to write in Box 3 the details of all isolation points, indicating
whether valves are to be open or closed, and places where spading or disconnection is
required.
Isolation - Box 4
The Responsible Supervisor shall sign Box 4 to authorise the Isolation. The Area Authority
shall sign Box 4 when the Isolation is complete.
De-isolation - Box 5
The Permit Holder shall sign Box 5 to request de-isolation. The Area Authority shall then
sign to authorise de-isolation. Once the de-isolation is complete, the person who did the de-
isolation shall sign this box to show that de-isolation is complete. He should also complete
the “De-isolated position” box to show the “as left” status of the valves.
De-isolation for test – reverse of certificate
On the reverse of the Mechanical Isolation Certificate is a sheet for use when De-
isolation/Isolation for Test is required (see 11.9.5 & appendix ).
Extended period isolation (EPI) - Box 6
This box is to be used when isolation is still required after its associated Permit is
cancelled.
The “EPI ON” Section is signed to authorise the EPI when a Permit is to be cancelled, with
the Isolation remaining.
The “EPI OFF” Section is to be used when work can continue, and the Isolation Certificate
is to be attached to a new Permit.
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If a PTW reaches the end of its validity period and work is to continue under a new PTW,
the isolations can be transferred between the two PTWs. The “Cancellation” section of the
old PTW shall be signed by the Area Authority to show that work is not complete.
If the isolation was authorised on a Mechanical Isolation Certificate or Electrical
Immobilisation Certificate, the number of the new PTW is to be written in the “Work
continuing on Permit No. ”Box” on the Certificate. This transfer can only be done 3 times.
The Isolation Certificate number shall be written in the “Cancellation” section of the old
PTW. The Isolation Certificate is then attached to the new PTW.
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1
Refer to PR-1001c – Temporary Override of Safeguarding Systems for more details.
Page 59 PR-1172 – PTW System Printed 07/02/18
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Visually inspect the cellar for reptiles and signs of poisonous insects.
In cases where the cellar is partially filled with sand, try poking the sand surface with
a long stick to check for reptiles.
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The PTW shall be cancelled when all relief valves in the PTW have been replaced.
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12.6.8 Radiography
All radiography (x-ray and gamma sources) performed outside engineer enclosures
requires a Class B PTW for activity 4.2 a completed radiography certificate Appendix 17,
a Job HSE Plan and sketch of the Controlled Area (7.5 us/h) boundary distances.
In addition where radiography is to be carried out in a process area or close to process
facilities the safety systems and any nucleonic level measurement should be inhibited
through the approved route.
An example of a radiography certificate is shown in Appendix 17 and is the only
supplementary certificate that can used without being part of a PDO PTW where it can
normally be used in conjunction with a contractors in-house PTW system.
A PDO Class B PTW is required for radiography inside existing production facilities and
all pipeline activities however on occasion where radiography is performed in a controlled
open area or fabrication yard it will require an in-house contractor PTW control. All
radiography performed outside of the engineered enclosures shall have a valid PDO or
contractor PTW to facilitate discussion and planning of the work.
The PTW Applicant in conjunction with the radiography Site in Charge (Radiation
Protection Supervisor) is responsible for completing the Radiography Certificate prior to
commencing radiography activities which can be used with a non PDO PTW provided the
contractor self manages radiography activities and ensures valid documentation.
Operational, maintenance and emergency procedures for handling, storing and
transporting radioactive sources or generators shall meet HSE Specification SP-1237 –
Ionising Radiation and the NDT contractors shall have their own approved Radiation
Safety Management System signed off by their Radiation Protection Advisor.
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The well should be isolated by Operations under a mechanical isolation certificate, and
attached to the WLCTF or PTW system.
The Well Engineering supervisor is responsible to ensure all controls within the Job HSE
plan are in place and monitored and whilst Well Engineering have responsibility for the
well no other work from other parties shall be allowed.
Any requirement to flow the well should be captured under the ‘de-isolation for test’
process.
Activities that can be carried out under a WLCTF or the PDO PTW system are defined in
PR- 1098.
Well Engineering can isolate the flowline to carry out work in cases described in section
11.9.1.
12.6.7 Flaring operations in Well Engineering shall comply with the following:
1. Well Engineering Completion and Well Intervention (CWI) team will raise a PDO class B
PTW for flaring operations accompanied by the PDO Earth map showing the ‘Total
Exclusion Zone’ (TEZ). The PTW shall comply with PR-1172 and be presented to the
PDO Operations Responsible Supervisor who once satisfied with the content and
implication of the PTW will authorise the PTW for 14 days. The CWI team shall collect
the PTW from the Outfield Responsible Supervisor (ORS).
2. Each day before flaring the CWI team will submit their “intent to flare” request to the
ORS, who shall examine the request for potential conflicts with other work requests within
the TEZ.
3. Where no conflicts are identified (or other conflicting work activities have been prohibited)
the ORS will instruct the appropriate Area Authority to validate the flaring PTW in 12 hour
periods up to a maximum of 24 hours. Validation for the 24 hours requires the Area
Authority to use two lines in box 10, one line for each 12 hour period. e.g.07.00 – 19.00
on one line and 19.00 – 07.00 on the next line.
4. If the well site is near to an associated production station the daily validation should take
place ‘face to face’. Where the well site is a large distance from the production station,
then on a case by case basis, remote validation may be considered subject to the
requirements below:
5. The Operations Area Authority shall visit the well site for the activities first validation and
thereafter at least once per week where activities are ongoing to check the task and risks
have not changed.
6. Interim validations can be completed by emailing or faxing a scanned copy as follows:
a. The Permit Holder emails/faxes the PTW to the Area Authority, who signs the
scanned copy in box 10, and returns it to the Permit Holder by email or fax.
b. The Permit Holder attaches the signed copy to the worksite copy.
c. On suspension of the activity on a daily basis, the Permit Holder emails/faxes the
suspension in box 10 to the Area Authority.
d. The process is repeated when validation is again required.
e. The worksite copy of the PTW will therefore contain a signed copy of box 10 for each
day the PTW was validated.
f. On completion or cancellation, the PTW is emailed/faxed to the Area Authority who
shall visit the site with the Permit Holder and check the worksite has been left safe
and tidy and close/cancel the PTW.
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7. The authorisation period can start from either 06.00/07.00 or 18.00/19.00 depending on
work cycles.
8. The PTW requirement only applies to flaring. Non-flaring activities such as bleeding down
lubricators do not require a PTW as they are captured under the existing CWI
procedures.
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2. Emergency breakdown work does not require a PTW. The work is similar to those for
fault finding i.e. make the plant safe and find the cause of the breakdown.
Once the plant is safe the correct type of document to manage the repair will be agreed
between the Responsible Supervisor and Area Authority and a PTW issued.
3. Multi discipline work. If one trade is required to support another trade then the work can
be done on the same PTW provided that the Permit Applicant and Permit Holder have
been licensed to cover multi-discipline work.
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The Contract Site Rep (CSR) shall ensure that all controls in the HEMP exercise and
the Job HSE plan in place.
The CH shall ensure every activity has a robust safe execution procedure.
The CSR with the Production Coordinator and vendor shall establish Job HSE Plans
for every specific activity for ESPs, ESPCPs & PCPs in their area using the Online
Job HSE Plan system as baseline.
The Job HSE Plans shall be readily available to the CSR, Production
Coordinator/Supervisor and vendor.
The following steps shall be adhered to for all ESPs, ESPCPs & PCPs activities:
1. The Responsible Supervisor requests the CSR to attend job.
2. The CSR instructs the vendor engineer to carry out the work (this does not have to
be face to face) and to refer to relevant Job HSE Plan for the activity and verify all
controls are in place.
3. Vendor engineer informs CCR when the job is started.
4. The CCR Operator logs the work details and start time in the “Station Log Book” and
reports the status to the Responsible Supervisor.
5. Vendor engineer informs CCR when the job is completed.
6. The CCR Operator logs the work details in the “Station Log Book” including the
completion time and reports the status to the Responsible Supervisor.
7. Vendor engineer submits Job HSE Plans for all completed jobs to the CSR for
documentation and assurance on return to the base.
*Note: The Electrical Supervisor shall sign as the Affected Custodian with direct liaison
with the ESP-CSR and the Production Supervisor to sign as the Responsible Supervisor.
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12.11.2 Activities requiring signature from the PDO Drilling Supervisor when the
contractor PTW system is adopted.
The PDO Drilling Supervisor shall counter sign the contractor’s in-house PTW forms for
the following works:
Hot work except when done in the approved rig workshop.
Isolation of any rig safety systems.
The signature of the PDO Drilling Supervisor makes him responsible for:
Agreeing that the work shall be conducted on the equipment at the proposed time.
Ensuring that all hazards have been adequately identified and assessed.
Reviewing the Job HSE Plan to ensure that it is suitable and sufficient.
Deciding on necessary worksite preparations and safety precautions.
The Toolpusher responsibilities are listed within the contractor’s PTW system.
12.11.3 Work done on or near drilling rigs by departments other than Well Engineering
Some work on the drilling location can be performed by or for departments other than
Well Engineering. e.g. welding and testing flowlines, digging pits etc. This work shall take
place within the PDO PTW system and meet the following requirements:
Work On the drilling location
The PTW shall be raised by the appropriate Permit Applicant.
The PTW shall be authorised and validated by the PDO Drilling Supervisor who will
act as both the Responsible Supervisor and the Area Authority.
The PTW need not be entered into a Work Tracking System (see Section 4.2).
Work near the drilling location
This is work outside of the drilling location but within 100 metres of the well:
The PTW shall be raised by the appropriate Permit Applicant.
The PTW shall be authorised by a Responsible Supervisor and validated by an Area
Authority from the PDO Operations department for the area.
The Drilling Supervisor shall sign the PTW as the Other Affected Custodian.
The PTW shall be entered in the PDO Work Tracking System (see Section 5.2).
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PTW procedure
4. Does the PTW procedure define who authorises PTWs?
5. Are personnel prevented from authorising themselves to work?
6. Are records of all authorised and suspended PTWs kept on the rig site?
7. Shall a copy of the PTW be displayed at the worksite?
8. Is the person to whom the PTW is issued named on the PTW?
9. Are hazards and precautions listed on the PTW or Job HSE Plan?
10. Does the PTW require clear definition of the work to be done?
11. Does the PTW state the specific location of the work?
12. Are PTWs signed by the person to whom they are issued?
13. Is there a defined validity period for a PTW?
14. Does the procedure check to prevent conflicting activities from being authorised?
15. Is there a procedure for handover when the person in charge of the work changes?
16. Are there documented isolation procedures?
17. Does the procedure state action when an unsafe condition occurs or an alarm
sounds?
18. Does the procedure require a signature confirming work is complete and that the
worksite has been left safe?
Training in PTW
1. Are personnel trained in the operation of the system to the standards required by
PDO?
2. Are personnel who authorise PTWs themselves authorised?
3. Is competence of authorising personnel adequately assessed by a competent
assessor?
4. Are there suitable and sufficient records of training and assessment?
5. Are subcontractors included in the training requirement?
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the Production Programming Team) shall be notified via email of the wells to be
worked on the subsequent day by the FBU.
At 06:00 hrs the work crew shall obtain daily PTW validation from the CCR for that
day and the CCR shall provide the crew with the telephone numbers of the relevant
Area Authorities for each well to be used in the event of urgent issues.
When the crew arrives at a well site they shall assess whether it is safe to approach
the well pad. If it is safe they shall inform the CCR who enters this in the CCR log
book and shall approve the work. The work crew shall conduct the specifically
approved activity. The CCR shall keep the Area Authority at the appropriate station
informed of ongoing activities, and the Area Authority shall mark up the Permit
Location Board for the activity, using the PTW number and photocopy received
earlier.
Once the activity is complete the FBU crew shall inform the CCR that they have left
the well site in a safe condition.
The CCR shall advise the crew to leave the pump running or to it shutdown.
At the end of the day the crew shall return to the CCR to suspend the PTW.
The CCR shall advise the station Area Authority accordingly.
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The PTW Holder at a remote site shall communicate progress and worksite conditions to the
Area Authority before he leaves the permit validation point at the end his normal day shift and
also communicate completion of the activity to the Area CCR or appointed 24 hour monitoring
contact.
Where impracticable for the Permit Holder to return the PTW to the Permit Issue Point when
the work is stopped the worksite supervisor shall agree with the Area Authority that the
worksite copy of the PTW will be signed and taken to an agreed collection point (e.g. PDO
camp offices). This is called “Remote Suspension” and must be annotated as such in the
work description of the associated PTW and be agreed by the Responsible Supervisor.
Before this the Permit Holder must phone the Area Authority to advise on work progress and
site conditions prior to leaving the worksite. If the Area Authority is not available, the Permit
Holder shall leave a voice mail with the full details of the activity, including the Permit Holders
name and a call-back number. On collecting the voicemail, the Area Authority shall phone the
Permit Holder to discuss.
The Area Authority shall not leave the station until after all discussions for all PTWs. The
Permit Holder shall not leave the worksite he has received the phone call from Area
Authority.
The Area Authority will then take the PINK/BLUE copies of suspended PTWs back to the
Issue Point the next time that the station is open, where the normal PTW validation and issue
process will be carried out when the PTW is next required.
After the “Permit Cancellation” has been signed, no further work shall take place under that
PTW. When the work is complete it may not be practicable to immediately return the PTW to
the Permit Issue Point. In these cases the Worksite Supervisor should agree with the Area
Authority that the Worksite PTW be taken to an agreed collection point (e.g. PDO camp
offices). The Area Authority shall then take the PINK/BLUE copies of completed PTWs back
to the Permit Issue Point to match them with the Permit Issue Point copies and sign them off.
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13.10.4 Flaring operations in Well Engineering shall comply with the following:
Where the well site is a large distance from the production station, then on a case by case
basis, remote validation may be considered subject to the requirements below:
1. The Operations Area Authority shall visit the well site for the activities first validation and
thereafter at least once per week where activities are ongoing to check the task and risks
have not changed.
2. Interim validations can be completed by emailing or faxing a scanned copy as follows:
a. The Permit Holder emails/faxes the PTW to the Area Authority, who signs the
scanned copy in box 10, and returns it to the Permit Holder by email or fax.
b. The Permit Holder attaches the signed copy to the worksite copy.
c. On suspension of the activity on a daily basis, the Permit Holder emails/faxes the
suspension in box 10 to the Area Authority.
d. The process is repeated when validation is again required.
e. The worksite copy of the PTW will therefore contain a signed copy of box 10 for each
day the PTW was validated.
f. On completion or cancellation, the PTW is emailed/faxed to the Area Authority who
shall visit the site with the Permit Holder and check the worksite has been left safe
and tidy and close/cancel the PTW.
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When Power Systems wish to carry out any physical work within the fenced area, a PTW
should be raised by the Power Systems Responsible Supervisor and countersigned by the
Operations Responsible Supervisor as Affected Custodian.
For daily validation within an area under the control of Power Systems this can be completed
by fax under strict adherence to the following conditions.
The Power Systems Area Authority shall visit the site for the first validation and at least
once per week for ongoing activities where the task or risks have not changed.
Subsequent validations can be completed by fax in the following way.
o The Permit Holder emails/faxes the PTW to the Area Authority, who signs the scanned
copy in box 10, and returns it to the Permit Holder by email or fax.
o The Permit Holder attaches the signed copy to the worksite copy.
o On suspension of the activity on a daily basis, the Permit Holder emails/faxes the
suspension in box 10 to the Area Authority.
o The process is repeated when validation is again required.
o The worksite copy of the PTW will therefore contain a signed copy of box 10 for each
day the PTW was validated.
o On completion or cancellation, the PTW is emailed/faxed to the Area Authority who
shall visit the site with the Permit Holder and check the worksite has been left safe and
tidy and close/cancel the PTW.
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The CCR shall advise the crew to leave the pump running or to it shutdown.
At the end of the day the crew shall return to the CCR to suspend the PTW.
The CCR shall advise the station Area Authority accordingly.
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TRAINING LICENSING
Gas Testers Permit Permit Holders Licensed
POST Course Signatories Course
Course
Responsible
Supervisor
Area Authority
Permit Applicant (Optional)
Permit Holder
(Optional)
Licensing after the PTW training is essential to ensure that Permit signatories understand
how to apply the PTW system in their area.
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Role Licensed By
Production/Maintenance Delivery Team Leader (following PTW training, interview
Coordinator & issue of appointment letter)
Responsible Supervisor Area Licensing Panel
Area Authority Area Licensing Panel
Permit Applicant Area Licensing Panel
Permit Holder Area Licensing Panel
Isolation Authority Area Licensing Panel
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For each person who has completed PTW Training successfully the Licensor will have the
following available:
A stamped and signed HSE Training passport showing which PTW course has been
completed and the Licence Application / Notification from Training Administration of the
successful completion of the PTW course, together with two passport photographs of
each individual.
License cards are available via the electronic licensing card system.
Following completion and signing, the license cards are to be laminated in a plastic cover.
14.9 Re-licensing
Personnel must attend the appropriate PTW training course and be re-licensed by the
Licensing panel if:
A person who has attended the Permit Signatory Course is required to become an Area
Authority, Permit Applicant or Responsible Supervisor.
A person’s Line Manager believes that the individual would benefit from re-training in
order to become re-familiarised with the system.
There is no requirement for a person to be re-assessed by the licence panel following
attendance at a refresher course providing his work area and/or discipline have not changed,
however, this is at the discretion of the Area licensing team, A new card should be issued
showing the revised expiry date following course attendance.
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Whether the nominated custodians in the PTW system are fulfilling their roles and
responsibilities and whether the current arrangements are adequate.
The quantity and quality of the PTW training.
Whether the PTW documentation is accurate and adequate.
The understanding of and attitude to the system, by personnel operating it.
Arrangements and controls for the appointment of PTW signatories.
Arrangements for system review.
Any other aspect considered necessary by the auditors.
Table 13.3 Audit structure
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Corrective actions
An isolated minor non-compliance not repeated by the individual involved or in the area
audited should be raised as an observation but should not constitute non-compliance in the
audit.
Non-compliances shall be categorised as follows:
PTW System Operation.
PTW System Requirements.
PTW System Documentation and Hardware.
PTW Training.
HSE Awareness.
Competency.
Motivation.
Information and Communication.
Management and Supervision.
Management of Contractors.
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The Audit Authority shall ensure that all corrective actions are actioned, evidences and are
subject to regular monitoring.
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13.11 Sampling of Process fluids where the fluids are classed + Continuous + Continuous
as low, high, or very high risk sour service, or are not yet monitoring Monitoring
classified and the sampling is carried out using approved
Production Chemistry procedures.
13.12 Sampling of Process fluids where the fluids are classed + Continuous
as sweet, and the sampling is carried out using approved monitoring
Production Chemistry procedures.
13.13 Use of Flushby Unit following dedicated contractors
procedures approved by PDO. See Section 15.12
13.14 Use of Flare Ignition Gun by authorised Operations + Continuous
Personnel, providing Operating Procedure PR-1097 is monitoring
being followed, the user is an AGT, and a gas test is
carried out
14. Inspection Work
14.1 Entry to Restricted Areas, for viewing purposes only, by No PTW Required. N/A
personnel not on the access list for that Area. Use Access
authorisation Form
15. Roadway Work
15.1 Levelling and grading using machinery Hydrocarbon Area requirements
may apply See 3.3.2
16. Faultfinding
16.1 Minor Fault finding work. This may include the controlled
isolation and de-isolation of valves, the removal of
instruments for calibration, blowing through of pneumatic
relays or other routine minor activities. (See 15.1)
17 ESP Activities
Hazardous Area Non Hazardous Area
(Zone 1 or 2)
17.1 Meggar Testing HV – See E1.1 Intrinsically safe No PTW Required.
Equipment to be used Controlled by ESR’s
17.2 Replacing Pig Tail at Wellhead (Isolated) N/A
17.3 Fluid Shot N/A
17.4 Electrical Isolation - HV Activity Controlled by ESRs
17.5 Commissioning ESP, ESPCP & PCP (Will require gas test
if breaking hydrocarbon envelope)
17.6 Trouble shooting ESP, ESPCP, & PCP (Controlled under No PTW Required. No PTW Required.
ESRs. See E1.1 No Permit Job to be signed by Controlled by ESR’s Controlled by ESR’s
Electrical Supervisor)
17.7 ESP Powered by Generator (Controlled by ESRs See No PTW Required.
E1.1) Controlled by ESR’s
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4. APPLICATION BY APPLICANT
I have reviewed the task and am satisfied that the information in this Application and in the Job HSE Plan is adequate and correct
CANCELLATION
Name: Position/Ind. Signed: 11. WORK COMPLETED 12. WORK NOT COMPLETED
a. Permit Return by Permit Holder a. Permit Return by Permit Holder
Contractor: Tel. No: Date: Work Complete. Worksite and equipment affected left in a safe condition. Work not complete. Worksite and equipment affected left in a safe condition.
Duration Requested FROM: Date: Time: TO: Date: Name: Post: Time: *Work is continuing under Permit No:
A JOB SAFETY PLAN MUST BE ATTACHED TO THIS PERMIT * Isolations retained under Isolation Certificate No:
5. AGREEMENT by Other Affected Custodian 6. AUTHORISATION by Responsible Supervisor Signed: Date: * Delete as appropriate
I agree that the work described may be carried out I have examined the Permit and Job Safety Plan. The work described in b. Permit Cancellation by Area Authority
during the proposed period: this Permit and attached Job safety Plan is authorised for this period: Worksite checked, clear and safe (Process Facility only) Name: Post: Time:
Daily Pre-Validation Allowed? YES NO *Reinstatements/De-isolations Complete.
Name 24 Hour Validation Allowed? YES NO
FROM: Date: Time: TO: Date: Time: Isolations retained under Cert No: Signed: Date:
Signed Ref Ind: * Delete as appropriate b. Permit Cancellation by Area Authority
Name Signed Worksite checked, clear and safe (Process Facility only)
Time Date
Ref Ind: Date Time Name: Ind: Time: Name: Ind: Time:
6a Production Co-ordinator 6b. EXTENSION AUTHORISATION by Responsible Supervisor
Name Ref Ind: Extension valid until: Date Time: Ref Ind: Signed: Date: Signed: Date:
13. REGISTRATION OF CANCELLATION Name: Time:
Signed Date Name: Sign: All necessary documentation collected and retained in PCF Signed: PC Date:
Class A Rev 8 SAP 1000066565
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4. APPLICATION BY APPLICANT
I have reviewed the task and am satisfied that the information in this Application and in the Job HSE Plan is adequate and correct
CANCELLATION
Name: Position/Ind. Signed: 11. WORK COMPLETED 12. WORK NOT COMPLETED
a. Permit Return by Permit Holder a. Permit Return by Permit Holder
Contractor: Tel. No: Date: Work Complete. Worksite and equipment affected left in a safe condition. Work not complete. Worksite and equipment affected left in a safe condition.
Duration Requested FROM: Date: Time: TO: Date: Name: Post: Time: *Work is continuing under Permit No:
A JOB SAFETY PLAN MUST BE ATTACHED TO THIS PERMIT * Isolations retained under Isolation Certificate No:
5. AGREEMENT by Other Affected Custodian 6. AUTHORISATION by Responsible Supervisor Signed: Date: * Delete as appropriate
I agree that the work described may be carried out I have examined the Permit and Job Safety Plan. The work described in b. Permit Cancellation by Area Authority
during the proposed period: this Permit and attached Job safety Plan is authorised for this period: Worksite checked, clear and safe (Process Facility only) Name: Post: Time:
Daily Pre-Validation Allowed? YES NO *Reinstatements/De-isolations Complete.
Name 24 Hour Validation Allowed? YES NO
FROM: Date: Time: TO: Date: Time: Isolations retained under Cert No: Signed: Date:
Signed Ref Ind: * Delete as appropriate b. Permit Cancellation by Area Authority
Name Signed Worksite checked, clear and safe (Process Facility only)
Time Date
Ref Ind: Date Time Name: Ind: Time: Name: Ind: Time:
6a Production Co-ordinator (if Required) 6b. EXTENSION AUTHORISATION by Responsible Supervisor
Name Ref Ind: Extension valid until: Date Time: Ref Ind: Signed: Date: Signed: Date:
13. REGISTRATION OF CANCELLATION Name: Time:
Signed Date Name: Sign: All necessary documentation collected and retained in PCF Signed: PC Date:
Class B Rev 8 SAP 1000066566
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Location:
A. Questions Regarding Hazardous Areas
1. Is the work within the facilities? YES NO
2. Is the work within a hydrocarbon area? YES NO
3. Is the work in/ on electrical installations? YES NO
4. Is the work in a confined space? YES NO
5. Is a supplementary certificate required for the work? YES NO
6. Is the work within Emergency Planning Zone of a Critical Sour Area YES NO
If any of the questions above has a YES answer then a Permit to Work is required
B. Questions Regarding Type of Work to be Done
1. Is the work familiar to the work force? YES NO
2. Is the work going to be undertaken by competent staff? YES NO
3. Is there a written procedure for the work? YES NO
If any of the questions above has a NO answer then a Permit to Work is required
C. No Permit Job Requirements
1. Job HSE Plan been written for the work YES NO
2. Work Site Supervisor appointed for the work YES NO
Name of appointed Supervisor
If a Job HSE Plan has not been written or a Supervisor is not named, then a Permit to Work
is required.
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Section 3 – Detail of the Existing Underground Services near the Excavation Work (Attach As-built Drawing
showing limits of the excavation work to this Certificate)
Section 4 – Departmental Approval (responsible Supervisor to nominate Departments that require to be consulted.
Nominated departments complete required information below)
Department Remarks / Conditions / Observations Name / Signature Ref ID Date
Nominated
Telecoms /
NAWRAS / OmanTel
Electrical
Instruments
Pipelines
Geomatics
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NOTE: This Excavation Certificate is valid for the scope defined in Section 2 (including the
supporting drawings). The certificate may be used to support subsequent permits etc, provided
the scope or any associated risks do not change.
Section 7 – Acceptance (Completed by the Permit Holder)
I understand the contents of this Certificate and shall ensure that all work is undertaken in
accordance with the instructions stated and in accordance with any other mandatory governing
procedure(s) that are / is in affect.
Name: ________________________________________________ Ref ID/ Position.
________________
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Name
Description of Activities
A Risk Assessment has been carried out for this request and the following have been identified.
RISKS
PRECAUTIONS
Name
Signature
Name
Signature
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Work Description:
Justification for Vehicle entry:
PART 1: VEHICLE ASSESSMENT
Vehicle Plate No./ Fleet No.: Type of Vehicle:
1. Does the vehicle have a Diesel engine? (Petrol engines are not allowed ) Yes / No
2. There were NO leaks observed? (Fuel, Water, Lube/hydraulic oils, coolants, etc) Yes / No
3. Does the vehicle have a valid “RAS” sticker? Yes / No
4. Is the vehicle free of mobile phones or other sources of ignition? (e.g. Matches or lighters) Yes / No
5. Have vehicles with portable welding machines been equipped with earthing leads and are they
Yes / No / ”N/A”
in good condition?
6. Are vacuum tankers provided with 2 earthing leads in good condition? Yes / No / ”N/A”
7. Are vacuum tankers hoses provided with certified equipotential bonding connections? Yes / No / ”N/A”
8. Does all equipment on the vehicle have valid certification available with the vehicle? Yes / No
9. Has a clear route map indicating the shortest route on station / facility been attached to the
Yes / No
permit to work?
I hereby confirm that all the above mentioned has been checked and completed personally by myself
Position: Name: Staff No: Signature:
PART 2: AREA AUTHORITY CHECKS AND APPROVAL (if any “No” in PART 1 or 2 approval shall not be given)
1. Have the station / facility hazards and rules been discussed with the driver? Yes / No
2. Have the emergency procedures been explained to the driver? Yes / No
3. Has the Permit holder been instructed to accompany the Vehicle at all time when it is in the station? (if
Yes / No
not accompanied by AA)
4. Has driver demonstrated a proper understanding & knowledge of the station / facility hazards, rules,
emergency procedures and understands that the Vehicle shall be accompanied by a Gas Tester at all Yes / No
times while it is moving through the Station ?
5. Has the Initial gas test been conducted by Area Authority in the work area before the entry and it is
Yes / No
within acceptable limit?
I, as an Area Authority, hereby confirm that PART 2 has been checked and completed personally by myself
I, as an Area Authority, approve first Vehicle entry as requested by the Permit to Work and Permit Holder
Name: Staff No: Signature:
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Permit Holder shall request Vehicle entrance from Area Authority prior to Vehicle entrance to the station and the Vehicle shall be
accompanied by a Gas Tester at all times with continuous Gas monitoring while it is moving through the Station
PART 3: VEHICLE ENTRY RECORDS PART 4: VEHICLE EXIT RECORDS
Has gas test Has Area I hereby confirm Has Area I hereby confirm
Is vehicle free
been conducted Are there Authority been that PART 3 has Authority been that PART 4 has
of mobile
along the route still NO informed about Time been checked Time informed that been checked and
phones and REMARKS
just before the leakages vehicle IN and completed OUT vehicle left completed
other sources
entry and within observed? entrance personally by station (if personally by
of ignition?
acceptable limit? (if applicable) myself applicable) myself
Yes / No Yes / No Yes / No Yes / No ______ ______________ _______ Yes / No ______________
HH:MM Name /Signature/ Staff No. HH:MM Name /Signature/ Staff No
NOTE:
General: Vehicles are not permitted to enter (other than into a prescribed car parking area) or to
drive within 50m of a Process Facility. If a vehicle is required to enter a one of these
areas as part of a work activity, a PTW is required.
Vehicle access should be granted for delivering essential materials or equipment only. It
should not be used for general access or transport of personnel, and the vehicle should
be removed immediately the delivery is completed. In the case of crane use, this requires
continuous gas monitoring
A satisfactory Gas Test is required before each vehicle access or movement. Details and
results of the Gas Test are to be entered on the PTWt form. The Station gates must be
closed after each entry or exit
Hydrocarbon Gas test acceptable limit for the Vehicle entrance is 0% LEL
Check and assess Vehicle before completing PART 1 of the checklist on the day when
Permit Applicant and/or
Vehicle entry required.
Holder task:
Check Vehicle Entry checklist, verify correctness and approve vehicle entry if applicable.
Area Authority task:
Complete PART 2 of the Vehicle checklist.
Check and complete minimum requirements of the PART 3 and PART 4
(if not checked and completed by authorised Gas tester Permit Holder)
Check and complete minimum requirements of the PART 3 and PART 4
Permit Holder task:
(if not checked and completed by authorised Gas tester Area Authority)
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CONDUCT TRIC discussion with the work party on the job, the hazards, the precautions and the actions
to take in the event of an emergency. Assign any responsibilities for applying any agreed
controls
PLACE The RED/BLUE Permit copy, Job HSE Plan and YELLOW isolation Certificate
copies in the wallet and display it at a prominent position at the worksite.
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THE WORK MAY START AFTER THE PERMIT HOLDER HAS FULLY BRIEFED THE
WORK PARTY AND DISPLAYED THE PERMIT
NOTE: If the job has not finished, the marker should be put where it can be used for the same
Permit again and not used for another Permit.
11. SUSPENSION (activities at remote site) Area Authority
REMOVE Green copy of Permit from Permit Rack, write in under “Suspension” “Remote
Site”.
PLACE Green Permit copy in the SUSPENDED section of the Permit Rack.
REMOVE The marker from the location board.
COLLECT Top copy of Permit from agreed collection point (next day).
PLACE Both Permit copies in the SUSPENDED section of the Permit Rack when next at
the Permit Issue Point.
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CHECK That the worksite has been left clean and safe.
RETURN The Permit to the Area Authority at the Issue Point
SIGN Both copies of the Permit under “Cancellation”
Area Authority
CHECK Permit Holder has signed the correct Permit Box and left his worksite clean and
safe.
PLACE Permit copies in the SUSPENDED section of the Permit Rack
REMOVE The marker from the location board.
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CHECK That it is safe to de-isolate, if applicable, and that this will not conflict with other
isolations.
OBTAIN Authorisation to de-isolate, if applicable.
REMOVE Small third part of tag from tag label stubs.
DO THE De-isolation, checking tag labels against third part of tags, returning Pro-locks,
labels and cable ties and checking the worksite is left clean and safe.
CHECK Tag labels match the tag stubs in the rack.
SIGN Isolation Certificate for de-isolation complete.
REMOVE Isolation pegs and labels from location board.
SIGN Permit under “Cancellation”
RETURN Permit to the Responsible Supervisor for Archive.
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Coordinate activities to ensure HSE through the Permit Control Facility where
appropriate.
Conduct site inspections and provide ongoing coaching for people involved in the
management of the PTW system.
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To: UOP6
Custodian of Document Date:
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