RFP-CBL Hvac Replacement Bid Document

Evaluation criteria shall consist of the following mandatory requirements amongst
others (Failure of which result in disqualification):
Criteria Requirement
Bid Submission Form Signed bid submission form and price schedules
detailing the required specifications as they are.
Technical Specification Fully compliant with technical specifications. The
provided specification compliance form must be
signed and initialled every page.
Price schedule Form Fully completed form. All items as provided on the
form must be priced. Where unit prices apply they
must be shown and total fees calculated and
shown.
Other important evaluation factors are as follows:

Criteria Requirement
Delivery Period Not more than 8 months
Validity of the bid Valid for at least 180 days
After sale service For a minimum period of 1 year
Warranty period Should be transferred “as is” from the manufacturer to the us
by the supplier.
Price Competitive Price
Experience The contractor should include in their technical proposal at least
three similar projects with a similar project value completed
successfully not more than five years ago. Reference names
and numbers of these projects should also be provided.
Resource persons CVs indicating relative experience of all staff to be involved in
and their this specific project should be included in the technical proposal.
qualifications / (Including site safety officer)
experience to be
engaged
CBL HVAC Page 9 of 73 January 2018

4.3.1 Bid Submission Form
CENTRAL BANK OF LESOTHO
Bid Submission Form

[The Bidder shall fill in this Form in accordance with the instructions indicated No alterations to its
format shall be permitted and no substitutions shall be accepted.]
Date: …………………………………………………………….
To: ……………………………………………………………….
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents, including Addenda
No.:
____________________________________________________________________________
[insert the number and issuing date of each Addenda];
(b) We offer to supply in conformity with the Bidding Documents the following Goods and Related
Services
___________________________________________________________________________
[insert a brief description of the Goods and Related Services];
(c) The total price of our Bid, is:

____________________________________________________________________________
___________________________________________________________________________
[insert the total bid price in words and figures]
(d) Our bid shall be valid for the period of _______________, from the closing date and it shall
remain binding upon us and may be accepted at any time before the expiration of that period;
(e) Our delivery period shall be_________________________________________days.
(f) We understand that you are not bound to accept the lowest evaluated bid or any other bid
that you may receive.
Signed:_________________________________________________________________________
[insert signature of person whose name and capacity are shown]
In the capacity of:

________________________________________________________________________________
[insert legal capacity of person signing the Bid Submission Form]
Name:__________________________________________________________________________
[insert complete name of person signing the Bid Submission Form]
Duly authorized to sign the bid for and on behalf of:
[insert complete name of Bidding Company]

4.3.2 Contractual terms and conditions
The successful Contractor will be bound by the following special contractual obligation conditions and CBL
reserves the right to negotiate these conditions or automatically disqualify a Bidder for not accepting these
conditions. These conditions will form part of the signed contract with the successful Contractor. However,
CBL reserves the right to include or waive the condition in the signed contract.
4.3.2.1 SUBCONTRACTING
1) Where work is sub contracted to a specialist third party contractor, Accept Not accept
the Contractor shall supervise the work continuously to ensure
acceptable quality and to ensure that no risk exist to CBL and ensure
no service interruptions to CBL or its clients. The Support Contractor
shall remain fully responsible for the sub contractor‟s actions or
omission of actions. Penalties or claims for damages caused by the
sub-contractor shall be applied to the Support Contractor in full. The
contractor shall obtain CBL‟s permission for any subcontracting of
work.
Comment
4.3.2.2 HUMAN RESOURCES

1) The Contractor shall ensure the skill sets of its staff. Personnel shall Accept Not accept
be well trained with adequate knowledge and experience, be in
possession of the relevant trade certificate, and equipped with all
necessary tools and testing facilities to ensure correct and
professional operation on all equipment and works to comply with
this Scope of Work.
2) The Contractor shall be responsible for its staff and they shall be
equipped with adequate individual safety equipment and personal
protective equipment when executing the task.
Comment

4.3.2.3 FIRE SUPPRESSION AND FIRE DETECTION SYSTEMS
1. The Contractor shall take care during its operations not to activate Accept Not accept
and discharge the automatic fire suppression system. CBL will place
the automatic fire suppression system into Manual mode during the
contractor‟s work on site, should he request CBL to do so. Should
the Contractor or its sub-contractor(s) manage to activate and
discharge the automatic fire suppression system, the refill of the
suppression gas / agent shall be for the contractor‟s account.
2. The Contractor shall take care during its operations not to activate
the fire detection system and cause an alarm on the fire panel.
Should the Contractor or its sub-contractor(s) manage to activate
the fire detection system and in the process cause an alarm on the
fire panel, the callout cost for the fire detection contractor to reset
the panel and the air conditioning contractor to restart the air
conditioning units shall be for the Contractor‟s account.
Comment
4.3.2.4 CBL CHANGE CONTROL

1) The Contractor shall not undertake any work inside a distribution Accept Not accept
board or switch off any power on a distribution board, or work on
the HVAC plant or a component of the HVAC plant without an
approved CBL change control and work authorization.
2) All services or repairs to HVAC components or plant that could have

an impact on the building will first be approved by CBL‟s relevant
representative.
Comment
4.3.2.5 LOSSES
1) The Contractor shall be held responsible for any losses caused to CBL Accept Not accept
due to the Contractor‟s or its sub contractor‟s actions or absence of
actions. Damages shall be recovered from outstanding money‟s owed
to the Contractor. Where outstanding moneys are not sufficient to
cover the full loss experienced by CBL, the Contractor shall be
invoiced for the outstanding moneys.
2) Losses to CBL shall be determined and be assigned to the

maintenance contractor where the balance of probability is more
than 50% that the failure or incident was caused by Contractor‟s
actions or absence of action.
3) Examples of losses caused to CBL that shall be recovered from the

contractor, could include but not be limited to:
a) Fire suppression system triggered by the actions of the
Contractor and subsequent a fruitless discharge of gas is
resulted.
b) Work is being performed by the contractor inside the CBL
building environment and intentionally or unintentionally
Network cabling are damaged which causes Network Traffic
loss.
c) Damage to CBL‟s property during the execution of work.
d) The Contractor shall have the required insurance cover in
place within two weeks from contract commencement and of
sufficient value to cover these types of incidences. CBL shall
not interact with the Contractor‟s underwriter and shall
deduct moneys directly as indicated above.
Comment
4.3.2.6 WARRANTIES, AND PENALTIES

1) Should the Contractor be late on the completion of a project (as Accept Not accept
measured against the provided project plan) a penalty of LSL5500
(Excl VAT) will be applied, per day after the committed completion
date.
2) The installation duration will be planned by both parties (CBL and the
contractor) and a practical timeslot and date will be agreed to with
CBL. A penalty to the value of 1% of the total contract value will be
applied to the contractor should the Contractor not implement on the
installation dates and timeslots, or should the Contractor not be able
to fully commission the earmarked HVAC plant replacement and have
the HVAC system operational at the end of the installation dates. CBL
will be responsible for the operation of the existing HVAC equipment
that is not part of this scope of work.
3) Penalties shall be applied at CBL‟s discretion, following the breach of

this Agreement. The Contractor shall have the opportunity to provide
a report, within seven calendar days following the incident or CBL‟s
notice of penalty, indicating why the Contractor deem the penalty not
to be applied. CBL shall take this into consideration, but CBL‟s decision
shall be final and shall deduct penalty values from the monthly
invoices for the relevant site(s).
Comment

4.3.2.7 SITE ACCESS
1) The Contractor is to note, as per CBL‟s access policy, that itself, its Accept Not accept
staff that will work on this project, and its company will be subject to
a security screening and security clearance audit. It or the staff failing
the security clearance audit cannot work on this project and contract.
Where the impact is such that the required services cannot be
rendered to CBL as required in this document, the contract will not be
awarded or be terminated (as the case may be).
2) The Contractor is to note, as per CBL‟s access policy, that itself and its
staff that will work on this project will not be able to enter the sites
without a valid Identification Document. Where the impact is such that
the required services cannot be rendered to CBL as required in this
document, the contract will be terminated.
3) The Contractor shall note that these sites are high security
environments. Time to be granted access into the site can thus take
up time. The associated cost for standing time to access the site is
deemed included in the quoted cost.
Comment

4.3.2.8 PART PAYMENT
1) Payment will be made as follow: Accept Not accept
a. Monthly progress payments will be made against the progress

to be proven by a project progress schedule.
b. 10% of the total contract value will be retained until the final
system commissioning.
Comment
4.3.2.9 AS BUILT PACK

1) The Contractor shall provide one As-Built pack for the new HVAC Accept Not accept
plant installation.
2) The As Built pack shall conform to the following:

a. The As-Built pack hard copy information shall be contained
within a file, of which each page shall be in a plastic pocket, to
ensure longevity of the documentation.
b. Three files shall be provided for the new HVAC plant
installation. The files shall be delivered to the CBL building for
archiving.
c. The files shall be clearly marked with a printed front page
indicating the Site name (Central Bank of Lesotho) and the
relevant equipment (New HVAC Plant).
d. An electronic copy shall be made of the entire service pack, and
be stored on one USB storage device.
3) The As-Built pack shall contain the following information:

a. The monthly service and inspection job cards, during the
warranty period.
b. Any corrective maintenance job cards or component
replacement job cards, during the warranty period.
c. A copy of the Certificate of Compliance for the electrical work
performed in relation to the newly installed equipment.
d. Certificate of the warranty period (start and end dates), and
contact details of the call center or technician on standby. An
escalation cell phone number of the company Executive shall
also be indicated.
e. The complete set of CAD generated paper drawings and detail
specification as well as electronic copies of the works as
actually carried out.
f. The installation manual for the HVAC plant.
g. The operational manual for the HVAC plant.
h. The maintenance manual for the HVAC plant.
i. The full critical spares schedule (with part numbers).
j. The electrical wiring diagram for the new HVAC plant.
4) The service provider must at the end of the contract hand over to
CBL the complete maintenance history data set. This will include a

complete inventory of all assets and associated service history of all
inventory items, engineering drawings and changes thereto, and the
condition of each inventory item with regards to its life cycle stage.
Comment
4.3.2.10 CONFIDENTIALITY
Confidential Information means any information or data, irrespective of Accept Not accept
the form or medium in which it may be stored, which is not in the public
domain and which becomes available or accessible to a Party as a
consequence of this Agreement, including information or data which is
prohibited from disclosure by virtue of:
a. the Promotion of Access to Information Act, 2000 (Act no. 2 of
2000);
b. being clearly marked “Confidential” and which is provided by
one Party to another Party in terms of this Agreement;
c. being information or data, which one Party provides to another
Party or to which a Party has access because of Services
provided in terms of this Agreement and in which a Party would
have a reasonable expectation of confidentiality;
d. being information provided by one Party to another Party in the
course of contractual or other negotiations, which could
reasonably be expected to prejudice the right of the non-
disclosing Party;
e. being information, the disclosure of which could reasonably be
expected to endanger a life or physical security of a person;
f. being technical, scientific, commercial, financial and market-
related information, know-how and trade secrets of a Party;
g. being financial, commercial, scientific or technical information,
other than trade secrets, of a Party, the disclosure of which
would be likely to cause harm to the commercial or financial
interests of a non-disclosing Party; and
h. being information supplied by a Party in confidence, the
disclosure of which could reasonably be expected either to put
the Party at a disadvantage in contractual or other negotiations
or to prejudice the Party in commercial competition; or
i. information the disclosure of which would be likely to prejudice
or impair the safety and security of a building, structure or
system, including, but not limited to, a computer or
communication system; a means of transport; or any other
property; or a person; methods, systems, plans or procedures
for the protection of an individual in accordance with a witness
protection scheme; the safety of the public or any part of the
public; or the security of property; information the disclosure of
which could reasonably be expected to cause prejudice to the
defence of the Republic; security of the Republic; or
international relations of the Republic; or plans, designs,
drawings, functional and technical requirements and
specifications of a Party,
i) but shall not include information which has been made
automatically available, in terms of the Promotion of Access
to Information Act, 2000; and information which a Party has
a statutory or common law duty to disclose or in respect of
which there is no reasonable expectation of privacy or
confidentiality;
j. Notwithstanding the provisions of this Agreement, no Party shall
be entitled to disclose Confidential Information, except where

required to do so in terms of a law, without the prior written
consent of any other Party having an interest in the disclosure;
k. Subject to clause (j), where a Party discloses Confidential
Information which materially damages or could materially
damage another Party, the disclosing Party shall be required to
submit all facts related to the disclosure in writing to the other
Party, who shall submit information related to such actual or
potential material damage to be resolved as a dispute;
l. Parties may not, except to the extent that a Party is legally
required to make a public statement, make any public
statement or issue a press release which could affect another
Party, without first submitting a written copy of the proposed
public statement or press release to the other Party and
obtaining the other Party‟s prior written approval for such public
statement or press release, which consent shall not
unreasonably be withheld.
Comment
4.3.2.11 FINANCIALS
1) Should CBL not be satisfied with the quality of work, CBL has the Accept Not accept
right to reject the works. The Contractor shall then redo the work to
CBL‟s satisfaction at its own cost. No invoices for works shall be
submitted to CBL without a QA acceptance, and Certificate of
Compliance (where applicable) for the work done. No invoices shall
be processed by CBL without a QA acceptance.
2) Invoices for progress of work shall be submitted within 14 calendar

days after month end for work that have been completed for that
month. Any invoices submitted beyond this date shall only be
considered for the following month.
Comment
4.3.2.12 ROOT CAUSE ANALYSIS AND REASON FOR OUTAGE REPORTS

1) The Reason for Outage (RFO) for plant failures shall be issued within Accept Not accept
12hours of the plant failure, by the maintenance Contractor.
2) A detailed engineering Root Cause Analysis (RCA) shall be issued

within 36hours of the plant failure. The following minimum points
shall be addressed in the RCA:
a. Background leading to the failure
b. Engineering reason for failure, supported by the Original
Equipment Manufacturer.
c. If a component failure; why it hasn‟t been detected and
repaired during Preventive Maintenance
d. If a SLA failure; why the SLA has been breached
e. Moneys that shall be credited by the Contractor to CBL as
penalty for failure
f. How similar failures shall be prevented for this site under the
Contractor‟s responsibility
g. Time required for permanent repairs

h. How the restored system (and other similar systems) shall be
tested to make sure similar failures shall not occur.
i. How lessons learned shall be incorporated into the Preventive
Maintenance, Corrective Maintenance, and Emergency
Maintenance Standard Operating Procedures during the
remainder of the warranty period.
j. Upon CBL‟s prior approval, and nature of the component failure,
the 36hour SLA may be extended by CBL to cater for detailed
analysis.
3) Technically poor and sub-standard RCAs shall not be accepted and

shall be referred back to the maintenance Contractor, with the
36hour SLA still intact.
4) Technically acceptable RCAs requiring further explanation shall be

referred back to the maintenance Contractor, after which another
12hour window shall be allowed for elaboration on the requested
areas.
Comment
4.3.2.13 PERFORMANCE MANAGEMENT MEETINGS

1) The Contractor shall meet with CBL once per month during the Accept Not accept
warranty period, during which all reports and issues under this
contract shall be discussed.
2) The reports under discussion shall be released to CBL four business

days in advance.
Comment
4.3.2.14 PERFORMANCE MANAGEMENT REPORTING

The Contractor shall provide the following monthly reports during the Accept Not accept
warranty period.
a. Technical Concern list.
b. List of high frequency incident / call outs.
c. List of RFOs and RCAs and submission dates.
d. Component / module repair report.
e. Capacity Report.
f. Invoices not paid by CBL.
g. Warrantee report on components repaired / replaced.
Comment
4.3.2.15 OCCUPATIONAL HEALTH AND SAFETY

1) The Contractor shall provide within one month of contract Accept Not accept
commencement its entire technical staff used on the CBL contract‟s
Occupational Health and Safety Training Certificates.

2) The Contractor shall provide within one week of contract
commencement the details of its occupational health and safety
representative for this contract.
3) The Contractor shall submit a Health and Safety plan to CBL covering
the full scope of work under this document for approval within three
weeks after signature of the contract. Any changes and or
improvements as requested by CBL shall be resubmitted within two
weeks.
4) A document and agreement as described under Section 37.2 of the

Occupational Health and Safety Act shall be signed with CBL within
two weeks after signature of the contract.
5) The safety of CBL personnel and visitors to CBL premises shall be

placed first, at all times and great care shall be taken not to damage
any infrastructure or equipment.
Comment
4.3.2.16 TURN-KEY SOLUTION

The scope of work and requirements as listed in the Bid Contracting Accept Not accept
Terms / Condition Requirements may not contain each minute detail. The
Contractor under this contract will deliver a fully functional HVAC plant
and all sub disciplines and work required to ensure a fully functional HVAC
plant is deemed part of the scope of work and priced as such in the
costing model.
Comment
4.3.2.17 METHOD STATEMENTS

1) The method statement must be compiled in accordance with specific Accept Not accept
scope of works as specified in this document. The Contractor is
reminded that the specific order which works must carried out, as
well as the cutover process is of absolute importance to the client.
2) The Contractor will submit the required method statement for the
entire scope of work, to CBL within one month after contract
signature.
Comment

4.3.2.18 REQUIREMENTS FOR TENDERING; GENERAL
1) The method statement must be compiled in accordance with specific Accept Not accept
scope of works as specified in this document. The Contractor is
reminded that the specific order which works must carried out, as
well as the cutover process is of absolute importance to the client.
2) The Contractor will submit the required method statement for the
entire scope of work, to CBL within one month after contract
signature.
3) These requirements shall be read in conjunction with all the
information and conditions of contract as listed on the appropriate
tender form.
4) Where conditions elsewhere in this specification are at variance with
items contained in the tender form, the latter shall take preference.
5) The contractual terms shall be read in conjunction with the rest of
the specification and document.
6) "Owner or Client" means CBL referred to as "Company".
7) "Local authority" means the authority having jurisdiction over the
premises involved in this contract. This authority could be one or
more of the following:
(a) Power Supply Authority
(b) A municipality
(c) A Government department
(d) The owner
8) "Contractor" means and refers to the contractor appointed in terms of
this contract.
9) "Engineer" means the owner acting through the officer deputed
generally or specifically to control or supervise the works, also
referred to as the "representative".
10) It may be required from a contractor, before acceptance of its tender,
to furnish proof to the satisfaction of the owner that he is in a
position to secure all the materials required to complete this contract
within the time provided for in the specification or the time indicated
by it.
11) Should it occur that any part or parts of the specification or drawings
should not be clearly intelligible to the Contractor or that the
materials or articles to be used in the execution of the works are
considered to be insufficiently described, it is to be clearly understood
that the engineer shall be requested in writing to make clear its
requirement in writing, failing which the Contractor shall be liable to
make, at its own expense, any alterations or substitutions rendered
necessary through incorrect interpretation of such specification or
drawings. The tenderer will be deemed to have carefully examined all
the parts of this specification and drawings relevant to this project.
Comment

4.3.2.19 CONDITIONS OF TENDER
1) The tendered price shall be for the supply, delivery, installation, Accept Not accept
commissioning and Guaranty of the plant as specified, complete in
every respect.
2) Tenderers shall include in the tendered price the provisional sums and
prime cost items, if any, stated in the price schedule. Also refer to
the conditions of contract.
3) The tenderer hereby undertakes not to claim exemption from customs

duties provided for in terms of the customs tariff in respect of any
imported articles or materials to be used in the execution of this
contract. Prices will therefore be regarded as including customs duties
on imported goods at tariff rates except where duty free or in bond
prices are specifically called for in the price schedule.
4) Value Added Tax is applicable
5) CBL reserves the right to use the prevailing exchange rate as at the
time of the procurement of the goods. The parties agree that, at the
time of the order, the Service Provider will procure an agreed forward
exchange contract for the foreign content of the applicable order.
Suppliers are expected to take forward cover to cover the foreign
exchange risk upon receipt of the order by CBL.
6) The Parties agree that the Standard Bank e-Market trader spot rate of
the day will be applicable at the time of issuing the order.
7) Price exchanges due to the fluctuation in the foreign exchange rates

will only be applicable to items that are imported from a foreign
country. The specific items need to be stipulated/itemized by the
supplier.
8) There will be no margins charged relating to the change in price due

to the change in foreign exchange.
9) Inflationary adjustments will not be applicable to items linked to

foreign exchange movements.
10) Items linked to foreign exchange movements will be linked to the

country to which the foreign exchange currency applies.
11) The contractor will be responsible for the new equipment and tools on
site at all times for the duration of this contract. Any losses incurred
to any of these items will be at the cost of the contractor.
Comment

4.3.2.20 CONTRACT AGREEMENT JBCC
1) This contract will be a direct contract between the Contractor and the Accept Not accept
client under the Conditions of Contract as laid down in the Conditions of
Contract and the JBCC Contract.
2) It will be the responsibility of the Contractor to purchase and fully

understand the terms and conditions of the JBCC contract before signed.
3) The terms, conditions, and requirements as set forth in this bid

contractual terms / conditions requirements will enjoy preference over
any other conditions.
Comment

4.3.3 General and Detailed Technical Specifications and Requirements
4.3.3.1 APPLICABLE STANDARDS AND ACTS

The Contractor shall adhere to the provisions within the following Accept Not accept
minimum Standards and Acts during the full period of this contract. It is
taken that the Contractor is familiar and conversant with these Standards
and Acts.
a. Occupational Health and Safety Act 85/1993, inclusive of the
Regulations contained within this Act, with specific reference to
the Lead Regulations, Environmental Regulations, Driven
Machinery Regulations, Construction Regulations, Electrical
Machinery Regulations, Electrical Installation Regulations and
SANS 10142, and Pressure Equipment Regulations.
b. National Key Points Act 1980 as amended.
c. Environmental Conservation Act 1989 as amended.
d. SANS 10400.
e. CBL‟s Health and Safety Policy.
f. CBL‟s site access and security policy.
g. Standards specifically referred to within this specification.
Comment
4.3.3.2 PRELIMINARIES TO STANDARD TECHNICAL SPECIFICATIONS

1) The Standard Technical Specifications cover the general technical Accept Not accept
requirements with regards to materials, installation, testing,
commissioning and Guaranty of electrical and/or mechanical installations
for the Client. These specifications shall be read in conjunction with the
rest of this contract in its entirety. If the conditions and/or specifications
contained herein are at variance with anything contained in the detail
specification, the latter shall take preference; otherwise the Standard
Technical Specifications shall apply as if duly included.
2) The conditions and/or specifications in this document shall be regarded

as the absolute minimum requirement. More stringent similar conditions
and/or specifications stated in the detail specification shall take
preference to those in these Standard Technical Specifications.
3) Once installation has commenced with the appropriate approvals for

using any type and make of article or equipment, the same type and
make of article or equipment shall be used throughout the project for
that specific application unless otherwise specified.
4) All materials and equipment supplied and/or installed under this contract
shall be new and the best of their respective kinds and shall comply with
the requirements laid down in the latest editions of the relevant
SABS/SANS/BS/IEC/EN and their amendments and with the
requirements of this specification.
5) At all times for the duration of the contract, the work shall be carried out
under the supervision of a qualified, skilled and competent tradesman
and representative of the Contractor. Also refer to the conditions of
contract.

6) The Client reserves the right to instruct the Contractor to carry out
variations to the contract in accordance with the conditions of contract.
7) Except where otherwise specified the works must be completed in

working order concurrent with the completion of the building project.
8) Tenderers shall include an amount for the supply of all scaffolding,

ladders, trestles, dust sheets and everything necessary for the proper
performance of the contract, for clearing and removal of all rubbish due
to the work, for the protection of the work from damage due to the
building operations, other Contractors and the weather. In existing
buildings Contractors shall in particular take adequate precautions to the
satisfaction of the Engineer to prevent damage to existing apparatus
during erection operations.
9) Tenderers must make due allowance in their tenders for the off-loading
of materials and the storage and safe custody thereof on site according
to manufacturer's specifications.
Materials, Workmanship and Equipment Offered

10) Materials and equipment offered shall be new and of the best quality and
as specified herein. Workmanship offered shall be executed in the most
substantial manner under the inspection and to the entire satisfaction of
the Engineer
11) It is the responsibility of the Contractor to ensure that the quality of the
workmanship and the installation of equipment meets the requirements
specified by the Engineer and that the work is carried out in such a
manner that the equipment performance meets the requirements
provided by the manufacturers and suppliers.
12) All materials shall be of the qualities specified and the Contractor shall,
upon request by the Engineer, furnish the Engineer with proof to his
reasonable satisfaction that the materials are of the specified quality. If
so required, the Engineer may call for samples of the material and
equipment for approval. Such samples shall be submitted within 14 days
of the request.
13) Any fittings or item of equipment not specifically mentioned but

obviously necessary for the successful completion of the installation is to
be included so as to form a complete working installation.
14) If any materials or workmanship are not in accordance with the

provisions of the n/s agreement, then the same shall, at the cost of the
Contractor, be removed and/or re-executed and all rejected materials
shall be removed from the site.
15) The Contractor shall, if so requested, during the continuance of the

contract/agreement, keep the Contractor and the Engineer informed
regarding the placing of all orders for materials and the progress of
manufacture or any article or materials.
16) The term „proved equal‟, as used herein, shall mean an item generally
the same as the specified one, but of different manufacture. It shall
meet all the specified parameters and approval for its use shall be
obtained in writing from the Engineer.
17) Where alternatives for such materials, goods and equipment are
permitted, the Contractor shall be liable for latent defects in such
materials, goods and equipment and or the cost of making good physical
loss and repairing damage to the works resulting therefrom.
Health and Safety Specification

18) Tenderers shall allow in their costing for the preparation of a Health
and Safety Plan in accordance with the OHS Act 85/1993, as amended,
Construction Regulations (July 2003), and all other relevant legislation
that may relate to their activities directly or indirectly. This H&S plan is
to be discussed with, and approved by, the Engineer, on award of the
Contract. The Contractor shall be registered with the Workman‟s
Compensation Commissioner. The Contractor‟s H&S Plan shall be
implemented and maintained and include, amongst others, at least
monthly audits.
19) The Tenderers shall, in costing their H&S Plan, prepare a risk
assessment specific to their operations, such as amongst others, but
not restricted to, demolition work, edge protection and penetrations,
stacking of materials, speed restriction and protection, construction
plant, fire extinguishers and fire fighting equipment, hired plant and
machinery, scaffolding, working on heights, lifting machine and tackle,
ladders and ladder work, general machinery, portable electrical tools,
explosive power tools, public health and safety and night work.
20) The Contractor shall submit an organogram, outlining the Health and
Safety Site Management Structure including the relevant
appointments/competent persons. In cases where appointments have
not been made, the organogram shall reflect the intended positions.
The organogram shall be updated when there are any changes in the
Site Management Structure.
21) The Contractor shall ensure that Health and Safety Representative(s)
are appointed under consultation and trained to carry out their
functions.
22) The appointment must be in writing. The Health and Safety

Representative shall carry out regular inspections, keep records and
report all findings to the Responsible Person forthwith and at health &
safety meetings.
23) The Contractor shall keep and maintain Health and Safety records to
demonstrate compliance with this Specification, with the OHS Act
85/1993, as amended and with the Construction Regulations (July
2003). The Principal Agent shall ensure that all records of
incidents/accidents, training, inspections, audits, etc. are kept in a
health & safety file held in the site office. The Contractor must open its
own health & safety file, maintain the file and make it available on
request.
Drawings
24) The Engineer‟s drawings and specifications shall be considered binding
with regard to the quality, quantity, general scheme system,
arrangement and function of the works. All dimensions specially
marked on the drawings shall be strictly followed.
25) Tenderers must satisfy themselves that the equipment offered by them
can be accommodated in the available space and positioned in such a
way that access for maintenance, repairs or removal is not obstructed.
26) Any discrepancy between the drawings, specification and schedules

shall be drawn to the attention of the Engineer by the Contractor
immediately if such discrepancy is discovered.
27) The Engineer shall provide such information as may be necessary to

enable the shop drawings to be prepared and the equipment to be
selected by the Contractor and the Engineer shall examine technical
proposals and drawings from the Contractor for conformity with design
and specification. Such examination shall exclude detailed checking of
detailed coordination and installation fit.
28) Any work installed before approval of working drawings may be liable
for removal at the Engineer‟s discretion.
29) During the execution of the n/s works the Contractor shall make
available on site a full set of the approved shop drawings, schedules
and specifications.
30) As-built drawings shall be prepared and submitted to the Engineer for
approval prior to the beneficial occupation inspection.
a. Contractor's drawings
These drawings shall at least consist of:
 Builder's work drawings

These shall indicate all work to be done by others (bases,
foundations, holes in concrete and masonry, etc.) as well as the
sizes, capacities and positions of service connections (electrical,
water, drainage, etc.) to be provided by others, all in
accordance with the supplementary specification.
 General arrangement drawings

These shall indicate all equipment, distribution systems, testing
and inspection requirements as well as instrumentation positions
and access requirements.
During their preparation, the Contractor shall take cognizance of

all relevant architectural, structural, electrical and other services
drawings in order to properly co-ordinate his layout. The
drawings shall be amended as required during the contract
period, and up to date copies kept on site for reference
purposes.
Positions and sizes of air grilles, louvered openings through

reinforced concrete beams and slabs, etc., as indicated on the
tender drawings shall be adhered to as far as possible.
Amendments will only be considered if absolutely unavoidable.
 Shop drawings
These shall be based on the General Arrangement drawings,
and shall show in detail the construction of all the parts of the
works, method of assembly where applicable, erection and
construction, materials and connections, welds, gaskets,
sealants, fastenings, reinforcing and all other necessary detail.
 Electrical drawings
Electrical drawings shall comprise complete control and power
wiring diagrams, as well as front and side elevations giving

major dimensions of control panels as well as instrumentation
and switch position layouts.
 As-Built drawings and wiring diagrams

These are up-to-date approved drawings at the completion of
the contract. Tenderers shall allow in their price for submitting
to the Consulting Engineer a set of each of the up-to-date
general arrangement drawings, shop drawings, as well as
electrical drawings together with the O&M manuals specified
herein.
31) Four (4) copies of all workshop drawings as approved and signed by the
Contractor shall, within six (6) weeks after appointment of the successful
tenderer, be submitted to the Engineer for its approval prior to
manufacture. Workshop drawings shall be prepared for wiring diagrams,
schematic diagrams, general arrangements and construction details of all
distribution boards and mechanical systems. These drawings shall
indicate all electrical and mechanical information as well as the make
and type of equipment, dimensions, ratings and other relevant technical
information. The Engineer's approval of shop drawings shall not relieve
the Contractor of responsibility for any deviation from the requirements
of this contract unless the Contractor has informed the Engineer in
writing of such deviation at the time of submission of shop drawings or
samples and the Engineer has given written approval for the specific
deviation, nor shall the Engineer's approval relieve the Contractor of
responsibility for errors or omissions in the workshop drawings or
samples.
32) Three sets of paper engineer's drawings applicable to this contract will
be issued to the Contractor for installation purposes. Any further copies
required shall be purchased from the Engineer. The Contractor shall at
all times during the duration of the contract make available a complete
set of up-to-date Engineer's and workshop drawings as well as a copy of
the contract at no cost for use on site by the Client, architect, Engineers
and Contractors authorised on site.
33) The Contractor shall supply the Client with a complete set of paper
drawings and detail specification as well as electronic copies of the works
as actually carried out (“As-Built”) within one month of the first delivery
date of the completed contract. If the representative of the Client is
either a consulting architect or Engineer these items, in the form of
marked-up paper prints shall be supplied to the representative, who will
then compile final As-Built drawings as well as an As-Built detail
specification for the account of the Contractor for handing over to the
Client. Retention moneys will be withheld until such items are handed to
and approved by the Client.
34) A complete diagram showing the electrical connections and the

schematic layout of the installations together with maintenance and
operating manuals shall be provided by the Contractor. The diagram and
instructions shall be on stiff paper (minimum 1 mm thickness) that shall
be placed in an approved metal frame with hard Perspex cover and
neatly fixed in an approved position for each installation. The installation
will not be taken over until this clause has been complied with.
35) Where manufactured plant or materials are offered the Client reserves
the right to inspect such plant or goods during manufacture and to reject
items that do not conform to the Client‟s requirements. Where a
number of units are ordered by the Client the Contractor shall notify the

local representative of the Client when one unit has been completed so
that the representative of the Client may inspect and approve it.
36) The Contractor is warned to place all orders for materials or special
articles as early as possible as he will be held solely responsible for any
delay in the delivery of such goods.
37) The Contractor will be held responsible for packing all plant and other
goods in such a manner as to ensure freedom from any loss or damage
in transit. Unless otherwise specially agreed upon, receptacles will not
be returned or paid for and no charge will be allowed for packing or
packing materials.
38) The Contractor shall furnish, without delay, such samples for testing or
other purposes as called for or may be called for by the Engineer, who
may reject all materials or workmanship not corresponding with the
approved sample. Notwithstanding that samples and approved brands of
materials etc. are exhibited or included in classified lists at the offices of
the Client, the Engineer may retest any samples, brands of materials,
etc. included in the contract and reject articles and materials, etc. that
do not strictly comply with the specification.
39) The Contractor shall notify the Engineer immediately on acceptance of

its tender of the positions where holes, recesses, chases, ducts,
manholes, etc. will be required in order that no unnecessary expense is
incurred. Except where otherwise specified, the cost of the above and of
all such cutting away and making good shall form part of this contract
and shall be carried out by and at the expense of the Contractor except
where otherwise specified.
40) Any damage done to the building by the Contractor or its employees
shall be made good by the Contractor or the Client, but the cost of such
making good shall be deducted from the contract money to be paid to
the Contractor.
41) The Contractor shall take cognisance that the site is occupied by other
contractors and that disruptions to the works shall be kept to a
minimum. The Contractor shall ensure that any telecommunications,
computer or other valuable equipment of the owner is sufficiently
protected against work or dust means of temporary coverings or sealed-
off partitions.
Inspections, testing, commissioning and handing over:

42) The Contractor shall provide all tools and instruments required for
inspections, testing and commissioning of the works.
43) Once the Contractor has completed the total installation, written notice
shall be given to the representative in order that a mutually acceptable
date may be arranged for a joint inspection. The quality inspector of the
owner shall also attend all inspections. During the course of the
inspection the representative, in collaboration with the owner's quality
inspector, will compile a list of items (if any) requiring further attention.
These items shall be identified by checking each and every clause in the
contract (all specifications and drawings) in relation to the offered
installation. A copy of this list of outstanding items will be provided to
the following:
(a) Contractor - for action
(b) The Owner/Employer - for information
(c) Quality Inspector of the Owner - for information

44) The Contractor shall then similarly provide written notice that he is ready
for an inspection of the remedial work done on the offending items. If
the installation is accepted as completed at this stage by both the
representative and quality inspector the representative may certify the
works as completed. If at this stage there are still outstanding items
requiring attention irrespective of whether these items were identified
during prior inspections or not, the procedure will continue until the
entire installation has been correctly completed to the satisfaction of the
Client.
45) In addition to the above, the Contractor shall have the complete
installation tested and the correct operation of all plant demonstrated to:
(a) the Consulting Engineer.
and if applicable;
(b) the local authority
46) Final delivery shall be as defined in the conditions of contract save that:
“three months" shall be changed to read "twelve months".
47) Any additional claims by the Consulting Engineers and/or architect due
to ill performance or default on the part of the Contractor will be
considered fruitless consulting fees and shall be for the account of the
Contractor.
48) All fees claim for this purpose will be in accordance with the Professional
Engineer's Act, 1968 (Act no 81 of 1968) as amended and the signed
agreement between the consulting firm and the Client.
49) The Contractor shall make all adjustments necessary to the correct
operation of the plant for a period of 12 (twelve) months after the date
of first delivery of the installation by the Engineer. The Contractor shall
make good any defects due to inferior software, hardware, material or
workmanship that may arise during this period. If during this period, the
system or parts thereof do not provide a fully functional integrated
system or is not in working order for any reason for which the Contractor
can be held responsible or if the equipment develops defects, the
Contractor will be notified and immediate steps shall be taken by it to
remedy the defects or to make any adjustments required.
50) Should such defects occur so frequent as to become objectionable or

should the equipment otherwise prove unsatisfactory during the above-
mentioned period, the Contractor, if called upon by the Engineer, shall
replace at its own expense the whole or such parts thereof as the
Engineer may deem necessary, with apparatus to be specified by the
Engineer.
51) The entire installation shall be carried out in accordance with the latest
revision and amendments of the following:
(a) The Code of Practice for the Wiring of Premises issued by the
South African National Standards, SANS 10142 (as amended).
(b) The Occupational Health and Safety Act. (Act 85, 1993).
(c) The municipal by-laws and any special requirements of the
supply authorities of the area and district concerned.
(d) The local fire-brigade regulations.
(e) CBL regulations.
(f) The applicable SANS specifications or the BS specifications
where no SANS specifications exist.

52) No claims for extras in respect of failure by the Contractor to comply
with any of the above regulations will be considered.
53) Where conflict exists between any of the above regulations and the
specification; the said conflict must be referred to the Engineer in writing
for its ruling.
54) The Contractor shall be responsible for serving all notices and paying all
fees due in terms of the laws and regulations mentioned except electrical
connection fees.
55) With first delivery the Contractor shall accept in writing the responsibility
for the total installation as installed by it by certifying the correctness of
the installation in accordance with and on the certificates of compliance
of electrical work. Except where otherwise stated the painting of plant
shall be carried out by the Contractor as specified.
Comment
4.3.3.3 STANDARD TECHNICAL SPECIFICATION; MECHANICAL

INSTALLATION
Introduction and Purpose Accept Not accept
This part of the Specification covers the general requirements for the
mechanical materials and equipment which will be the Contractor's
responsibility to supply, deliver to site, off-load, store, install, test and
commission and shown on the drawings.
Specific general items:

1) All workers shall do induction before commencement of the work.
2) All work shall be carried out strictly in accordance with the Client rules
and regulations.
3) All work shall be carried out strictly in accordance with the relevant OHS
Act requirements.
4) These procedures shall be priced in the BOQ.
5) The mechanical work shall be coordinated with the electrical work to

provide a complete and operable system.
6) Whenever conflicts exist between the manufacturer‟s instructions, this

Specification, other specifications, the drawings, or codes, the Engineer
shall be notified and shall provide the final resolution.
Compliance with Regulations

7) The Tenderer shall arrange for all inspections and testing of the
installation as required. All notices, fees, including inspection and re-
inspection, are the responsibility of the Tenderer and all the relevant costs
shall be borne by it.
8) The workmanship throughout the Works will be to the satisfaction of the

Employer. Any materials or workmanship considered as faulty or
incorrectly or inadequately erected or repaired, will be substituted, altered
or rectified to the satisfaction of the Employer, without additional cost to
the Employer.
9) The Works will be executed in strict accordance with the following:

a. All relevant by-laws and regulations of local authorities.
b. All relevant SANS, BS and other international standards.
c. The Occupational Health and Safety Act of 1993
General Requirements
10) The Contractor shall provide supervision, labour, equipment, materials,
tools, and supplies unless specifically noted as being provided by others,
to perform the work described herein in accordance with this document
and the referenced specification, drawings, and related documents. Work
not specifically shown on the drawings or enumerated herein but that is
reasonably necessary for the proper completion of the contract shall be
provided by the Contractor the same as if shown on the drawings or
enumerated herein.
11) Unload furnished equipment and materials. Load and transport equipment
and materials from the storage area to the installation location.
12) Install all the equipment shown on the drawings or as noted in other
contract documents.
13) Equipment installation shall include the supply and placement of grout for
equipment or materials and the supply and installation of anchors and
fasteners as required for a complete installation.
14) Motor driven equipment placement shall include alignment, assembly of

belts, sheaves, couplings, guards, etc. as required for a complete
installation.
15) The Contractor shall inspect the location for the equipment to be installed
prior to beginning installation to insure readiness of area including anchor
bolt locations, size, projections and placement of support steel where
applicable.
16) Work in an area shall be coordinated through the Construction Manager.

No installation of equipment shall be installed without release of the area
for such installation.
17) All materials and equipment furnished by the Contractor shall be in

accordance with the specifications. Substitution of any materials deviating
from the specifications and drawings shall be approved in writing by the
Engineer. A description of Contractor supplied substituted material shall
be submitted to the Engineer for approval.
18) The Contractor is responsible to alter the drawing dimensions affected by

using different approved items where applicable. Any such dimensional
changes shall be submitted on “As-Built” drawings.
Delivery and Storage

19) The Contractor must make its own arrangements regarding transport and
office-loading of labour and materials and shall provide its own plant. The
Contractor will be responsible for the safe storage of all equipment,
materials and plant and will be held responsible for loss by theft or
damage in any way, whether installed on the contract or not.

Allocated Space
20) The physical sizes of the equipment offered shall be suitable for the
locations shown on the drawings and shall be positioned in such a
manner to ensure reasonable access all around the equipment for
maintenance purposes and as may be recommended by the suppliers of
the equipment.
21) The Contractor shall, at tender stage, check and ensure that enough
space has been allocated for the erection of his equipment and services,
taking note of other services sharing the same space. Should the spaces
indicated on the Engineer‟s drawings not be adequate, the tenderers shall
at the time of tender advise the Engineer accordingly and, where
relevant, submit with their tenders a sketch indicating the required space.
Drawings
22) The Contractor shall make adequate arrangements, to the Engineer‟s
satisfaction, for the proper and orderly storage of drawings on site, and
for keeping comprehensive records of drawings issued to it.
23) The Tenderer is to allow for the marking up of one set of drawings
showing the installation as actually carried out. This set of drawings is to
be handed to the Engineer before the final Completion Certificate will be
issued.
Workmen on Premises
24) Under no circumstances are workmen to be allowed to sleep or deposit
any kit on the premises either during or after building operations.
Quantities
25) The Contractor shall take its own quantities, dimensions and particulars of
material required to complete the contract as specified, unless a detailed
Bill or Schedule of Quantities accompanies these document, in which
event quantities shall be determined in accordance with the clauses
preceding the Bill or Schedule of Quantities.
Making Good
26) On Completion of the contract, any damage which may have been done
to finished plasterwork, floors, ceilings, wood and paintwork, etc. during
the progress of the mechanical installation, shall be repaired and make
good to original finishes by the Contractor, to the satisfaction of the
Engineer.
Installation Requirements
27) The Contractor shall read and understand the manufacturer‟s installation
requirements prior to beginning the installation of the equipment.
28) Equipment shall only be lifted and handled in accordance with the
manufacturer‟s instructions and at points and locations designated for
such handling.
29) Before installation, all parts shall be thoroughly cleaned of all rust, grit
and foreign matter. Where accessible without disassembly, all holes and
grooves for lubrication shall be examined and cleaned where necessary.
Bolts and screws shall be tightened uniformly without over-stressing the
threads. Anchor bolts shall be adequately tightened, and all other bolts
shall be tightened per manufacturer's instructions.
30) During installation of equipment, all small access openings shall be

covered with temporary covers made of tape, plywood or sheet metal
whenever work is not actually in progress.
31) Clearance around all equipment shall be checked prior to installing the
equipment. Any interference or lack of access for maintenance that may
be evident shall be reported to the Construction Manager.
32) All foundation elevations and bolt locations shall be verified prior to the
start of installation of equipment. Bending of bolts to fit equipment base
plate holes beyond the limit of the bolt sleeves will not be acceptable.
33) Levelling and alignment of all equipment shall be within the tolerance
specified in the manufacturer's instructions. Where equipment is received
as a shop-assembled unit, alignment shall be checked and adjusted
where necessary.
34) Levelling plates, dowels, shims, and grout are to be furnished by the
Contractor. Grouting material shall be applied in accordance with the
printed instruction from the grouting material manufacturer.
35) Field alterations to equipment to facilitate installation shall not be made

without written approval from Engineer. Subassemblies shall be
dismantled only to the extent necessary to verify clearances, equipment
condition and lubrication requirements. Total dismantling of the
subassemblies, if necessary, shall be carried out only with the written
approval from the Engineer.
36) The Contractor shall maintain alignment and lubrication records on all
mechanical equipment and submit them to the Engineer for acceptance
upon completion of the installation. Such records shall clearly indicate at
least the following:
a. Equipment name and number
b. Contract number and name
c. Contractor's name
d. Contractor‟s employee name, craft type and employee number.
e. Date and other pertinent details
37) Shaft coupling installation and alignment shall be per manufacturer's

instructions. All allowable offsets and angular misalignment shall be per
manufacturer's tolerances.
38) Safety guards around rotating equipment furnished by the equipment

manufacturer, but shipped loose shall be installed by the Contractor in
accordance with equipment manufacturer‟s instructions.
Refrigerant circuits
39) The pipework shall comply with the manufacturer‟s specification with
regards to piping sizes, junctions, design philosophy and distribution for
proper refrigerant flow, so as not to compromise the capacity or
functioning of the individual indoor units.
40) Unless refrigeration pipework is provided with the equipment purchased,

all exposed to view field refrigeration piping not laid in wire trays shall
be hard drawn copper piping, suitable for refrigeration purposes using
the selected refrigerant. Covered and hidden piping may be soft drawn,
copper piping, suitable for refrigeration purposes.
41) All joints shall be soldered using silver solder containing at least 40%
silver for copper to brass or other non-copper material and 10% min.
silver for copper to copper joints. Connections to the condensing and
evaporator equipment items shall be silver soldered.

42) The refrigerant lines shall be sized and installed in accordance with the
air-conditioner manufacturer‟s recommendations and requirements. The
lines shall furthermore be sized to ensure a proper refrigerant flow with
sufficient gas velocity to entrain oil upwards, and to ensure, at partial
loads, that oil returns to the compressor(s) at the same rate at which it
leaves. Particular attention to the sizing of the refrigerant lines and the
installation of P-traps are to be given where the vertical distance
between the indoor and outdoor units exceed 6m. The Contractor may
be required to produce facts and figures to substantiate his selection of
refrigerant line sizes.
43) Extreme care shall be taken during installation to keep the entire system
clean and free of moisture. All tubing shall be kept sealed, except during
construction/ installation.
44) Refrigerant lines shall be run neatly and horizontal runs shall be
installed to a fall of 1:200 towards the compressors.
45) All refrigerant lines shall be neatly and adequately secured. Elbows,
change in direction and welded joints shall be restricted to a minimum.
46) The refrigerant circuits shall have flexible vibration eliminators on all
suction and liquid lines if these lines are ø15 mm or larger, unless the
unit comes complete with these eliminators and/or the refrigeration
connections are already isolated within the unit.
47) All refrigeration pipes in ceiling voids to be supported on heavy duty

cable trays and where exposed to be covered with a galvanised trunking
to prevent the insulation form damage as result of UV ray exposure. The
trunking shall be painted as specified under “Corrosion Precaution and
Finishes”.
48) All piping supports shall be in copper or other corrosion resistant

material. Support intervals shall not be greater than 1.5 m.
49) Metal supports shall be thermally insulated by means of thermal breaks

from the refrigerant piping to prevent heat loss or gain and to prevent
condensation of moisture on the pipe supports.
50) All piping circuits shall be tested to a pressure of at least 1.5 times
working pressure for duration of 4 hours. No static pressure loss shall be
acceptable during the test period.
51) All pressure tests shall be witnessed and certified by the Engineer or an
approved nominee. At least 1 week written notice to the Engineer is
required.
52) Insulated pipe work penetrating through masonry or concrete elements

shall have its insulation extended right through the penetration to
ensure the vapour proof integrity of the insulation. All penetrations shall
be sealed and caulked to approval by the Contractor.
53) All insulated refrigeration piping exposed to sunlight shall be protected

with sheet metal covers, or a suitably approved paint-on application, to
prevent UV degrading of the insulation material.

Ducting requirements and standards
54) Ducting shall be manufactured from galvanized sheet metal in
accordance with the specifications and requirements for low pressure
ducts as per SANS 10147 and 1238, as amended, and shall be installed,
balanced and tested as per SANS 10173, as amended. Where the SANS
standards are silent, or unclear on a particular aspect, the SMACNA
standard for low pressure ducts shall be applicable.
55) Where changes in the duct sizes are required due to particular site
conditions or requirements, the new sizes shall be determined using
equivalent hydraulic diameters and not cross-sectional areas.
Rectangular duct aspect ratios in excess of 4:1 shall not be allowed. The
minimum internal rectangular duct dimension for low and medium
velocity ducting shall be 150 [mm].
56) All hangers, brackets and other duct supports required for the
installation of the ducts shall be manufactured from galvanized mild
steel. Where the galvanized finish is damaged by cutting, drilling, etc., it
shall immediately be painted with cold galvanizing.
57) All external ducts shall be joined by means of transverse flanged duct
joints. Flanged joints shall be sealed by means of a gasket or non-
hardening mastic sealant applied between the flanges.
58) The top surfaces of external ducts shall be sloped to ensure water run-
off. Under no circumstances shall water be allowed to pool on top of the
ducts, especially at the flanges.
59) Internal ducts may be joined by means of transverse flanged duct

joints, or slip (S and Drive) type joints. All internal duct joints shall be
sealed with non-hardening mastic sealant, gaskets or external tape.
60) Duct insulation shall generally be in accordance with SANS 1238 and
SANS 0173, as amended.
61) All conditioned supply air ducting in ceiling voids shall be flanged and
generally be externally insulated with 25 [mm] thick thermal insulation,
complete with aluminium foil vapour barrier. The insulation shall be
fixed over its full area with adhesive suitable for bonding between
fibreglass blanketing and galvanized sheet metal and shall, in addition,
be mechanically secured at maximum intervals of 400 [mm] with nylon
strapping, or by means of spot welded pins with securing
washers/heads of diameter not less than 30 [mm].
62) Supply air ducting with internal insulation shall, be as per the insulation
specification for return air ducting.
63) All return air ducts associated with the air-conditioning systems shall be
flanged and generally be internally insulated with 25 [mm] thick thermal
and sonic material (sonic lining). The insulation shall be fixed over its
full area with adhesive suitable for bonding between fibreglass
blanketing and galvanized sheet metal and shall, in addition, be
mechanically secured at maximum intervals of 400 [mm] in any one
direction by means of spot welded pins with securing washers/heads of
diameter not less than 30 [mm].
64) Return air ducting with external insulation, shall be as per the insulation
specification for supply air ducting in ceiling voids.

65) Flexible round ducts shall only be used for connecting diffusers and
grilles to the supply, return and extract air ducts.
66) Flexible ducts shall be factory manufactured from non-combustible, wire

reinforced, aluminium material, acceptable or approved by the relevant
local authorities. Each flexible duct section shall have a maximum
length of 1.5 [m] and have no more than the equivalent of two 90°
bends. Bends shall be of the maximum possible radius without flattening
or distorting the duct. Flexible ducts shall be joined to the sheet metal
duct and diffusers with suitable clamps and duct sealant.
67) Flexible ducts conveying conditioned air shall be of the insulated

acoustic type.
Flexible Connections
68) Flexible connections shall be provided at the junctions between all fans,
attenuators, air-conditioning units or other vibration inducing equipment
and ducts.
69) The flexible connections shall be manufactured from non-combustible
material approved by the local authorities, and shall be complete with
bolted flanges to join the two component sections. Care shall be taken
in the mounting and support of the ducts joined by flexible connections
to ensure that no strain is placed on the material during static and
dynamic operating conditions.
70) External flexible connections shall be protected from direct sunlight with
galvanized sheet metal cover strips.
71) Flexible connections to ducting conveying conditioned air shall be

externally insulated with 25 [mm] thick thermal insulation complete with
aluminium foil vapour barrier. The insulation shall be mechanically
secured at maximum intervals of 200 [mm] to the adjoining ducting by
means of spot welded pins with securing washers/heads of diameter not
less than 30 [mm].
Damper Quadrants
72) Volume and splitter dampers shall have substantial locking quadrants.
Quadrants shall be mounted outside the ducts in accessible positions.
73) Quadrants to dampers located in insulated ducts shall be fixed to

bearing plates which are flush with the outside finish of the insulation.
The open and closed positions of the dampers shall be indicated on the
quadrant units.
Vibration Isolation
74) Unless otherwise noted on the equipment schedules hereafter, all
mechanical equipment, i.e. machinery, piping, ducting, etc., shall be
mounted on vibration isolators to prevent the transmission of vibration
and mechanically transmitted sound to the building structure.
Mounting/fixing of Equipment
75) The Contractor shall identify the location of hangers and/or other
support points of all equipment with a mass in excess of 25 [kg] to a
Structural Engineer. Approval of the proposed hanging and fixing shall
be obtained from the Structural Engineer, prior to carrying out the work.
76) All lightweight fixing to brick or concrete shall be made with steel screws
and "Fischer" or other approved plugs. Holes of the requisite size for the
plugs, which shall suit the screws used, are to be neatly drilled in the
concrete or brickwork (not in the joints between bricks) to a depth
excluding plaster or soft wall finish equal to at least the length of the
plugs. The plug lengths shall be such that all the threaded length of the
screws is in the plugs.
77) Fixings to timber shall be made with greased brass wooden screws. For
fixing to hollow tiles, etc., screw anchor type fixings shall be used, fitted
as above as far as possible. Fixing to soft or hard fibre boards, etc.,
which are inaccessible to the back, shall be made with sherardized self-
tapping screws of appropriate sizes.
78) All heavy weight fixings to brick or concrete shall be by means of

appropriately sized grouted galvanised bolts or by one of the various
types of suitable expanding bolt fixings. After erection of equipment all
exposed metalwork of fixings shall be treated with two coats of paint to
match the finish of the equipment. Bolts shall in all instances be secured
by means of a washer on the bolt head side and a lock washer on the
nut side of the items being bolted.
79) Where the Contractor is in any way uncertain of the method of fixing of
any plant or material, the proposed fixing and loading involved shall be
cleared with the Engineer prior to carrying out the work on site.
Welding
80) All welding procedures and welding procedure qualification test records
shall be submitted for review and acceptance to the Engineer.
81) Prior to performing welding on any equipment, specific release shall be

obtained from Engineer.
82) Welding shall not be performed in the proximity of bearings. Grounding

for welding shall not be through the shaft or bearing.
83) Welding shall not be carried out while the rigging is attached to the
equipment.
Cleaning, Lubricating and Hydraulics

84) All equipment shall be lubricated in accordance with the manufacturer's
instructions.
85) Rotating equipment which has been shipped dismantled for assembly in
the field, or shipped without lubricants, shall have the bearings cleaned,
inspected and lubricated.
86) All field-assembled lubrication or hydraulic oil supply and return piping
shall be cleaned and pressure tested in accordance with the applicable
specification or alternate procedure as approved by the Engineer. Factory-
assembled lubrication and hydraulic systems do not require flushing
unless manufacturer states otherwise or if contamination is suspected.
87) Grease or other protective coating applied for protection of the equipment
in shipping and storage shall be removed using suitable solvents or
cleaners which will not damage the finish of the machine.
88) Contractor shall be responsible to provide all hydraulic oils, lubricating oils
and flushing oils for all mechanical equipment in strict accordance with
the manufacturer's recommendation.

Inspection and Commissioning of Mechanical Equipment
89) After the basic system and equipment is installed, the following shall be
performed and recorded to assure construction completeness:
a) Check installation for conformance with the design and
specifications using available data (design drawings, vendor‟s
drawings and manuals, process and instrument diagrams [P&IDs].)
b) Confirm suitability of mechanical equipment operation by:
i) Checking alignment of all couplings, belts, gears, reducers,
and sprockets (complete all records)
i) Checking freedom of shaft rotation
ii) Checking tightness of seals, inspecting packing of glands,
and stuffing boxes
iii) Checking lubrication (complete all records)
c) Perform and record required tests such as visual inspection,
pressure and hydrostatic.
d) Check that all moving parts have safety guards and if not,
Contractor shall provide acceptable field guards.
e) Check cleanliness of equipment and systems.
f) The above shall include all checks and tests which can be
performed without energizing systems.
90) When construction completeness is confirmed, pre-operational tests that

require energizing of all systems shall be done. The first operation of the
equipment shall be without material, the only exception being pumps
which must be run, as applicable, with water or oil. All run-in tests shall
consist of continuous operation until all bearing temperatures and
equipment vibrations reach a steady state condition. The following tests
shall be made:
a) Check operation of hydraulic and lubrication systems. Oil supply
shall be confirmed.
b) Ensure the motor rotation has been checked before connecting
motor driven equipment.
c) Make sure that the equipment operates with minimum vibration
within limits established by the manufacturer.
d) Checks shall be made between all moving parts to be sure there is
no interference and that clearances are to manufacturer‟s
tolerances.
e) Make sure that all instrument devices, limit switches, timing
devices, overload trips, alignment switches, emergency stop
switches and the like, are operating properly.
f) Simulate system operation and make other adjustments as
required to ensure satisfactory run-in operation.
g) It will be the Contractor‟s responsibility to do touch-up painting on
all finished surfaces damaged or abraded during installation or left
unpainted for field welding. Contractor shall prepare the surface
by removing all oil, dirt, scale, rust, and damaged paint and shall
feather edge breaks in existing paint. Contractor shall furnish and
apply the materials including primer and paint needed to properly
restore the damaged surface coating.
h) Installation Contractor is to ensure that all chutes, material
handling equipment and pipelines and ports are free from any
obstruction or contamination.
i) All piping systems and vessels are to be isolated from
contamination at all times, i.e. caps, plugs, covers, etc.
j) All systems are to be fully cleaned, tested, and inspected prior to
first filling, flushing or introduction of processed and handled
materials.
k) All manufacturer representatives required by the Engineer are to
be coordinated by the Engineer.
l) All installation readings must be documented and accepted by the
manufacturer representatives (where applicable) and the Engineer
prior to commissioning.
m) All equipment calibration, if required, is to be completed and
confirmed in writing to the Engineer prior to commissioning.
n) All equipment is to be certified complete and ready for Start-Up.
All parties involved in all disciplines are to sign off on each system
prior to commissioning. This includes:
a. Client/Owner
b. Engineer
c. Manufacturer Representative (if applicable)
d. Installation Contractor
e. Subcontractors (if applicable)
Corrosion Precautions and Finishes

91) All materials such as brackets, hangers, etc., shall be shot blasted, pre-
painted, galvanized or treated against corrosion prior to their delivery to
site. Any work that will require site cutting, etc., i.e. exposure of the
bare steel to the atmosphere, shall immediately be treated by cold
galvanizing, painting, etc.
92) The method of treatment for the above shall depend on the particular
environment and type of surface to be coated. The surface preparation,
primer coats, finishing coats, etc. shall therefore be in accordance with
those specified by reputable paint manufacturers.
93) All black steel piping, support brackets, hangers, etc., installed inside
the building shall be treated with two coats of corrosion inhibitor paint
prior to installation. The first coat shall be allowed to dry completely
before the next coat is applied. A further coat of corrosion inhibitor shall
be applied after installation and allowed to dry completely. Two coats of
enamel paint, to the Engineers specification, shall finally be applied. The
first coat shall be allowed to dry completely before the next coat is
applied.
94) All black steel piping, support brackets, hangers, etc., exposed to the
weather shall be hot dipped galvanised.
95) All duct, supports, equipment and materials exposed to view (i.e. not in
shafts, false ceiling, bulkheads, etc.) shall be cleaned, primed and then
finished with two coats of enamel paint to the Engineer‟s specification.
Each application shall be allowed to dry completely before the next coat
is applied.
96) Colour coding shall follow the coding currently used on site. If no colour
coding is in use, or in the case of new installations, the latest SANS
10173 (clause 6) and SANS 10140 Standards shall be used.
97) Plant and equipment, pre painted or pre primed at the factory shall be
examined to ensure that the paint finishes are in a good condition. If
not satisfactory, priming paint or finishing coats shall be removed where
necessary, the surface cleaned to remove rust, and all such surfaces re
primed and finished in two coats of high quality paintwork to match the
original.
98) The Contractor shall fix black on white ivorine labels to all items of
equipment (machinery, fans, pumps, electric heater batteries,
humidifiers, air handling units, outdoor condensers, etc.), as well as to
all active valves (motorised and solenoid) and major isolating valves.
The labels shall be screwed or pop-riveted to the equipment and
attached to the valves with steel cables. The lettering shall not be less
than 10 mm in height and the wording shall be approved by the
Engineer. The wording and tag numbers shall be the same as those
used in this specification and indicated on the drawings.
99) Touch-up painting of installed mechanical equipment shall be in

accordance with the following:
a) Chutes and other fabricated plate work per fabricated plate work
specification.
b) Motor driven equipment per manufacturer‟s standard paint and
colour or as approved by the Engineer.
Comment

4.3.3.4 STANDARD TECHNICAL SPECIFICATION; ELECTRICAL
INSTALLATION
Introduction and Purpose Accept Not accept
1) This part of the Specification covers the general requirements for the
electrical materials and equipment which will be the Contractor's
responsibility to supply, deliver to site, off-load, store, install, test and
commission and shown on the drawings.
Delivery and Storage

2) The Contractor must make its own arrangements regarding transport and
office-loading of labour and materials. The Contractor will be responsible
for the safe storage of all equipment, materials and will be held
responsible for loss by theft or damage in any way, whether installed on
the contract or not.
Drawings
3) The Contractor shall make adequate arrangements, to the Engineer‟s
satisfaction, for the proper and orderly storage of drawings on site, and
for keeping comprehensive records of drawings issued to it.
4) The Tenderer is to allow for the marking up of one set of drawings

showing the installation as actually carried out. This set of drawings is to
be handed to the Engineer before the final Completion Certificate will be
issued.
Workmen on Premises
5) Under no circumstances are workmen to be allowed to sleep or deposit
any kit on the premises either during or after building operations.
Quantities
6) The Contractor shall take its own quantities, dimensions and particulars
of material required to complete the contract as specified, unless a
detailed Bill or Schedule of Quantities accompanies this document, in
which event quantities shall be determined in accordance with the
clauses preceding the Bill or Schedule of Quantities.
Innovative Wiring Systems and Deviations from Specification

7) The specification covers wiring systems of the conventional type in which
continuous metal or rigid plastic conduit of circular cross section is used.
8) No deviation or alteration from the requirements of the specification,

schedules or drawings shall be made without first obtaining the approval
of the Engineer.
9) Should the Engineer permit or specify the use of innovative wiring

systems such as surface mounted mini-trunking with removable covers,
prewired multi-bore conduit, T&E (twin and earth cable or any other
authorized innovative wiring system, such an installation shall comply
with SANS 10142, as emended.
Making Good
10) On Completion of the contract, any damage which may have been done
to finished plasterwork, floors, ceilings, wood and paintwork, etc. during
the progress of the electrical installation, shall be repaired and make
good to original finishes by the Contractor, to the satisfaction of the
Engineer.

Statutory Requirements
11) Tenderers shall include for everything required for a complete and
satisfactory installation in accordance with the drawings and specification
and for any item not specifically mentioned, but obviously necessary for
the proper completion of the contract.
12) Wherever applicable, the whole installation shall be carried out in

accordance with:
a) The Code of Practice for the Wiring of Premises (SANS 10142)
issued by the South African Bureau of Standards (hereinafter
referred to as the “Code of Practice”
b) The Occupational Health and Safety Act, No. 85 of 1993, as
amended to date
c) Any special requirements of the local authorities of the area or
district concerned and will take preference where contradictory to
the requirements specified herein
d) The National Building Regulations and Building Standards Act, Act
103 of 1977 and SANS 10400.
e) SABS 150 - Insulated wire.
f) SANS 1091 - Colour standards for paint.
g) SANS 0142 - Wiring code of practice.
Testing of Installation
13) During the course of and on completion of the work, the whole of the
installation shall be tested in accordance with the Code of Practice and
the applicable by-laws of the local authorities concerned. The Contractor
will be required to attend upon the Supply Authority‟s Inspectors shall
give all assistance required and provide such tools, materials, implements
and instruments as are necessary for the test. Where the Supply
Authority places the responsibility of the testing of the installation on the
Contractor shall carry out the tests required in terms of the Occupational
health and Safety Act, No. 85 of 1993, and shall furnish the Engineer with
a copy of the completed “Certificate of Compliance for Electrical
Installations”. In the abovementioned circumstances the Contractor shall
advise the Engineer of the name of the installation electrician who will act
as responsible person in this regard.
14) The Engineer reserves the right to be present at any tests to be carried
out and the onus will be on the Contractor to inform it at least 48 hours
prior to the time set for the tests to commence.
15) In addition, the Contractor shall furnish the Engineer with a Test Report
detailing particulars of the test executed, in the format acceptable to the
Engineer, the following tests being a minimum requirement:
a) Routine tests on all switchboards as called for in Standard
Specification E2
b) 1000V insulation resistance test of all circuits external to the
switchboards
c) Earth loop resistance test on all earthed equipment
d) Earth-leakage test on all earth-leakage protected circuits to prove
the soundness of the wiring and protection
e) Checking of polarity of all switched socket outlets
f) Operational check on all equipment to certify execution of the
work in accordance with the relevant drawings and specifications

Failure of Works, Site or Commissioning Test
16) Should the Engineer be notified to attend official tests as laid down and
should to installation not be ready or fail the tests for any reason
whatsoever, such that the Engineer is required to re-witness the tests,
the time, transport and disbursements incurred by the Engineer, or its
Deputy, in so doing will be for the Contractor‟s account which amount
may be deducted (at the option of the employer) from monies due to the
Contractor.
Quality Control, Quality of Materials and Workmanship

17) The Contractor shall be responsible to institute and maintain a suitable
quality management system complying with SANS 10157, as amended,
to ensure that only materials and equipment meeting the requirements of
this specification are used during the execution of the work.
18) All materials and equipment shall be of the best quality and un-used and
suitable for the purpose for which they are employed. The arrangements
of the equipment, when installed, shall be in accordance with the best
current practice.
19) Special care shall be taken to ensure neatness in all parts of the
installation.
20) Unless otherwise specified or approved, the materials and equipment

shall comply with the appropriate South African Bureau of Standards
Specification, or, where these do not exist certification mark. The
Contractor shall furnish an appropriate certificate of compliance when
called upon to do so.
Tools, Materials, etc. to be provided by Contractor

21) The Contractor shall provide all the correct tools, materials and
appliances and all sundries necessary for the proper execution of the
contract, whether mentioned in the specification or not.
LV Installation
Cables
22) The Contractor shall provide all the correct tools, materials and
appliances and all sundries necessary for the proper execution of the
contract, whether mentioned in the specification or not.
23) This section of the technical specification covers the installation of

cables for the distribution of power in buildings, other structures and in
ground for system voltages up to 1 kV, 50 Hz.
24) All unarmoured cables shall be installed in metal trunking, sleeves or

conduit unless clearly specified to the contrary. It is a definite
requirement that the Contractor shall only employ personnel fully
conversant with cable manufacturer's recommendations for joining and
terminating cables.
25) Joints in cable runs will not be allowed unless authorised by the
Engineer. Jointing shall be carried out strictly in accordance with the
manufacturer's instructions and by personnel competent in jointing the
types of cables used. The joint shall not impair the anti-electrolysis
characteristics of the cable. Joints shall be fully water and air tight and
shall be free of voids and air pockets.

26) Cable ends shall be terminated with glands or in cable boxes with the
associated accessories such as clamps, shrouds, etc. complying in all
respects with the appropriate SANS Specifications. Connection of cables
to switchgear shall always be effected in such a way that the various
phases, seen from the front of the switchgear will be in the following
positions:
No. 1 conductor : left (red) (A)
No. 2 conductor : centre (white) (B)
No. 3 conductor : right (blue) (C)
27) A channel or other approved means of support shall be provided to

remove mechanical stress from the glands. Cable cores shall be marked
with heat-shrunk sleeves where necessary to identify the phases. Refer
to SANS 10142. The current-carrying capacity and breakdown voltage
of the cable end shall be the same as for the complete cable. Cables
shall be terminated in accordance with the recommendations laid down
by the manufacturers of the cables and glands employed.
Wiring of Conduit
28) The wiring of any circuit shall only be carried out after the whole of that
particular circuit‟s conduit installation has been installed and fixed in
position. No wires shall be drawn through before the conduit has been
thoroughly cleaned of all debris and moisture.
29) It should also be possible for wires to be drawn or threaded through the
completed conduit installation without any undue strain.
Terminal Wires
30) Crimping lugs must be used on cable ends for connections to busbars or
circuit breakers, except where box terminals are employed.
Single Core Cables

31) All wires used shall be the standard PVC-insulated 600/1000V grade, with
annealed copper conductors, to SABS/SANS 1507:1990 and SABS/SANS
1574:1992 specifications, as amended, and must be from fresh stocks,
with maker‟s original wrappings, labels and seals intact and unbroken
when delivered to the site.
Multi-Core, Armoured Cables

GENERAL
32) All cables must be unused and delivered to site on cable drums. Unless
specifically approved beforehand, no joints will be allowed in cables of
less than 300mm length.
PVC-Insulated Cables
33) Unless otherwise specified elsewhere in this document, PVC-insulated
cables shall comply with the following requirements:
a) Manufacturing Standard: SABS/SANS 1507:1990 and SABS/SANS
1574:1992, as amended
b) Conductor: Annealed stranded copper
c) Insulation, Bedding and Sheath: PVC
General Cable Laying Requirements

34) All cables shall be handled with care in accordance with good practice.
Bending of cables to a radius smaller than the minimum laid down in the
relevant SABS/SANS specification will not be accepted. Proper cable
laying equipment such as cable rollers, etc. must be employed.

35) All cables shall be made-off using a suitable gland or end box as specified
above. Glands or end boxes shall be securely bolted to gland plates.
36) All cables shall be provided with a suitable and approved permanent
identification multi-layered phenolic plastic number labels in accordance
with the schematic drawings.
37) All cable cores shall also be fitted with crimping lugs where necessary
and slide-on plastic number ferrules in accordance with the schematic
diagrams or other agreed number codes.
Earthing and Lightning Protection
Lightning Protection
38) The purpose of installing lightning protection in a building is to protect
the people, the building, and equipment of the building.
39) The lightning protection system for the rooftops shall comprise of solid
aluminium conductor with a 16mm diameter and air terminal finials with
multiple point of height 1600mm. Down conductors (dc) and wall
horizontal conductors, HCAC tape, c25x3mm, shall be used along
exposed surfaces behind concrete sunshades.
40) Connections to air terminations and to any exposed metal parts on roof
or to any metallic installations on the roof shall be effected by HCAC
tape 20x2.5mm. This conductor shall also be used for side bonding
where necessary.
41) All accessories in the lightning protection system shall be of copper or

brass. For PVC covered HCAC tape, either PVC covered copper or non-
metallic accessories shall be used. The inspection earth pits shall be
made of concrete materials
Mains Earthing
42) A 70mm² bare copper earth wire shall be installed with all MV cables,
and a bare copper earth wire with all low voltage cables. All low
voltage cabling earth wires shall be at least ½ the size of the cable size.
43) All earth conductors shall be appropriately bolted via a lug to the earth
bar in the minibus low voltage compartment and to the earth bar of the
distribution board.
44) The metalwork of all distribution equipment such as switchgear and

miniature substations shall be effectively bonded to the earthing
terminal of the equipment, and to the earth bars indicated in the
generator room and mini sub-room.
45) Earth bars shall be mounted in the miniature substation room and
generator / main low-voltage room, as indicated on the drawings. All
equipment shall be earthed onto the earth bars via a 70mm² insulated
earth wire.
46) A trench-earth shall be installed outside the miniature substation room.

Three earth rods shall be installed, 2 meters apart, 2400mm long. They
shall be inter-connected with a 70mm² bare copper earth wire, and
connected to the main earth bar in the miniature substation room.

47) The earth wires routed with the medium voltage cabling shall also be
terminated onto the earth bar. Installations shall be effectively earthed
in accordance with the "Standard Regulations" and to the requirements
of the supply authority, as well as the Departments Representative,
who may require additional earthing to meet test standards. Earthing
must comply with SANS. 10142 – Part I, 2001.
48) All hot and cold water as well as waste pipes must be effectively
bonded by 12,5 x 1,6 mm solid or perforated copper tape (not wire)
clamped by means of brass bolts and nuts. The tape is to be fixed to
walls by means of roundhead brass screws at intervals not exceeding
150 mm.
49) The earth connection from the main earth bar in the main board must
be made to the cold water main and the incoming service earth
conductor by means of 16 mm2 stranded (not solid) bare copper earth
wire or such conductor as the Department's Representative may direct.
Where applicable all steel roof sheeting as well as steel walkways and
stairs shall be suitably earthed.
50) Furthermore, an earth electrode (earth spike) of at least 1,5 m long

must be provided and driven into the ground at the centre of each
gable-end wall of each individual block. These earth electrodes shall be
installed at least 1 m from the building's perimeter and shall clear all
aprons and water channels. These earth spikes must be driven into the
ground to at least 300 mm below ground level and only after final
bonding and tests have been carried out must proper backfilling and
compacting of same be executed.
51) In each instance these earth spikes must be interconnected by means

of a 16 mm2 stranded bare copper earth conductor which must be
installed in the inside of the ridging of the roof structure and encased in
20 mm flush conduits installed in the gable walls. This earth conductor
must be bonded to the roof sheeting at intervals not exceeding 5 m,
ensuring that roof sheeting on both sides of the ridging are properly
bonded, as specified in Clause 14 of Part 1.
52) The overall earth resistance at the main distribution board shall not
exceed 1 Ohm. The Contractor shall assess the soil and site conditions
at the time of tendering and allow for this to enable him to perform the
proper earthing and bonding of all installations.
Distribution Boards
53) This section of the technical specification covers the manufacturing and
testing of flush mounted, surface mounted and floor standing
distribution boards for general installations in normal environmental
conditions and for system voltages up to 1 kV.
54) All distribution boards shall be of ample size to accommodate the

specified switchgear and provide space for future switchgear. The
switchgear shall be logically arranged and grouped. Depending upon
the number and size of components, a common front panel may be
installed over one or more groups of equipment. The Contractor is
responsible to balance the load as equally as possible across multiphase
supplies.

55) All distribution boards shall be rendered moisture proof and vermin
proof and shall be adequately ventilated. All specified external
dimensions for distribution boards shall be strictly adhered to. The
Contractor shall obtain the approval of the Engineer before
manufacturing the distribution boards.
56) Front panels shall have machine punched slots for housing the
specified and future flush mounted switchgear. The distance between
the inside of the closed doors and the panel shall not be less than
20mm. No equipment may be mounted on the panel unless the panel is
permanently hinged to the switchboard frame.
57) The front panel shall be secured to the architrave frame by means of
6mm studs and chromium-plated hexagonal domed nuts, hank nuts or
captive fasteners. Alternatively, the panel may be secured to the
architrave frame by means of two pins at the bottom and a latch or lock
at the top of the panel.
58) Distribution board doors shall be equipped with handles and catches.
Locks shall only be provided when specified. In all cases where lockable
doors are required and in all cases where the distribution board doors
are higher or wider than 450mm, handles consisting of a push-button-
and-handle combination with spring loaded catch or rotary handle-and-
catch combination shall be installed. Distribution board doors smaller
than 450mm in height and width may be equipped with spring loaded
flush mounted ring type latches.
Flush Mounted Distribution Boards

59) Flush mounted distribution boards shall comply fully with SANS 1765.
Where distribution boards are to be built into thick walls, expanded
metal shall be spot-welded to the rear of the bonding trays. The
expanded metal shall protrude at least 75mm on each tray side to
prevent plaster from cracking.
60) Knock-outs shall be provided in the top and bottom ends of each
distribution board‟s tray to allow for the installation of conduits for the
specified and future circuits. Knock-outs shall be provided for an equal
number of 20mm and 25mm dia. conduits.
Surface Mounted Distribution Boards

61) Surface mounted distribution boards shall comply with SANS 1765.
Surface mounted distribution boards shall be equipped with a 1,6mm
minimum sheet steel reinforced tray suitably braced and stiffened to
carry the chassis, door and equipment. Lugs to secure the distribution
boards to a vertical surface shall be provided.
62) All joints shall be welded or securely bolted. The tray shall be square
and neatly finished without protrusions. The front tray sides shall be
rounded with an edge of at least 20mm to accommodate flush doors. A
sheet steel chassis for the mounting of equipment shall be bolted to the
tray and shall comply with the requirements for distribution boards, as
specified in this technical specification document.

Free Standing Distribution Boards
63) A metal framework for free standing distribution boards shall be
manufactured from angle iron, channel iron or 2mm minimum folded
metal. A solid U-channel base frame, sufficiently braced to support all
equipment and span floor trenches and access holes shall be provided.
Switchboards shall be of cubicle design with 2mm side panels forming
divisions between cubicles. Joints shall be non-continuously butt-
welded. Welds shall be ground smooth and the joint wiped with
plumber's metal in order to provide a smooth finish. Distribution boards
wider than 2m shall be fitted with screwed eye-bolts attached to the
framework to facilitate loading and transportation of the board.
64) The rear panels shall be removable and shall be manufactured from
2mm minimum sheet steel. The panels shall have returned edges which
are recessed in the frame or which fit over lips on the distribution board
frame. The panels shall be secured to the frame by means of studs and
chromium-plated hexagonal domed brass nuts or hank nuts or captive
fasteners equal or similar to "DZUS" or "CAMLOC". Where distribution
boards are intended for installation in vertical building ducts or against
walls, the rear and side panels may consist of a single folded sheet
which is either bolted or welded to the frame or which forms part of the
folded metal frame.
Standby Supplies
65) Where standby power from a diesel-generator set or other sources is
available and has to be connected to some of the equipment on a
distribution board, the distribution board shall be divided into separate
sections with sheet metal divisions to isolate standby power and mains
power sections. Standby and normal supply shall each have its own
incoming isolator or circuit-breaker. The two sections of the
switchboard shall be labelled "ESSENTIAL" and "NON-ESSENTIAL"
respectively.
66) The front panels of standby and no-break supply sections shall be
painted in distinctive colours as follows, adhering to the specifications
of SANS 1091:
Normal supply:"LIGHT ORANGE"
Standby power:"SIGNAL RED”
No-break supply:"DARK VIOLET”
Commissioning and Completion

67) The Contractor shall note that he will be held fully responsible for the
electrical works and for the correct and satisfactory testing and
commissioning of the complete electrical installation. Tests shall be
made on each item of major equipment at the manufacturer's works.
The Contractor shall give reasonable notice in writing to enable the
Engineer to inspect and witness tests of materials and equipment. He
shall provide the Engineer with facilities for witnessing these tests and
for any additional tests that the Engineer may require. The Contractor
shall, at his own cost, render all assistance and supply all labour
appliances and any other materials, as the Engineer may require
checking the setting, measure and inspecting any portion of the works
at any stage during manufacture or construction. During such
operations the Contractor shall if required, suspend any or all the Works
without having any claim for loss of damage as a result thereof. The
repetition of any test shall be deducted from the contract price.

68) Commissioning shall not commence until all work on that part of the
system has been completed. First, the electrical equipment and circuitry
shall be checked and tested in each distribution board and shall be
rendered "safe" and fully operational before any other part of the
installation is commissioned. The settings of all protective, instrument
and timing devices are to be correct, based on the manufacturer's
characteristic curves. The operation of all equipment and motors shall
be tested in the "manual" sequence first, prior to attempting
"automatic" sequence control. Commissioning shall follow the electrical
testing procedures, prior to start-up of the plant. The start-up of each
system or plant shall be done in the presence of the authorised
representatives of the pump contractor suppliers, the electrical
suppliers of any MV boards, the Contractor and the Engineer.
69) The Contractor shall check and satisfy himself that all items of
installation and equipment are correctly wired and connected before
start-up. This work is to be carried out by skilled commissioning
engineers who are completely familiar with the equipment and the
operation of the installation involved. On completion of the
commissioning the Contractor shall provide written confirmation to the
Engineer that he has completed all commissioning work and is satisfied
that the items of equipment and plant are operating satisfactorily.
70) The Contractor shall ensure that all materials used are subjected to and
shall satisfactorily withstand the sample tests detailed in the relevant
SANS and BS Specifications for the individual materials and the
completed cable. The records of such tests shall be available to the
Engineer for inspection. The Engineer also reserves the right to visit the
factory at any stage and demand that any or all the sample tests
detailed in the relevant SANS specification be carried out.
Reference to Acts/Regulations/Codes of Practices/Standards

71) Where reference is made in this Standard Specification to
Acts/Regulations/Codes of Practice/SABS/SANS/BSS/IEC Standards etc.,
the latest issue/amendment applicable shall be adhered to for this
contract.
Comment

4.3.3.5 STANDARD TECHNICAL SPECIFICATION; INSPECTIONS, TESTING,
COMMISSIONING, AND HANDING OVER
Physical Inspection Accept Not accept
1) On completion of the Installation and/or parts thereof, the Contractor
shall carry out its own quality control inspections and testing to ensure
that the installation and equipment comply with the Specifications and
the quality of workmanship and materials are to the specified standards.
This shall be fully documented and issued to the Engineer prior to any
request to the Engineer to inspect or witness testing.
2) The Engineer will not act as the Contractor's inspector or quality control
official.
3) Once the Contractor has completed the installation and/or parts thereof,
written notice shall be given to the Engineer in order that a mutually
acceptable date can be arranged for a joint inspection.
4) During the course of the inspection, the representative of the Engineer

will compile a list of items (if any) requiring further attention. A copy of
this list will be provided to the Contractor who will have a period of
15 days in which to rectify the offending items of the installation.
5) The Contractor shall then provide written notice that he is ready for a
follow up inspection of the remedial work to the offending items.
6) This procedure will continue until the entire installation has been correctly
completed in accordance with the specifications.
7) After the initial requested inspection all time and travelling costs incurred
by the Engineer for further inspections or re-inspections will be payable
by the Contractor.
Factory Inspections and Tests

8) The Contractor shall advise the Engineer in writing for inspection of
goods at the point of manufacture as well as of any routine, type or
specific tests to be carried out on equipment during the course of
manufacture in the manufacturer's factory or works or of any stage of
completion in the manufacturing process which requires inspections in
terms of the Contract and Specifications.
9) Such notice shall be given at least 5 days prior to the testing or

inspection being required. The Contractor will dispatch equipment from
the factory at its own risk if tests have not been witnessed and
inspections not been carried out by the Engineer or its authorized
representative and approval given by the Engineer for dispatch.
10) The Contractor's Project Engineer shall in all instances be free to do its
own inspections and ascertain that equipment will be ready for inspection
or testing before the Engineer's attendance is requested. The Engineer
further reserves the right to inspect any equipment at the manufacturer's
works at any stage during the manufacture.
11) The Contractor's Project Engineer will also be required to attend all
inspections and tests with the Engineer or its authorised representative.

Testing and Operational Inspection Procedure of Installations
12) The Contractor shall have the complete installation tested and approved
by the local authorities where applicable.
13) Subsequent to the above testing and approval, the Contractor shall in the
presence of the Engineer test all equipment, associated circuitry,
software, firmware, etc., with respect to:
a. Functionality
b. Insulation level
c. Continuity
d. Voltage
e. System operation
f. Interfacing
g. Monitoring
h. System Management
14) A certified schedule of all measured values shall be submitted to the

Engineer.
Commissioning
15) The installation shall be comprehensibly commissioned as individual and
integrated systems as may be required by the configuration after the
works are substantially complete.
16) The Contractor shall provide adequate and competent personnel for
commissioning of every particular installation and for the full duration of
the commissioning process.
17) The commissioning shall include interaction between other services and
Contractors where interdependence of installations is encountered.
18) The commissioning process shall after all testing has been completed be
the final proving ground of the systems and during this procedure the
installations shall be subjected to all possible inputs and actions which
way be encountered under operational conditions. The Contractor shall
prove the full operation, working and compliance of the installation in
accordance with the specifications.
Comment

4.3.3.6 DETAIL SPECIFICATION
GENERAL SPECIFICATIONS Accept Not accept
This section of the Technical Specification covers the detail technical
requirements relating to materials, installation, testing, commissioning and
Guaranty of the HVAC plant at CBL Existing Building, Maseru, Lesotho. The
specification shall be read in conjunction with the rest of this contract in its
entirety.
CONSTRUCTION INDUSTRY DEVELOPMENT BOARD GRADING

Tenderers must have a CIDB contractor grading designation of no less than ME7
or proof of equal financial means.
SCOPE OF WORKS
The scope of works for the CBL HVAC replacement will cover the following:
1) Procure all cabling, refrigerant and condensate piping;
2) Conduct rooftop alterations to accommodate the new outdoor units to be
installed e.g. plinth preparations, electrical cabling and chilled water
piping. Ensure roof is sealed and waterproof;
3) Procure and install new VRF outdoor units;
4) Procure and install new indoor VRF units c/w controllers as per the
design, taking into consideration sectional installation to take place;
5) Install the necessary electrical works and cabling as stated in the design
specifications;
6) Decommissioning and safe removal of the air handling units as per the
sectional installation of the new indoor VRF units;
7) Once a section was decommissioned and the new system installed for
the particular section, the system for the particular section will be
commissioned;
8) The existing chiller plant will only be decommissioned and removed from
the roof of the building when all the sections of the new VRF system are
operational throughout the building. Allowance must be made for
cranage on site, for the safe removal of the existing chiller units from
the roof of the building;
9) Request CBL for scrap issue removal certificates for the existing chiller
units before the dismantling process has commenced. This will allow the
contractor to remove the old chillers from site. (The contractor will be
requested to find compensation for all equipment removed from site to
the advantage of CBL);
10) After completion of works, it will be the contractor‟s responsibility to
remove the building waste and/or any other waste incurred from this
project.
11) Once all units were replaced and tested the entire system shall undergo
final system commissioning.
CUTOVER
The cutover process will be a critical part of successfully completing this

project. The cutover process to be followed is known as a parallel cut,
meaning the plant will stay functional whilst the replacement VRF plant is
being installed. For this to be done, only sectional replacements will take
place to ensure the entire existing HVAC system is not turn off leaving the
personnel without any heating, cooling or ventilation.
Each floor consists of four sections and the installation will be carried out as
such. Once all components of the system were replaced, the entire system
will be commissioned as a whole.

EQUIPMENT
The Contractor must provide an appropriate list of available equipment that will
be used during the project as stated in the scope of works. Equipment that will
be hired must be clearly stated and the price must be included in the original
quotation as mentioned in the BOQs.
STANDARD WORKMANSHIP
Once installation has commenced with the appropriate approval for using any
type and make of article or equipment, the same type and make of article or
equipment shall be used throughout the project for that specific application
unless otherwise specified.
SUPERVISION OVER STAFF

At all times for the duration of the contract, the work shall be carried out under
the supervision of a qualified, skilled and competent tradesman and
representative of the Contractor.
VARIATIONS
The client reserves the right to instruct the Contractor to carry out variations to
the contract in accordance with the conditions of contract.
CONSTRUCTION PLANT
Tenderers shall include an amount for the supply of all ladders, trestles, dust
sheets and everything necessary for the proper performance of the contract, for
clearing and removal of all rubbish due to the work, for the protection of the
work from damage due to the building operations, sub-contractors and the
weather. Contractors shall in particular take adequate precautions to the
satisfaction of the engineer to prevent damage to existing apparatus during
assembly operations.
ORDERING MATERIALS
The Contractor is warned to place all orders for materials or special articles as
early as possible as he will be held solely responsible for any delay in the
delivery of such goods.
PACKING
The Contractor will be held responsible for packing all plant and other goods in
such a manner as to ensure freedom from any loss or damage in transit. Unless
otherwise specially agreed upon, receptacles will not be returned or paid for and
no charge will be allowed for packing or packing materials.
PROTECTION OF OWNER’S EQUIPMENT

The Contractor shall take note that the site is occupied and that disruptions to
the works shall be kept to a minimum. The Contractor shall ensure that any
telecommunications, computer or other valuable equipment of the owner is
sufficiently protected against pollution such as noise and dust and will undertake
temporary measure to include coverings or sealed-off partitions.
TESTS AND INSPECTIONS:
TOOLS AND INSTRUMENTS

The Contractor shall provide all tools and instruments required for inspections,
measurements, testing and commissioning of the works.

FIRST OFFER FOR ACCEPTANCE
Once the Contractor has completed the total installation, written notice shall be
given to the representative in order that a mutually acceptable date may be
arranged for a joint inspection. The quality inspector of the owner shall also
attend all inspections. During the course of the inspection the representative, in
collaboration with the owner's quality inspector, will compile a list of items (if
any) requiring further attention. These items shall be identified by checking each
and every clause in the contract (all specifications and drawings) in relation to
the offered installation. A copy of this list of outstanding items will be provided to
the following:
a. Contractor – for action
b. The Owner/Employer – for information
c. Quality Inspector of the owner – for information
FINAL OFFER OF ACCEPTANCE

The Contractor shall then similarly provide written notice that he is ready for an
inspection of the remedial work done on the offending items. If the installation is
accepted as completed at this stage by both the representative and quality
inspector the representative may certify the works as completed. If at this stage
there are still outstanding items requiring attention irrespective of whether these
items were identified during prior inspections or not, the procedure will continue
until the entire installation has been correctly completed to the satisfaction of the
client.
GUARANTY
1) The Contractor shall provide a full maintenance service for the entire
installation for a period of twelve months after practical completion of the
installation or after the last major fault. All faults and defects shall be
immediately attended to during this period to keep the system fully
operational.
2) Operating and maintenance manuals shall also be provided after completion

of installation. The Contractor or supplier must also provide a performance
Guaranty that is linked to the performance test done on site.
3) The bidder shall submit a list of immediate spare equipment available within
South Africa/Lesotho along with this bid document. Following is a list of
mandatory spare parts that need to be within 24 hours of the Central Bank
of Lesotho in Maseru:
a. Condenser fan
b. Compressor units
c. Expansion valve
d. Outdoor unit of each size
e. Air Filters
f. Fresh air fan
PERFORMANCE GUARANTY
A performance test according to the ISO16345:2014 standards along with a
performance Guaranty must be carried out by the supplier. The ISO16345:2014
test performed on the HVAC plant must be submitted with the As Built pack.
WATER SUPPLY
CBL will provide water already on site. Water supply for any commissioning
purposes is the responsibility of the Contractor.

ELECTRICAL SUPPLY
CBL will provide electricity already on site. Additional extensions are the
responsibility of the Contractor.
OCCUPATIONAL HEALTH AND SAFETY

The installation shall be carried out in accordance with the occupational health
and safety Act. (Act 85, 1993). The Contractor must also have a health and
safety action plan in order, before construction and installation might take place.
The H&S action plan must at least cover the following:
a. Site induction.
b. Site rules.
c. Arrangement for site security / access.
d. Welfare facilities and first aid arrangements.
e. Reporting of incidents and accidents.
f. Production and approval of method statements.
g. Fire and evacuation procedures.
h. Working on heights.
i. Applicable qualifications of machine operators.
RISK ANALYSIS AND RISK MANAGEMENT PLAN

The Contractor must submit a risk management plan applicable to this specific
project within one month of contract signature, in order to avoid any aspects
that might delay the project or prevent it from being completed within budget.
The risk management plan must contain, at least:
a. Identification of project risks.
b. Allocation of risk regarding probability and impact.
c. Action plan to the identified risks.
d. Type and amount of company insurance along with valid proof if
applicable.
DESIGN INFORMATION
The following chapter covers the technical specifications for the equipment to be
installed. The specified values are precise, unless stated otherwise.
Building Information
Site location Maseru, Lesotho
Altitude 1612 m
Main occupancy group
Group G1
(SANS10400)
Climatic zone (SANS204) Zone 1
Construction status Constructed
Building orientation Main Entrance North Facing

Climatic Information
Parameter Value Unit
Summer
Average outdoor high temperature 26 ˚C
Average outdoor low temperature 20 ˚C
Average outdoor humidity 55 %
Winter
Average outdoor high temperature 18 ˚C
Average outdoor low temperature 8 ˚C
Average outdoor humidity 45 %
System Information
Design Descripti n
System Variable Refrigerant Flow (VRF)
Fluid R410
Compressor Scroll Type
Air handling units Decentralised Indoor VRF units
Fresh air Centralised
Building Management System Mini BMS
HVAC equipment design lifetime 15 years
VRF SYSTEM
1) The VRF system is made up of an external compressor bank with inverter
capacity control. This system is connected to the indoor units with
refrigerant lines, charged with R410 refrigerant.
2) Due to the VRF capacity of the outdoor units, the system has the
capability to adjust Energy consumption to meet the internal required
load.
3) Only high quality VRF systems, from recognised manufacturers and

suppliers with established local representation, and of the types as
specified hereafter, shall be acceptable.
4) Alternative types of indoor units, suitable for the application and with
dimensions to suit the allocated equipment spaces, may be offered to
provide the most economical solution.
5) Fan efficiencies shall under no circumstances be less than 60 [%].
6) Filtered fresh air supply systems shall be complete with washable primary
air filters. Filters complete with galvanised sheet metal holding frame and
wire mesh support may be provided in filtered fresh air supply systems.

7) The required pressures are to be re calculated by the Contractor to allow
for the equipment, as well as any modifications to the duct sizes and
routes, etc., offered by the Contractor. If the Contractor is unable to
calculate the new system resistance, the Engineer will do so, provided all
the required information is made available by the Contractor. It shall
nevertheless be the Contractor‟s responsibility to ensure that the system
resistance of the new/altered duct layout is calculated and allowed for.
8) Performance curve graphs, showing the operating points of the selected

fans shall accompany the ordering advice schedules.
9) Casings, cowls, etc. shall be in galvanised sheet metal of suitable

thicknesses (industrial application).
10) Fans with motors larger than 1 kW shall be internally sprung within their
casings, or shall be fitted with anti-vibration mountings.
11) Contractors shall provide maintenance isolators 1 [m] from the relevant
Indoor and Outdoor units.
Outdoor unit
Description Value Unit
Air-condition system VRF -
Capacity Control Inverter type -
Cooling Capacity 1021 kWc
Total power input 271 kW
Voltage 400 V
Phase Three-phase -
Refrigerant R410A -
Indoor units
Air-condition system VRF -
Capacity Control Inverter type -
Voltage 220-240 V
Phase Single-phase -
Refrigerant R410A -
WEATHER LOUVER
1) The frames and blades of the louvers shall be constructed from extruded
aluminium sections, mechanically bonded together into a rigid louver
assembly. The louver shall withstand penetration of water and the sealing
gasket shall be factory fitted on the louver flange. The louver blades shall
be of the "Z" profile type and shall be horizontally fitted into the
surrounding mounting frame. A 20 [mm] non visible plastic bird-proof
mesh shall be provided behind the louver blades to prevent debris passing
the louver. The depth of the louvers shall not exceed 35 [mm].

2) The louvers shall be fixed to galvanized sheet metal sleeves (1.6 [mm]
thick). The sheet metal sleeves shall be provided by the air-conditioning
Contractor.
3) The louvers shall be proven equal to Trox type AWK suitable for the
relevant air flow. They shall be finished in epoxy powder coated paint to
the building colour detail.
CIVIL WORKS
1) The civil works shall be done as part of this Mechanical contract.
2) If required stand frame/plinths should be prepared for the new outdoor units
on the roof as specified by the OEM.
3) The roof‟s load bearing capacity should be investigated to confirm safe

loading capacity. Should the weight exceed the load bearing limit of the
building, the Engineer will be informed immediately.
4) After the chillers have been removed and the new VRF outdoor units
installed, the total roof area must be water sealed with a liquid applied
sealant, with a five-year Warranty. Existing metal flashing might be used.
Waterproofing as follow:
a) Apply acrylic primer agent in preparation for waterproof membrane.
b) Torch on “Unitorch 4mm” polymer modified reinforced

waterproofing membrane to floor. (or similar)
5) The Contractor will be held liable for sixty months for any leaks of the entire
roof after construction, and leaks must be repaired within 24hours after
notification.
ELECTRICAL WORK
The electrical works shall be done as part of this Mechanical contract however be
subject to:
1) All work shall be carried out by an accredited Electrician with the
applicable wiremen‟s licence and trade test certificate.
2) All electrical word shall be conducted under full time supervision of such
an accredited person,
3) All works shall be subjected to the SANS 10142 regulations and

supporting regulations,
4) All electrical word shall be certified after completion by means of an

electrical Certificate of Compliance as contemplated in the OHS Act, Act
85 of 1993.
5) Electrical installations shall be in accordance to the standard electrical

specification as included in the tender document.

SCOPE OF WORK
The contract entails mostly the replacement of existing equipment and will
therefore not require major alterations to the existing electrical supply.
The electrical scope off works shall entail:

1) Planning and scheduling of the works to coincide with the client‟s
operational requirements and that of the Mechanical Contractor.
2) Alterations to the existing main electrical distribution board and the

reinstatement off operational and functional circuits to accommodate the
installation of two new distribution boards on the roof next to the outdoor
units.
3) Prepare and install DB-ODU1 for the supply of one set of outdoor units.
4) Prepare and install DB-ODU2 for the supply of one set of outdoor units.
5) Tracing, termination and labelling of DB-ODU 1&2 2 x 50mm2 cables for

each DB.
6) Tracing, termination and labelling of all circuit wiring.
7) Install 2 x 35mm2Bare Copper Earth Wire (BCEW) for each DB.
8) Powder coat all face plates as per SANS.
9) Install new legend cards.
10) Install new laminated as-built drawings onto inside of door panel.
11) Replace shrouds where required.
12) Vermin proofing.
DISTRIBUTION BOARDS
The two new DB‟s will be identical and was designed as follow:
Position Roof VRF Outdoor Plant -
Type Wall mounted -
Dimensions (W x H x D) 1200 x 1200 x 250 mm
Colour Electric Orange B26 -
Supply DB Main – HVAC Plant

INSPECTIONS AND TESTING
CONSTRUCTION COMPLETION - PHYSICAL INSPECTION
1) On completion of the installation and/or parts thereof, the Contractor shall
carry out its own quality control inspections and testing to ensure that the
installation and equipment comply with the specifications and the quality of
workmanship and materials are to the specified standards. This shall be
fully documented and issued to the engineer prior to any request to the
engineer to inspect or witness testing is required.
2) The Engineer will not act as the Contractor's inspector or quality control
official.
3) Once the Contractor has completed the installation and/or parts thereof,
written notice shall be given to the engineer in order that a mutually
acceptable date can be arranged for a joint inspection.
4) During the course of the inspection, the representative of the engineer will
compile a list of items (if any) requiring further attention. A copy of this list
will be provided to the Contractor who will have a period of 7 days in which
to rectify the offending items of the installation.
5) The Contractor shall then provide written notice that he is ready for a follow
up inspection of the remedial work to the offending items. This procedure
will continue until the entire installation has been correctly completed in
accordance with the specifications. After the initial requested inspection, all
extra time and travelling costs incurred by the engineer for further
inspections or re-inspections will be payable by the Contractor.
TESTING AND OPERATIONAL INSPECTION PROCEDURE OF

INSTALLATIONS
1) The Contractor shall have the complete installation tested and approved by
the local Original Equipment Manufacturer representative. Subsequent to
the above testing and approval, the Contractor shall in the presence of the
engineer, on site, test all equipment with respect to:
a) Functionality
i) Indoor VRF Air Handling Units
ii) Outdoor VRF Units
b) Requirements
i) Inlet refrigerant temperature
ii) Outlet refrigerant temperature
iii) Inlet air temperature
iv) Outlet air temperature
c) Vibration sensors, isolators and alarms
d) Safety interlocks
i) Phase loss protection
ii) Emergency shut down
e) Lubrication
f) Connection fitting leakages
2) A certified schedule of all measured values shall be submitted to the

engineer that indicates that the HVAC system is performing per
specifications.
3) Test results will be compared to the specifications and requirements as

stated in this document.
MAINTENANCE AND WARRANTY
GENERAL
The equipment and installation supplied under this contract shall be Guaranteed
by the Contractor for a period of twenty four (24) months from the date of
acceptance by the engineer and from the last major component failure in all
respects and commissioned for continuous service.
TRAINING OF STAFF
1) The Contractor shall be responsible for the general training of the client‟s
technical – or any other relevant - staff in order to avoid major breakdowns
throughout operation.
2) The training curriculum and duration shall be submitted to the Engineer for
approval at least three weeks prior to the intended training.
3) The Contractor shall take full responsibility for the safety of personnel
during training and for the quality of work produced by such personnel
under its supervision. During the post completion 24 month Warranty
period the Contractor shall be responsible for the six monthly refresher
training of operator staff.
4) Tenderers have to include in the tender price for a training course for both
the operation and maintenance staff. The training shall be in direct relation
to the operating and maintenance of the system that is supplied under this
contract.
5) The operations training course have to contain at least the functions,

facilities and operation of the system on the different levels and shall
include:
a. Description of the system.
b. Operating instructions and procedures for all levels of personnel.
c. Maintenance requirements.
6) The maintenance training course has to contain all normal maintenance

procedures and repairs to be done for everyday problems with the system.
All material included in the courses, shall be included in the operating and
maintenance manuals. The contract shall be deemed incomplete before
these courses have been presented.
OPERATIONS AND MAINTENANCE MANUALS
GENERAL
1) The manuals shall be complete with a CONTENTS LIST and be bound in
suitable hardcover binders.
2) The "As-built" drawings shall be submitted before or together with the

manuals.
3) Approval of drawings and documentation is an approval in principle and in

no way absolves the Contractor of its obligations regarding the correctness
thereof or of any mishaps resulting from incorrect interpretation of the
design, material selection, dimensions on drawings or any other aspect that
will influence the efficiency or integrity of the equipment or the installation,
fastening down or operating conditions of the equipment.

OPERATING MANUALS
Three complete sets of operating manuals shall be supplied by the Contractor,
one set to the Consulting Engineer and two sets to the client. Manuals must be
compiled in layman‟s language. At least one month before commissioning, two
draft copies shall be submitted to the Engineer for comments and approval.
Operating manuals shall give a clear description of the purpose of the
installation, including, but not limited to:
a. Paper copies of all approved drawings and diagrams

b. Detailed description of the different components used in the installation
c. On- and off switching procedures
d. Guide lines for routine-test to be carried out by the client inclusion of the
periods in which tests are to be undertaken
e. Detailed instructions for procedures to be followed during alarm
MAINTENANCE MANUALS
1) Two complete sets maintenance manuals (Technical) prepared in English
shall be supplied by the Contractor. Manuals shall be bound in a firm hard
cover. At least one month before commissioning a draft copy shall be
submitted to the Engineer for comments and approval. The contents of the
maintenance manual shall include, but not be limited to the following:
a. A general description of the system

b. A general description of the control
c. Schedule of equipment, model numbers, optional extras, modifications,
electrical power requirements, etc.
d. Detailed monthly, quarterly, semi-annually and annual preventative
maintenance procedures
e. Manufactures catalogues
f. Tabulated commissioning data of all equipment and the system,
indicating- as measured and according to specification - requirements
g. List of spare parts for all equipment
h. Fault tracing procedures
2) The information shall be clear and readable and supplied with an index.
Above mentioned manuals shall be available at first delivery. Delivery of the
installation will not be accepted without the manuals. The maintenance
manual shall be a detailed technical instruction manual covering system
maintenance and repair. The manual shall be suited to both the instruction
and reference use of maintenance staff of technician/engineer level in the
operation, trouble shooting and repair of the system. The manuals shall be
both comprehensive and concise, facilitating easy use by technical staff.
PARTS LIST OF EQUIPMENT
Parts lists ad drawings will be required for all equipment installed at the HVAC
plant. A schedule will also be required giving the component manufacturers,
component values (e.g. electrical components) and the relevant component
serial numbers and material of construction.

DRAWING REGISTER
Drawing
Drawing Description Rev
Number
HVAC LAYOUT FOR BASEMENT 10226-M-10B1 00
HVAC LAYOUT FOR GROUND FLOOR 10226-M-1001 00
HVAC LAYOUT FOR FIRST FLOOR 10226-M-1011 00
HVAC LAYOUT FOR SECOND FLOOR 10226-M-1021 00
HVAC LAYOUT FOR THIRD FLOOR 10226-M-1031 00
HVAC ROOF LAYOUT 10226-M-1041 00
SINGLE LINE DIAGRAM HVAC INDOOR UNITS 10226-E-8000 00
Comment

4.3.4 Mandatory Requirements
NB: The Bidder must comply with all the requirements stated below.
NB: All criteria and evaluation methodologies stipulated in this section must be included in the bid
document to be issued to the market or targeted suppliers.
Bidders are required to EXPLICITLY MARK EITHER “COMPLY”, OR “DO NOT COMPLY” on each and
every mandatory requirement. Failure to do so will be taken as a “DO NOT COMPLY”.
Bidders must SUBSTANTIATE/MOTIVATE or PROVIDE PROOF where required. Failure to do so will be

taken as a “DO NOT COMPLY”.
Bidders may, where necessary, REFER TO ADDITIONAL REFERENCE MATERIAL SUBMITTED BY

DOCUMENT NAME/NUMBER, PAGE NUMBER AND PARAGRAPH. Where a reference in substantiation
is made to another page (“off-page”) in the Bidder’s submission, such referenced page must be clearly
identified by a unique reference number and such reference number must be provided in the question’s
substantiation. During evaluation, CBL reserves the right to treat a question for which an “off-page”
referenced substantiation page cannot be located based on such a unique reference number as a “DO NOT
COMPLY”. CBL also reserves the right to determine the severity of noncompliance with the mandatory
requirements.

4.3.4.1 REGISTRATION AS AN ELECTRICAL CONTRACTOR
The Bidder or its electrical subcontractor must have an electrician with Comply Not comply
a wiremen‟s licence and trade test certificate to issue the applicable
Certificate of Completion (COC) for the project.
CBL reserves the right to validate the certificate prior to the award of
the bid.
Substantiate or 1. Attach to the bid‟s technical response; a
Mark if Yes Mark if No
provide relevant copy of a valid wiremen‟s licence.
proof 2. Attach to the bid‟s technical response; a
copy of a valid trade test certificate.
4.3.4.2 PROOF OF FINANCIAL MEANS OR CIDB RATING

The Bidder must have proof of financial means to carry out the Comply Not comply
purchase, construction and installation as required for the project.
Alternatively the Bidder must have a valid Construction Industry
Development Board (CIDB) certificate with a minimum rating of 7ME.
Substantiate or Provide records of your company‟s financial status and relevant previous projects
provide relevant
proof 1. Highest annual turnover achieved during
the previous five years?
2. Audited financial statements of the past
two years. Attached to tender? Mark if Yes Mark if No
3. Similar HVAC project completed in the last

5 years? Mark if Yes Mark if No
4. Description of project
5. Project start and finish date Start: Finish:

6. Value on HVAC Bill of Quantities (BOQ)
7. Client name and contact details
8. Relevant supporting evidence must be

included: Reference Letter attached to Mark if Yes Mark if No
tender?
Or
1. Attach to the bid‟s technical response a valid CIDB rating certificate with a
minimum rating of 7ME.
2. CIDB rating as indicated on the certificate:
NOTE: The successful bidder will be required to provide security for construction by means of
a Guarantee for Construction.

4.3.4.3 AFTERSALES SERVICE AND PARTS AVAILABILITY
The application of the HVAC plant equipment is within a high Comply Not comply
availability environment. The access to specialist service and repair
contractors for the offered new equipment within five hours from the
Central Bank of Lesotho is thus critical to CBL‟s operations. The
availability of all spare parts for the offered HVAC System equipment
within Southern Africa is critical to CBL‟s operations.
To ensure the above requirements are met and that the CBL‟s
operations will not come under risk during the installed lifetime of the
new HVAC system, it is required that the Original Equipment
Manufacturer of the new equipment or its value added reseller have
offices and extensive parts warehouse(s) within Southern Africa.
Substantiate or 1. Attach to the bid‟s technical response a letter from the Original Equipment
provide relevant Manufacturer of the new HVAC system equipment on offer indicating the
proof following information:
i) The street address of their Southern African extensive parts
warehouse(s), and
ii) Details of their accredited service contractors. Should the service
and repair function only be carried out by the Original Equipment
Manufacturer‟s employees, the service team‟s street address is to
be provided, and
iii) Confirm that the following critical spares are available for the
quoted new HVAC equipment in the Southern African warehouse
and can be released from the Southern African parts warehouse
within 12 hours of request: Condenser fan motor, PC Board,
Compressor unit, expansion valve, replacement unit.
2. Street address of the OEM‟s Southern
African parts warehouse(s):
3. OEM‟s Southern African based service

team street address:
OR
If services are not provided by the

OEM, indicate the OEM‟s Southern
African based accredited service
contractor‟s street address:
4. Spare Condenser fan motor units for

the quoted outdoor units are available
in the Southern African spares Mark if Yes Mark if No
warehouse and can be released within
12 hours of request:
5. Spare Compressor units for the quoted
outdoor units are available in the
Southern African spares warehouse and Mark if Yes Mark if No
can be released within 12 hours of
request:
6. Spare Expansion valve units for the
quoted outdoor units are available in
the Southern African spares warehouse Mark if Yes Mark if No
and can be released within 12 hours of
request:

7. Spare units for the quoted outdoor units
are available in the Southern African
spares warehouse and can be released
within 12 hours of request:
9. Spare outdoor unit PC Boards are
available in the Southern African spares
warehouse and can be released within
10. Spare indoor unit PC Boards are
available in the Southern African spares
warehouse and can be released within Mark if Yes Mark if No
4.3.4.4 AUTHORISED RESELLER

The Bidder must be an Original Equipment Manufacturer or an Original Comply Not Comply
Equipment Manufacturer authorised reseller of the offered HVAC
equipment.
Substantiate or 1. Attach to the bid‟s technical response a letter indicating that the bidder is
provide relevant the Original Equipment Manufacturer of the offered HVAC System
proof equipment,
or
Attach to the bid‟s technical response a letter from the Original Equipment
Manufacturer of the offered
HVAC System equipment, indicating that the bidder is an authorised
reseller of the offered equipment.

4.3.4.5 TECHNICAL REQUIREMENT
Requirement Evaluation (by evaluation team)

Comply Partial Not
Comply Comply
1. ODU combined total thermal capacity: 1021 kW
2. ODU minimum EER: 4
3. ODU minimum COP: 4.2
4. Height between ODU and IDU (piping) at least: 25m
5. ODU capacity control: Inverter type NA
6. Efficiency optimization: Heat recovery NA
7. ODU electrical requirements (Ph/V/Hz): 3/380-415/50 NA
8. IDU electrical requirements (Ph/V/Hz): 1/220-240/50 NA
Comment:
Note: Comply: < 5% Tolerance

Partial comply: 5% > 15% Tolerance
Not comply: > 15% Tolerance
Bidders should attached or provide relevant proof of the manufacturer‟s full

specification of the equipment on offer, highlighting compliance with each and all of
the above specification requirements.
Only Compliant and Partial Compliant equipment will be considered.

4.3.5 Proposal Price Evaluation
4.3.5.1 GENERAL PRICE CRITERIA CONDITIONS

Bidder will be bound by the following general price criteria conditions and CBL reserves the right to negotiate
the conditions or automatically disqualify the Bidder for not accepting these conditions. These conditions will
form part of the signed contract/contractual obligation for the Bidder. However, CBL reserve the right to
include or waive the condition in the signed contract.
1. All prices must be inclusive of VAT and must be quoted in Accept Not
Lesotho Maloti (LSL). accept
Comment
2. Bidder is required to provide a copy of previous financial year Accept Not

audited financial statement. At least the Statement of accept
Financial Position, Statement of Financial Performance must
be provided.
Comment
3. All prices quoted are the total price for the entire scope of Accept Not
required services and deliverables to be provided by the accept
Bidder.
Comment
4. The cost of delivery, labour, S&T, overtime, etc. must be Accept Not
included in this bid. accept
Comment
5. All additional costs must be clearly specified. Accept Not accept
Comment

4.3.5.2 PREAMBLE - BILL OF QUANTITIES
 The bill of quantities shall be read in conjunction with the General Conditions of Contract together
with the Specifications, Special Provisions and the Drawings for a full description of each item. The
general requirements and descriptions of the Works and equipment given in the Specification are
not repeated in the bill of quantities.
 Each item shall be priced and extended to the “Total” column by the Tenderer. If the Tenderer
omits to price any item in the bill of quantities then the cost of the work of each item shall be
considered as included in the prices given for the other items.
 The quantities of work and material set forth in the bill of quantities are estimates only and are not
to be considered as limiting nor as extending the amount of work to be done and material to be
supplied by the Contractor. The Contractor shall ascertain the correct quantities before ordering.
Items will only be paid for insofar as they have been supplied and installed. Excessive quantities
or wastage shall not be paid for.
 The price quoted against each item of this bill of quantities shall cover the full inclusive cost of the
completed work to which it refers, as described in the Conditions of Contract and Specification and
as shown on the Drawings and shall allow for transporting, loading, storage, supervision
commissioning, wastage, profit etc.
 No alterations, erasure or addition is to be made in the text of the Document. Any alteration,
erasure or addition made will not be recognised and the original working of the Document will be
adhered to.
 Tenderers shall clarify any doubt about the meaning of any wording in the bill of quantities before
the Tender closing date.
 All existing equipment that becomes redundant over the course of the contract remains the
property of CBL unless otherwise indicated.
 Tenderers shall check their extension calculations and additions for arithmetical errors as the total
Tender price, as submitted, will remain fix.

4.3.5.3 ADDITIONAL PRICING INFORMATION
Prices quoted will be binding during the term of the contract.
Rates will be used for items not covered in the scope of work, or Corrective and extended preventative
maintenance that does not form part of the Warranty conditions. Rates will remain fixed for the 180 days
duration of the contract.
Item Service Description Unit Unit cost (LSL)

VAT Inclusive
Corrective and Emergency

Maintenance
1. Labour – technical team during Rate per hour
normal hours
afterhours and Saturdays
Sundays
3. Call Out Fee Rate per Call Out
4. Mark-up on material to be % on top of material

purchased. quotation

ANNEXURE A
BILL OF QUANTITIES (BOQ)
HVAC SERVICES
TENDERER:
SUMMARY OF BILL OF QUANTITIES
BILL NO DESCRIPTION COST AS PER BILL
1 Preliminary and General (Bill no 1)
2 Mechanical Supply and Install (Bill no 2)
3 Electrical Supply and Install (Bill no 3)
Total (Excluding VAT):
Value Added Tax:
Grand Total (Including VAT):

HVAC SERVICES
TENDERER:
BILL NO. 1 - PRELIMINARY AND GENERAL (EXCL VAT )
Item Supply Total
ITEM TOTAL
DESCRIPTION UNIT COST LSL/UNIT COST [LSL]
NO QTY
1.1 P's & G's

Site establishment, Travel, Transport, Overhead, Supervision, Stationary,
1.1.1 1 sum
Accommodation, etc.
1.1.2 Structural inspection and engineer's approval 1 sum
Comply with all Occupational Health, Safety and Environmental Laws and other Statutory
1.1.3 1 sum
Requirements
Total price for Insurance of the Works and Construction Guarantee (Including Riot and
1.1.4 1 sum
Unrest)
1.1.5 First Aid and Medical Supplies for use on Site 1 sum
1.1.6 Small building works including choiring, painting, drilling, making good,etc. 1 sum
Removal existing AC indoor and outdoor plant c/w refrigerant piping, communication
1.1.7 1 sum
cabling, electrical wires and cables; and ducting, diffusers, fans and grilles not to be used.
Cranage on site including qualified rigger for removal of existing equipment and
1.1.8 1 sum
installation of new equipment on the roof of the building. (Building height - 4 storeys)
1.1.9 Replacement of false ceiling grids and acoustic tiles after installation (400x900mm) 550 ea
1.1.10 Contract Documentation costs (JBCC Contract), including administration 1 sum
1.1.11 Full system commissioning as per spec (Including O&Ms and As-Built Drawings) 1 sum
1.1.12 Training of personnel on usage of new equipment 1 sum
TOTAL FOR PRELIMINARY AND GENERAL (BILL 1 CARRIED TO SUMMARY PAGE)

HVAC SERVICES
TENDERER:
BILL NO. 2 - HVAC (EXCL VAT)
Item Supply Install Total
TOTAL COST COST

ITEM NO DESCRIPTION UNIT COST [LSL]
QTY LSL/UNIT LSL/UNIT
2.1 Air conditioning units

2.2 kW Capacity VRF Indoor Unit - 1 Way Cassette
2.1.1 Including wall mounted control panel, drainage pump, Air filter, decoration panel, 10 ea
mountings, connection to refrigerant piping and connection to drainage piping
9 kW Capacity VRF Indoor Unit - 4 Way Cassette
4.5 kW Capacity VRF Indoor Unit - Hideaway Medium Static
2.1.20 Including wall mounted control panel, drainage pump, Air filter, mountings, connection to 1 ea
refrigerant piping and connection to drainage piping
28 kW Capacity VRF Indoor Unit - Hideaway Medium Static
65 kW Capacity VRF Indoor Unit - Floor Mounted Server Room Air Handler
18 HP (95.2 kW) VRF Heat Recovery Outdoor Unit

2.1.27 1 ea
Including stand frame, connection to refrigerant piping and mountings as per spec
2.1.28 1 ea
2.1.29 1 ea
2.1.30 2 ea
40 HP (112 kW) VRF Heat Recovery Outdoor Unit
2.1.31 3 ea
2.1.32 2 ea
2.1.33 1 ea
2.2 Fan units
Waterproof In line axial supply fan (7697 [l/s] at 480 [Pa])
2.2.1 1 ea
Including mountings and fitting to ducting as per specification document
2.2.2 1 ea
2.2.3 1 ea
Waterproof In line axial extraction fan (1400 [l/s] at 280 [Pa])
2.2.4 1 ea
Waterproof In line axial extraction fan (1679 [l/s] at 232 [Pa])
2.2.5 1 ea
In line axial extraction tube fan (426 [l/s] at 206 [Pa])
2.2.6 1 ea
Including mountings and fitting to attenuator as per specification document
2.2.7 1 ea
2.2.8 1 ea
2.2.9 1 ea
2.2.10 1 ea
2.3 Ducting and Ducting Connections

Galvanized Sheet Metal ducting - 100mm dia
2.3.1 185.7 m
Including mountings
2.3.2 322.7 m
Including mountings
2.3.3 458.9 m
Including mountings
2.3.4 249.8 m
Including mountings
2.3.5 315.3 m
Including mountings
2.3.6 222.0 m
Including mountings
2.3.7 181.3 m
Including mountings
2.3.8 414.2 m
Including mountings
2.3.9 22.0 m
Including mountings
2.3.10 23.0 m
Including mountings
2.3.11 11.0 m
Including mountings
Galvanized Sheet Metal ducting - 200 x 400mm

2.3.12 10.0 m
Including mountings
2.3.13 5.0 m
Including mountings
2.3.14 5.0 m
Including mountings
2.3.15 46.2 m
Including mountings
2.3.14 Flexible ducting - 100mm dia 26.5 m

2.3.21 Galvanized Sheet Metal to flex duct direct connection 155 ea
2.3.22 Hideaway Return Air Plenum Box 20 ea
2.3.23 Galvanized Sheet Metal 90˚ Bend - 100mm dia 62 ea

2.3.31 Galvanized Sheet Metal Tee Piece - 100mm dia 25 ea

2.3.34 Galvanized Sheet Metal Reducer - 150mm dia to 100mm dia 86 ea

2.3.37 Galvanized Sheet Metal Branch Connection - 100mm dia out of main duct 59 ea
2.3.43 Galvanized Sheet Metal Stop End - 200mm dia 15 ea

2.4 Air Filters
10 Micron pleated washable filter bank with Galvanized steel fitting - 1200x1200mm
2.4.1 2 ea
Including conversion and connection to 1000mm round ducting
10 Micron pleated washable filter bank with Galvanized steel fitting - 550x550mm
2.4.2 1 ea
Including conversion and connection to 1000mm round ducting
2.5 Dampers
Fire damper - 250x250mm
2.5.1 18 ea
Interlocked with fire alarm system
2.5.2 24 ea
2.5.3 9 ea
Volume damper (Not motorised) - 250x250mm

2.5.4 8 ea
Including mounting and balancing according to spec
Volume damper (Not motorised) - 450x450mm
2.5.5 4 ea
Including mounting and balancing according to spec
2.6 Diffusers, Louvers and Grills

Adjustable airflow round ceiling mounted diffuser - 100mm dia duct connection
2.6.1 20 ea
Including connection to ducting and fixing / replacing of roof tile
2.6.2 35 ea
2.6.3 47 ea
2.6.4 14 ea
Directional jet diffuser - 200mm dia duct connection

2.6.5 9 ea
Including connection to ducting and fixing
Fixed rectangular wall mounted grille - 200x400mm with 200mm dia duct connection
2.6.6 18 ea
Including connection to ducting and spigot box
Fixed rectangular ceiling mounted grille - 400x600mm with 250mm dia duct connection
2.6.7 2 ea
2.6.8 5 ea
2.6.9 8 ea
2.6.10 6 ea
Fixed rectangular wall mounted grille - 400x800mm with 200mm dia duct connection
2.6.11 4 ea
Including connection to ducting and spigot box
2.7 Accessories
Sound attenuator - 150mm internal dia
2.7.1 4 ea
Including fitting to 150mm ducting and fan
2.7.2 2 ea
2.7.3 2 ea
2.7.4 2 ea
Waterproof sound attenuator - 500mm internal dia
2.7.5 4 ea
2.7.6 2 ea
Waterproof sound attenuator - 1000mm internal dia
2.7.7 4 ea
2.7.8 Galvanized Sheet Metal ducting external insulation - 100mm dia 22 m

2.8 Refrigerant lines

2.8.1 Heat recovery box - 4 Port 42 ea
2.8.2 Y-joint 53.98mm c/w reducers for low pressure line 8 ea

2.8.3 Y-joint 44.48mm c/w reducers for low pressure 12 ea
2.8.4 Y-joint 41.3mm c/w reducers low & high pressure 20 ea
2.8.8 Y-joint 25.4mm c/w reducers liquid & high pressure 14 ea
6.35mm Soft drawn copper refrigerant piping

2.8.12 738.2 m
Including bends and supports as per spec
9.52mm Soft drawn copper refrigerant piping 1,189.
2.8.13 m
Including bends and supports as per spec 9
2.8.14 738.2 m
15.88mm Soft drawn copper refrigerant piping 1,120.
2.8.15 m
Including bends and supports as per spec 0
2.8.16 343.0 m
2.8.17 717.1 m
2.8.18 495.1 m
19.05mm Hard drawn copper refrigerant piping

2.8.19 291.9 m
2.8.20 37.7 m
2.8.21 273.1 m
2.8.22 254.2 m
2.8.23 6.35mm refrigerant piping insulation (Neoprene min 13mm) 727.1 m

1,189.
2.8.24 9.52mm refrigerant piping insulation (Neoprene min 13mm) m
9
1,120.
2.8.26 15.88mm refrigerant piping insulation (Neoprene min 13mm) m
0
2.9 Drainage lines

DN25 PVC pipe
2.9.1 1,991 m
DN50 PVC pipe
2.9.2 476 m
2.9.3 DN25 drainage piping insulation (Neoprene min 13mm) 1,991 m
2.9.4 DN50 drainage piping insulation (Neoprene min 19mm) 476 m
2.10 Miscellaneous
2.10.1 Additional Refrigerant Charge (R-410A) 510 kg
2.10.2 Communication cable from ODU to IDU (Same path as refrigerant piping) 1,788 m
2.10.3 Connect fans to fire alarm system 10 ea
2.10.4 Connect fire dampers to fire alarm system 16 ea
Supply and install mini BMS for centralised control
2.10.5 1 ea
Excluding computer
2.10.6 Fire alarm communication cable 1,733 m
Galvanized 150mm wide medium duty cable tray with all accessories (i.e. Bend,
2.10.7 intersection-branch, clamp, Joint connectors, etc…) for drainage & refrigerant piping 1,991 m
inside ceiling void
2.10.8 Fasteners, labelling and signage, adhesive, sundries, etc. 1 ea
TOTAL FOR SUPPLY AND INSTALLATION OF NEW UNITS (BILL 2 CARRIED TO SUMMARY PAGE)
HVAC SERVICES
TENDERER:
BILL NO. 3 - Electrical (EXCL VAT )
Item Supply Install Total
TOTAL COST COST

ITEM NO DESCRIPTION UNIT COST [LSL]
QTY LSL/UNIT LSL/UNIT
3.1 Distribution boards

DB - HVAC - ODU1 - ROOF (EAST)
3.1.1 1 sum
DB workshop drawings to be approved by Engineer.
DB - HVAC - ODU2 - ROOF (WEST)
3.1.2 1 sum
DB workshop drawings to be approved by Engineer.
DB - HVAC Basement
3.1.3 2 sum
DB Workshop drawings to be approved by Engineer
DB - HVAC GF East 1 & 2
3.1.4 2 sum
DB - HVAC GF West 1 & 2
3.1.5 2 sum
DB - HVAC FF East 1 & 2
3.1.6 2 sum
DB - HVAC FF West 1 & 2
3.1.7 2 sum
DB - HVAC SF East 1 & 2
3.1.8 2 sum
DB - HVAC SF West 1 & 2
3.1.9 2 sum
DB - HVAC TF East 1 & 2
3.1.10 2 sum
DB - HVAC TF West 1 & 2
3.1.11 2 sum
DB - HVAC FF East 1 & 2
3.1.12 2 sum
DB - HVAC GF West 1 & 2
3.1.13 2 sum
3.2 Low voltage cable installation

LV cable from LV Room to DB - HVAC - ODU1 - ROOF (EAST) & DB - HVAC - ODU2 -
3.2.1 ROOF (WEST), (1 x 50mm² 4 Core armoured SWA Cable) c/w terminations, glands and 400 m
shrouds
LV cable from LV Room to DB ODU (1 x 35mm² single Core BCEW)
3.2.2 400 m
complete with Terminations, glands and shrouds
LV cable from DB ODU 9 (1x 16mm² 4 Core armoured SWA Cable)
3.2.3 400 m
LV cable from DB ODU 9 (1x 16mm² single Core BCEW)
3.2.4 20 m
LV cable from DB ODU 2, 3, 4, 5, 7, 8, 10 (1x 10mm² 4 Core armoured SWA Cable)
3.2.5 140 m
LV cable from DB ODU 2, 3, 4, 5, 7, 8, 10 (1x 10mm² single Core BCEW)
3.2.6 140 m
LV cable from DB ODU 1 & 6 (1x 6mm² 4 Core armoured SWA Cable)
3.2.7 40 m
LV cable from DB ODU 1 & 6 (1x 6mm² single Core BCEW)
3.2.8 40 m
LV cable from LV Room to indoor DB's (1 x 6mm² 4 Core armoured SWA Cable)
3.2.9 700 m
LV cable from LV Room to Indoor DB's (1 x 6mm² single Core BCEW)
3.2.10 700 m
3.2.11 General purpose wire 4mm² for feeding indoor units 1,150 m
3.2.12 General purpose wire 6mm² for feeding fresh air fans 250 m
3.3 Power outlets
3.3.1 60A Triple pole Isolator rotary isolators fixed to wall at 600mm AFFL (IP 66). 10.0 ea
3.3.2 30A Single pole Isolator (one per indoor unit) c/w enclosure 141.0 ea
3.4 Wiring, wire ways and accessories

3.4.1 Relay interface for fire dampers and fresh air fans 20 ea
Galvanized medium duty 100mm wide cable ladder with accessories (i.e. Bend
3.4.2 100 m
intersection, T-Branch , Clamp, Joint connections, etc.)
Galvanized P8200 76 x 51 wiring duct with all accessories (i.e. Bend, intersection, T-
3.4.3 1,991 m
branch, clamp, Joint connectors, etc.)
3.4.4 PVC Conduit 20mm 140 m
3.4.5 Fasteners, labelling and signage, adhesive, sundries, etc. 1 ea
TOTAL FOR SUPPLY AND INSTALLATION OF NEW UNITS (BILL 3 CARRIED TO SUMMARY PAGE)
LEGEND:
SYMBOL: DESCRIPTION: QTY:
4 WAY CASSETTE AC UNIT PR
MID WALL AC UNIT PR
HIDEAWAY AC UNIT PR
AXIAL FLOW FAN PR
ATT ATTENUATOR PR
AIR FILTER PR
EXTRACTION FAN - CEILING PR
FRESH AIR DIFFUSER PR
CONDITIONED AIR DIFFUSER PR
EXTRACTION AIR DIFFUSER PR
RETURN AIR DIFFUSER PR
EXTRACTION CANOPY PR
FRESH AIR DUCTING NA
CONDITIONED AIR DUCTING NA
EXTRACTION AIR DUCTING NA
RETURN AIR DUCTING NA
FLEXIBLE DUCTING NA
VERTICAL RISE TO SF03
CROSS SECTIONAL DUCTING NA
REVISIONS
DATE INITIALS DESCRIPTION
APPROVED /
ACCEPTED BY: ................................................
RESPONSIBLE PERSON: ................................
SIGNATURE: .....................................................
DATE: ................................................................
VERTICAL RISE TO EF07
VERTICAL RISE TO EF05 VERTICAL RISE TO EF06 VERTICAL RISE TO EF06
10226-M-10B1-r01
LEGEND:
MID WALL AC UNIT PR
HIDEAWAY AC UNIT PR
AXIAL FLOW FAN PR
ATT ATTENUATOR PR
AIR FILTER PR
VERTICAL RISE TO SF02 VERTICAL RISE TO SF02 VERTICAL RISE TO EF02 VERTICAL RISE TO EF02 FRESH AIR DIFFUSER PR
FLEXIBLE DUCTING NA
REVISIONS
APPROVED /
ACCEPTED BY: ................................................
SIGNATURE: .....................................................
DATE: ................................................................
10226-M-1001-r01
LEGEND:
MID WALL AC UNIT PR
HIDEAWAY AC UNIT PR
AXIAL FLOW FAN PR
ATT ATTENUATOR PR
AIR FILTER PR

VERTICAL RISE TO SF02 VERTICAL RISE TO SF02 VERTICAL RISE TO EF02 VERTICAL RISE TO EF02
FLEXIBLE DUCTING NA
REVISIONS
APPROVED /
ACCEPTED BY: ................................................
SIGNATURE: .....................................................
DATE: ................................................................
10226-M-1011-r01
LEGEND:
MID WALL AC UNIT PR
HIDEAWAY AC UNIT PR
AXIAL FLOW FAN PR
ATT ATTENUATOR PR
AIR FILTER PR

FLEXIBLE DUCTING NA
REVISIONS
APPROVED /
ACCEPTED BY: ................................................
SIGNATURE: .....................................................
DATE: ................................................................
10226-M-1021-r01
LEGEND:
MID WALL AC UNIT PR
HIDEAWAY AC UNIT PR
AXIAL FLOW FAN PR
ATT ATTENUATOR PR
AIR FILTER PR

VERTICAL RISE TO SF02 VERTICAL RISE TO SF02 VERTICAL RISE TO EF02 VERTICAL RISE TO EF02 IN LINE TO EF04
FLEXIBLE DUCTING NA
REVISIONS
APPROVED /
ACCEPTED BY: ................................................
SIGNATURE: .....................................................
DATE: ................................................................
10226-M-1031-r01
LEGEND:
MID WALL AC UNIT PR
HIDEAWAY AC UNIT PR
AXIAL FLOW FAN PR
ATT ATTENUATOR PR
AIR FILTER PR

FLEXIBLE DUCTING NA
REVISIONS
APPROVED /
ACCEPTED BY: ................................................
SIGNATURE: .....................................................
DATE: ................................................................
10226-M-10R1-r01
REVISIONS
00 21-11-17 L.M D.R ISSUED FOR TENDER
REV DATE BY CHK'D DESCRIPTION
APPROVED /
ACCEPTED BY: ................................................
SIGNATURE: .....................................................
DATE: ................................................................
10226-E-8000-r00

RFP-CBL Hvac Replacement Bid Document

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RFP-CBL Hvac Replacement Bid Document

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Evaluation criteria shall consist of the following mandatory requirements amongst

others (Failure of which result in disqualification):

Other important evaluation factors are as follows:

CBL HVAC Page 9 of 73 January 2018

CENTRAL BANK OF LESOTHO

Bid Submission Form

We, the undersigned, declare that:

(c) The total price of our Bid, is:

(e) Our delivery period shall be_________________________________________days.

In the capacity of:

Duly authorized to sign the bid for and on behalf of:

[insert complete name of Bidding Company]

CBL HVAC Page 12 of 73 January 2018

4.3.2.2 HUMAN RESOURCES

CBL HVAC Page 13 of 73 January 2018

4.3.2.4 CBL CHANGE CONTROL

2) All services or repairs to HVAC components or plant that could have

2) Losses to CBL shall be determined and be assigned to the

3) Examples of losses caused to CBL that shall be recovered from the

4.3.2.6 WARRANTIES, AND PENALTIES

3) Penalties shall be applied at CBL‟s discretion, following the breach of

CBL HVAC Page 15 of 73 January 2018

CBL HVAC Page 16 of 73 January 2018

a. Monthly progress payments will be made against the progress

4.3.2.9 AS BUILT PACK

2) The As Built pack shall conform to the following:

3) The As-Built pack shall contain the following information:

CBL HVAC Page 17 of 73 January 2018

CBL HVAC Page 18 of 73 January 2018

2) Invoices for progress of work shall be submitted within 14 calendar

4.3.2.12 ROOT CAUSE ANALYSIS AND REASON FOR OUTAGE REPORTS

2) A detailed engineering Root Cause Analysis (RCA) shall be issued

CBL HVAC Page 19 of 73 January 2018

3) Technically poor and sub-standard RCAs shall not be accepted and

4) Technically acceptable RCAs requiring further explanation shall be

4.3.2.13 PERFORMANCE MANAGEMENT MEETINGS

2) The reports under discussion shall be released to CBL four business

4.3.2.14 PERFORMANCE MANAGEMENT REPORTING

4.3.2.15 OCCUPATIONAL HEALTH AND SAFETY

CBL HVAC Page 20 of 73 January 2018

4) A document and agreement as described under Section 37.2 of the

5) The safety of CBL personnel and visitors to CBL premises shall be

4.3.2.16 TURN-KEY SOLUTION

4.3.2.17 METHOD STATEMENTS

CBL HVAC Page 21 of 73 January 2018

CBL HVAC Page 22 of 73 January 2018

3) The tenderer hereby undertakes not to claim exemption from customs

4) Value Added Tax is applicable

7) Price exchanges due to the fluctuation in the foreign exchange rates

8) There will be no margins charged relating to the change in price due

9) Inflationary adjustments will not be applicable to items linked to

10) Items linked to foreign exchange movements will be linked to the

CBL HVAC Page 23 of 73 January 2018

2) It will be the responsibility of the Contractor to purchase and fully

3) The terms, conditions, and requirements as set forth in this bid

CBL HVAC Page 24 of 73 January 2018

4.3.3.1 APPLICABLE STANDARDS AND ACTS

4.3.3.2 PRELIMINARIES TO STANDARD TECHNICAL SPECIFICATIONS

2) The conditions and/or specifications in this document shall be regarded

3) Once installation has commenced with the appropriate approvals for

CBL HVAC Page 25 of 73 January 2018

7) Except where otherwise specified the works must be completed in

8) Tenderers shall include an amount for the supply of all scaffolding,