EVENTS MANAGEMENT SERVICES

NC III
PORTFOLIO

PREPARED BY: AARON JOSHUA M.

BAJON
 Letter of intent

HappySmile.Co
Bldg. 3.A Dasmarinas, Cavite
Aaron Joshua Bajon
Event Coordinator
09169983771

Jemma Cruz
New Seaside Dr. Paraneque
09175467788

September 25, 2017

Dear Ms. Jemma Cruz

Thank you for choosing our company to organize your daughter Ms. Ariel Cruz 18th birthday.
We look forward to serving you and help you to organizing this event. We know that event
planning may be stressful, but we will make sure that all the time, trust and money that you gave
to us will meet your satisfaction.

We will provide you the best offer we can give that will meet your expectation and as well as
great experience on organizing an event. We are free from 8am-10pm 7days a week. So, feel free
to contact us if you a question.

Our team look forward to work with you Ms. Jemma Cruz. I will make sure that this event will
make you daughter happy and memorable. Thank you!

Sincerely,

Aaron Joshua Bajon

Event Director
HappySmile.Co
ABOUT US:
HappySmile.Co is located at Dasmarinas Cavite. Is an event organizing company which
specialize in intimate events like Wedding, Debuts, Birthday Parties & Corporate Events. An
Event organizing company that helps and guide people to turn their event more memorable and
elegant.
Our aim at HappySmile.Co is always to delight our clients by planning and executing every
event with the care, consideration, and time that you expect and deserve from us.
MISSION:
To provide the customer the best event that can be by guiding them from start until the end by
and to satisfy their needs
VISION:
To be well know event organizing company locally and internationally that has great reputation
and feedback from the past customer as well.
OBJECTIVES:
To be the best event organizing company in the country
To meet the customers satisfaction
To give the customers best event experience
To make the day unforgettable specially to the celebrant

FOR MORE INQUIRIES, CONTACT US AT:

Address: Bldg. 3A, Dasmarinas Cavite
Contact no: 09169983771 (Globe)
Website: www.happysmile.co
Email Address: happysmile@gmail.com
 Organizational Structure

Event Manager
Aaron Joshua
Bajon

Program Equipment Foods and Beverages Merchandising

Promotions
Coordinator Venue Coordinator Coordinator Coordinator Coordinator
Coordinator
Patricia Allan Paul Santos Christian Jerome
Ramir Tualla Randel Dave Liwanag Ryan Dave Julian
Relampago Astilla
 SWOT Analysis
Strength
Well educated staff
Customer friendly
Highly motivated Staff

Weaknesses
Expensive

Opportunity
We accept suggestion that can help us to find new ideas that can offer to future customers

Threats
Competitors
 AFFILIATE SUPPLIERS

Cakes and Pastries Caterer Lights and Sounds

Giveaways Invitation Photo booths

Photographer and Videographers

Event Planning

What: 18th Birthday Celebration

Where: The Grand Atrium, Mahogany Place Tagaytay
The Tucsan Garden, Mahogany Place Tagaytay
When: December 9, 2017
Who: Aeriel Cruz
Why: To celebrate the age of maturity
Event Concept: Red & Black
Enchanted
Guest Profile: Family, Friends, Relatives
Type of Entry: Invitation
Number of Guest: The Grand Atrium (100pax)
The Tucsan Garden (80pax)
 Propose Bid

Option A: The Grand Atrium

Php 281,870.00

Inclusions:

Buffet for 100 pax

Chairs for all guest
 18 Roses and Candles
 HD Photo and Video Coverage
 100 pcs Debut Invitations
 Cake
 Giveaways
 Theme Debutante’s Backdrop and Entrance Design
 Sound System and Mood Lights
 Lighted Dance Floor
 Program Emcee
 Tarpaulin
 Rental for gown
 LCD Projectors
 Option B: The Tucsan Garden
Php 259,860.00

Inclusions:

 Buffet for 80 pax

 80 pcs Debut Invitations
 18 roses and Candles
 Venue Decoration
 Monobloc chairs
 Lights and Sound
 Chair and Table Arrangements
 Cake
 Souvenirs
 Rental for gown
 Complete Package of Photo and Video Coverage
 Emcee
 Invitations
 LCD Projectors
 Photobooth and Props
 Food and Beverage Menu
Buffet menu of The Grand Atrium
Appetizer (Choose Two):
Caesar Salad (Romaine lettuce and croutons dressed with Parmesan cheese, bacon bits and anchovies,
finished with lemon juice and olive oil)
Oriental Salad (Assorted fresh greens topped with crispy catfish. Dressing: Mango - Tomato Salsa)
Russian Salad (Crunchy apples, pineapples, potatoes and sugar beets in a mayo-cream dressing)

Main Entrée: (Choose one per category)

Chicken
Chicken and Ham Crepe (Chicken, ham, and Cheddar cheese, rolled up in a sweet Crepe, topped with
gravy sauce)
Hungarian Chicken Paprika (A mildly spicy dish that combines chicken and paprika served with
tomato sauce and sour cream)
Chicken Soy Sauce (A twist on the good old chicken adobo! Served with mashed potatoes)

Beef
Baked Beef Pastel (Tender beef, mushrooms, potatoes and peas cooked in cream sauce, topped with
browned pie crust)
Grilled Beef Kebabs (Grilled tender beef slices with bell pepper, onions, and mushrooms on a skewer)
Korean Beef Stew (Diced beef seared in browned 'mirepoix' (onions, celery and carrots) and tomato
sauce, topped with sesame seeds)

Pork
Apple and Prune Stuffed Pork (Roast pork loin rolled in sweet prunes and apple slices)
Classic Shepherd’s Pie (Ground pork and a nutmeg flavored tomato sauce in layers of mashed potatoes,
peas, kernel corn and carrots)
Grilled Pork Barbecue Skewers (Grilled pork, lemon, mushrooms, and pepper on a skewer, served with
Java peanut sauce)

Seafood
Baked Mussels with Herbs and Cheese (Oven baked fresh mussels with cream and cheese, topped with
a sprig of parsley)
Oysters Florentine (Baked fresh oysters on the half shell sprinkled with butter, cream, spinach, and
Parmesan cheese)

Pasta
Basilico E Pomodoro (Angel hair pasta tossed with fresh basil and tomatoes, finished with olive oil and
parmesan cheese)
Baked Macaroni (Tomato meat sauce served on a bed of macaroni, topped with Parmigiano cheese)
Three-Mushrooms Pasta (A combination of shiitake and button mushrooms with black fungus, in
creamy Béchamel sauce)
 Rice
Steamed Rice

Dessert: (Choose Two)

Marble Chocolate Cake (Coffee flavored cake with chocolate bits)

Panna Cotta w/ Caramel Sauce (Topped with either caramel or strawberry sauce. Served in a shot glass)

Drinks (Choose One)

Iced Tea (Served with fresh orange bits)

Pink Lemonade (Topped with Pomelo bits)
 Buffet menu of The Tuscan Garden
Appetizer (Choose Two):

Assorted Garden Greens w/ Condiments and Dressings (Assorted fresh greens w/ alfalfa sprouts
topped with kernel corn, walnuts, black olives and turnips. Dressings: Balsamic Vinegar and Dijon Honey
Mustard Dressing)
Spicy Seafood Salad with Fresh Tomatoes (Romaine lettuce tossed with lemon grass, cilantro,
coriander, and onions. Topped with a fresh cold salsa, cocktail shrimps, mangoes, pineapples, and fresh
chili)
Main Entrée: (Choose one per category)

Chicken
Baked Chicken Parmigiana (An Italian-American dish made of chicken breasts covered in bread
crumbs and topped with tomato sauce and mozzarella cheese)
Chicken Florentine (Pan fried chicken breasts marinated in white wine, tomato sauce, ham and melted
mozzarella)

Beef
Beef/ Goat Caldereta (A very filling meaty dish seared in tomato sauce, bay leaves and melted cheese,
with a touch of chili)
Beef Salpicao (Stir-fried beef tenderloin topped with toasted garlic)
Lengua Estofado (Beef tongue braised with apple cider and minced tomatoes)

Pork
Oriental Meatballs Crunch (Deep fried Meat balls rolled with water chestnuts, wrapped with crispy rice
noodles. Topped with sweet and sour sauce)
Pork Chops Pizzaiola (Pan grilled pork chops seasoned with red wine, basil and oregano, topped with
mozzarella cheese)
Pan Fried Pork and Mushrooms with White Wine Gravy (Pan fried pork tenderloin with cream, white
wine, mushrooms, and parsley)

Seafood
Baked Prawns Thermidor (Stuffed with prawns, mushrooms and ham topped with cream and cheese)
Breaded Fish Fillet in Saffron Sauce (Breaded cream fish finished with fresh cream, saffron, white
wine, and celery)

Pasta
Baked Lasagna (Bolognese meat ragù and a nutmeg flavored Béchamel sauce in layers of pasta sheets,
topped with cottage cheese)
Baked Penne Pasta (Bolognese meat ragù and a nutmeg flavored Béchamel sauce in layers of penne
pasta, topped with parmesan cheese)
Seafood Pesto Pasta (Linguini pasta tossed with crushed fresh basil leaves, olive oil, cashew nuts, and
sun-dried tomatoes. Topped with Squid, Shrimp, Clams, Peppered Fish Fillet.)
 Rice
Steamed Rice

Dessert: (Choose Two)

Leche Flan (Special creamy Flan with sweet sugar glaze. Topped with orange zest)
Mango Cream Pie (Layers of Fresh Mangoes or Bananas, Graham and Cream, Frozen to perfection)

Drinks (Choose One)

Orange Juice
Pineapple Juice
Lemon Ice tea
Red Ice Tea
Concept A: Red & Black
Gown Choices
Option 1: Option 2:

Cake Choices
Option 1: Option 2:
 Invitation Choices
Option 1: Option 2:

Souvenir Choices
Option 1: Option 2:
Concept B: Enchanted
Gown Choices
Option 1: Option 2:

Cake Choices
Option 1: Option 2:
 Invitation Choices
Option 1: Option 2:

Souvenir Choices
Option 1: Option 2:
Event Description/Theme Concept

Option A: Red & Black

Red means passionate love and Black means Strength if you combined these two colors it will
result to a Strong Passionate Love. Celebrate your debut with your family, friend and relative
with classy style by having a red and black theme.
Option B: Enchanted
Enjoy the beauty of nature while celebrating one of the most important event in your life. This
concept will be held outdoor where you can have a great night sky view and will also make sure
that the nature is also celebrating with you.
Option A: The Grand Atrium

Entrance

Table
Exit

Photo
booth

Table
Table

Table
Stage Dance Floor

Table
Buffet

Table Table

Cake
Table

Restroom
Emergency Exit Emergency Exit
Option B: The Tucsan Garden

Cake
Restroom Emer
STAGE genc
y Exit

Buffet Buffet
Table
Table

Exit Gift Photo booth Entrance

 Venue Site Selection
The Grand Atrium

Overlooking the entire estate is The Grand Atrium, Mahogany Place Tagaytay’s elevated indoor
air-conditioned venue. This hall is surrounded by glass walls to give you a good view of both our
gardens, and the entire lush green Tagaytay countryside. A perfect venue for your events all year
round, The Grand Atrium can comfortably accommodate an estimated 300 guests (available Al
Fresco or Air-Conditioned). Including the balcony, The Grand Atrium can accommodate events
with as many as 500 guests.
The Tucsan Garden

The garden can be used for ceremonies, receptions and other outdoor events. A romantic
elevated walkway is provided to give the entourage and the bride a grand entrance, giving the
guests a perfect unobstructed view. This is our biggest garden, and it can comfortably
accommodate up to 300 people.
 Timeframe

1st Consultation- Last week of September

Presentation of packages, concept and rates
First meeting for Approval
Distribution of Letter of Intent and MOA
Concept Development
Supplier contact and meetups

2nd Consultation- 2nd week of October

Contract Signing
First payment of installment
 Finalization of Supplier’s schedules and Approval
Choosing of Cake, Dress and Souvenirs
Designing of Invitations
Tarpaulin and Printed Materials Production
Tarpaulin Layout

3rd Consultation Last week of October

Second for installment
Venue Confirmation
Invitation Distribution
Food Tasting
Pre-event Photoshoot

4th Consultation 2nd week of November

Finalization of Concept
Last Payment for Installment
Delivery of Supplies and Resources
 Event Checklist

Complete Package of Debut Set-Up

o Buffet for 100 Pax

o Chairs for all guest
o 18 Roses and Candles
o HD Photo and Video Coverage
o Debut Invitations
o Cake
o Giveaways
o Theme Debutante’s Backdrop and Entrance Design
o Sound System and Mood Lights
o Lighted Dance Floor
o Program Emcee
o Tarpaulin
o Rental for gown
o LCD Projectors
 Program Flow

5:00 PM – Arrival of Guest

Welcoming of Guest
Ushering of guest by ushers to their
designated seats
5:30 PM – AVR Presentation of Debutante from infancy
to present
5:40 PM – Grand Entrance of Debutante
5:50 PM – Parents talk about Debutante
6:10 PM – Toast in honor of the Debutante
6:15 PM – Debutante Speech
6:30 PM – Prayer
6:40 PM – Dining
7:30 PM – AVP of well wishers
7:50 PM – The 18 Roses, Candles and Treasures
8:30 PM – Singing of birthday song
8:35 PM – Cutting of Birthday Cake
8:45 PM – Debutante’s Thank you speech
9:00 PM – Party Time
 Financial Statement

Option A: The Grand Atrium

The Grand Atrium Package

Inclusions
Buffet for 100 pax Php 80,000.00
18 Roses and Candles Php 1,500.00
Chairs for all guest Php 4,000.00
HD Photo and Video Coverage Php 45,000.00
100 pcs Debut Invitations Php 25,000.00
Cake Php 7,500.00
Giveaways Php 10,000.00
Theme Debutante’s Backdrop and Entrance Php 5,000.00
Design
Sound System and Mood Lights Php 8,000.00
Lightened Dance Floor Php 2,000.00
Program Emcee Php 5,000.00
Tarpaulin Rental Php 1,000.00
for Gown LCD Php 2,500.00
Projectors Total Php 2,000.00
Contingency fee Php 198,500.00
12% VAT Php 19,850.00
Professional fee 20% Php 23,820.00
Php 39,700.00
Total Package Php 281,870.00
Option B: The Tucsan Garden

The Tucsan Garden Package

Inclusions
Buffet for 80 pax Php 64,000.00
80 pcs Debut Invitations Php 20,000.00
18 roses and Candles Php 1,000.00
Venue Decoration Php 35,000.00
Monobloc chairs Php 2.500.00
Lights and Sound Php 5,000.00
Chair and Table Arrangements Php 2,000.00
Cake Php 5,500.00
Souvenirs Php 8,000.00
Rental for gown Php 1,500.00
Complete Package of Photo and Video Php 30,000.00
Coverage
Emcee Php 5,000.00
LCD Projectors Php 1,500.00
Total Php 183,000.00
Contingency fee 10% Php 18,300.00
12% VAT Php 21.960.00
Professional fee 20% Php 36,600.00
Total Package Php 259,860.00
Contract Agreement

This contract is being entered in between Ms. Aaron Joshua Bajon of HappySmile.Co, to be referred to as
the EVENT PLANNER hereafter; and Ms. Jemma Cruz, to be referred to as the CLIENT hereafter in the
contract.

October 14, 2017

The contract comes to effect on above mentioned date of signing mentioned above and it states that the
named EVENT PLANNER has agreed to provide full services of wedding proposal to the named
CLIENT.
The contract binds the PLANNERS to serve the CLIENTS for 2 months that is, till December 10, 2017.

Details of the EVENT PLANNERS: Details of the CLIENT:

HappySmile.Co Ms. Jemma Cruz
Ms. Aaron Joshua Bajon Okada Manila
Event Coordinator Manager
Bldg. 3A, Dasmarinas Cavite New Seaside Dr. Paraneque
09169983771 09175467788

Services
The EVENT PLANNER is required to manage and plan the wedding proposal event to be held on
December 9, 2017. The planning will include consultation, guide, the design, decoration and set up,
coordination of suppliers and flawlessly executing from start up to the event.

CLIENT agree to pay EVENT PLANNER a total of Php 252,760 for the services provided. This signed
agreement along with a non-refundable retainer fee or deposit in the amount of Php 84,254.00 to EVENT
PLANNER is required to reserve your Event date. The deposit will be subtracted from the total payments
owed by CLIENT upon completion of the services. The second payment should be pay on October 29,
2017 worth Php 84,250.00 and the remaining balance worth Php 84,250.00 is due on November 12, 2017,
four weeks before the Event date. If the balance is not paid in full at least two weeks before the Event
date, the reservation is released, and other clients will have the opportunity to reserve it.

Signatures:
List of Possible Risk

Option A:
Limited Space
Equipment Failure
Crowd control when emergency occurred
Option B:
Weather
Equipment Loss
Uncontrollable Outdoor
Security
Food Hygiene