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PLAN OF OPERATION
The Consultant will be acquainted with the physical conditions of the project area
in Cibitung, Bekasi industrial town, especially through engagement in several projects in
the area.
During the period of the Services, the Consultant will prepare and submit to The
Client three (3) copies of Monthly Progress Report within 7 days after the end of each
monthly period covering the work achieved by the Consultant as follows:
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(d) Schedule for next month
(e) List of correspondence
(f) Record of assignment
(g) Other technical matter
The other reports such as tender documents and technical reports will be
prepared when required.
In this stage, the Consultant will carry out preliminary design which will take one
months. This preliminary design will be used for processing the Building Permit
Application. Prior to use this design preliminary the Consultant needs to discuss over the
design with the Client.
For second month, the Consultant will prepare detailed design including
preparation of the document tender, bill of quantity and cost estimation.
The Consultant will prepare and submit to the Client three (3) copies of the
Detailed Design Report within 7 days after completion of the detailed design..
(a) Tender Documents
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The Consultant will prepare the tender documents for the following works.
1) Instruction to Tenderers
2) Conditions of Contract
3) General Specifications
4) Technical Specifications
5) Bill of Quantities
6) Drawings
7) Form of Agreement
It will be necessary to discuss with the Client the basic requirements of the
documents, in particular some specific items relevant to tender and contract procedures,
at the beginning of preparation of the documents.
One of the important points for successful tendering is to familiarize the tenderers
with the site conditions, and to get a clear understanding of the drawing, specifications,
etc. The Consultant will arrange a site visit and pre-bid conference to be attended by all
tenderers. The Consultant will prepare in answering inquiries raised by the tenderers
during or after their site visit, and also will prepare the addenda to tenderers as to
clarification on the tender documents.
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(b) Evaluation of Tendering
The Consultant will prepare and submit to the Client three (3) copies of the
Evaluation Report within seven (7) days after tender closing date.
(c) Contracting
After tender evaluation and approval, the Consultant will assist the Client in
negotiating a Contract Agreement with successful tenderers and issuing the Letter of
Intent and the Commencement Order.
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5.4.2 Construction Time Schedule
The work quantity of major work is calculated from the rough basic design and
summarized below:
2. Backfilling m3 4,750
3. Concrete m3 1,370
The above earth volume conversion factors are applied 1.20 and 0.9 in loose and
bank measure.
Average workable day and hour are tentative estimated as below, taking into
account of national holidays.
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Workable Day
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Rate
Excavation m3/day Labor 38 4 groups of 6
Equipment persons
Embankment m3/day Labor 80 Compactor
/Backfilling Equipment
Concrete m3/hour Labor 6.0 Concrete
Equipment Ready Mix
Piling m./day Equipment 100 Driving Pile
The services should be effective and efficient in all ways to complete the project
works on time.
The construction works of the project will be executed for the part or whole of
the works as the contracts require.
To maintain the progress of the works on schedule in a safe and economical way
and to adjust progress and schedule of each works concerned, well established project
management system must be selected with attention to construction programming,
progress monitoring, inter-contractor meeting, and solution of special technical problem.
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To assure the project to be completed to quality, to time and to cost, it should be
indispensable to adopt well-prepared organization/communication in first place.
The Consultant will regularly review the work schedule and examine time to time
the progress of the works to ensure that the actual completion date of the Contract can
be reasonably expected to fall at or before the specified completion date.
The Consultant will also make the best effort to control quality of construction
works by enforcing the Contractor to comply with the specifications of the Contract. As
major activities of quality control, inspections, construction materials and equipment to
be used will be carried out regularly and/or without advance notice to the Contractor.
The Consultant will follow Conditions of the Contract, FIDIC on supervision and
managing the Project.
(a) General
Taking the category and time sequences of the Construction Supervision into
consideration, the supervision will carry out the following activities.
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1) Review and Approval of Contractor's Construction Program
2) Checking and Approval of Contractor's Mobilization and Setting-out
3) Control on Supervision of Progress, Quality and Safety
4) Issuance of Completion and Taking over Certificate
5) Checking and Approval of As-built Drawings
6) Monthly Progress Report and Project Completion Report
7) Assistance to the Client during Guarantee Period
In view of the nature and extent of the Project, it is vital that systematic schedule
monitoring measures be employed to permit the monitoring of inter-related progress of
various work activities and enable timely action to be taken as necessary to maintain
scheduled progress. For this purpose, the Critical Path Method Network (CPM
Network) scheduling system is the most appropriate method for the schedule of
construction.
Within seven (7) days from the Letter of Intent, the Contractor shall submit a
CPM Network with an overall construction program as a bar chart. The Consultant will
review and approve, as clearly as possible, the Contractor's detailed CPM Network for
the implementation of each major project components. This CPM Network should
clearly indicate the relationship between all the activities and the critical path to follow.
Further, the Consultant will monitor the progress of the works in relation to the
approved construction schedule and update the network diagram for each of the project
components as may from time to time be necessary as a result of progress or changed
circumstances.
In addition, the Contractor will submit the following documents within the
specified time for monitoring the progress of the works:
1) Detailed program in bar chart covering the activities for the first month,
2) Detailed statements of construction methodology,
3) List and operational flow charts of construction plan,
4) Mobilization schedule of construction equipment,
5) Monthly delivery schedule of construction materials,
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6) Site management organization chart, and
7) Histogram of staff and labor force requirements.
The Consultant will review and approve the above proposed documents based on
the approved Part CPM Network.
The Consultant will arrange review meetings which will be held with the
Contractor shortly after the Award of the Contract. The purpose of these
meetings is to acquaint the Contractor with all project procedures, system of
communication and other matters that are essential for smooth execution of the
Project. During these meetings with the Contractor and all parties concerned
with the performance of the Project, emphasis will be placed on complete
understanding by the Contractor of the Conditions of Contract.
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Such matters as billing procedures, security and safety precautions at the
site, procedures related to extra work, work on overtime and other work related
matters will be also discussed.
After issuing the Notice to Proceed, the Contractor will start the works
within seven (7) days. Original points, lines, and levels of reference are given in
the contract documents, which will be confirmed by the Consultant before the
Contractor start with the setting works. The setting-out of the works should be
timely made by the Contractor so as to start the construction works on schedule.
The Consultant will check the setting-out executed by the Contractor, though the
responsibility of accuracy remains on the Contractor.
The Consultant will regularly review the work-schedule to ensure that the
actual completion date of the Contract can be reasonably expected to fall at or
before the specified completion date.
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monthly progress reports to the Client together with the explanations of all
obstacles or delays in the implementation of the appropriate, possible measures to
recover any time lost in the implementation of the Project.
The Consultant will also advise the Client about reasons for extension of
the construction time caused by absolutely unavoidable delays, if so requested by
the Contractor, and recommended to the Client for granting of such extension to
the Contractor.
The Contractor has full responsibility of the quality control for his works.
Routine tests for quality control of the construction therefore be carried out by
the Contractor.
The Consultant will make the most effort on a daily basis to fairly enforce
the Contractor's compliance with the specifications, while at the same time
helping the Contractor in every possible way to accomplish this.
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The test for materials and equipment to be performed by the
Contractors will be described in the technical specifications in the
contract documents. The Consultant will review tests described in the
specifications and tests procedure proposed by the contractors, and
recommended to modify/improve them if necessary. The tests necessary
for quality control of construction are listed below:
2) Inspection Program
The Consultant will also ensure that labor and good equipment are
used for the construction. The Consultant will regularly check the
Contractor's workmanship. Production rates will be checked against the
schedule submitted by the Contractor to conform whether suitable
progress is being made. All construction equipment, temporary works
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and operations will be continuously reviewed to determine whether
quality, production and safety are adequately maintained.
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1) Safety control organization
2) Safety meeting
3) Safety program
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Control to minimize environmental impact during the construction
works also one of the important issue. The Consultant will supervise the
construction works stressing on preventive measures on noise and
vibration caused by equipment and treatment of dirty wastewater.
The Consultant will record the construction activities which will be necessary to
prepare the completion report, including:
Monitoring;
Drawings;
Consultant Activities;
Contractor's Activities;
Quality Control;
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Safety Control;
Events;
During the Period of Guarantee, the Contractor will guarantee that the works
will be as specified and will be free from defects in his design, workmanship and
materials. If within the period, the works fail to meet the provisions of this guarantee,
the Contractor will be required to promptly correct any defects, repair or replace of all
defective parts or materials.
The Consultant will assist the Client during the whole period of guarantee to
inspect and recommend to the Client any repair work to be instructed to the Contractor
and supervise such execution.
When the Period of Guarantee after issuance of Taking-Over Certificate for the
works has expired and the Contractor has fulfilled all his obligation under the Contract
and the parties concerned have confirmed the fulfillment through joint inspection at site,
the Consultant, after approval by the Client, will issue Defect Liability Certificates.
The Consultant will prepare and submit to the Client three (3) copies of
the monthly progress report covering the work achieved by the Contractor in the
previous month, significant problems encountered, deviation from the original
work schedule, if any, as well as the activities of the Consultant.
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- Actual construction progress made during the month,
- Review of construction progress such as factors affecting the
progress, measures or recommended-action to avoid future delays
and measures to recover any time lost,
- Contractor's equipment used during the month,
- Technical problems encountered during the month,
- Design review such as issuing construction drawings and major
design changes.
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(ii) Project Completion Report
The Consultant will prepare and submit to the Client three (3) copies of
the Project Completion Report within one (1) month after issuance of the
Completion Certificate for the Contractor.
The report summarizes all the activities of the Consultant during the
construction supervision.
The Consultant will check and submit to the Client all originals of the as-
built drawings, prepared by the Contractor within one (1) months of the issue of
the Taking-Over Certificate. Further, the Consultant will prepare the A3 size
drawings which will be selected among the as-built drawings as a part of
completion report.
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