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Sushant Srivastava
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Overview of RFx:
An RFX can be thought of as a general mechanism that allows buyers and sellers to conduct
business. often the exchange of specific items or services for a specific price, but also the
exchange of information, such as capabilities or willingness.
Used for complex requirement and project where buyer outlines the requirement in an RFP and
Supplier submit the Detail response for the same.
Used for Standard items and services where both buyer and supplier are clear about the
specifications of the product.
Implementing RFx Functionality:
Assumption: All Basic Settings of SAP SRM has already been done.
1. Number Range: Mainatain the number ranges using the menu path SPRO>>SAP
Implementation Guide>>Supplier Relationship Management>>SRM Server>>Cross Application
Basic Settings >>Number Ranges>>SRM Server Number Ranges>>Define Number Ranges
for Local RFxs.
2. Define Transaction Type: Maintain Transaction types using menu path SPRO>>SAP
Implementation Guide>>Supplier Performance Management>>SRM Server>>Cross
Application Basic Settings>>Define Transaction Types.
3. Define Transaction type for RFx in organizational Plan: Using Transaction PPOMA_BBP,
define the Transaction type for RFxs in the Organizational plan and assign the attributes
TEND_TYPE to the responsible user.
In order to emable the user to Print RFx, send them by email, and Fax them to bidders:
Define the processing types and forms that are used to output documents:
Menu Path:
5. Define Sourcing for Product Categories: Sourcing rules applicable for each product
category is defined in menu path : SPRO>>SAP Implementation Guide>>Supplier Relationship
Management>>SRM Server>>Sourcing>>Define Sourcing for Product Categories.
1. Sourcing is never Carried out: if Source of Supplier does not exist in the requirement,then an
incomplete Purchase order is created.
2. Sourcing is always carried out: All requirement are transferred to sourcing cockpit.
3. Sourcing is carried out for items without a source of supply: In absence of Source of supply,
the requirement is transferred to the sourcing cockpit.
4. Sourcing Via automatic bid invitation for items without a source of supply: System create a
bid invitation for all requirements that do not have a source of supply.
Adjust Roles:
In order to maintain the bidding functions of SAP Bidding Engine, one should maintain the roles
responsible for RFx and RFX responses.
Roles:
/SAPSRM/OP_Purchaser — Operational purchaser
/SAPSRM/ST_Purchaser — Strategic Purchaser
we can create companies and bidder contacts and assign them the role /SAPSRM/SUPPLIER.
if we want to allow those external users to participate in strategic Sourcing events such as RFx
and Auction we must assign them the role: /SAPSRM/BIDDER.
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