PowerPoint 2007 Shortcuts

Start the presentation from the

f5
beginning.
n, enter, page
Perform the next animation or
down, arrow right,arrow
advance to the next slide.
down, or spacebar
p, page up, arrow
Perform the previous animation or
left, arrow up,
return to the previous slide.
orbackspace
number+enter Go to slide number.
Display a blank black slide, or return
b or . to the presentation from a blank
black slide.
Display a blank white slide, or return
w or , to the presentation from a blank
white slide.
Stop or restart an automatic
s
presentation.
esc or - End a presentation.
e Erase on-screen annotations.
Go to the next slide, if the next slide
h
is hidden.
t Set new timings while rehearsing.
o Use original timings while rehearsing.
Use a mouse click to advance while
m
rehearsing.
1+enter Return to the first slide.
Redisplay hidden pointer or change
ctrl+p
the pointer to a pen.
Redisplay hidden pointer or change
ctrl+a
the pointer to an arrow.
Hide the pointer and navigation
ctrl+h
button immediately.
Hide the pointer and navigation
ctrl+u
button in 15 seconds.
shift+f10 Display the shortcut menu.
Go to the first or next hyperlink on a
tab
slide.
Go to the last or previous hyperlink
shift+tab
on a slide.
enter while a hyperlink is Perform the "mouse click" behavior
selected of the selected hyperlink.
Start the presentation from the slide
shift+f5
you are currently on.
1. Work with Text and Objects
alt+shift+arrow left Promote a paragraph.
alt+shift+arrow right Demote a paragraph.
alt+shift+arrow up Move selected paragraphs up.
alt+shift+arrow down Move selected paragraphs down.
alt+shift+1 Show heading level 1.
alt+shift++ Expand text below a heading.
alt+shift+- Collapse text below a heading.
shift+arrow right Select one character to the right.
shift+arrow left Select one character to the left.
 ctrl+shift+arrow right Select to the end of a word.
ctrl+shift+arrow left Select to the beginning of a word.
shift+arrow up Select one line up.
shift+arrow down Select one line down.
Select an object (with text selected
esc
inside the object).
tab or shift+tab until the
Select an object (with an object
object you want is
selected).
selected
Select text within an object (with an
enter
object selected).
ctrl+a (on the Slides tab) Select all objects.
ctrl+a (in the Slide Sorter
Select all slides.
view)
ctrl+a (On the Outline
Select all text.
tab)
backspace Delete one character to the left.
ctrl+backspace Delete one word to the left.
delete Delete one character to the right.
ctrl+delete Delete one word to the right.
ctrl+x Cut selected object.
ctrl+c Copy selected object.
ctrl+v Paste cut or copied object.
ctrl+z Undo the last action.
ctrl+y Redo the last action.
ctrl+shift+c Copy formatting only.
ctrl+shift+v Paste formatting only.
ctrl+alt+v Paste special.
▲ up
2. Basic Text Navigation and Formatting
ctrl+shift+f Change the font.
ctrl+shift+p Change the font size.
Increase the font size of the selected
ctrl+shift+;
text.
Decrease the font size of the
ctrl+shift+;
selected text.
arrow left Move one character to the left.
arrow right Move one character to the right.
arrow up Move one line up.
arrow down Move one line down.
ctrl+arrow left Move one word to the left.
ctrl+arrow right Move one word to the right.
end Move to the end of a line.
home Move to the beginning of a line.
ctrl+arrow up Move up one paragraph.
ctrl+arrow down Move down one paragraph.
ctrl+end Move to the end of a text box.
ctrl+home Move to the beginning of a text box.
In Microsoft Office PowerPoint, move
to the next title or body text
placeholder. If it is the last
ctrl+enter
placeholder on a slide, this will insert
a new slide with the same slide
layout as the original slide.
 shift+f4 Repeat the last Find action.
ctrl+f Open the Find dialog box.
ctrl+h Open the Replace dialog box.
shift+f4 Repeat the last Find action.
tab Move to the next cell in table.
shift+tab Move to the preceding cell in table.
arrow down Move to the next row in table.
arrow up Move to the preceding row in table.
ctrl+tab Insert a tab in a cell in table.
enter Start a new paragraph in table.
tab at the end of the last Add a new row at the bottom of the
row table in table.
▲ up
3. Change Fonts and Formatting
Open the Font dialog box to change
ctrl+shift+f
the font.
Open the Font dialog box to change
ctrl+shift+p
the font size.
ctrl+shift+; Increase the font size.
ctrl+shift+; Decrease the font size.
Open the Font dialog box to change
ctrl+t
the formatting of characters.
Change the case of letters between
shift+f3
sentence, lowercase, or uppercase.
ctrl+b Apply bold formatting.
ctrl+u Apply an underline.
ctrl+i Apply italic formatting.
Apply subscript formatting
ctrl+=
(automatic spacing).
Apply superscript formatting
ctrl+shift++
(automatic spacing).
Remove manual character
ctrl+spacebar formatting, such as subscript and
superscript.
ctrl+k Insert a hyperlink.
ctrl+shift+c Copy formats.
ctrl+shift+v Paste formats.
ctrl+e Center a paragraph.
ctrl+j Justify a paragraph.
ctrl+L Left align a paragraph.
ctrl+r Right align a paragraph.
▲ up
4. Manage Open and Save As dialog boxes
alt+1 Go to the previous folder.
Up One Level button: Open the folder
alt+2
up one level above the open folder.
Delete button: Delete the selected
alt+3 or delete
folder or file.
Create New Folder button: Create a
alt+4
new folder.
Views button: Switch among
alt+5
available folder views.
alt+L Tools button: Show the Tools menu.
 Display a shortcut menu for a
shift+f10
selected item, such as a folder or file.
Move between options or areas in the
tab
dialog box.
f4 or alt+i Open the Look in list.
f5 Refresh the file list.
▲ up
5. PowerPoint Task Panes
Move a task pane from another pane
in the program window (clockwise
f6
direction). You may need to press F6
more than once
When a task pane is active, select
tab, shift+tab the next or previous option in the
task pane, respectively.
Display the full set of commands on
ctrl+arrow down
the task pane menu.
Move among choices on a selected
submenu; move among certain
arrow down or arrow up
options in a group of options in a
dialogmenu,
Open the selected box. or perform
spacebar or enter the action assigned to the selected
button.
Open a shortcut menu; open a drop-
shift+f10 down menu for the selected gallery
item.
When a menu or submenu is visible,
select the first or last command,
home, end
respectively, on the menu or
submenu.
Scroll up or down in the selected
page up, page down
gallery list, respectively.
Move to the top or bottom of the
home, end
selected gallery list, respectively.
ctrl+spacebar, c Close a task pane.
alt+h, f, o Open the Clipboard.
▲ up
6. Move around in Tables
tab Move to the next cell.
shift+tab Move to the preceding cell.
arrow down Move to the next row.
arrow up Move to the preceding row.
ctrl+tab Insert a tab in a cell.
enter Start a new paragraph.
tab at the end of the last Add a new row at the bottom of the
row table.
alt, j, d, a, and then pP Launch the Selection pane.
▲ up
7. Manage Smart Tags
Display the menu or message for a
smart tag. If more than one smart
alt+shift+f10 tag is present, switch to the next
smart tag and display its menu or
message.
Select the next item on a smart tag
arrow down
menu.
 Select the previous item on a smart
arrow up
tag menu.
Perform the action for the selected
enter
item on a smart tag menu.
Close the smart tag menu or
esc
message.
▲ up
8. Microsoft Office basics applicable to PowerPoint 2007
alt+tab Switch to the next window.
alt+shift+tab Switch to the previous window.
ctrl+w or ctrl+f4 Close the active window.
Restore the size of the active window
ctrl+f5
after you maximize it.
Move a task pane from another pane
in the program window (clockwise
f6
direction). You may need to press F6
more than once
Move to a pane from another pane in
shift+f6 the program window
(counterclockwise direction).
When more than one window is open,
ctrl+f6
switch to the next window.
ctrl+shift+f6 Switch to the previous window.
When a document window is not
maximized, perform the Move
command (on the Control menu for
ctrl+f7
the window). Use the arrow keys to
move the window and when finished,
press ESC.
When a document window is not
maximized, perform the Size
command (on the Control menu for
ctrl+f8
the window). Press the arrow keys to
resize the window and when finished,
press ESC.
Minimize a window to an icon (works
ctrl+f9 for only some Microsoft Office
Maximize programs).
or restore a selected
ctrl+f10
window.
Copy a picture of the screen to the
print screen
Clipboard.
Copy a picture of the selected
alt+print screen
window to the Clipboard.
▲ up
9. Work with Dialog Boxes
Move to the next option or option
tab
group.
Move to the previous option or option
shift+tab
group.
Switch to the next tab in a dialog
ctrl+tab
box.
Switch to the previous tab in a dialog
ctrl+shift+tab
box.
alt+arrow down Open a selected drop-down list.
First letter of an option in Open the list if it is closed and move
a drop-down list to an option in the list.
Move between options in an open
arrow keys drop-down list, or between options in
a group of options.
Close a selected drop-down list;
esc cancel a command and close a dialog
box.
 Perform the action assigned to the
spacebar selected button; select or clear the
selected check box.
alt+ the letter underlined Select an option; select or clear a
in an option check box.
Perform the action assigned to a
enter
default button in a dialog box.
home Move to the beginning of the entry.
end Move to the end of the entry.
Move one character to the left or
arrow left, arrow right
right, respectively.
ctrl+arrow left Move one word to the left.
ctrl+arrow right Move one word to the right.
Select or cancel selection one
shift+arrow left
character to the left.
Select or cancel selection one
shift+arrow right
character to the right.
Select or cancel selection one word
ctrl+shift+arrow left
to the left.
Select or cancel selection one word
ctrl+shift+arrow right
to the right.
Select from the cursor to the
shift+home
beginning of the entry.
Select from the cursor to the end of
shift+end
the entry.
▲ up
10. Work with the Selection pane.
Cycle the focus through the different
f6
panes.
shift+f10 Display the context menu.
Move the focus to a single item or
arrow up or arrow down
group.
Move the focus from an item in a
arrow left
group to its parent group.
Move the focus from a group to the
arrow right
first item in that group.
* (on numeric keypad Expand a focused group and all its
only) child groups.
+ (on numeric keypad
Expand a focused group.
only) keypad
- (on numeric
Collapse a focused group.
only)
shift+arrow Move the focus to an item and select
up or shift+arrow down it.
spacebar or enter Select a focused item.
shift+spacebar or shift+e
Cancel selection of a focused item.
nter
ctrl+shift+f Move a selected item forward.
ctrl+shift+b Move a selected item backward.
ctrl+shift+s Show or hide a focused item.
f2 Rename a focused item.
Switch the keyboard focus within the
Selection pane between tree view
tab or shift+tab
and the Show All and Hide All
buttons.
alt+shift+1 Collapse all groups.
alt+shift+9 Expand all groups.
 ▲ up
11. Shortcuts available with PowerPoint ShortcutTools
Add-in
alt + 1 Align objects left.
alt + 2 Align objects center.
alt + 3 Align objects right.
ctrl + shift + 3 Align left edge to right edge.
alt + R Duplicate object to the right.
alt + T Insert textbox.
alt + N Insert rectangle.
Make objects same width / equalize
alt + B
width.
Make objects same height / equalize
alt + H
height.
Resize/stretch object width to right
ctrl + 3
edge.
alt + F Select format painter.
F1 Zoom in object.
 Excel Shortcuts
1. Navigate Inside Worksheets
Move one cell up, down, left, or
Arrow Keys
right in a worksheet.
Page Move one screen down / one
Down/Page Up screen up in a worksheet.
Alt+Page
Move one screen to the right /
Down/Alt+Page
to the left in a worksheet.
Up
Move one cell to the right / to
Tab/Shift+Tab
the left in a worksheet.
Ctrl+Arrow Move to the edge of next data
Keys region (cells that contains data)
Move to the beginning of a row
Home
in a worksheet.
Move to the beginning of a
Ctrl+Home
worksheet.
Move to the last cell with
Ctrl+End
content on a worksheet.
Display the Find and Replace
Ctrl+f
dialog box (with Find selected).
Display the Find and Replace
Ctrl+h dialog box (with Replace
selected).
Shift+F4 Repeat last find.
Ctrl+g (or f5) Display the 'Go To' dialog box.
Ctrl+Arrow
Inside a cell: Move one word to
Left/Ctrl+Arrow
the left / to the right.
Right
Inside a cell: Move to the
Home/End beginning / to the end of a cell
entry.
Display the AutoComplete list
Alt+Arrow
e.g. in cell with dropdowns or
Down
autofilter.
Turn 'End' mode on. In End
mode, press arrow keys to
move to the next nonblank cell
in the same column or row as
End the active cell. From here
use arrow keys to move by
blocks of data,home to move to
last cell, or enter to move to the
last cell to the right.
2. Work with Data Selections
Select Cells
Shift+Space Select the entire row.
Ctrl+Space Select the entire column.
Ctrl+Shift+* (a Select the current region around
sterisk) the active cell.
 Select the entire worksheet or
Ctrl+a (or ctrl+
the data-containing area.
Shift+spacebar
Pressing ctrl+a a second time
)
then selects entire worksheet.
Ctrl+Shift+Pag Select the current and previous
e Up sheet in a workbook.
Ctrl+Shift+o Select all cells with comments.
Shift+Arrow Extend the selection by one
Keys cell.
Extend the selection to the last
Ctrl+Shift+Arro
cell with content in row or
w Key
column.
Shift+Page
Extend the selection down one
Down/Shift+Pa
screen /up one screen.
ge Up
Extend the selection to the
Shift+Home
beginning of the row.
Ctrl+Shift+Ho Extend the selection to the
me beginning of the worksheet.
Extend the selection to the last
Ctrl+Shift+End used cell on the worksheet
(lower-right corner).
Manage Active Selections
Turn on extension of selection
F8 with arrow keys without having
to keep pressing shift.
Add another (adjacent or non-
adjacent) range of cells to the
Shift+F8 selection. Use arrow
keys andshift+arrow keys to
add to selection.
Shift+Backspac Select only the active cell when
e multiple cells are selected.
Ctrl+Backspac Show active cell within
e selection.
Move clockwise to the next
Ctrl+. (period)
corner of the selection.
Enter/Shift+Ent Move active cell down / up in a
er selection.
Move active cell right / left in a
Tab/Shift+Tab
selection.
Move to the right / to the left
Ctrl+Alt+Arrow
between non-adjacent
Right/Ctrl+Alt+
selections (with multiple ranges
Arrow Left
selected).
Esc Cancel Selection.
Select inside cells
Shift+Arrow Select or unselect one
Left/Shift+Arro character to the left / to the
w Right right.
Ctrl+Shift+Arro
w Select or unselect one word to
Left/Ctrl+Shift the left / to the right.
+Arrow Right
 Select from the insertion point
Shift+Home/Sh
to the beginning / to the end of
ift+End
the cell.
▲ up
3. Insert and Edit Data
Undo / Redo Shortcuts
Undo last action (multiple
Ctrl+z
levels).
Redo last action (multiple
Ctrl+y
levels).
Work with Clipboard
Ctrl+c Copy contents of selected cells.
Ctrl+x Cut contents of selected cells.
Paste content from clipboard
Ctrl+v
into selected cell.
If data exists in clipboard:
Ctrl+Alt+v Display the Paste Special dialog
box.
If data exists in clipboard:
Ctrl+Shift+[+] Display the Insert dialog box to
insert blank cells.
Edit Inside Cells
Edit the active cell with cursor
F2
at end of the line.
Start a new line in the same
Alt+Enter
cell.
Complete a cell entry and move
down in the selection. With
Enter
multiple cells selected: fill cell
range with current cell.
Complete a cell entry and move
Shift+Enter
up in the selection.
Complete a cell entry and move
Tab/Shift+Tab to the right / to the left in the
selection.
Esc Cancel a cell entry.
Delete the character to the left
Backspace of the insertion point, or delete
the selection.
Delete the character to the
Delete right of the insertion point, or
delete the selection.
Delete text to the end of the
Ctrl+Delete
line.
Ctrl+; (semicol
Insert current date.
on)
Ctrl+Shift+: (c
Insert current time.
olon)
Show all content as standard
numbers. (So 14:15 becomes
Ctrl+t
14.25 etc for the entire file) To
undo press ctrl + t again
Edit Active or Selected Cells
Fill complete cell down (Copy
Ctrl+d
above cell).
 Fill complete cell to the right
Ctrl+r
(Copy cell from the left).
Fill cell values down and edit
Ctrl+"
(Copy above cell values).
Ctrl+' (apostro Fill cell formulas down and edit
phe) (Copy above cell formulas).
Insert a table (display Create
Ctrl+l
Table dialog box).
Ctrl+- Delete Cell/Row/Column Menu
Ctrl+- with row
/ column Delete row / delete column.
selected
Ctrl+Shift++ Insert Cell/Row/Column Menu
Ctrl+Shift+
+ with row /
Insert row/ insert column.
column
selected
Shift+F2 Insert / Edit a cell comment.
Shift+f10,
Delete comment.
then m
Create and insert chart with
Alt+F1 data in current range as
embedded Chart Object.
Create and insert chart with
F11 data in current range in a
separate Chart sheet.
Ctrl+k Insert a hyperlink.
enter (in a cell
with a Activate a hyperlink.
hyperlink)
Hide and Show Elements
Ctrl+9 Hide the selected rows.
Unhide any hidden rows within
Ctrl+Shift+9
the selection.
Ctrl+0 (zero) Hide the selected columns.
Ctrl+Shift+0 (z Unhide any hidden columns
ero) within the selection*.
Alternate between displaying
Ctrl+` (grave cell values and displaying cell
accent) formulas. Accent grave /not a
quotation mark.
Alt+Shift+Arro
Group rows or columns.
w Right
Alt+Shift+Arro
Ungroup rows or columns.
w Left
Alternate between hiding and
Ctrl+6
displaying objects.
Display or hides the outline
Ctrl+8
symbols.
Alternate between hiding
objects, displaying objects, and
Ctrl+6
*Does not seem displaying
to work anymore in Excel
placeholders for2010.
Detailed explanation here:
objects.
http://superuser.com/questions/183197/whats-
the-keyboard-shortcut-to-unhide-a-column-in-
Adjust Column Width and Row Height
excel-2010 why.
Note: there are no default shortcuts for this, but
workaround through access keys from previous
versions Adjust Column width to fit
content. Select complete
column with Ctrl+Space first,
Alt+o, ca otherwise column adjusts to
content of current cell).
Remember
Format, Column Adjust.
Adjust Columns width to
Alt+o, cw specific
value: Option, Cow, width
Adjust Row height to fit
Alt+o, ra
content: Option, Row, Adjust
Adjust Row height to specific
Alt+o, re
value: Option, Row, Height
▲ up
4. Format Data
Format Cells
Ctrl+1 Format cells dialog.
Ctrl+b (or ctrl+ Apply or remove bold
2)
Ctrl+i (or ctrl+ formatting.
Apply or remove italic
3)
Ctrl+u (or ctrl+ formatting.
Apply or remove an underline.
4)
Apply or remove strikethrough
Ctrl+5
formatting.
Display the Format Cells with
Fonts Tab active. Press tab 3x to
Ctrl+Shift+f get to font-size. Used to
bectrl+shift+p, but that seems
just get to the Font Tab in 2010.
Alt+' (apostrop
he / single Display the Style dialog box.
quote)
Number Formats
Apply the Currency format with
Ctrl+Shift+$
two decimal places.
Apply the General number
Ctrl+Shift+~
format.
Apply the Percentage format
Ctrl+Shift+%
with no decimal places.
Apply the Date format with the
Ctrl+Shift+#
day, month, and year.
Apply the Time format with the
Ctrl+Shift+@ hour and minute, and indicate
A.M. or P.M.
Apply the Number format with
two decimal places, thousands
Ctrl+Shift+!
separator, and minus sign (-) for
negative values.
Apply the Scientific number
Ctrl+Shift+^
format with two decimal places.
Repeat last formatting action:
F4 Apply previously applied Cell
Formatting to a different Cell
Apply Borders to Cells
 Apply outline border from cell or
Ctrl+Shift+&
selection
Ctrl+Shift+_ (u Remove outline borders from
nderscore) cell or selection
Ctrl+1, Access border menu in 'Format
then Ctrl+Arro Cell' dialog. Once border was
w Right/Arrow selected, it will show up directly
Left on the next Ctrl+1
Alt+t* Set top border
Alt+b* Set bottom Border
Alt+l* Set left Border
Alt+r* Set right Border
Alt+d* Set diagonal and down border
Alt+u* Set diagonal and up border
*In Cell Format in 'Border' Dialog Window
Align Cells
Alt+h, ar Align Right
Alt+h, ac Align Center
Alt+h, al Align Left
5. Formulas and Names
Formulas
= Start a formula.
Alt+= Insert the AutoSum formula.
Display the Insert Function
Shift+F3
dialog box.
Display Formula Window after
Ctrl+a
typing formula name.
Insert Arguments in formula
Ctrl+Shift+a
after typing formula name. .
Shift+F3 Insert a function into a formula .
Ctrl+Shift+Ent Enter a formula as an array
er formula.
After typing cell reference (e.g.
F4 =E3) makes reference absolute
(=$E$4)
Calculate all worksheets in all
F9
open workbooks.
Shift+F9 Calculate the active worksheet.
Calculate all worksheets in all
open workbooks, regardless of
Ctrl+Alt+F9
whether they have changed
since the last calculation.
Recheck dependent formulas,
and then calculates all cells in
Ctrl+Alt+Shift
all open workbooks, including
+F9
cells not marked as needing to
be calculated.
Toggle expand or collapse
Ctrl+Shift+u
formula bar.
 Toggle Show formula in cell
Ctrl+`
instead of values
Names
Ctrl+F3 Define a name or dialog.
Create names from row and
Ctrl+Shift+F3
column labels.
Paste a defined name into a
F3
formula.
▲ up
6. Manage
Shortcuts to Multipe Worksheets
delete, rename, or move
worksheets are based on the old Excel 2003
menus which stillInsert
Shift+F11/Alt+ workainnew
Excel 2010. in
worksheet
Shift+F1 current workbook.
Ctrl+Page
Move to the next / previous
Down/Ctrl+Pag
worksheet in current workbook.
e Up
Shift+Ctrl+Pag
Select the current and next
e
sheet(s) / select and previous
Down/Shift+Ctr
sheet(s).
l+Page Up
Rename current worksheet
Alt+o then h r
(format, sheet, rename)
Delete current worksheet (Edit,
Alt+e then l
delete)
Move current worksheet
Alt+e then m
(Edit, move)
7. Manage Multiple Workbooks
Move to the next pane /
F6/Shift+F6 previous pane in a workbook
that has been split.
Close the selected workbook
Ctrl+F4
window.
Create a new blank workbook
Ctrl+n
(Excel File)
Ctrl+Tab/Ctrl+ Move to next / previous
Shift+Tab workbook window.
Display the Control menu for
Alt+Space
Main Excel window.
Minimize current workbook
window to an icon. Also restores
Ctrl+F9
('un-maximizes') all workbook
windows.
Maximize or restores the
Ctrl+F10
selected workbook window.
Move Workbook Windows which
Ctrl+F7
are not maximized.
Perform size command for
Ctrl+F8 workbook windows which are
not maximzed.
Alt+F4 Close Excel.
8. Various Excel Features
Ctrl+o Open File.
 Save the active file with its
Ctrl+s current file name, location, and
file format.
F12 Display the Save As dialog box.
f10 (or alt) Turn key tips on or off.
Ctrl+p Print File (Opens print menu).
Display the Excel Help task
F1
pane.
F7 Display the Spelling dialog box.
Display the Thesaurus dialog
Shift+F7
box.
Alt+F8 Display the Macro dialog box.
Open the Visual Basic Editor to
Alt+F11
create Macros.
9. Work with the Excel Ribbon
Ctrl+F1 Minimize or restore the Ribbon.s
Select the active tab of the
Ribbon and activate the access
keys. Press either of these keys
Alt/F10 again to move back to the
document and cancel the
access keys. and then arrow
left or arrow right
Display the shortcut menu for
Shift+F10
the selected command.
Activate the selected command
or control in the Ribbon, Open
Space/Enter
the selected menu or gallery in
the Ribbon..
Finish modifying a value in a
Enter control in the Ribbon, and move
focus back to the document.
Get help on the selected
command or control in the
Ribbon. (If no Help topic is
F1 associated with the selected
command, the Help table of
contents for that program is
shown instead.)
▲ up
10. Data Forms
Move to the next / previous field
Tab/Shift+Tab
which can be edited.
Enter/Shift+Ent Move to the first field in the
er next / previous record.
Page Move to the same field 10
Down/Page Up records forward / back.
Ctrl+Page
Move to a new record.
Down
Ctrl+Page Up Move to the first record.
Move to the beginning / end of
Home/End
a field.
11. Pivot Tables
Arrow Keys Navigate inside Pivot tables.
Select the first / last visible item
Home/End
in the list.
 Move the selected field into the
Alt+c
Column area.
Move the selected field into the
Alt+d
Data area.
Display the PivotTable Field
Alt+l
dialog box.
Move the selected field into the
Alt+p
Page area.
Move the selected field into the
Alt+r
Row area.
Ctrl+Shift+* Select the entire PivotTable
(asterisk) report.
arrow keys to
select the cell
that contains Display the list for the current
the field, and field in a PivotTable report.
then alt+Arrow
Down
arrow keys to
select the page
field in a Display the list for the current
PivotChart page field in a PivotChart
report, and report.
then alt+Arrow
Down
Enter Display the selected item.
Select or clear a check box in
Space
the list.
Ctrl+tab ctrl+S
select the PivotTable toolbar.
hift+Tab
enter then arro On a field button: select the
w down /Arrow area you want to move the
Up selected field to.
Alt+Shift+Arro Group selected PivotTable
w Right items.
Alt+Shift+Arro Ungroup selected PivotTable
w Left items.
12. The Rest
Dialog Boxes
Move between options in the
active drop-down list box or
Arrow Keys
between some options in a
group of options.
Ctrl+Tab/Ctrl+ Switch to the next/ previous tab
Shift+Tab in dialog box.
In a dialog box: perform the
Space action for the selected button,
or select/clear a check box.
Move to the next / previous
Tab/Shift+Tab
option.
Move to an option in a drop-
a ... z down list box starting with the
letter
 Select an option, or select or
Alt+a ... alt+z
clear a check box.
Alt+Arrow Open the selected drop-down
Down list box.
Perform the action assigned to
Enter the default command button in
the dialog box.
Cancel the command and close
Esc
the dialog box.
Auto Filter
On the field with column head,
Alt+Arrow
display the AutoFilter list for the
Down
current column .
Arrow Select the next item / previous
Down/Arrow Up item in the AutoFilter list.
Close the AutoFilter list for the
Alt+Arrow Up
current column.
Select the first item / last item
Home/End
in the AutoFilter list.
Filter the list by using the
Enter selected item in the AutoFilter
list.
Apply filter on selected column
Ctrl + Shift + L
headings.
Work with Smart Art Graphics
Arrow Keys Select elements.
Esc Remove Focus from Selection.
Edit Selection Text in if possible
F2
(in formula bar).