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Operating Instructions

Multi-Function Printer

DP-MB500 series

• Do NOT connect the unit to a computer with the USB cable until prompted to do so during the setup of
Multi-Function Station (CD-ROM).

Location selection (fax supported models only) ( ):


If your unit has feature #114, you can change the location setting. See the setup list (page 133).

Language selection
If your unit has feature #110, you can change the language setting. See the setup list (page 133).

• FOR ENGLISH USERS:


When the language for display and reports is not English, you can change it to English (feature #110).

Descriptions of symbols used in this manual


Symbol Description
• Indicates buttons on the unit's control panels.
• Indicates buttons displayed on the touch panel's home screen.
[ ] • Indicates buttons and messages displayed on the computer.
• Indicates messages displayed on the unit's LCD.
" "
• Indicates message buttons displayed on the touch panel.
• Indicates information specific to 2-line LCD models.

• Indicates information specific to touch panel models.

• Indicates a feature or equipments a specific to one or more models.


See " List of available features and equipment" on page 11 for availability.
Thank you for purchasing a Panasonic product.

Object models of this manual:


Suffix Model No.
DP-MB536AG
AG
DP-MB545AG
DP-MB536CX
CX
DP-MB545CX
DP-MB537EU
EU
DP-MB545EU
DP-MB537JT
JT
DP-MB545JT
DP-MB536RU
RU
DP-MB545RU
DP-MB536SX
SX
DP-MB545SX
TW DP-MB536TW

• Part of the model number will be omitted in these instructions.

CAUTION
• Do not rub or use an eraser on the printed side of the recording paper, as the print may smear.

Notice for product disposal, transfer, or return (fax or LAN supported models only)
( ):
• This product can store your private/confidential information. To protect your privacy/confidentiality, we
recommend that you erase the information from the memory before you dispose of, transfer or return the
product (feature #159).

Environment:
• Panasonic's strategic direction incorporates concern for the environment into all aspects of the product life
cycle, from product development to energy saving designs; from greater product reusability to waste-
conscious packaging practices.

Note
• Current model availability depends on country/area.
• To use the unit with a computer, this operating instructions explains the steps for Windows® 7.
• The pictures and illustrations in these instructions are simplified images.
• The screenshots and screen messages shown in these instructions may differ slightly from those of the
actual product.
• Software features and appearance are subject to change without notice.

Trademarks:
• Microsoft, Windows, Windows Server, Windows Vista, Internet Explorer and PowerPoint are either registered
trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
• Adobe and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
• 3M is the worldwide trademark or registered trademark of 3M.

2 Operating Instructions
• Avery is a trademark of Avery Dennison Corporation.
• Mac, OS X and Bonjour are trademarks of Apple Inc., registered in the U.S. and other countries. AirPrint and
the AirPrint logo are trademarks of Apple Inc.
• Google, Google Cloud Print, Google Play and Android are trademarks or registered trademarks of Google,
Inc.
• Wi-Fi Direct is a registered trademark of Wi-Fi Alliance.
• Monotype® is a trademark of Monotype Imaging Inc. registered in the U.S. Patent & Trademark Office and
may be registered in certain jurisdictions.
• UFST™ is a trademark of Monotype Imaging Inc. registered in the United States Patent and Trademark Office
and may be registered in certain jurisdictions.
• All Latin fonts used for this products are licenced from Monotype Imaging Inc.
• UFST™ rasteriser and MicroType® fonts used for this products are licenced from Monotype Imaging Inc.
• All other trademarks identified herein are the property of their respective owners.

Operating Instructions 3
END USER LICENCE AGREEMENT
1. SOFTWARE
“Software” means the computer programs contained in the package, together with all codes, techniques,
software tools, format, design, concepts, methods and ideas associated with the computer programs and
all documentation related thereto.
2. OWNERSHIP
Panasonic System Networks Co., Ltd. (hereinafter called "Panasonic") or its third party licensors
(“Panasonic Licensor”) owns copyrights and other intellectual property rights in the Software and all copies
thereof. Except as expressly licenced to you in this Agreement, all rights in and to the Software and all
intellectual property rights therein are reserved to Panasonic and/or the Panasonic Licensor.
3. LICENCE
During the terms of this EULA, Panasonic hereby grants to you and you agree to accept a limited, non-
exclusive, non-transferable licence to do the following:
i. Install and use the Software exclusively with the Panasonic Product supplied with the Software or for
which the Software is intended as specified in any related Software or Panasonic Product
documentation
ii. Install and use the Software on a single computer.
iii. Use the Software only for your own customary business or personal purpose.
iv. Make a copy of the Software for backup or installation purpose only in support of the normal and
intended use of the Software.
v. Transfer possession of copies of the Software to another party by transferring a copy of this
Agreement and all other documentation along with at least one complete unaltered copy of the
Software, provided that:
– You, at the same time, either transfer to such other party or destroy all your other copies of the
Software,
– Such transfer of possession terminates your licence with Panasonic,
– Such transfer, transfers the Panasonic Product that the Software use is restricted to, and
– Such other party shall accept and be bound by these licence terms with their initial use of the
Software.
4. RESTRICTIONS
i. You shall not without the written consent of Panasonic:
– use, copy, modify, merge or transfer copies of the Software except as expressly authorised herein,
– reverse assemble or reverse compile or attempt to recreate the Software except as permitted by
law; or
– sublicence, rent, lease or distribute the Software or any copy thereof.
– use the Software in a hosting, time sharing or service bureau environment or otherwise for the
benefit of a third party.
ii. You shall not export or re-export the Software in any form under violation of export restrictions by the
government of your country.
5. U.S. GOVERNMENT END USERS
The Software is a "commercial item" as that term is defined at 48 C.F.R. 2.101, consisting of "commercial
computer software" and "commercial computer software documentation" as such terms are used in 48
C.F.R. 12.212. Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S.
Government end users acquire the Software with only those rights set forth therein.
6. LIMITED WARRANTY
Warranty details and limitations for the hardware containing the Software are described in the Statement of
Limited Warranty which was supplied with the hardware. With the exception of the foregoing express
warranties applicable to hardware and media only, the Software is not warranted and is provided “AS IS”.
SUCH WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMTIED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE.
7. LIMITATION OF REMEDIES
IN NO EVENT SHALL PANASONIC OR PANASONIC LICENSOR OR THEIR AFFILIATED COMPANIES,
SUPPLIERS, DISTRIBUTORS OR RESELLERS BE LIABLE FOR ANY LOST PROFITS, LOST DATA, OR
ANY OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES RELATING TO OR THAT RESULT FROM
USE OR INABLITY TO USE THE SOFTWARE, EVEN IF PANASONIC AND PANASONIC LICENSOR OR
ITS AUTHORISED RESELLERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR
FOR ANY CLAIM BY YOU BASED ON A THIRD PARTY CLAIM.

4 Operating Instructions
8. TERMINATION
You may terminate your licence at any time by destroying the Software and all your copies of it or as
otherwise described in these terms. Panasonic may terminate this agreement and your licence if you fail to
comply with these terms. Upon such termination, you agree to terminate all use of the Software and destroy
all copies of the Software.
9. GOVERNING LAW
This entrance, enforcement and construction of this Agreement shall be governed by the laws of the
country where the delivery of the Software is made to the original customer.

Operating Instructions 5
Important Information

Important Information
For your safety (emergency processing method)
Laser radiation
CLASS 1 LASER PRODUCT

• The printer of this unit utilises a laser. Use of


controls or adjustments or performance of
procedures other than those specified herein may
result in hazardous radiation exposure.

Laser diode properties


Laser output : Max. 15 mW
Wavelength : 760 nm - 800 nm
Emission duration : Continuous

LED light
CLASS 1 LED PRODUCT

• When using the unit, do not look directly at the


CIS's LED light. Direct eye exposure can cause
eye damage.

CIS's LED light properties


LED radiation output : Max. 1 mW
Wavelength :
Red : 630 nm typical
Green : 525 nm typical
Blue : 465 nm typical
Emission duration : Continuous

6 Operating Instructions
Important Information

Recording paper exit rollers and fuser unit


• During or immediately after printing, near the
recording paper exit roller shaft ( ) and fuser unit
( ) gets hot. This is normal. Do not touch it.

For best performance


Toner cartridge and drum cartridge
• When replacing the toner cartridge or drum cartridge, do not allow dust, water, or liquids to come in contact
with the drum. This may affect print quality.
• For optimal performance, genuine Panasonic toner cartridges and drum cartridges are recommended. We
cannot be responsible for problems that may be caused by a non-Panasonic toner cartridge or drum cartridge:
– Damage to the unit
– Poor print quality
– Improper operation
• Do not leave the toner cartridge out of the protective bag for a long time. It will affect the printing quality.
• The drum cartridge contains a photosensitive drum. Exposing it to light may damage the drum.
– Do not expose the drum cartridge to light for more than 5 minutes.
– Do not touch or scratch the drum surface ( ) or protrusions ( ).

Operating Instructions 7
Important Information

A
B
– Do not place the drum cartridge near dust or dirt, or in a high humidity area.
– Do not expose the drum cartridge to direct sunlight.
• To extend the life of the drum cartridge, the power should never be turned OFF immediately after printing.
Leave the power turned ON for a minimum of 30 minutes after printing.

Transfer roller
• Do not touch the transfer roller ( ).

Location
• To avoid malfunction, do not position the unit near appliances such as TVs or speakers which generate an
intense magnetic field.

Static electricity
• To prevent static electricity damage to the interface connectors or other electrical components inside the unit,
touch a grounded metal surface before touching the components.

Environment
• Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.
• The unit should be kept free from dust, high temperature and vibration.
• The unit should not be exposed to direct sunlight.
• Do not place heavy objects on top of the unit. When you leave the unit unused for a long period of time,
unplug this unit from the power outlet.
• The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. Damp basements
should also be avoided.
• Do not poke the unit with a sharp object such as a pen. The area around the display is especially smooth and
sensitive to scratches or rips in the smooth sheet.
• Do not cover slots or openings on the unit. Inspect the air circulation vents regularly and remove any dust
build-up with a vacuum cleaner ( ).

8 Operating Instructions
Important Information

Routine care
• Wipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner, or any abrasive powder.

Moving the unit


The unit is heavy. It is highly recommended that two people handle this unit. When moving the unit, hold both of
the side grips ( ).

Operating Instructions 9
Important Information

Do not try to move the unit alone.

Important
• Do not carry the lower input tray and the unit together.
• Ensure the unit is stable when moving it, serious damage and/or injury may result from the unit
falling.

10 Operating Instructions
Feature Highlights

Feature Highlights
List of available features and equipment
The following features and equipment may not be available for your unit. For explanations with a ( ) mark, see
the following table to determine whether your unit has a particular feature or piece of equipment.
Feature/equipment DP-MB536 DP-MB537 DP-MB545
Fax*1
Broadcast transmission

Caller ID*2

Distinctive ring*3
LAN

Wireless LAN

Automatic document feeder

Multi-purpose tray

2-line LCD — —
Touch panel —
One-touch dial (station keys/
— —
broadcast keys)
PCL

PS — —
Lower input tray 1

Lower input tray 2 — —

*1 TEL/FAX mode is not available for AG and TW models.


*2 Caller ID feature is not available for EU models.
*3 Distinctive ring feature is not available for EU, JT and RU models.

Operating Instructions 11
Feature Highlights

Feature highlights when using a computer


Connecting the unit to a computer and a network allows you to use convenient features for scanning and fax
sending/receiving.
LAN

USB

■Scan features

Push scan
Scan to a computer You can scan the document from unit and then send it
to a computer. For details about this feature, see
"6.2 Scanning from the unit (Push Scan)" on
page 80.

Scan to email address (LAN supported You can send the document as an attached file to an
models only) ( ) email destination directly from the unit (page 80). To
activate this feature, see "Activating scan to email
address (LAN supported models only) ( )" on
page 82.

Scan to FTP server/SMB folder (LAN Scan to FTP server:


supported models only) ( ) You can send the scanned document to an FTP
server. To activate this feature, see "Setting the
information for scan to FTP server (LAN supported
models only) ( )" on page 83.
Scan to SMB folder:
You can send the scanned document to an SMB
folder. To activate this feature, see "Setting the
information for scan to SMB folder (LAN supported
models only) ( )" on page 83.

12 Operating Instructions
Feature Highlights

Pull scan
Scanning from a computer You can scan the document from a computer (Pull
scan). For details about this feature, see
"6.3 Scanning from a computer (Pull Scan)" on
page 84.

■Fax features ( )
Sending faxes
PC fax sending You can send an electronic document as a fax
message from your computer. For details about this
feature, see “8.7.1 Sending an electronic document as
a fax message from your computer (PC fax sending)”
on page 116.

Receiving faxes
PC fax reception You can receive a fax document on your computer.
For details about this feature, see "8.7.2 Receiving a
fax on your computer (PC fax reception)" on
page 116.

Web fax preview (LAN supported models only) You can display a received fax document in a web
( ) browser without printing, and print or save the
necessary document after you confirm the image. For
details about this feature, see "8.7.3 Web fax preview
(LAN supported models only) " on page 117.

Operating Instructions 13
Feature Highlights

Receiving faxes
Fax to email address (LAN supported models You can automatically transfer a received fax
only) ( ) document (fax to email feature) to one or more email
addresses. For details about this feature, see
"8.7.4 Transferring faxes to email address (LAN
supported models only) " on page 118.

Internet (Email) fax


Via email server You can send and receive documents over the
Internet as email attachments (TIFF-F format). For
details about this feature, see "8.8 Internet fax" on
page 119.

Internet

14 Operating Instructions
Table of Contents

Table of Contents
1 Introduction ........................................................................................... 19
1.1 Checking the supplied accessories ................................................................................................ 19
1.1.1 Accessory information ..................................................................................................................... 19
1.2 Overview ............................................................................................................................................ 20
1.2.1 Front view ........................................................................................................................................ 20
1.2.2 Rear view ........................................................................................................................................ 21
1.3 Operation panel descriptions .......................................................................................................... 22
1.3.1 Button descriptions .......................................................................................................................... 22
1.3.2 Touch panel descriptions .......................................................................................................... 24

2 Installation and Preparation ................................................................. 26


2.1 Drum cartridge .................................................................................................................................. 26
2.2 Connections ...................................................................................................................................... 28
2.3 Turning the power ON/OFF .............................................................................................................. 30
2.4 Date and time (Fax or LAN supported models only) .............................................................. 30
2.5 Configuring the unit to access the LAN .................................................................................. 30
2.5.1 Setting up automatically with a DHCP server ................................................................................. 30
2.5.2 Setting up manually ......................................................................................................................... 31
2.6 Wireless LAN settings ............................................................................................................... 31
2.6.1 WPS compatible access point (with a WPS button) ........................................................................ 31
2.6.2 WPS compatible access point (without a WPS button) ................................................................... 31
2.6.3 WPS incompatible access point ...................................................................................................... 32
2.6.4 Setting up using Windows® Installer ............................................................................................... 32
2.7 Required computer environment .................................................................................................... 32
2.8 Installing software (including printer, scanner and other drivers) .............................................. 33
2.8.1 Preparing your computer and CD-ROM .......................................................................................... 33
2.8.2 USB connection/LAN connection .................................................................................................... 33
2.8.3 Wireless LAN connection ......................................................................................................... 34
2.8.4 Other information ............................................................................................................................ 34

3 Basic Operations .................................................................................. 36


3.1 Operating the unit's panel ............................................................................................................... 36
3.1.1 Selecting the operation mode for touch panel models ............................................................. 36
3.1.2 Selecting the operation mode for 2-line LCD models ............................................................... 36
3.2 Loading recording paper ................................................................................................................. 36
3.2.1 Standard input tray .......................................................................................................................... 37
3.2.2 Multi-purpose tray ........................................................................................................................... 41
3.2.3 Output tray ...................................................................................................................................... 43
3.3 Setting documents ........................................................................................................................... 43
3.3.1 Using the scanner glass .................................................................................................................. 43
3.3.2 Using the automatic document feeder ...................................................................................... 44
3.3.3 Document requirements .................................................................................................................. 45
3.4 Multi-Function Station ...................................................................................................................... 46
3.5 Programming the unit from the operation panel ........................................................................... 49
3.6 Programming features: Basic ......................................................................................................... 49
3.7 Programming through a web browser (LAN supported models only) .................................. 56
3.8 Status of the unit .............................................................................................................................. 57
3.8.1 Using Remote Control ..................................................................................................................... 57
3.8.2 Using Device Monitor ...................................................................................................................... 57
3.8.3 Using the web browser (LAN connection only) ......................................................................... 57

4 Telephone Number and Email Address .............................................. 59


4.1 Character entry (Fax or LAN supported models only) ........................................................... 59
4.2 Storing telephone number and email address from your unit (Fax or LAN supported models
only) ............................................................................................................................................ 62
4.2.1 Touch panel screens for address book and broadcast memory ............................................... 62
4.2.2 Storing telephone number and email address in the address book ................................................ 62
4.2.3 Storing telephone numbers and email addresses in one-touch dial ......................................... 63
4.2.4 Editing and erasing a stored item .................................................................................................... 63
4.2.5 Programming items into the broadcast memory ....................................................................... 64

Operating Instructions 15
Table of Contents

4.3 Registering items in the address book through a web browser (LAN supported models only)
...................................................................................................................................................... 66

5 Printing .................................................................................................. 68
5.1 Printing from Windows applications .............................................................................................. 68
5.1.1 Duplex printing ................................................................................................................................ 69
5.1.2 Sorting printing by rotation .............................................................................................................. 69
5.1.3 Printing on special media ................................................................................................................ 69
5.2 Easy Print Utility ............................................................................................................................... 73
5.2.1 Ecology printing features ................................................................................................................. 73
5.3 Direct printing from a USB memory device ................................................................................... 74
5.3.1 Touch panel screens for direct printing from a USB memory device ........................................ 74
5.3.2 Basic procedures for direct printing from a USB memory device .................................................... 74
5.3.3 Setting direct print features ............................................................................................................. 75
5.4 Programming features: PC print ..................................................................................................... 77
5.5 Programming features: USB print features ................................................................................... 78

6 Scanning ................................................................................................ 80
6.1 Touch panel screens for scanning ........................................................................................... 80
6.2 Scanning from the unit (Push Scan) ............................................................................................... 80
6.3 Scanning from a computer (Pull Scan) .......................................................................................... 84
6.3.1 Using Multi-Function scan application ............................................................................................. 84
6.3.2 Using Quick Image Navigator ......................................................................................................... 84
6.3.3 Using other applications .................................................................................................................. 85
6.4 Programming features: Scan .......................................................................................................... 85

7 Copying .................................................................................................. 86
7.1 Touch panel screen transition for copying ............................................................................. 86
7.2 Making a copy ................................................................................................................................... 86
7.2.1 Basic procedures for making a copy ............................................................................................... 86
7.2.2 Various settings for making copies .................................................................................................. 87
7.3 More copying features ..................................................................................................................... 89
7.3.1 Zoom copy (enlargement / reduction) ............................................................................................. 89
7.3.2 Duplex feature ................................................................................................................................. 90
7.3.3 Collate copy .................................................................................................................................... 91
7.3.4 Quick ID copy feature/Image repeat feature (Scanner glass only) ................................................. 92
7.3.5 Poster feature (Scanner glass only) ................................................................................................ 94
7.3.6 N in 1 feature ................................................................................................................................... 95
7.3.7 Separate N in 1 feature (Scanner glass only) ................................................................................. 96
7.3.8 Booklet feature ................................................................................................................................ 97
7.3.9 Edge feature .................................................................................................................................... 98
7.3.10 Margin feature ................................................................................................................................. 99
7.3.11 Sorting copies by rotation .............................................................................................................. 100
7.3.12 To make copies with "A3", "11 × 17", "8K", or "B4" documents (scanner glass only) ......... 100
7.3.13 Copy reservation ........................................................................................................................... 102
7.4 Programming features: Copy ........................................................................................................ 103

8 Fax ........................................................................................................ 105


8.1 Availability of the fax feature ......................................................................................................... 105
8.2 Preparation for sending a fax ........................................................................................................ 105
8.3 Touch panel screens for fax ................................................................................................... 105
8.4 Basic procedure for sending a fax ................................................................................................ 105
8.4.1 Various settings for sending faxes ................................................................................................ 106
8.4.2 Selecting the destination from stored items .................................................................................. 106
8.4.3 Reserving the fax transmission (Dual Access) .............................................................................. 106
8.4.4 Sending the same document to pre-programmed parties (Broadcast transmission) ............. 107
8.5 Preparation for receiving a fax ...................................................................................................... 107
8.6 Basic features of receiving a fax ................................................................................................... 108
8.6.1 FAX ONLY mode ........................................................................................................................... 108
8.6.2 TEL mode ...................................................................................................................................... 109
8.6.3 TEL/FAX mode ....................................................................................................................... 109
8.6.4 Using the unit with an answering machine .................................................................................... 110
8.6.5 Caller ID .................................................................................................................................. 111

16 Operating Instructions
Table of Contents

8.6.6 Junk fax prohibitor ......................................................................................................................... 113


8.7 Advanced Fax feature .................................................................................................................... 116
8.7.1 Sending an electronic document as a fax message from your computer (PC fax sending) .......... 116
8.7.2 Receiving a fax on your computer (PC fax reception) ................................................................... 116
8.7.3 Web fax preview (LAN supported models only) ...................................................................... 117
8.7.4 Transferring faxes to email address (LAN supported models only) ........................................ 118
8.8 Internet fax ...................................................................................................................................... 119
8.8.1 Sending an Internet fax ................................................................................................................. 120
8.8.2 Broadcast transmission of Internet fax .......................................................................................... 121
8.8.3 Receiving an Internet fax .............................................................................................................. 121
8.9 Programming features: Fax ........................................................................................................... 122

9 Network ................................................................................................ 127


9.1 Availability of the network feature ................................................................................................ 127
9.2 Programming features: LAN .......................................................................................................... 127
9.2.1 Network status codes .................................................................................................................... 129
9.3 Programming features: Update ..................................................................................................... 130
9.4 Network features ............................................................................................................................ 130

10 Other Useful Features ........................................................................ 133


10.1 Reference lists and reports ........................................................................................................... 133
10.2 Firmware update ............................................................................................................................. 134
10.3 Ecology mode ................................................................................................................................. 134
10.4 Mode restriction .............................................................................................................................. 135
10.4.1 Touch panel screens for mode restriction ............................................................................... 136
10.4.2 Setting the mode restriction .......................................................................................................... 136
10.4.3 Counter view and print for departments ........................................................................................ 138
10.5 QUICK-JOB feature ........................................................................................................................ 139
10.6 Mobile printing ................................................................................................................................ 140
10.6.1 Mobile Print (Panasonic application) ............................................................................................. 140
10.6.2 Google Cloud Print ........................................................................................................................ 140
10.6.3 AirPrint .......................................................................................................................................... 140
10.6.4 Wi-Fi Direct (for Android) .............................................................................................................. 140
10.7 Secure Print .................................................................................................................................... 141
10.8 Proof Print ....................................................................................................................................... 141
10.9 USB Memory device ....................................................................................................................... 142
10.10 Central Management Controller .................................................................................................... 143
10.11 Distinctive Ring service .......................................................................................................... 143
10.11.1 Using two or more phone number on a single telephone line ....................................................... 143
10.11.2 Using three or more phone numbers on a single telephone line ................................................... 143
10.11.3 Programming the ring pattern assigned for fax ............................................................................. 143
10.12 Lower input tray (optional) ...................................................................................................... 144
10.12.1 Setting the lower input tray ............................................................................................................ 146

11 Help ...................................................................................................... 148


11.1 Report messages (Fax supported models only) ................................................................... 148
11.1.1 Internet fax report messages (error code list) ............................................................................... 149
11.2 General messages .......................................................................................................................... 149
11.3 Interface messages ........................................................................................................................ 154
11.4 When a function does not work .................................................................................................... 155
11.4.1 General ......................................................................................................................................... 155
11.4.2 Printing problems .......................................................................................................................... 156
11.4.3 Scanner ......................................................................................................................................... 158
11.4.4 Copier ............................................................................................................................................ 159
11.4.5 Fax .......................................................................................................................................... 159
11.4.6 Using a USB memory device ........................................................................................................ 161
11.4.7 Network (LAN supported models only) ................................................................................... 163
11.4.8 Wireless LAN .......................................................................................................................... 164
11.4.9 Using an answering machine ........................................................................................................ 165
11.4.10 If a power failure occurs ................................................................................................................ 165
11.4.11 Firewall setting tool for Microsoft Windows users (LAN supported models only) ................... 165

12 Paper Jams .......................................................................................... 167

Operating Instructions 17
Table of Contents

12.1 Recording paper jam ...................................................................................................................... 167


12.1.1 When the recording paper has jammed inside the rear cover ...................................................... 167
12.1.2 When the recording paper has jammed near the multi-purpose tray ............................................ 169
12.1.3 When the recording paper has jammed near the lower input tray .......................................... 171
12.1.4 When the recording paper in the paper input tray is not fed into the unit properly ........................ 172
12.1.5 When the recording paper in the multi-purpose tray is not fed into the unit properly .................... 173
12.2 Document jams (Automatic document feeder) ..................................................................... 174

13 Cleaning ............................................................................................... 176


13.1 Cleaning the white plates and glass ............................................................................................. 176
13.2 Cleaning the document feeder rollers ................................................................................... 177
13.3 Cleaning the recording paper feeder rollers of the multi-purpose tray .................................... 178
13.4 Cleaning the pickup rollers ........................................................................................................... 179
13.5 Cleaning the drum cartridge .......................................................................................................... 180

14 General Information ............................................................................ 181


14.1 Specifications ................................................................................................................................. 181
14.2 Information of copyrights and licences (LAN supported models only) ............................. 192
Index ............................................................................................................................................. 193

18 Operating Instructions
1 Introduction

1 Introduction
1.1 Checking the supplied accessories

Drum cartridge
(pre-installed inside
Power cord*2
the unit) (starter
toner included*1)

CD-ROM
(including driver for Handset*3
printer etc.)

Quick installation
Handset cord*3
guide

Drum cleaner
Important (pre-installed inside
information guide the unit)
*4

*1 Prints approximately 5,000 pages in accordance with ISO/IEC 19752 standard page.
*2 Use the supplied cord that is appropriate for where you use this unit.
*3 CX models only (CX1 is not supplied).
*4 See page 180 for details.

Note
• Save the original carton and packing materials for future shipping and transportation of the unit.
• After unpacking the product, take care of the packing materials and/or power plug cap appropriately.

1.1.1 Accessory information


■Replacement accessory
To ensure that the unit operates properly, we recommend the use of Panasonic toner and drum cartridges.
See the important information guide for details.
Accessory Model No. (Part No.)
Toner cartridge DQ-TCD025
Drum cartridge DQ-DCD100

■Optional accessory
Model number availability depends on country/area. See the important information guide for details.
For supported paper sizes, see page 186 for details.
Accessory Model No. (Part No.)
DA-FAP109 (for A4/Letter)
Lower input tray
DA-FAP110 (for Legal)

Operating Instructions 19
1.2 Overview

1.2 Overview
1.2.1 Front view

A B C DE F G HI

J K L M N O

Parts
Power switch

Document cover

Output tray

ADF (Automatic Document Feeder) cover

Document entrance

Document guides

Document tray

Document sub tray

Document exit

Multi-purpose tray

Recording paper guides

Standard input tray

Inner cover

Recording paper exit

USB port

20 Operating Instructions
1.2.2 Rear view

1.2.2 Rear view

ABCDE F

G H I

Parts
Speaker

Handset connection jack*1

External telephone line jack

LED

USB interface connector

LAN interface connector


• 10 Base-T/100 Base-TX/1000 Base-T
Rear cover

Telephone line jack

Power inlet

*1 Only for models that include a handset unit. See page 19 if your unit has a handset.

Operating Instructions 21
1.3 Operation panel descriptions

1.3 Operation panel descriptions


1.3.1 Button descriptions
■ DP-MB537/DP-MB545
A B C

D E F G H

Buttons Descriptions

/FAX AUTO ANSWER *1


To turn the auto answer setting ON/OFF.

(Back) To return to the previous screen.

To stop an operation or programming session.


/STOP
To erase a character/number.

To turn the power ON/OFF.

WPS *2
To connect easily to a wireless LAN.

(Home) To return to the home screen.

To change from pulse to tone temporarily during dialling


/Tone
when your line has rotary/pulse service.
To copy a document.
/START To scan a document (push scan).
To send a fax.*1

*1 Only for models that support the fax feature. ( )


*2 Only for models that support wireless LAN. ( )

■ DP-MB536
A B C D E F G H I

J K LM N OP Q R ST U V W

Buttons Descriptions

/BROADCAST To send a document to multiple parties.

/FAX AUTO ANSWER *1


To turn the auto answer setting ON/OFF.

/SCAN To switch to the scan mode.

22 Operating Instructions
1.3.1 Button descriptions

Buttons Descriptions

/QUALITY To select the contrast and resolution when copying.

/QUALITY *1
To select the contrast and resolution when sending a fax.

/PAGE LAYOUT To make copies using various page layouts.

/E-MAIL *1
To send or receive the Internet fax.

/MENU To start or exit programming.

/QUICK JOB To use QUICK-JOB features.

OK/SET To store a setting during programming.

To stop an operation or programming session.


/STOP
To erase a character/number.

To turn the power ON/OFF.

/LOWER To select stations 4-6 for the one-touch dial feature.

Station keys To use the one-touch dial feature.


To connect easily to a wireless LAN.
WPS *2

To check the status of the wireless LAN connection.

/FAX *1
To switch to the fax mode.

/COPY To switch to the copy mode.

/COPY SIZE To select the copy size.

/REDIAL *1
To redial the last number dialled.

(Pause)*1 To insert a pause during dialling.

/ZOOM To enlarge or reduce a document when copying.

To access special telephone service or for transferring


R/FLASH *1
extension calls.
To use Secure Print feature.
/PRINT To use Proof Print feature.
To use the direct print features.

To initiate dialling. When you press /MONITOR while


/MONITOR *1
receiving a call, you will be able to hear the other party, but
the other party will not be able to hear you.
To make duplex copies.
/DUPLEX
To scan or send 2-sided originals.

Operating Instructions 23
1.3.2 Touch panel descriptions

Buttons Descriptions
To adjust the following volume*1:
– ringer volume (while setting the operation mode to fax
Navigator key mode)
– monitor volume (while using the monitor)
– handset volume (while using the handset)*3

(Collate) To make a collate copy.

(Address book)*1 To search for a stored item.

To change from pulse to tone temporarily during dialling


/Tone
when your line has rotary/pulse service.
To copy a document.
To scan a document (push scan).
/START
To send a fax.*1
To send an Internet fax.*1

*1 Only for models that support the fax feature. ( )


*2 Only for models that support wireless LAN. ( )
*3 See page 19 if your unit includes a handset.

What "(repeatedly)" means in these instructions

Example: /PAGE LAYOUT (repeatedly): "PAGE LAYOUT"

Press the button repeatedly to display the indicated item.

1.3.2 Touch panel descriptions


A B C DEF H I J

COPY FAX SCAN PRINT MENU Wireless ECO

QUICK JOB QUICK JOB

Display Descriptions

/COPY / /FAX / To switch to the copy mode, fax mode, scan mode or print
/SCAN / /PRINT mode.

Quiet mode is ON.

Strength of the wireless LAN connection.

Ecology mode is ON.

A USB memory device is connected.

24 Operating Instructions
1.3.2 Touch panel descriptions

Display Descriptions

Amount of toner remaining.

/QUICK JOB To use QUICK-JOB features.

/MENU To start programming.

To start wireless LAN setting.


Wireless
To check the status of the wireless LAN connection.

ECO To turn the ecology mode setting ON/OFF.

Operating Instructions 25
2 Installation and Preparation

2 Installation and A
Preparation
2.1 Drum cartridge
The supplied drum cartridge includes starter toner
(toner cartridge is not supplied).
• When using the unit for the first time, please use
the supplied drum cartridge.

CAUTION
• Read the instructions before you begin
installation.
• Do not drop the drum cartridge.
• If the unit is in sleep mode, press a key to put
• Hold the drum cartridge with both hands
the unit in standby mode for the next process
when removing or installing.
when replacing the toner cartridge and/or
1. Open the rear cover by holding the rear cover drum cartridge.
open lever ( ), then remove the protective
3. Open the inner cover ( ).
sheet ( ) and the protective parts ( ).

C
4. Remove the protective parts.

• "PAPER JAMMED" is displayed before the


protective sheet is removed.

2. Open the front cover by holding the indentation 5. Remove the drum cartridge ( ), which is pre-
( ). installed in the unit.

26 Operating Instructions
2.1 Drum cartridge

9. Close the inner cover.

A 10. Close the front cover.


6. Remove the protective sheet ( ) from the drum
cartridge.
• Do not touch or scratch the drum surface.
A

7. Shake the drum cartridge horizontally more than 11. Close the rear cover firmly.
5 times.
Toner life and drum cartridge life
• To check the drum life and quality, please print the
printer test list (page 133) and refer to page 190
for information on the drum life. If the printing
quality is still poor or "DRUM LIFE OVER"
appears on the display, replace the toner cartridge
and drum cartridge.
• To maintain print quality and machine life, we
recommend that you clean slots and openings
(page 8) and the inside of the unit (page 176,
page 177) when replacing the toner cartridge
8. Hold the drum cartridge ( ) with both hands, and/or drum cartridge.
then insert firmly to lock into place.

Operating Instructions 27
2.2 Connections

Note 2.2 Connections


• To ensure that the unit operates properly, we
recommend the use of Panasonic toner Before connecting cables
cartridge and drum cartridge. See page 19 To connect cables, temporarily remove the
for accessory information. connector-panel cover from the unit.
1. Hold the rear cover open lever ( ), and then
Toner save feature pull open the rear cover.
If you want to reduce toner consumption, set the
toner save setting to ON (feature #482). The toner
cartridge will last approximately 20 % longer. This
feature may lower the print quality.

2. Remove the connector-panel cover ( ) from


the unit.

28 Operating Instructions
2.2 Connections

Note To a single telephone line jack


• After connecting the cables, open the rear For users in Germany and Austria, use
cover and re-attach the connector-panel cover the appropriate telephone line cord.
to the original position, and then close the rear
For Germany For Austria
cover firmly.

CAUTION
• Never install telephone wiring during a lightning
storm (fax supported models only). ( )
• When you operate this product, the power
outlet should be near the product and easily
Extension telephone or answering machine
accessible.
(not supplied)*2
• Do not extend the telephone line cord (fax
supported models only). ( ) LAN cable (not supplied)*3
• To assure continued emission limit
compliance, use only shielded LAN
cable. The cable should be a CAT 5
(Category 5) or higher for 10 Base-T/100
Base-TX, or CAT 5e (Enhanced
Category 5) or higher for 1000 Base-T.
Network router/Network hub (not
supplied)*3
• Also connect networked computers.
To the Internet*3

*1 The power cord may differ slightly. Use the


A B supplied cord that is appropriate for where you
use this unit.
*2 Fax supported models only ( )
*3 LAN supported models only ( )
D
C IMPORTANT NOTICE FOR THE USB
E CONNECTION
• DO NOT CONNECT THE UNIT TO A
COMPUTER WITH THE USB CABLE
H UNTIL PROMPTED TO DO SO DURING
F G THE SETUP OF MULTI-FUNCTION
STATION (page 33).
Power cord*1
• Connect to a power outlet. See Note
page 181 for detail specifications. • An earthed contact jack should be used when
connecting the unit to the power outlet (for
[EXT] jack *2
Poland only).
• You can connect an answering machine
• Do not place any objects within the following
or an extension telephone. Remove the
distance:
stopper if attached, and take care of it
– Right and left side: 10 cm
appropriately.
– Back side: 40 cm
Telephone line cord*2 • Do not cover slots and openings on the unit.
• Connect to a single telephone line jack. They are provided for ventilation and protection
against overheating.
• If another device is connected to the same
telephone line as this unit, you may experience
unexpected problems as this unit is not
designed to share a telephone line (fax
supported models only). ( )

Operating Instructions 29
2.3 Turning the power ON/OFF

For Germany and Austria only: 2.3 Turning the power ON/OFF
Connector pinouts (fax supported models
only) ( ) Turning the power ON
Socket "To phone line"
A
1 a2 3 4
2 — 2 5
3 La 1 6
4 Lb
5 —
6 b2

Connecting the handset


See page 19 if your unit includes a handset.

Important
1. Press the power button ( ).
• Before installing or removing the handset
unit, be sure to turn the power switch OFF. Turning the power OFF
1. Press the power button. :
OK/SET / : /START
• To cancel power OFF, press /STOP .
• You can also turn the power OFF by pressing
the power button for about 3 seconds.

2.4 Date and time (Fax or LAN


supported models only)
We recommend setting the date and time (feature
#101). The other party will receive your unit's date
and time as the header information.

If you have subscribed to a Caller ID service


( )
The date and time will automatically set according to
Using network router/network hub (LAN supported the received caller information (feature #226).
models only) ( )
• We recommend using network routers/network
2.5 Configuring the unit to
hubs under secure network environments. Consult access the LAN
your network administrator for firewall settings,
You can use a computer connected to the LAN for
etc.
some features of this unit (printer, scanner, etc.). To
• The warranty does not cover damage due to
enable these features, you need to set the IP
security problems or any inconveniences relating
address, subnet mask, and default gateway in the
to it.
unit.

Important
• Consult your network administrator when
setting the IP address, subnet mask, and
default gateway.

2.5.1 Setting up automatically with a DHCP


server
If your network administrator manages the network
with a DHCP (Dynamic Host Configuration Protocol)
server, it will automatically assign an IP (Internet

30 Operating Instructions
2.5.2 Setting up manually

Protocol) address, subnet mask, and default operational range of your wireless access
gateway to the unit. point.
• Depending on the type of wireless access
1. After connecting the LAN cable to the unit and point, select the appropriate way to connect
the computer, turn the power switch ON. the unit and access point.
• The IP address, subnet mask, and default – Access point is WPS compatible (with a
gateway will be set automatically. WPS button)
2. Install Multi-Function Station on the computer – Access point is WPS compatible (without
that you want to use it with. See page 33 for a WPS button)
details. – Access point is not WPS compatible
• It is also possible to configure wireless LAN
Note settings when installing the driver
• You can connect two or more units and assign regardless of the type of wireless access
IP addresses automatically with a DHCP point or whether there is a WPS button
server, but we recommend assigning static IP (page 33).
addresses manually for each unit to avoid • For wireless security settings, refer to the
network access and configuration troubles. operating instructions of your wireless
router and other wireless products, etc.
2.5.2 Setting up manually
2.6.1 WPS compatible access point (with a
When your network administrator does not manage WPS button)
the network with a DHCP server, you need to assign
an IP address, subnet mask, and default gateway 1. Press the WPS button on your wireless access
manually. point.

1. /MENU 5 0 0 "DHCP" 2. Press and hold WPS on the unit until the LED
starts blinking.
2. Select "DISABLED". OK/SET *1
• Perform step 2 within 1 minute of performing
step 1.
3. Set each item. • The LED blinks while connecting. When the
For the IP address: connection is complete, the LED stops
1. 5 0 1 "IP ADDRESS" blinking and turns on.
OK/SET *1
Note
2. Enter the IP address of the unit.
: OK/SET / : "OK" • To display the status of the wireless access
point
For the subnet mask:
: WPS OK/SET
1. 5 0 2 "SUBNET MASK"
: Wireless (displayed on the home
OK/SET *1
screen)
2. Enter the subnet mask of the network.
: OK/SET / : "OK" 2.6.2 WPS compatible access point (without
For the default gateway: a WPS button)
1. 5 0 3 "DEFAULT GATEWAY"
Important
OK/SET *1 • Make sure the LAN mode setting is set to
2. Enter the default gateway of the network. "WIRELESS" beforehand (feature #580).
: OK/SET / : "OK"
1. /MENU 5 8 3 OK/SET *1

4. Install Multi-Function Station on the computer • The PIN code of the unit is displayed.
that you want to use it with. See page 33 for
details. 2. Register the PIN code to your wireless access
*1 For 2-line LCD models only. ( ) point.

3. : OK/SET / : "OK"
2.6 Wireless LAN settings • Perform step 3 within 1 minute of performing
step 2.
Important
• The LED blinks while connecting. When the
• When configuring wireless LAN settings, connection is complete, the LED stops
confirm that the unit is located within blinking and turns on.

Operating Instructions 31
2.6.3 WPS incompatible access point

• If the unit enters standby mode during the 5. Select the desired data encryption type.
process, repeat from step 1 (the PIN code will OK/SET *1

be renewed).
*1 For 2-line LCD models only. ( ) 6. Enter the network key. : OK/SET /
: "OK"
2.6.3 WPS incompatible access point • Depending on the settings for your wireless
access point, this step can be omitted if
Important encryption is not used.
• Make sure the LAN mode setting is set to • The LED blinks while connecting. When the
"WIRELESS" beforehand (feature #580). connection is complete, the LED stops
• The following setting information for your blinking and turns on.
wireless access point is required: *1 For 2-line LCD models only. ( )
– Network name (SSID)
– Network key (WEP / WPA key)*1 2.6.4 Setting up using Windows® Installer
– Connection type
– Network authentication type If you use a Windows computer, it is possible to
– Data encryption type configure wireless LAN settings during the
• If your wireless access point is configured installation of Multi-Function Station. For details, see
to not show the network name (SSID), enter “2.8 Installing software (including printer, scanner
the network name (SSID) manually (feature and other drivers)” (page 33).
#585).
*1 If your wireless access point is equipped 2.7 Required computer
with several network keys, use only the environment
first network key (this unit is equipped
with a single network key). Important
1. /MENU 5 8 4 OK/SET *1
• When using Windows Server® 2008/
Windows Server 2012, only the printer driver
2. Select the desired network name (SSID). can be supported. Install the printer driver
OK/SET *1 using the Add Printer feature of Windows.
• Depending on the settings for your wireless • With Mac OS X, only the printer driver,
access point, it may be necessary to select scanner driver (TWAIN/ICA) and PC fax
WEP64 or WEP128. Select the desired item, (transmission) are supported. See the setup
and then press OK/SET *1. guide for Mac OS X for details.
To use Multi-Function Station on your computer, the
3. Enter the network key. : OK/SET / following are required:
: "OK" Operating System:
• Depending on the settings for your wireless Windows XP/Windows Vista/Windows 7/Windows 8/
access point, this step can be omitted if Windows 10
encryption is not used. CPU:
• The LED blinks while connecting. When the Complies with Operating System recommendations
connection is complete, the LED stops RAM:
blinking and turns on. Complies with Operating System recommendations
Other Hardware:
*1 For 2-line LCD models only. ( ) CD-ROM drive
Hard disk drive with at least 600 MB of available
Setting up your wireless access point manually space
1. /MENU 5 8 5 OK/SET *1 Web browser (recommendation):
Windows Internet Explorer® 8/9
2. Enter the network name (SSID). : Windows Internet Explorer 10/11 (with compatible
OK/SET / : "OK" mode recommended)
Microsoft® Edge
3. Select the desired connection type.
OK/SET *1

4. Select the desired network authentication type.


OK/SET *1

32 Operating Instructions
2.8 Installing software (including printer, scanner and other drivers)

2.8 Installing software (including • For wireless LAN connection ( ), refer to


“2.8.3 Wireless LAN connection ”,
printer, scanner and other page 34.
drivers)
2.8.2 USB connection/LAN connection
Panasonic Multi-Function Station software enables
the unit to carry out the following functions: 1. [Easy Installation]
– Printing on plain paper, thin and thick paper, • The installation will start automatically.
transparencies, labels, envelope and Japan
postcard
2. When the setup program starts, follow the on-
screen instructions.
– Displaying the preview of the print image,
• Easy Print Utility and Device Monitor will also
changing the page order, deleting pages, and
be installed.
changing the print layout etc. before printing (Easy
Print Utility) 3. The [Connection Type] dialogue box appears.
– Displaying several images to visually and easily
select the scanned image that you want (Auto For USB connection:
Preview) 1. [Connect directly with a USB cable.]
– Scanning documents and converting an image into [Next]
text with OCR software • The [Connect Device] dialogue box will
– Scanning from other applications for Microsoft appear.
Windows that support TWAIN scanning and WIA 2. Connect the unit to a computer with the
scanning (USB connection only) USB cable ( ), then click [Next].
– Storing, editing or erasing items in the address
book using your computer (Fax or LAN supported
models only) ( )
– Programming the features using your computer
– Assigning a password and printing confidential or
sensitive documents (Secure Print)
– Printing only the first copy to check the printing
result (Proof Print)
– Sending, receiving fax documents using your
computer (Fax supported models only) ( )
• Install Multi-Function Station (CD-ROM) before A
connecting the unit to a computer with the
USB cable. If the unit is connected to a
computer with the USB cable before installing 3. Click [Install], then follow the on-screen
Multi-Function Station, the [Driver Software instructions.
Installation] dialogue box may appear. If this
For LAN connection ( ):
dialogue box appears, click [Close].
1. [Connect via the Network.] [Next]
2.8.1 Preparing your computer and CD- 2. Check [Select from the search list] and
select the unit from the list.
ROM
• If the name of the desired unit is not
1. Start Windows and exit all other applications. displayed on the list, and the IP address
for the unit has been assigned, check
2. Insert the supplied CD-ROM into your CD-ROM [Direct input] and enter the IP address.
drive. 3. [Next]
• If the installation does not start automatically: 4. Click [Install], then follow the on-screen
Click [Start] [All Programs] instructions.
[Accessories]. Choose [Run]. Type “D:
\Install” (where “D” is the drive letter of your
CD-ROM drive). Click [OK].
(If you are not sure what the drive letter is for
your CD-ROM drive, use Windows Explorer
and look for the CD-ROM drive.)

3. Select your connection.


• For USB connection/wired LAN connection,
refer to “2.8.2 USB connection/LAN
connection”, page 33.

Operating Instructions 33
2.8.3 Wireless LAN connection

Important notice Important


When installing using a USB cable connection, a • The USB cable is required for
message may appear during the software configuring wireless LAN settings.
installation. This is normal and the software will Wireless LAN settings can be
not cause any difficulties with your operating configured by using the wireless LAN
system. You can continue the installation with no setting tool after installing it via USB
problem. This kind of message is displayed: connection.
• For Windows XP users
“The software you are installing for this 3. When the setup program starts, follow the on-
hardware has not passed Windows Logo screen instructions.
testing to verify its compatibility with Windows • Easy Print Utility and Device Monitor will also
XP.” be installed.
• For Windows Vista/Windows 7/Windows 8/ 4. The [Connect Device] dialogue box appears.
Windows 10 users 1. Connect the unit to a computer with the
“Would you like to install this device software?” USB cable, then click [Next].
• If the unit is connected to your computer,
2.8.3 Wireless LAN connection the model name will be automatically
detected.
Note 2. Click [Install], then follow the on-screen
• It is recommended to connect the unit to the instructions.
wireless network before installation.
For information about configuring wireless LAN 5. When Wireless LAN Setting tool is launched,
settings, please refer to "2.6 Wireless LAN follow the on-screen instructions to configure the
settings ", page 31. wireless LAN settings.

If the unit has already been connected to the 2.8.4 Other information
wireless network To view or install the operating instructions data
1. [Easy Installation (Wireless LAN)] 1. Start Windows and insert the supplied CD-ROM
2. Select [Already set up wireless LAN]. into your CD-ROM drive.
• The installation will start automatically. 2. Click [Operating Instructions], then follow the
3. When the setup program starts, follow the on- on-screen instructions to view or install the
screen instructions. operating instructions in PDF format.
• Easy Print Utility and Device Monitor will also • Adobe® Reader® is required to view the
be installed. operating instructions.

4. The [Select a Network Device] dialogue box Note


appears. • If you install the operating instructions, you can
1. Check [Select from the search list] and view it anytime by clicking [Help] on the Multi-
select the unit from the list. Function Station launcher.
• If the name of the desired unit is not
displayed on the list, and the IP address To use another unit with the computer
for the unit has been assigned, check
You need to add the printer driver for each unit, as
[Direct input] and enter the IP address.
follows.
2. [Next]
3. Click [Install], then follow the on-screen 1. Start Windows and insert the supplied CD-ROM
instructions. into your CD-ROM drive.

If the unit has not been connected to the wireless 2. [Modify] [Add Driver] [Add Multi-
network yet Function Station Driver]. Then follow the on-
screen instructions.
1. [Easy Installation (Wireless LAN)]
Note
2. Select [Not yet set up wireless LAN]. • You cannot connect more than one unit to the
• The installation will start automatically. same computer at the same time (USB
connection only).

34 Operating Instructions
2.8.4 Other information

To modify the software (To add or uninstall each


component)
You can select the components to install or uninstall
anytime after the installation.

1. Start Windows and insert the supplied CD-ROM


into your CD-ROM drive.

2. [Modify] [Modify Utilities]. Then follow the


on-screen instructions.

To uninstall the software


[Start] [All Programs] [Panasonic]
the unit's name [Uninstall]. Then follow the on-
screen instructions.

To install or uninstall additional printer drivers


To install or uninstall the PCL printer driver, see
page 157.
To install or uninstall the PS (PostScript®) printer
driver, see page 157.
To install or uninstall the XPS (XML Paper
Specification) printer driver (Windows 7 or later), see
page 157.

Operating Instructions 35
3 Basic Operations

3 Basic Operations
3.1 Operating the unit's panel
3.1.1 Selecting the operation mode for touch panel models
You can select the desired mode by tapping one of the following buttons:

COPY FAX SCAN PRINT

QUICK JOB

– /COPY : Select this mode when using the unit as a copier.


– /FAX : Select this mode when using the unit as a fax machine.
– /SCAN : Select this mode when using the unit as a scanner.
– /PRINT : Select this mode when using the unit as a printer.

Note
• You can change the time before returning to the home screen (feature #464).

3.1.2 Selecting the operation mode for 2-line LCD models


You can select the desired mode by pressing one of the following buttons:

– /SCAN : Select this mode when using the unit as a scanner.


– /COPY : Select this mode when using the unit as a copier.
– /FAX : Select this mode when using the unit as a fax machine.

Note
• The default operation mode is the copy mode. You can change the default operation mode (feature #463)
and the time before returning to the default operation mode (feature #464).

3.2 Loading recording paper


Note for recording paper:
• We recommend that you test paper (especially special sizes and types of paper) on the unit before purchasing
large quantities.
• Do not use the following types of paper:
– Paper with cotton and/or fibre content that is over 20 %, such as letterhead paper or paper used for
resumes
– Extremely smooth or shiny paper, or paper that is highly textured
– Coated, damaged or wrinkled paper

36 Operating Instructions
3.2.1 Standard input tray

– Paper with foreign objects attached, such as tabs or staples


– Paper that has dust, lint or oil stains
– Paper that will melt, vaporize, discolour, scorch or emit dangerous fumes near 200 ℃, such as vellum paper.
These materials may transfer onto the fusing roller and cause damage.
– Moist paper
– Inkjet paper
– Chemically treated paper such as carbon or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
• Some paper is designed to be printed on only one side. Try printing on the other side of the paper if you are
not happy with the print quality, or if misfeeding occurs.
• For proper paper feeding and best print quality, we recommend using long-grained paper.
• Do not use paper of different types or thicknesses at the same time. This may cause paper jams.
• Do not re-use paper printed from this unit for another printing job (including other copiers or printers). This
may cause paper jams.
• To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper in the
original packaging, in a cool and dry location.
• For customers who live in high humidity areas: Please be sure to store paper in an air-conditioned room at all
times. If you print using moist paper, it may cause paper jam.

To change the paper size and paper type


To use other paper sizes/types, see the following table and change the appropriate settings.
Tray type Paper sizes Paper types
Standard input tray feature #380 feature #383
Multi-purpose tray ( ) feature #381 feature #384

Lower input tray 1 ( ) feature #382 feature #385

Lower input tray 2 ( ) feature #389 feature #386

• You should set the paper size to be the same size as the actual recording paper. If you load recording paper
that is smaller than the paper size setting, it will affect the printing quality.
• For number of sheets the unit can load, see page 187.
• For supported paper size, see page 186 for details.

Tray number information


The unit shows the tray number as follows instead of displaying the name of tray.
– "#1": Standard input tray
– "#2": Multi-purpose tray ( )
– "#3": Lower input tray 1 ( )
– "#4": Lower input tray 2 ( )

3.2.1 Standard input tray


• If you load more than the specified amount of paper, a paper jam may occur and the paper may be damaged.
• Depending on the type of paper, the loaded paper may exceed the upper limit mark ( ). In this case, remove
some paper from the tray.

1. Pull the standard input tray ( ) until it clicks into place, and then lift the front part of the tray and pull it
completely out.

Operating Instructions 37
3.2.1 Standard input tray

2. Pinch the right recording paper guide ( ), then slide it to outside (the left recording paper guide will move
by itself).
Pinch the centre of the recording paper guide ( ), then slide it to match the paper size mark.

3. Before loading a stack of paper, fan the paper to prevent paper jams.

4. Load the paper, print-side up ( ).


Important
• Push down to lock the plate ( ) in the standard input tray, if necessary.

38 Operating Instructions
3.2.1 Standard input tray

• If necessary, slide the recording paper guides to • Make sure that the recording paper is under the
adjust the width to the size of the recording paper. paper limit mark ( ), and the paper should not be
loaded over the snubbers ( ).

Note
• If the centre of the recording paper guide is
pinched too much, it could cause a paper
feeding error.

5. Insert the standard input tray into the unit, lifting the front part of the tray. Then push it completely into the
unit.

Note
• If the paper is not loaded correctly, re-adjust the paper guides, or the paper may jam.

Operating Instructions 39
3.2.1 Standard input tray

• If the standard input tray does not close, the plate in the standard input tray may not be in the locked
position. Push the paper down and make sure that the paper is laying flat in the standard input tray.
• When setting only a few sheets of recording paper, we recommend using the multi-purpose tray.
• If the recording paper shifts while removing the input tray from the unit, move it back into place in the input
tray. Shifted paper may cause a paper jam.

• When removing the input tray from the unit, be sure that there is no recording paper remaining in the unit.
Paper left in the unit may cause a paper jam.

Caution for the standard input tray


• Do not drop the standard input tray.

• Hold the standard input tray with both hands when removing or installing.
The standard input trays weigh as follows when fully loaded with recording paper.

40 Operating Instructions
3.2.2 Multi-purpose tray

– For models other than AG/SX: approximately – For AG/SX models: approximately 5.2 kg
4.5 kg

Approx. 4.5 kg Approx. 5.2 kg

3.2.2 Multi-purpose tray


• To set the recording paper size and type:
– Paper size (feature #381)
– Paper type (feature #384)
• To print from the multi-purpose tray, change the paper tray setting beforehand:
– Select #2 for the printer properties when printing with the computer.
– Set the copy input tray setting to "#2" (feature #460) when making a copy.

1. Open the front cover by holding the indentation ( ).


A

• If necessary, expand the multi-purpose tray ( ).

Operating Instructions 41
3.2.2 Multi-purpose tray

2. Lift up the cover over the guides ( ) until it clicks into place.

3. Load the paper with print-side up, then adjust the width of the guides ( ) to the size of the recording paper.
A

Important
• Make sure the recording paper is below the paper limit mark ( ), and that it is below the upper
paper guides ( ).
C

4. After loading the paper, push down the cover ( ).

42 Operating Instructions
3.2.3 Output tray

Note
• If the paper is not inserted correctly, re-adjust the paper, or the paper may jam.

3.2.3 Output tray


You can temporarily expand the output tray before printing.

3.3 Setting documents


3.3.1 Using the scanner glass

1. Open the document cover ( ).


2. Place the document FACE DOWN on the scanner glass ( ), aligning the top left of the document with the
corner where the mark is located.

Operating Instructions 43
3.3.2 Using the automatic document feeder

• To make a portrait copy, set the original in portrait direction. To make a landscape copy, set the original in
landscape direction.

3. Close the document cover.


Note
• Confirm that there are no documents in the automatic document feeder. ( )
• Place the original onto the scanner glass gently. To avoid malfunction, do not press down too firmly.
• If the original is a book thicker than 15 mm, do not close the document cover.
• Confirm that any ink, paste or correction fluid has dried completely, as this may mark the scanner glass.

3.3.2 Using the automatic document feeder


Important
• Confirm that there are no documents on the scanner glass.
• Confirm that any ink, paste or correction fluid has dried completely.
• Remove clips, staples or other fasteners.

1. Open the document tray ( ) and the document sub tray ( ).


• To open the document sub tray, press its centre part ( ).

A
B C

2. Insert the document (up to 75 sheets) FACE UP into the feeder until a single beep is heard.
• To make a portrait copy, set the original in portrait direction. To make a landscape copy, set the original in
landscape direction.

• Adjust the width of the document guides ( ) to fit the actual size of the document.

Note
• Do not insert the following types of documents (Make a copy of the document using the scanner glass and
set the copy instead.):
– Chemically treated paper such as carbon or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with printing on the opposite side that can be seen through the other side, such as newsprint

44 Operating Instructions
3.3.3 Document requirements

• When feeding certain types of document (for example, if back of the page is not clean) through the
automatic document feeder, it is possible that dirty marks may be left on the original document. To prevent
this, we recommend feeding the document one page at a time when using the automatic document feeder,
or to use the scanner glass.
• The total height of the documents when laid flat, must be less than 7 mm. If the documents exceed the
capacity of the automatic document feeder, they may fall or cause a jam in the feeder.
• To set a document with a width of less than 210 mm, we recommend using the scanner glass to copy the
original document onto A4 or letter-size paper, then setting the copied document for better results.
• Do not set documents that do not satisfy the requirements of size and weight. Make a copy of the
document using the scanner glass and set the copy.
• The number of sheets that can be held in the document exit may vary depending on the specifications of
the paper and the usage environment.

3.3.3 Document requirements

Effective scanning area


Effective scanning area is shown by the shaded area.
Scanner glass: Automatic document feeder ( ):

4 mm 4 mm

208 mm

4 mm 4 mm

4 mm 4 mm
4 mm 348 mm 4 mm
208 mm
216 mm

• When using the unit as a scanner, the effective scanning length depends on the selected paper size.

Size and weight of the document (using the automatic document feeder) ( )
■ Document size
– Minimum document size – Maximum document size
105 mm

216 mm

105 mm

600 mm

■ Document weight
• Single sheet: 60 g/m² to 80 g/m²
• Multiple sheets: 60 g/m² to 80 g/m²

Operating Instructions 45
3.4 Multi-Function Station

3.4 Multi-Function Station


To start Multi-Function Station, see the following.
[Start] [All Programs] [Panasonic] the unit's name [Multi-Function Station]

[Application]
[Scan] (page 84) • To scan and display the scanned images.
• To scan and create an image file.
• To scan and send by email.
• To scan and convert an image into editable text
data using OCR software.
• To scan and upload to the cloud server using
cloud service software.
[Open Scan Folder] • To display the folder where the scanned image will
be saved.
[Viewer] • To start the Quick Image Navigator (page 84).
[PC FAX] (Fax supported models only) ( ) • To send a document created on the computer as a
fax message (page 116).
• To display a fax document received on the
computer (page 116).
[Print Job Manager] • To manage the secure print jobs (page 141) and
the proof print jobs (page 141).

[Device]
[Remote Control] (page 57) • To program the features.
• To store, edit or erase items in the address book.
• To view items in the journal report.*1
• To view items in Caller ID list.*2
• To store caller information into address book.*2
• To store or erase items for broadcast
transmission.*1
• To use CSV format (Comma Separated Values
format) to import or export the address book.
[Wireless LAN Setting] ( ) • To start the wireless LAN setting tool (page 48).

[Device Monitor] • To start the Device Monitor (page 57).


[Device List] • To start Device List.
[Configuration Web Page] (LAN connection only) • To start the configuration web page (page 56).
( )

*1 Fax supported models only ( )


*2 Caller ID supported models only ( )

46 Operating Instructions
3.4 Multi-Function Station

[Settings] (page 47)


• To change the general settings.
• To change the settings for scanning.

[Help]
• For detailed instructions on Multi-Function Station.
• To view operating instructions.
• To display Support Web Page.
• To display information about Multi-Function Station.

Note
• You can confirm if the unit is connected to your computer by using Device Monitor (page 57).
• Computer features (printing, scanning, etc.) may not function properly in the following situations:
– When the unit is connected to a computer that was custom-built by the user.
– When the unit is connected to the computer via a PCI card or other expansion card.
– When the unit is connected to another piece of hardware (such as a USB hub or interface adapter) and
not connected directly to the computer.

To change the settings


You can change the settings for Multi-Function Station beforehand.

1. Select [Settings] from Multi-Function Station.


2. Click the desired tab and change the settings. [OK]
[General]
[Launcher display setting] • To select the display type of the launcher.
[OCR Path] • To select the OCR software.
[PC name list up on device] *1
• To select whether or not your computer name is displayed on the
(LAN supported models only) ( ) unit.

[PC name]*1 • The computer name that will be displayed on the unit.
(LAN supported models only) ( ) – Assign a unique name for the [PC name] to avoid errors, or
the scanned image may be sent to the incorrect computer.

*1 Displayed only when the unit is connected to the LAN.


[Scan]
[Save to] • To select the folder where the scanned image will be saved.
[File Prefix] • To specify the prefix to be appended to the file name (up to 16
characters).
[Auto Preview] • To turn ON or OFF the Auto Preview function. When using Auto
Preview, you can easily select the image that you want.
• When this feature is activated, scanning speed may be slow
and/or insufficient memory may occur during scanning.
[Viewer]/[File]/[Email]/[OCR]/ • To change scanning settings for Multi-Function scan application.
[Custom]/[Cloud]

To select the default Email software


The default Email software is used when using scan to email (page 80).
You can select the default Email software as follows.
For Windows XP:

1. [Control Panel] [Network and Internet Connections] [Internet Options] [Programs]


[E-mail]
2. Select the desired MAPI-compliant Email software such as [Outlook Express], etc. [OK]
For Windows Vista:

Operating Instructions 47
3.4 Multi-Function Station

1. [Control Panel] [Internet Options] [Programs] [Set programs] [Set program access
and computer defaults]
• If the [User Account Control] dialogue box appears, click [Continue].
2. [Custom]
3. Select the desired MAPI-compliant Email software such as [Windows Mail], etc. from [Choose a default e-
mail program]. [OK]
For Windows 7/Windows 8/Windows 10:

1. [Control Panel] [Network and Internet] [Internet Options] [Programs] [Set


programs] [Set program access and computer defaults]
2. [Custom]
3. Select the desired MAPI-compliant Email software from [Choose a default e-mail program]. [OK]

To configure the wireless LAN settings ( )

1. Start Multi-Function Station.


2. Click [Device] tab. [Wireless LAN Setting]
• When the setting tool starts, follow the on-screen instructions.

48 Operating Instructions
3.5 Programming the unit from the operation panel

3.5 Programming the unit from the operation panel


Important
• For feature availability and selection information for your unit, print the "SETUP LIST" (page 133).
Features listed are available for your unit.

Programming features are as follows:


– "3.6 Programming features: Basic" (page 49)
– "5.4 Programming features: PC print" (page 77)
– "5.5 Programming features: USB print features" (page 78)
– "6.4 Programming features: Scan" (page 85)
– "7.4 Programming features: Copy" (page 103)
– "8.9 Programming features: Fax" (page 122)
– "9.2 Programming features: LAN" (page 127)
– "9.3 Programming features: Update" (page 130)

To change the feature settings

1. /MENU
2. Press and the 3-digit code.
3. : Select the desired setting.
• This step will vary depending on the programming feature.
4. : OK/SET / : "OK"
• This step will vary depending on the programming feature.
5. : Press /MENU to exit.
: Press to exit.
Direct command for default setting (2-line LCD models only) ( )
• To change back to the default setting, press the specified number using the dial keypad in step 3 (not available
for some programs). If you want to reset all features, activate feature #159 (page 51).

3.6 Programming features: Basic


Default
Feature Code Description
key
Date and time #101 Enter the date and time (see page 59 for character entry). –
Your logo #102 Enter your logo (see page 59 for character entry). –
Your fax number #103 Enter your fax number (see page 59 for character entry).
For 2-line LCD models ( ):
• To enter a "+", press /Tone .

• To enter a space, press .
• To enter a hyphen, press R/FLASH .
• To erase a number, press /STOP .

Language #110 The display and reports will be in the selected language.

FOR ENGLISH USERS:


If you want to change the language setting to English, proceed
as follows. –
1. /MENU 1 1 0
2. Select English. OK/SET *1

*1 For 2-line LCD models only. ( )


Location #114 This setting must match your location. –

Operating Instructions 49
3.6 Programming features: Basic

Default
Feature Code Description
key
Dialling mode #120 If you cannot dial, change this setting according to your

telephone line service.
Recall/Flash time #121 The recall/flash time depends on your telephone exchange or
host PBX.

Note –
• If the unit is connected via a PBX, PBX functions
(transferring a call, etc.) might not work correctly. Consult
your PBX supplier for the correct setting.
ADSL mode #124 When you use a DSL/ADSL line, this feature improves the
reliability by reducing the transmission speed.
0
Note
• Calling charges may be higher than usual.
LCD display #145 To change the LCD display contrast.
contrast (2-line 3
LCD models only)
Scale selection #147 The selected scale will be used when measurements are shown

on the unit's display.
Display interval #148 To set display interval for messages showed alternately. 1

Administrator code #151 To change the administrator code for mode restriction settings.
When entering the new code, using 0-9.
• The default administrator code is "0000".

Note
• It is recommended that you change this administrator code
from the default administrator code.
Mode restriction #154 To activate the mode restriction. See page 136 for details. 0

Change password #155 To change the password for feature programming via remote
operation. When entering the new code, using 0-9.
• The default password is "1234".

Note –
• It is recommended that you change this password from the
default password.
• This password is also used for feature programming via a
web browser (LAN supported models only). ( )
Maintenance time #158 The unit will automatically activate for self-maintenance. Enter
the maintenance start time by using the dial keypad.
• The default time is "00:00".

Note
• Do not activate the unit during self-maintenance.

50 Operating Instructions
3.6 Programming features: Basic

Default
Feature Code Description
key
Set all features to #159 Before you dispose of, transfer or return the product, activate
default this feature to reset all programmable features and to delete all
data stored in memory.
• The following items will be deleted.
– Address book
– Caller information ( )
– Fax transmission data (journal report and fax received in –
memory) ( )
• Disconnect the following cord/cable before activating this
feature.
– Telephone line cord (fax supported models only) ( )
– USB cable
– LAN cable ( )
Ringer pattern #161 To set the ringer pattern. 1

Beep sound #165 To set the beep sounds and keytones. If you wish to hear
confirmation/error beep sounds and keytones, activate this
feature.

Note 1
• Even if this feature is deactivated, the unit beeps in some
cases. For example:
– the front cover is opened.
Job end #174 To set the unit to alert you with a beeping sound after a print job
notification is finished.

Note
• This setting is valid for the following:
– PC printing 0
– Automatic report/list printing during fax transmission
( )
– Printing received faxes ( )
• When a printing error occurs, the unit will beep the error
beep instead of this beep, even if this feature is activated.
Home screen #179 To select the home screen design. 0

FAX ring count #210 To change the ring count in FAX ONLY mode.

Note
• If you are using the unit with an answering machine, set to
more than 3 (page 110). 2
• For EU models users:
If you change the location setting (feature #114), the ring
count will be reset to "2". If necessary, select the desired
ring count again.
Automatic Caller ID #216 When this feature is activated, the unit will print the Caller ID list
0
list automatically after every 30 new calls.

Operating Instructions 51
3.6 Programming features: Basic

Default
Feature Code Description
key
Time adjustment #226 Using this feature, the unit's date and time setting will be
automatically adjusted when caller information is received.

Note

• If the time has not previously been set, Caller ID will not
adjust the clock.
• If the time is not adjusted correctly due to a problem in
Caller ID service, this feature is turned OFF.
Handset receiver #275 To select whether to return the handset receiver volume
volume setup automatically to the lowest volume level each time you hang up,
1
or to keep the selected handset volume level for the next phone
call.
On-hook mode for #278 When this feature is activated, the unit will be on-hook even
handset when the handset is not connected to the unit.

Note 1
• This feature is automatically set to "OFF" in 15 seconds
after connecting the handset.
All address book #289 To erase all items stored in the address book.
erase • Disconnect the following cables before activating this feature.
– Telephone line cord (fax supported models only) ( ) –
– USB cable
– LAN cable (LAN supported models only) ( )
Paper size in the #380 To set the recording paper size in the standard input tray.
standard input tray
Note
• If any of the following paper sizes is selected, received fax
documents will be stored in memory (fax supported models
only). ( )
– "A5"/"A5-R" –
– "B5(JIS)"/"B5-R(JIS)"
– "B5(ISO)"/"B5-R(ISO)"
– "16K"/"16K-R"
• If the custom size (feature #391 or #392) has not been set,
custom size item will not be displayed.
Paper size in the #381 To set the recording paper size in the multi-purpose tray.
multi-purpose tray
Note –
• If the custom size (feature #391 or #392) has not been set,
the custom size item will not be displayed.

52 Operating Instructions
3.6 Programming features: Basic

Default
Feature Code Description
key
Paper size in the #382 To set the recording paper size in the lower input tray 1.
lower input tray 1
Note
• If the custom size (feature #391 or #392) has not been set,
custom size item will not be displayed.
• This feature will be displayed only when the lower input
tray 1 is installed (page 144).
• If any of the following paper sizes is selected, received fax –
documents will be stored in memory (fax supported models
only). ( )
– "A5"/"A5-R"
– "B5(JIS)"/"B5-R(JIS)"
– "B5(ISO)"/"B5-R(ISO)"
– "16K"/"16K-R"

Paper type for the #383 To set the recording paper type for the standard input tray.
standard input tray
Note
1
• This setting will be deactivated when printing from a
computer. To set the recording paper type for printing, see
page 68.
Paper type for the #384 To set the recording paper type for the multi-purpose tray.
multi-purpose tray
Note
1
• This setting will be deactivated when printing from a
computer. To set the recording paper type for printing, see
page 68.
Paper type for the #385 To set the recording paper type for the lower input tray 1.
lower input tray 1
Note
• This feature will be displayed only when the lower input
1
tray 1 is installed (page 144).
• This setting will be deactivated when printing from a
computer. To set the recording paper type for printing, see
page 68.
Paper type for the #386 To set the recording paper type for the lower input tray 2.
lower input tray 2
Note
• This feature will be displayed only when the lower input
1
tray 2 is installed (page 144).
• This setting will be deactivated when printing from a
computer. To set the recording paper type for printing, see
page 68.

Operating Instructions 53
3.6 Programming features: Basic

Default
Feature Code Description
key
Paper size in the #389 To set the recording paper size in the lower input tray 2.
lower input tray 2
Note
• If the custom size (feature #391 or #392) has not been set,
custom size item will not be displayed.
• This feature will be displayed only when the lower input
tray 2 is installed (page 144).
• If any of the following paper sizes is selected, received fax –
documents will be stored in memory (fax supported models
only). ( )
– "A5"/"A5-R"
– "B5(JIS)"/"B5-R(JIS)"
– "B5(ISO)"/"B5-R(ISO)"
– "16K"/"16K-R"

Input tray setting #390 To set the input tray to use for lists and reports.
for lists and
reports Note
• Following options are displayed only when the paper size
and the media type match. If either is changed, this setting
will be changed accordingly.
– "#1+#2"
– "#1+#3"
– "#1+#4"*1
– "#2+#3"
1
– "#2+#4"*1
– "#3+#4"*1
– "#1+#2+#3"
– "#1+#2+#4"*1
– "#1+#3+#4"*1
– "#2+#3+#4"*1
– "#1+#2+#3+#4"*1
*1 Only for models that support the lower input tray 2.
( )
Custom size 1 for #391 To customise the recording paper size for copying.
copying
Note –
• If you have set feature #147 to "INCHES", the numbers
are displayed in inches.
Custom size 2 for #392 To customise the recording paper size for copying.
copying
Note –
• If you have set feature #147 to "INCHES", the numbers
are displayed in inches.

54 Operating Instructions
3.6 Programming features: Basic

Default
Feature Code Description
key
Left margin setting #394 To set the left margin for input tray.
for input tray 1. /MENU 3 9 4
2. Select the desired input tray. OK/SET *1

3. Change the setting. : OK/SET / :


"OK"

4. : OK/SET / : "OK"
• The unit will print the test page.
5. If necessary, repeat steps 3 to 4.
6. : /STOP / :
*1 For 2-line LCD models only. ( )
Power save #403 To set the length of time before the unit enters power save
mode.

Note 1
• During power save mode, the unit needs to preheat the
fuser unit before it can begin printing.
Quiet mode #455 When this feature activated, running noise becomes quiet, but
0
printing and scanning speed reduce to a quarter.
Multi-purpose tray #456 When this feature is activated, printing comes out from the
priority multipurpose tray first if input tray settings specify the multi- 0
purpose tray.
Contrast hold #462 To hold the previous contrast setting.

Note 0
• This feature is not available for scanning contrast.
Default operation #463 To select the default operation mode (copy or fax) when the
mode (2-line LCD selected time of the mode timer (feature #464) elapses.
models only) 1
Note
• You cannot select scan mode using this feature.
Mode timer #464 For 2-line LCD models:
To set the time before returning to the default operation mode
(feature #463). 2
For touch panel models:
To set the time before returning to the home screen.
QUICK-JOB #478 The selected job will be displayed first.
priority for copy (2-
1
line LCD models
only)
Counter view for #479 To view the count number of copies/prints for departments. See

departments page 138 for details.

Operating Instructions 55
3.7 Programming through a web browser (LAN supported models only)

Default
Feature Code Description
key
Toner save #482 To set the toner save feature. When this feature is activated, the
toner cartridge will last longer.

Note
• This feature may lower the print quality by reducing toner
0
consumption.
• This setting is valid for copying, and when the unit prints
reports/lists.
• This setting is invalid for printing received faxes (fax
supported models only). ( )
QUICK-JOB #497 The selected job will be displayed first.
priority for scan (2-
1
line LCD models
only)

3.7 Programming through a web browser (LAN supported models


only)
You can change features through the web browser interface instead of the unit.

1. Start Multi-Function Station. [Device] [Configuration Web Page]


• You can also access the unit by entering its IP address in a web browser.

2. Select the desired category from the menu bar.


[Device]: features of the unit
[Network]: network features
[Directory]: registration of the address book, etc

3. Type “root” as the user name, then enter the programming password (feature #155). [OK]

4. Select the desired feature from the menu.


5. Change the settings or edit the information.
• This step will vary depending on the feature.

6. [Submit]
• The new setting will be transferred to the unit.

7. Close the web browser.


Note
• The settings displayed in the web browser can be updated by clicking [Reload].
• When the unit is in sleep mode, communication between the web browser and the unit may be slower than
usual.

56 Operating Instructions
3.8 Status of the unit

3.8 Status of the unit


3.8.1 Using Remote Control
You can easily operate the following functions from your computer.
– Programming the features (page 49)
– Storing, editing or erasing items in the address book (page 62)*1
– Storing or erasing items for broadcast transmission (page 64)*2
– Viewing items in the journal report (page 133)*2
– Saving the journal report to your computer*2
– Viewing items in the Caller ID list (page 133)*3
– Storing caller information into the address book (page 113)*3
– Saving the Caller ID list on your computer*3
– Using CSV format (Comma Separated Values format) to import or export the address book*1
*1 Only for models that support the fax feature or LAN connection. ( )
*2 Only for models that support the fax feature. ( )
*3 Only for models that support Caller ID feature. ( )

1. Start Multi-Function Station. [Device] [Remote Control]

2. Select the desired tab.


• The latest data in the unit will be displayed.

3. Perform the desired operation.


• For details about each function, click [Help].
• To stop the operation, click [Cancel].

4. [OK]
• You can also click [Apply] to continue the next operation without closing the window.

5. Enter the programming password (feature #155). [OK]


• The new data will be transferred to the unit and the window will close.

Note
• Some of the features cannot be programmed from your computer.
• If another person is changing the unit settings from the unit's operation panel, the changes made from the
PC may be overwritten. So check the unit is not in use before making changes to the settings.

3.8.2 Using Device Monitor


You can confirm the setting information and current status of the unit from your computer.

1. Start Multi-Function Station.


2. [Device] [Device Monitor]

3. Confirm the status of the unit.


[Status]: Current status of the unit

Note
• Additional information (toner and recording paper status, unit information, etc.) will be displayed in [Status]
tab by clicking [Advanced Information].
• You can update the status of the unit by clicking [Refresh].
• If a printing error occurs, the Device Monitor will start automatically and display the error information.
• For details, see the help file by selecting [Help] from Multi-Function Station.

3.8.3 Using the web browser (LAN connection only)


You can confirm the setting information and status of the unit from the web browser.

1. Start Multi-Function Station. [Device] [Configuration Web Page]


• You can also access the unit by entering its IP address in a web browser.

Operating Instructions 57
3.8.3 Using the web browser (LAN connection only)

2. Select a category from the menu.


[Status]: Toner and paper information, etc.
[Information]: Current status of the unit and network information, etc.

3. Confirm the status of the unit.


Note
• You can update the status of the unit by clicking [Reload].

58 Operating Instructions
4 Telephone Number and Email Address

4 Telephone Number and Email Address


4.1 Character entry (Fax or LAN supported models only)
For 2-line LCD models ( ):
The dial keypad is used to enter characters and numbers.
– Press or to move the cursor.
– Press the dial keys to enter characters and numbers.
– Press /STOP to erase the character or number highlighted by the cursor. Press and hold /STOP to
erase all characters or numbers.
– To enter another character located on the same dial key, press to move the cursor to the next space, then
press the appropriate dial key.

0 @ ( ) < > ! " #


0 *1*2
$ % & \ I ^ ’ ~ →

1 . _ – [ ] { } + /
1 *1
= , ` : ; ? |

/Tone To switch between uppercase or lowercase letters.

R/FLASH Hyphen

/PAGE LAYOUT To insert a space.

/STOP To delete a character.

*1 Several types of symbols cannot be entered for certain features.


*2 The following characters can be entered for certain features (RU models only).
" ", " ", " "

■ The following depends on suffix and/or language selection (feature #110).

For AG and EU (Portuguese/Spanish)

2 3 4 5 6 7 8 9

A Á ÃBC DEÉ F GH I Í 4 JKL5 MN ÑO PQRS TU ÚV8 WX YZ


Ç2 3 Ó Õ6 7 9

a á ãbc de é f3 gh i í 4 j kl5 mn ñ oó pq rs7 t uúv8 w x yz9


ç 2 õ 6

For CX, EU (English/Czech/Dutch/French/Hungarian/Slovak/Turkish), SX and TW

2 3 4 5 6 7 8 9

ABC2 DEF 3 GH I 4 J KL5 MNO 6 PQRS TUV 8 WX YZ


7 9

abc 2 de f3 ghi 4 j kl5 mno6 pq rs7 t u v8 wxyz9

Operating Instructions 59
4.1 Character entry (Fax or LAN supported models only)

For EU (German/Italian)

2 3 4 5 6 7 8 9

A À Ä BC DEÈF GH I Ì JKL MNOÒÖ PQ RS TU ÙÜV WXYZ


2 3 4 5 6 7 8 9

aàäbc de è f gh i ì j kl mnoòö pq rsß t u ù üv w x yz


2 3 4 5 6 7 8 9

For EU (Greek)

2 3 4 5 6 7 8 9

For EU (Polish)

2 3 4 5 6 7 8 9

A Ą B CĆ DE ĘF 3 GH I 4 J K L Ł5 MN ŃO Ó PQR S Ś TU V 8 WX YZŹ
6 7 Ż 9
2

abc2 def 3 gh i4 j k l 5 mno 6 pq rs 7 t u v8 w x yz9

For RU

2 3 4 5 6 7 8 9

For touch panel models ( ):


A B

A/1/# Insert Delete OK

C D E

To move the cursor.

To enter a character.

To switch uppercase letters, lowercase letters, numbers, symbols*1, and special character*2.

To insert a character.

60 Operating Instructions
4.1 Character entry (Fax or LAN supported models only)

To delete a character.

*1 Several types of symbols cannot be entered for certain features.


*2 The characters will vary depending on suffix and/or language selection (feature #110).

Note
• You can use the dial keypad to enter the number for certain features.

To search for a name by initial


Example: "LISA"
1. Initiate the address book.
2. 5 (repeatedly): Display any name with the initial "L".
• To search for symbols, press /Tone .
3. : "LISA"
• To stop the search, press /STOP .

Operating Instructions 61
4.2 Storing telephone number and email address from your unit (Fax or LAN supported models only)

4.2 Storing telephone number and email address from your unit (Fax
or LAN supported models only)
4.2.1 Touch panel screens for address book and broadcast memory

COPY FAX SCAN PRINT MENU Wireless ECO

QUICK JOB QUICK JOB

Basic Feature
PC Print Feature

LAN Feature
Address Book

Broadcast

4.2.2 Storing telephone number and email address in the address book
The unit contains an address book (300 items).

For 2-line LCD models ( ):

1. /MENU (repeatedly): "ADDRESS BOOK SET"


2. Select "NEW". OK/SET
3. Enter the name, up to 16 characters. OK/SET
4. Follow the display to enter the telephone number*1 and/or email address*2. OK/SET
• A hyphen or a space entered in a telephone number counts as 2 digits.
*1 Up to 32 digits can be entered (fax supported models only). ( )
*2 Up to 63 digits can be entered (LAN supported models only). ( )

Note
• "EMAIL FAX?" will be displayed after step 4. To use the email address for Internet fax, select "ON".
OK/SET
• If the direct SMTP setting (feature #425) is activated beforehand, "DIRECT SMTP?" will be also displayed.
To also use the email address for direct SMTP, select "ON". OK/SET

For touch panel models ( ):

1. Display "Address Book" screen (page 62). "NEW"


2. Enter the name, up to 16 characters.
3. Enter the telephone number*1 and/or email address*2.
4. If necessary, select the email mode.
– "Scan": To use the email address for scan features.

62 Operating Instructions
4.2.3 Storing telephone numbers and email addresses in one-touch dial

– "Email Fax": To use the email address for Internet fax.


– "Direct SMTP": To use the email address for Direct SMTP.
5. "OK"
*1 Up to 32 digits can be entered (fax supported models only). ( )
*2 Up to 63 digits can be entered (LAN supported models only). ( )

4.2.3 Storing telephone numbers and email addresses in one-touch dial


The unit contains a one-touch dial feature (6 items).
• Station 1 to 3 can be used alternatively as broadcast keys (page 64).

1. /MENU (repeatedly): "ADDRESS BOOK SET"

2. Select "NEW". OK/SET

3. Select the desired station key.


For station 1-3:
Press the desired station key.
For station 4-6:
Press /LOWER , then press the desired station key.

4. Enter the name, up to 16 characters. OK/SET

5. Follow the display to enter the telephone number*1 and/or email address*2. OK/SET
• A hyphen or a space entered in a telephone number counts as 2 digits.
*1 Up to 32 digits can be entered (fax supported models only). ( )
*2 Up to 63 digits can be entered (LAN supported models only). ( )

Note
• "EMAIL FAX?" will be displayed after step 5. To use the email address for Internet fax, select "ON".
OK/SET
• If the direct SMTP setting (feature #425) is activated beforehand, "DIRECT SMTP?" will be also displayed.
To also use the email address for direct SMTP, select "ON". OK/SET

4.2.4 Editing and erasing a stored item

Editing a stored item

For 2-line LCD models ( ):

1. /MENU (repeatedly): "ADDRESS BOOK SET"


2. Select "EDIT". OK/SET
3. Select the desired item. OK/SET /Tone
4. Edit the name if necessary. OK/SET
5. Follow the display to edit the telephone number*1 and/or email address*2. OK/SET
• A hyphen or a space entered in a telephone number counts as 2 digits.
*1 Up to 32 digits can be entered (fax supported models only). ( )
*2 Up to 63 digits can be entered (LAN supported models only). ( )

Note
• "EMAIL FAX?" will be displayed after step 5. To use the email address for Internet fax, select "ON".
OK/SET
• If the direct SMTP setting (feature #425) is activated beforehand, "DIRECT SMTP?" will be also displayed.
To also use the email address for direct SMTP, select "ON". OK/SET

Operating Instructions 63
4.2.5 Programming items into the broadcast memory

For touch panel models ( ):

1. Display "Address Book" screen (page 62).


2. Select the desired item.
3. Edit the name if necessary.
4. Edit the telephone number*1 and/or email address*2 if necessary.
5. Change the email mode if necessary.
– "Scan": To use the email address for scan features.
– "Email Fax": To use the email address for Internet fax.
– "Direct SMTP": To use the email address for Direct SMTP.
6. "OK"
*1 Up to 32 digits can be entered (fax supported models only). ( )
*2 Up to 63 digits can be entered (LAN supported models only). ( )

Erasing a stored item

For 2-line LCD models ( ):

1. /MENU (repeatedly): "ADDRESS BOOK SET"


2. Select "EDIT". OK/SET
3. Select the desired item. OK/SET OK/SET

For touch panel models ( ):


1. Display "Address Book" screen (page 62).
2. Select the desired item.
3. "Delete" "Yes"

4.2.5 Programming items into the broadcast memory


Store items into the unit to send the same document to multiple parties (broadcast feature). Your programmed
items will remain in the broadcast memory, allowing frequent re-use. You can program the items up to 20.

Programming items using the address book

1. : /MENU (repeatedly): "BROADCAST SETUP" OK/SET


: Display "Broadcast" screen (page 62).
• Select Fax or Email Fax. OK/SET *1. To use the broadcast memory for Internet fax, select Email
Fax.
2. Select the desired broadcast memory location. OK/SET *1
3. Select the desired item. OK/SET *1
• The number in brackets indicates the number of registered items.
• To program other items, repeat this step.
• If you have programmed the wrong item,
: /STOP to erase the item.
: tap again to erase the item.
4. : OK/SET / : "OK"
• To program another broadcast memory, repeat steps 2 to 4.
5. Press : /STOP / : repeatedly to exit.
*1 For 2-line LCD models only. ( )

Programming items using one-touch dial ( )


The broadcast function utilises station 1-3. The one-touch dial function will be cancelled.
1. /MENU (repeatedly): "BROADCAST SETUP"
2. Press OK/SET .

64 Operating Instructions
4.2.5 Programming items into the broadcast memory

• Select Fax or Email Fax. OK/SET . To use the broadcast memory for Internet fax, select Email Fax.
3. Select the desired broadcast key.
4. Program items.
Using station 1-3:
Press the desired station key.
Using station 4-6:
Press /LOWER , then press the desired station key.
• The number in brackets indicates the number of registered items.
• To program other items, repeat this step.
• If you have programmed the wrong item, press /STOP to erase the item.
5. OK/SET
6. Press /STOP repeatedly to exit.

Adding a new item into the broadcast memory

1. : /MENU (repeatedly): "BROADCAST SETUP" OK/SET


: Display "Broadcast" screen (page 62).
• Select Fax or Email Fax. OK/SET *1. To use the broadcast memory for Internet fax, select Email
Fax.
2. Select the desired broadcast memory location. OK/SET *1 : /Tone / : "Add"
3. Select the item you want to add. OK/SET *1

• To add other items, repeat this step.


*1 For 2-line LCD models only. ( )

Erasing a stored item from the broadcast memory

For 2-line LCD models ( ):

1. /MENU (repeatedly): "BROADCAST SETUP" OK/SET


2. Select the desired broadcast memory location. OK/SET
3. Select "EACH". OK/SET
4. Select the item you want to erase. OK/SET
5. OK/SET

For touch panel models ( ):

1. Display "Broadcast" screen (page 62).


2. Select the desired broadcast memory location.
3. Select the desired item.
4. "Delete" "Yes"

Operating Instructions 65
4.3 Registering items in the address book through a web browser (LAN supported models only)

4.3 Registering items in the address book through a web browser


(LAN supported models only)
You can register, edit or erase items in the address book, etc., in [Directory] menu.
Feature Selection
Registering and editing Register email address and telephone number. These items can be used as
email address and destinations for the following features. Make sure that address book editing on
telephone number in web (feature #567) is set to "ENABLED" beforehand.
the address book – Sending faxes (page 105)
– Sending Internet faxes (page 120)*1
– Scan to email address (page 80)
– Fax to email address (page 118)
– Error notify (page 132)
*1 If you want to use the destination for the direct SMTP of Internet fax,
activate the direct SMTP setting (feature #425).
1. Start Multi-Function Station.
2. [Device] [Configuration Web Page] [Directory]
3. Type “root” as the user name, then enter the programming password
(feature #155). [OK]
4. Select [ADDRESS BOOK] from the menu.
5. Click [Edit] next to the desired item you want to register or edit.
6. Enter the name, email address, etc.
• If you want to use the email address for Internet fax, select [ON] from the
[EMAIL FAX] drop-down list. If you want to use the email address for direct
SMTP of Internet fax, also select [ON] from the [DIRECT SMTP] drop-
down list.
7. [Submit]
8. Close the web browser.

Note
• You can register or edit the destinations using the unit (page 62).
Programming the The pre-programmed destinations can be used for the following features. Make
stored items for sure that address book editing on web (feature #567) is set to "ENABLED"
broadcast beforehand.
transmission ( ) – Broadcast transmission for fax (page 107)
– Broadcast transmission for Internet fax (page 121)

1. Start Multi-Function Station.


2. [Device] [Configuration Web Page] [Directory]
3. Type “root” as the user name, then enter the programming password
(feature #155). [OK]
4. Select [BROADCAST] from the menu.
5. Click [List] next to the desired broadcast memory you want to program.
6. Click [Address Book] next to the desired destination.
7. Click the name that you want to send the received fax documents to.
• To select the other items, repeat steps 6 to 7 (up to 20 items).
8. [Submit]
9. Close the web browser.

Note
• You can program destinations into broadcast memory using the unit
(page 64).

66 Operating Instructions
4.3 Registering items in the address book through a web browser (LAN supported models only)

Feature Selection
Registering and editing Register email address and telephone number. These items can be used as
email address and destinations for the following features. Make sure that address book editing on
telephone number in web (feature #567) is set to "ENABLED" beforehand.
the one-touch dial ( ) – Sending faxes (page 105)
– Sending Internet faxes*1 (page 120)
– Scan to email address (page 80)
– Fax to email address (page 118)
– Error notify (page 132)
*1 If you want to use the destination for the direct SMTP of Internet fax,
activate the direct SMTP setting (feature #425).
1. Start Multi-Function Station.
2. [Device] [Configuration Web Page] [Directory]
3. Type “root” as the user name, then enter the password (feature #155).
[OK]
4. Select [STATION KEY] from the menu.
5. Click [Edit] next to the station key you want to register or edit.
6. Enter the name, email address, etc.
7. [Submit]
8. Close the web browser.

Note
• You can register or edit the destinations using the unit (page 63).

Operating Instructions 67
5 Printing

5 Printing
5.1 Printing from Windows applications
You can print a file created in a Windows application. For example, to print from WordPad, proceed as follows:

1. Open the document you want to print.


2. Select [Print] from the menu.
3. Select the unit's name as the active printer.
• When mode restriction (feature #154) is activated, enter the department code in the printer settings using
[Job Type] beforehand (page 68). If the department code does not match, or the department code
restricts the print mode, printing will be cancelled.
• To change the printer settings, click [Preferences], then click the desired tab. Change the printer settings,
then click [OK].

4. Click [Print].
Note
• For details about the paper specifications, see page 187.

Setting the printer properties


You can change or display the settings on the following tabs.
[Basic] Paper size, media type, pages per sheet, duplex, etc.
[Output] Number of prints, collate, etc.
[Job Type] Mode restriction, Secure Print, Proof Print
[Quality] Quality, contrast, toner save feature, etc.
[Effects] Watermark, overlay.
[Profile] Saving the desired settings, selecting the saved settings, etc.
[Support] Version information.

Note
• Select the desired media type on the [Basic] tab according to the recording paper.
Recording paper type Media type
Plain paper [Plain Paper]
75 g/m² to 105 g/m²
Thin paper [Thin Paper]
60 g/m² to 75 g/m²
Thick paper [Thick Paper]
105 g/m² to 165 g/m²
Thick paper [Thick Paper 2]
165 g/m² to 220 g/m²
Transparency [Transparency]
Label [Label]
Envelope [Envelope]*1

68 Operating Instructions
5.1.1 Duplex printing

Recording paper type Media type


Japan Postcard [Japanese Postcard]*2

*1 Select [Envelope #10], [Envelope DL], [Japanese Envelope You #4], [Japanese Envelope Chou
#3] or [Japanese Envelope Chou #4] for the paper size. To print on an envelope clearly, set the top,
bottom, left, and right margins to more than 10 mm.
*2 Select [Japanese Postcard] for the paper size.
• When printing from a computer, the printer properties setting overrides the following unit's programming
features:
– Media type setting (feature #383, #384, #385 and #386)
– Toner save setting (feature #482)

5.1.1 Duplex printing


For example, to print from WordPad, proceed as follows:
• Plain paper and thin paper can be used.

1. Open the document you want to print.


2. Select [Print] from the menu.
3. Select the unit's name as the active printer.
4. [Preferences]
5. Click the [Basic] tab.
6. [Duplex] Select the desired duplex layout. [OK]
• Select [None] to deactivate this feature.
• You can also change the duplex margin.

7. Click [Print].
5.1.2 Sorting printing by rotation
You can sort output into sets of documents (collated) or into sets of pages (uncollated).

Important
• Make sure of the following when setting recording paper into trays:
– Recording paper should set in portrait orientation for one paper tray, and in landscape orientation
for another paper tray.
– The paper set in each tray for this feature should be the same paper size and type.

1. Open the document you want to print.


2. Select [Print] from the menu.
3. Select the unit's name as the active printer.
4. [Preferences]
5. Click the [Output] tab.
6. [Sort Method] Select [Rotate].

7. Click [Print].
Note
• Supported paper sizes are A4, Letter, B5(ISO)*1, B5(JIS)*1 and 16K*1.
*1 Not supported duplex printing.

5.1.3 Printing on special media


You can print not only on plain paper but also on special media (labels / transparencies / envelopes / Postcards).

Operating Instructions 69
5.1.3 Printing on special media

• Please refer to page 187 for information on recording paper.


• Use the multi-purpose tray to print on special media.
• To load paper, see page 41.

To print on labels
Use labels designed for laser printing. We recommend the following:

Avery™
5163/L7160

• Make sure the print side is FACE UP when loading the labels.
For details about the number of sheets the unit can load, see page 187.

Do not use the following types of labels:


– Labels that are wrinkled, damaged or separated from the backing sheet.
– Any sheet of labels that has spaces in it where some of the labels have been removed.
– Labels that do not completely cover the backing sheet as follows:

To print on transparencies
Use transparencies designed for laser printing. We recommend the following:

3M® CG3300/CG5000

• Make sure the print side is FACE UP when loading the transparencies.
For details about the number of sheets the unit can load, see page 187.
• After printing, place transparencies on a flat surface to cool and to prevent them from curling.
• Do not re-use transparencies that have already been fed through the unit. This includes transparencies that
have been fed through and ejected without being printed on.
• Some types of transparencies have instructions recommending which side to print on. If the print quality is
poor, try printing on the other side of a new transparency.

To print on envelopes
Use envelopes designed for laser printing. We recommend the following:
– High quality envelopes of 90 g/m² to 110 g/m² paper (for Envelope CHOUKEI #3/CHOUKEI #4/YOUKEI #4).
– High quality envelopes of 90 g/m² paper (for Envelope #10/DL).
– Envelopes that have thin, sharply creased leading edges.
– Envelopes with side seam construction.
– Envelopes with a moisture content of 4 % to 6 % by weight (for Envelope #10/DL).
– Envelopes where the seams are at the edges of the envelope faces (for Envelope YOUKEI #4/#10/DL).
• Load envelopes with the sealing flap FACE DOWN.
For details about the number of sheets the unit can load, see page 187.
• The setting direction for each type of envelope is as follows.
– Envelope CHOUKEI #3/CHOUKEI #4 – Envelope YOUKEI #4/#10/DL

70 Operating Instructions
5.1.3 Printing on special media

Note
• Wrinkles and waving may occur in some cases, even if high quality envelopes are used.
• Avoid printing in high humidity. High humidity may cause the envelope to curl or seal the envelope.
• Store envelopes away from moisture and humidity, where they can lay flat and their edges will not be bent
or damaged.

Do not use envelopes with any of the following characteristics (using these may result in paper jams):
– Irregularly shaped envelopes
– Envelopes with moisture
– Envelopes with curls, wrinkles, nicks, twists, dog-ears or other damage
– Envelopes that have diagonal seams
– Textured envelopes, or envelopes with shiny surfaces
– Envelopes that seal by removing a peel-off strip
– Envelopes with more than one flap to be sealed
– Envelopes with adhesive on the flap
– Envelopes that are baggy or not sharply creased
– Embossed envelopes
– Envelopes that have previously been printed on
– Envelopes that include cotton and/or fibre material

Diagonal seam Peel-off strip Multiple flaps Twisted


construction

Curled Bent-edged Waved Dog-eared

Do not attempt to print on any of the following types of envelopes (these may cause damage to the unit):
– Envelopes with clasps, snaps or tie strings
– Envelopes with transparent windows
– Envelopes that use encapsulated types of adhesive that do not require moistening but rely on pressure to seal
them

Operating Instructions 71
5.1.3 Printing on special media

Clasp Transparent window

To print on Japan postcards


• Use the standard Japan postcards.
• Do not use Japan postcards for ink-jet printers.
• When you load Japan postcards on the tray, make sure to check where the places of stamp and post code
they are on the postcards.
For details about the number of sheets the unit can load, see page 187.
• If the postcards are curled downward, bend them in the opposite direction to flatten them, and then load a
maximum of 5 postcards.
• To print cleanly, set at least a 10 mm upper margin.
• Make sure the print side is FACE UP when loading the postcards.
– When printing the message side of the postcard

– When printing the address side of the postcard (the side where the stamp is placed)

• If you are duplex printing on a postcard, print the message side first. The message side will be printed more
cleanly if you print the address side (the side where the stamp is placed) second.

72 Operating Instructions
5.2 Easy Print Utility

5.2 Easy Print Utility


By printing using the Panasonic Easy Print Utility instead of the printer driver, you will have access to many
useful and convenient printing features:
– Preventing unnecessary prints by checking the preview on PC screen
– Combining multiple documents
– Saving a file in PDF format
For example, to print from WordPad, proceed as follows:

1. Open the document you want to print.


2. Select [Print] from the menu.
3. Select [Panasonic Easy Print Driver] as the active printer.
4. Click [Print].
• The [Panasonic Easy Print Utility] dialogue will be displayed. For details about the Easy Print Utility,
click [?], then click the desired item.

5. View the print image by clicking the desired page in the [Print Page Operation] window (left column list).
• To change the printer settings, see page 73.
• To combine multiple documents created in various applications, see page 73.
• To save the file in PDF format, see page 74.
• Even if you set the number of prints on the original application beforehand, you may have to re-set it for
the Easy Print Utility.

6. Click [Print] icon on the print toolbar.


Note
• When mode restriction (feature #154) is activated, enter the department code in the printer settings using
[Job Type] beforehand (page 68). If the department code does not match, or the department code restricts
the print mode, printing will be cancelled. [Job Type] settings cannot be performed from the printer settings
of [Panasonic Easy Print Utility] dialogue.

5.2.1 Ecology printing features


You can use various printing features and preview the resulting printed image without having to make a test
print.

Printer settings
You can change or display the settings on the following tabs in step 5.
[Basic]: Paper size, layout printing, duplex
[Output]: Number of prints, paper source, media type
[Quality]: Colour mode, toner save
[Effects]: Header, watermark, footer

Combining multiple documents


You can display multiple pages created in various applications and handle it as a single document.

1. Perform steps 1 to 4 on “5.2 Easy Print Utility”.


2. Open another document you want to add to the Easy Print Utility.
3. Select [Print] from the menu.
4. Select [Panasonic Easy Print Driver] as the active printer.
5. Click [Print].
• The document will be added after the last page of the previous document in the print preview window.
6. Repeat steps 2 to 5.
7. If necessary, change the printer settings (page 73).
8. Click [Print] icon on the print toolbar.

Operating Instructions 73
5.3 Direct printing from a USB memory device

Note
• The maximum number of documents that can be displayed in the [Print Page Operation] window is 999
pages.

Saving a file as PDF file


You can save the previewed files in PDF format instead of printing it.

1. Perform steps 1 to 4 on “5.2 Easy Print Utility”.


2. Click the [Save PDF file] icon on the print toolbar.
3. Specify the folder to save, enter the file name, and then click [Save]. The [Save PDF file] dialogue appears
while PDF files are being created and saved.

Note
• The PDF file created with Easy Print Utility is an image type.

5.3 Direct printing from a USB memory device


You can directly print a file stored on a USB memory device without using your computer.

5.3.1 Touch panel screens for direct printing from a USB memory device

USB Memory Secure Print Proof Print

COPY FAX SCAN PRINT

QUICK JOB Settings

5.3.2 Basic procedures for direct printing from a USB memory device
1. Insert the USB memory device into the USB port of the unit (page 20).
• A USB memory device is not supplied.

2. : /PRINT (repeatedly): "USB DIRECT PRINT" OK/SET


: Display "USB MEMORY" screen (page 74).

3. Select the desired file.


• The printable files stored on the USB memory device will be displayed.

4. OK/SET *1
• You can select up to 40 files. To select multiple files, repeat steps 3 and 4.

5. If necessary, change the direct print settings.


1. :
: Display "Settings" screen (page 74).
• See page 75 for details about the direct print settings.
2. Select the desired settings.

6. /START
• When mode restriction (feature #154) is activated, enter the department code for direct printing from a
USB memory device. If the department code does not match, or the department code restricts the print
mode, printing will be cancelled.
*1 For 2-line LCD models only. ( )

74 Operating Instructions
5.3.3 Setting direct print features

Note
• The following types of file formats can be printed:
– TIFF
– JPEG
– PDF (Image type only, such as files scanned from the unit or files scanned from the computer using
Quick Image Navigator.)
• Up to 8 characters are displayed for the file name.
• For details about the USB memory device, see page 142.
• If you select the same file you selected in step 3 and press OK/SET *1, the selection will be cancelled.
*1 For 2-line LCD models only. ( )
What “ ” means (2-line LCD models only) ( )
“ ” next to a file name means the file is selected.

5.3.3 Setting direct print features


You can change the direct print settings. The settings are reset after each printing.

To select the paper input tray ("INPUT TRAY")


You can select the paper input tray for the direct print.
1. Select the desired setting.
2. OK/SET *1
*1 For 2-line LCD models only. ( )

Note
• Following options are displayed only when the paper size and the media type match. If either is changed,
this setting will be changed accordingly.
– "#1+#2"
– "#1+#3"
– "#1+#4"*1
– "#2+#3"
– "#2+#4"*1
– "#3+#4"*1
– "#1+#2+#3"
– "#1+#2+#4"*1
– "#1+#3+#4"*1
– "#2+#3+#4"*1
– "#1+#2+#3+#4"*1
*1 Only for models that support the lower input tray 2. ( )

To change the number of copies to print ("COPIES")


You can also change the default setting (feature #660).
1. Enter the number of copies (up to 99).
2. : OK/SET / : "OK"

To change the orientation ("ORIENTATION")


You can change the print orientation.
You can also change the default setting (feature #661).
1. Select the desired setting.
2. OK/SET *1
*1 For 2-line LCD models only. ( )

Operating Instructions 75
5.3.3 Setting direct print features

To select the page layout ("N in 1 TYPE")


You can save paper by printing 2, 4 or 8 pages onto 1 page. The documents’ size will be reduced to fit the
recording paper.
You can also change the default setting (feature #662).
1. Select the desired setting.
2. OK/SET *1
*1 For 2-line LCD models only. ( )

To select a page border for N in 1 ("Nin1 PAGE BORDER")


You can select whether or not to print a line between the pages in N in 1 printing.
You can also change the default setting (feature #663).
1. Select the desired setting.
2. OK/SET *1
*1 For 2-line LCD models only. ( )

To select duplex print ("DUPLEX")


You can select the type of binding.
You can also change the default setting (feature #664).
1. Select the desired setting.
2. OK/SET *1
*1 For 2-line LCD models only. ( )

To select continuous print ("CONTINUOUS PRINT")


You can select whether documents in different file formats are printed onto 1 page in layout printing or duplex
printing.
You can also change the default setting (feature #665).
1. Select the desired setting.
2. OK/SET *1
*1 For 2-line LCD models only. ( )

76 Operating Instructions
5.4 Programming features: PC print

5.4 Programming features: PC print


To change the feature settings, see page 49 for details.
Default
Feature Code Description
key
Input tray in PCL #760 To set the input tray in PCL.

Note
• Following options are displayed only when the paper
size and the media type match. If either is changed, this
setting will be changed accordingly.
– "#1+#2"
– "#1+#3"
– "#1+#4"*1
– "#2+#3"
1
– "#2+#4"*1
– "#3+#4"*1
– "#1+#2+#3"
– "#1+#2+#4"*1
– "#1+#3+#4"*1
– "#2+#3+#4"*1
– "#1+#2+#3+#4"*1
*1 Only for models that support the lower input tray 2.
( )
Number of copies #762 To change the number of copies in PCL printing. Enter the
in PCL number of copies from "001" to "999", using the dial key

pad.
• The default setting is "001".

Paper size in PCL #763 To set the recording paper size. –


Recording paper #765 To set the recording paper direction in PCL.
1
direction in PCL
A4 wide printing #766 If this feature is activated, the margin and printable area of
in PCL A4 recording paper will be changed so that 80 characters in 0
10 cpi font may be printed on a line.
Line per page in #767 To set the number of lines per page in PCL printing.
PCL Enter the number of lines per page from "005" to "128",

using the dial keypad.
• The default setting is "064".

Font source in #768 "DOWNLOAD FONT" can be selected after the downloaded
PCL 1
font is registered to the unit.

Operating Instructions 77
5.5 Programming features: USB print features

Default
Feature Code Description
key
Font number in #769 To set the font number to be used in PCL printing. The unit
PCL assigns a number to each font.
Enter the font number from "000" to "056", using the dial
keypad.
• The default setting is "000".

Note
• If the font source in PCL (feature #768) is set to
"DOWNLOAD FONT", the default setting is "001".
• To print the font list, see page 133.
Font pitch/point in #770 To set the font pitch/point to be used in PCL printing.
PCL Enter the font pitch from "00.44" to "99.99", or the point
from "004.00" to "999.75", using the dial keypad.
• The default pitch is "10.00" and the default point is –
"012.00".
• Whether this step is font pitch or point depends on the font
number selected in feature #769.
Symbol set in PCL #771 To set the symbol set to be used in PCL printing. –
Line breaks in #772 To set each behaviour when receiving CR, LF, and FF
PCL codes.
– "CR/LF/FF": CR=CR, LF=LF, FF=FF 1
– "CR+LF/LF/FF": CR=CR+LF, LF=LF, FF=FF
– "CR/CR+LF/CR+FF": CR=CR, LF=CR+LF, FF=CR+FF

Auto continue #773 To set the length of time before the unit recovers if a memory
1
mode overflow occurs.
Data timeout #774 To change the data timeout setting. The unit will
automatically print the remaining data in memory when the
computer does not send data to the unit during the set time.
Enter the desired data timeout setting from 5 and 600 –
seconds, using the dial keypad.
• The default setting is "060" seconds.

Mutual A4/letter #776 This feature allows printing in A4-size even if letter-size
print recording paper is loaded, and vice versa. When this feature
is activated, printing is possible between A4/letter-size.
1
Note
• This feature is not available for the multi-purpose tray.
Error page #777 When this feature is activated, the unit will print the error
printing information after a processing problem related to the page 0
description language (PCL or PostScript) occurs.
Emulation setting #779 To set the emulation (printer language). 1

5.5 Programming features: USB print features


To change the feature settings, see page 49.

78 Operating Instructions
5.5 Programming features: USB print features

Default
Feature Code Description
key
Number of copies #660 To set the number of copies to print. Enter the desired
in USB print number of copies from "01" to "99", using the dial keypad.
See page 75 for details.

Note
• The default setting is "01".

Recording paper #661 To set the recording paper orientation. See page 75 for
orientation in USB details. 1
print
N in 1 setting in #662 Using this feature, you can save paper by printing 2, 4 or 8
USB print pages onto 1 page. The documents’ size will be reduced to 0
fit the recording paper. See page 76 for details.
N in 1 page border #663 To select whether or not to print a line between the pages in
0
in USB print N in 1 printing. See page 76 for details.
Duplex in USB #664 To select whether to print pages in duplex and also select
0
print the type of binding. See page 76 for details.
Continuous in #665 To select whether documents in different file formats are
USB print printed onto 1 page when using layout printing and duplex 1
printing. See page 76 for details.
Input tray in USB #669 To set the input tray to use for USB print.
print
Note
• Following options are displayed only when the paper
size and the media type match. If either is changed, this
setting will be changed accordingly.
– "#1+#2"
– "#1+#3"
– "#1+#4"*1
– "#2+#3"
1
– "#2+#4"*1
– "#3+#4"*1
– "#1+#2+#3"
– "#1+#2+#4"*1
– "#1+#3+#4"*1
– "#2+#3+#4"*1
– "#1+#2+#3+#4"*1
*1 Only for models that support the lower input tray 2.
( )
Display sort #672 The files and folders will be sorted by name or date.
setting in USB – "OFF"
print – "NAME ORDER"
– "DATE ORDER"
2
Note
• Selecting "NAME ORDER" or "DATE ORDER" will
require some time to sort the files and folders.

Operating Instructions 79
6 Scanning

6 Scanning
6.1 Touch panel screens for scanning

PC Email Address FTP Server

COPY FAX SCAN PRINT


SMB Folder USB Memory

QUICK JOB

6.2 Scanning from the unit (Push Scan)


You can easily scan a document by using the operation panel on the unit. You can select one of the following
scanning modes depending on how you intend to use the scanned image.
Scanning mode
"VIEWER"*1*2 Viewing using Quick Image Navigator (Scan to Quick Image Navigator)

"FILE"*1*2 Saving as a file to your computer (Scan to save as a file)

"EMAIL"*1*2 Activating the default email software on your computer, then attaching the
scanned image as a file (Scan to email)
"OCR"*2 Opening the scanned image using OCR software (Scan to OCR)

"CLOUD"*1*2 Sending the scanned file to a cloud service.


This unit must be registered to a cloud service beforehand.
"EMAIL ADDRESS"*1*3 Sending as an attached file to an email destination directly from this unit
(Scan to email address)
• To activate this feature, see "Activating scan to email address (LAN
supported models only) ( )" (page 82).

"FTP SERVER"*1*3 Sending to an FTP server (Scan to FTP server)


• To activate this feature, see "Setting the information for scan to FTP server
(LAN supported models only) ( )" (page 83).

"SMB FOLDER"*1*3 Sending to an SMB folder (Scan to SMB folder)


• To activate this feature, see "Setting the information for scan to SMB folder
(LAN supported models only) ( )" (page 83).

"USB MEMORY"*1*4 Sending to a USB memory device (Scan to USB memory)

*1 You can send the document as a password-protected PDF file.


*2 You can select the scanned image that you want if the Auto Preview function is ON.
*3 LAN connection only. ( )
*4 Displayed only when the USB memory device is inserted in the USB port of the unit.

Helpful hints (TW models only):


The OCR software is not supplied. Install the desired third-party OCR software, then specify the path of the OCR
software. To specify the path, see following.
Start Multi-Function Station [Settings] Specify the path to the OCR program file (.exe) in the [OCR
Path] field. [OK]

80 Operating Instructions
6.2 Scanning from the unit (Push Scan)

Note
• When scanning a document, we recommend using the scanner glass rather than the automatic document
feeder for better results. ( )
• Do not open the document cover when scanning a document with the automatic document feeder. ( )
• You can set the desired scan mode for push scan beforehand (feature #493) (2-line LCD models only).

1. Set the original.


2. Set the unit to the scan mode.
3. For 2-line LCD models:
1. Select a scanning mode. OK/SET
2. Select a destination. OK/SET
For touch panel models:
1. Select the destination and scanning mode if necessary.

Note
• When scanning to email address, you can enter the destination email address
– see page 59 for character entry.
– pressing the desired station key (1-3).*1
– pressing /LOWER , then press the desired station key (4-6).*1
*1 One-touch dial equipped models only ( )
If the LDAP setting is activated beforehand (page 131), select "LDAP SEARCH" or "ADDRESS
BOOK". OK/SET *1

For LDAP search, enter the name using the dial keypad (up to 11 characters), then press :
OK/SET / : "OK" to start searching.

4. If necessary, select the desired binding of the original.


1. : /DUPLEX / : "DUPLEX"
2. Select the desired binding of the original. OK/SET *1

5. If necessary, change the scanning settings.


Select the desired setting. OK/SET *1
• If you select "PASSWORD PDF" as the file format, enter a 4-digit password using dial keypad (page 59).

6. /START
When using the scanner glass, scan the 1st page.
: To scan the next page, place the document and press OK/SET . Repeat this until all the
documents are scanned, then press /START .
: To scan the next page, place the document and press "Scan". Repeat this until all the documents
are scanned, then press "Send".

7. After you finish scanning, press : /STOP / : to reset the setting you set in these
procedures.
*1 For 2-line LCD models only. ( )

When using the documents of same width but of different lengths (automatic document feeder only) ( )
Make sure that the following settings are activated in step 5 on "6.2 Scanning from the unit (Push Scan)".
– The scanning mixed size setting is ON.
– The scan size setting is set to the larger document size.

Available formats for scan image save


Scanning mode TIFF JPEG BMP PDF*1
"VIEWER"*2

Operating Instructions 81
6.2 Scanning from the unit (Push Scan)

"FILE"*2

"EMAIL"*2 ―

"OCR"*2 ―

"CLOUD"*2

"EMAIL

ADDRESS"*3*4

"FTP SERVER"*3*4 ―

"SMB FOLDER"*3*4 ―

"USB MEMORY"*3*5 ―

*1 A password-protected PDF can also be selected as a file format.


*2 When scanning several pages and saving as a single file, select TIFF or PDF as the file format.
*3 When scanning several pages and saving as a single file, select PDF as the file format.
If TIFF is selected as the file format, we recommend using the Quick Image Navigator to display the
scanned image.
*4 LAN connection only. ( )
*5 Displayed only when the USB memory device is inserted in the USB port of the unit.

How the scanned data is handled


The scanned image will be automatically saved in the folder selected in the [Settings] window of Multi-Function
Station. To change the folder, see page 47.
• When scanning to Quick Image Navigator, the scanned image will be displayed in the [Quick Image
Navigator] window after scanning.
• When scanning to email, the email software will automatically start and the scanned image will be attached
to a new email message.
• When scanning to OCR, the scanned image will be displayed in the OCR window after scanning.
• When scanning to email address, the scanned image will be sent as an email attachment directly from this
unit.
• When scanning to FTP server, the scanned image will be automatically saved in the selected folder on the
FTP server.
To display the scanned image, download the data to your computer beforehand.
• When scanning to SMB folder, the scanned image will be automatically saved in the selected folder on the
network.
When scanning to SMB folder does not perform properly, consult your network administrator. This unit's SMB
function does not support NTLMv2 and SMB signatures.
• When scanning to USB memory, the scanned image will be saved to a USB memory device.
Be sure to remove the USB memory device from the USB port of the unit after all operations are complete.

Activating scan to email address (LAN supported models only) ( )


1. Register the email destinations. See page 66 for details.
• You can also enter the destination email address directly in step 3 on page 81.
2. Program the email server settings.

1. Start Multi-Function Station.


2. [Device] [Configuration Web Page] [Network]
3. Type “root” as the user name, then enter the programming password (feature #155). [OK]
4. Select the [EMAIL FEATURE] from the menu.
5. Click [Edit] next to [EMAIL SERVER].
6. Enter email address (from), email server information, and time zone.
7. [Submit]
8. Close the web browser.

82 Operating Instructions
6.2 Scanning from the unit (Push Scan)

Setting the information for scan to FTP server (LAN supported models only) ( )
When you send scanned files to an FTP server, you can register the FTP destinations (up to 6 destinations) to
the unit through the web browser interface.
1. Start Multi-Function Station.
2. [Device] [Configuration Web Page] [Device]
3. Type “root” as the user name, then enter the programming password (feature #155). [OK]
4. Select [SCAN FEATURE] from the menu.
5. Click [Edit] next to [FTP SERVER].
6. Click [Edit] next to the desired FTP server.
7. Enter the server name, IP address, folder path, etc. [Submit]
8. Close the web browser.

Note
• If you do not enter a folder path in step 7, the scanned image will be saved in the root folder.

Setting the information for scan to SMB folder (LAN supported models only) ( )
When you send scanned files to an SMB folder, you can register the SMB folder destinations (up to 6
destinations) to the unit through the web browser interface.
1. Start Multi-Function Station.
2. [Device] [Configuration Web Page] [Device]
3. Type “root” as the user name, then enter the programming password (feature #155). [OK]
4. Select [SCAN FEATURE] from the menu.
5. Click [Edit] next to [SMB FOLDER].
6. Click [Edit] next to the desired SMB folder.
7. Enter the folder name and account information.
8. Click [Browse], and select a desired computer and/or folder directory from the list. [OK]
• You can also enter the folder directory manually.
9. [Submit]
10. Close the web browser.

Operating Instructions 83
6.3 Scanning from a computer (Pull Scan)

6.3 Scanning from a computer (Pull Scan)

Note
• When scanning a document, we recommend using the scanner glass rather than the automatic document
feeder for better results. ( )
• Do not open the document cover when scanning a document with the automatic document feeder. ( )

6.3.1 Using Multi-Function scan application


1. Set the original.
2. Start Multi-Function Station. [Application] [Scan]

3. Click the desired application icon.


• When you click [Custom], the pre-programmed application starts.
• To cancel scanning while the documents are being scanned, click [Cancel].
• If a password-protected PDF is specified as the file format, the dialogue box to assign a password will be
displayed. Enter the desired password, and then click [OK].

Note
• You can change the scanning settings beforehand for each application.
• When you point to an application icon, the scanning settings for that application are displayed as a tooltip.
• You can select the scanned image that you want if the Auto Preview function is ON.
• The scanned image will be automatically saved in the folder selected in the [Settings] window of Multi-
Function Station.

6.3.2 Using Quick Image Navigator


1. Set the original.
2. Start Multi-Function Station.
3. [Application] [Viewer]

4. Click the [Acquire Image to Import Folder] icon in the [Quick Image Navigator] window.
5. If necessary, change the scanning settings on your computer.
• To preview the scanned image, click [Preview]. You can drag the frame to specify the scanning area. If
you change the scan settings, click [Preview] to refresh the scanned image.
If you use the automatic document feeder ( ), only the first page will be previewed. When you need to
refresh the scanned image, set the document to preview again.

6. [Scan]
• If you preview the scanned image using the automatic document feeder in step 5, set the document again
and click [Scan]. ( )
• The scanned image will be displayed in the [Quick Image Navigator] window after scanning and saving
to the import folder is complete.
• To cancel scanning while the documents are being scanned, click [Cancel].

Note
• You can display images in applications that support TIFF, JPEG, PDF, PNG and BMP formats.

84 Operating Instructions
6.3.3 Using other applications

• You can save images in TIFF, JPEG, PNG, BMP or PDF formats. To change the format, click [File]
[Environment Setup], and then change the settings in [TWAIN] tab.
• If the [Select] button is displayed in [Target Device], click [Select] to select the unit from the list, and then
click [OK].
The [Select] button will not be displayed when there is only one printer driver installed.
• You can move, copy and delete a file or page.

6.3.3 Using other applications


Multi-Function Station includes a TWAIN and WIA compliant scanner driver. You can also scan using other
applications that support TWAIN or WIA scanning. For scanning example, proceed as follows:

1. Set the original.


2. Start an application that supports TWAIN or WIA scanning.
3. Select the following from the menu.
For TWAIN scanning: [Acquire Image]
For WIA scanning: [From scanner or camera]

4. If necessary, change the scanning settings on your computer. [Scan]


• The scanned image will be displayed in the application window after scanning.

Note
• Scanning from WIA compliant applications is only available via a USB connection.
• Depending on the application used, the appearance may differ slightly.
• If the [Select] button is displayed in [Target Device] when performing TWAIN scanning, click [Select] to
select the unit from the list, and then click [OK].
The [Select] button will not be displayed when there is only one printer driver installed.

6.4 Programming features: Scan


To change the feature settings, see page 49 for details.
Default
Feature Code Description
key
Scan mode (2-line #493 To set the scan mode for Push Scan. See page 80 for
1
LCD models only) details.
Scan parameter #494 To hold the previous scanning parameter for Push Scan.
hold When this feature is activated, the unit will hold the previous 0
scan settings for each mode of push scan.

Operating Instructions 85
7 Copying

7 Copying
7.1 Touch panel screen transition for copying

Quality 3: Text/Photo
01
Copy Size A4>#1:A4-R Copy Number

Duplex Off
COPY FAX SCAN PRINT 100%
Page Layout Off Zoom

QUICK JOB Settings

7.2 Making a copy


7.2.1 Basic procedures for making a copy
1. Make sure that the unit is set to the copy mode.
2. Set the original.
3. If necessary, change the copy size (original document size and recording paper size), resolution and
contrast according to the type of document.
• To select the copy size, see page 87.
• To select the contrast, see page 87.
• To select the resolution, see page 87.

4. If necessary, enter the number of copies (up to 99).


5. /START

Note
• After you finish copying, press : /STOP / : to reset the settings you set in steps 3
and 4.
• When mode restriction (feature #154) is activated, enter the department code when copying. If the
department code does not match, or the department code restricts the copy mode, copying will be
cancelled.
• You can change the default operation mode (feature #463) (2-line LCD models only). ( )
• You can change the time before returning to the default operation mode or home screen (feature #464).
( )
• If the /FAX AUTO ANSWER light is ON, the unit can receive faxes automatically even when in the
copy mode (fax supported models only). ( )

When using the documents of same width but of different lengths (automatic document feeder only) ( )

Important
• Make sure that recording paper sizes corresponding to the sizes of the originals are set for the
input trays beforehand (feature #380, #381, #382, and #389).
Set the original document sizes to be the same sizes as the originals in step 3 on "7.2.1 Basic procedures for
making a copy". For example, select "A4+A5-R" when the original sizes are A4 and A5-R.

Note
• This feature is not available for the following features.
– Zoom copy (page 89)
– Duplex feature (page 90)
– Quick ID copy feature (page 92)

86 Operating Instructions
7.2.2 Various settings for making copies

– Image repeat feature (page 93)


– Poster feature (page 94)
– N in 1 feature (page 95)
– Separate N in 1 feature (page 96)
– Booklet feature (page 97)
– Edge feature (page 98)
– Margin feature (page 99)

7.2.2 Various settings for making copies

To select the copy size


For 2-line LCD models ( ):
1. /COPY /COPY SIZE (repeatedly): "ORIGINAL SIZE"
2. Select the size of your original document. OK/SET
3. Select the size of recording paper size. OK/SET
• When "#2" is selected, you can change the recording paper size by pressing repeatedly.
For touch panel models ( ):
1. Display "COPY SIZE" screen (page 86).
2. "ORIGINAL SIZE" Select the size of your original document.
3. "INPUT TRAY" Select the size of recording paper size.

Note
• The appropriate zoom rate will be set automatically. When the original document size and recording paper
size are different, the following features are not available:
– Quick ID copy feature (page 92)
– Image repeat feature (page 93)
– Poster feature (page 94)
– Separate N in 1 feature (page 96)
– Booklet feature (page 97)
• When the original size is set to "A5-R", "A6-R", "B6-R(ISO)", or "B6-R(JIS)", the following features
are not available:
– Quick ID copy feature (page 92)
– Image repeat feature (page 93)
– Poster feature (page 94)
– Separate N in 1 feature (page 96)

To select the contrast


Adjust this setting depending on the darkness or lightness of the document. 5 levels (low to high) are available.
For 2-line LCD models ( ):
1. /COPY /QUALITY (repeatedly): "CONTRAST"
2. Change the contrast. OK/SET
For touch panel models ( ):
1. Display "Quality" screen (page 86). "CONTRAST"
2. Change the contrast. "OK"

Note
• You can hold the previous contrast setting (feature #462).

To select the resolution


1. : /COPY /QUALITY (repeatedly): "RESOLUTION"
: Display "Quality" screen (page 86). "RESOLUTION"
2. Select the resolution. OK/SET *1

– "TEXT/PHOTO": For both text and photographs.

Operating Instructions 87
7.2.2 Various settings for making copies

– "TEXT": For text only.


– "PHOTO": For photographs, shaded drawings, etc.
– "HIGH-RES" (scanner glass only): For small text, drawing with fine lines, etc.
*1 For 2-line LCD models only. ( )

Note
• You can hold the default resolution (feature #461).

88 Operating Instructions
7.3 More copying features

7.3 More copying features


Important
• Make sure that the unit is set to the copy mode.

7.3.1 Zoom copy (enlargement / reduction)


Document setting Enlarged copy (150 %) Reduced copy (70 %)
Original document Enlarged copy Original document Reduced copy

Scanner glass ( )

A A

Original document Enlarged copy Original document Reduced copy


Automatic
document feeder
( )

• When using the scanner glass, the unit will enlarge the image starting from the upper left corner of the
scanning glass starting from the mark.
• When using the automatic document feeder ( ), the unit will only enlarge the centre of the document
entrance side of the document. To make an enlarged copy of the other side of the document, turn the
document around, and then make a copy.

1. Set the original.


2. : /COPY /ZOOM (repeatedly): Select the zoom rate that fits the size of your document
and recording paper. OK/SET
– "ZOOM =100%"*1
– "50%"
– "200%"
*1 Change the zoom rate by 1 % at a time from 25 % to 400 % if necessary. You can also enter the
desired percentage specifically by using the dial keys.
: Display "ZOOM" screen (page 86). Change the zoom rate by 1 % at a time from 25 % to
400 %.*1 "OK"
*1 You can also enter the desired percentage specifically by using the dial keys.
3. If necessary, enter the number of copies (up to 99).
4. /START

Note
• After you finish copying, press : /STOP / : to reset this feature.
• You can hold the previous zoom setting (feature #468).
• Zoom copy is not available for the following features:
– Image repeat feature (page 93)
– Poster feature (page 94)
– N in 1 feature (page 95)
– Separate N in 1 feature (page 96)
– Booklet feature (page 97)

Operating Instructions 89
7.3.2 Duplex feature

7.3.2 Duplex feature


Duplex type Binding/Originals type Document setting
1-sided originals to 2-sided
copies
"LONG EDGE" Scanner glass or
automatic document
"SHORT EDGE"
feeder ( )

2-sided originals to 1-sided


copies
"LONG EDGE" Automatic document
"SHORT EDGE" feeder ( )

2-sided originals to 2-sided "LONG LONG"/"Long Long Edge"


copies "LONG SHORT"/"Long Short Edge"
Automatic document
"SHORT LONG"/"Short Long Edge"
feeder ( )
"SHORT SHORT"/"Short Short
Edge"

"LONG EDGE" "SHORT EDGE"

1. Set the original.


2. : /COPY /DUPLEX
: Display "DUPLEX" screen (page 86).

3. Select the desired binding setting for copies. OK/SET *1

4. Enter the number of copies (up to 99).


5. /START
When using the scanner glass, scan the 1st page.
: To scan the next page, place the document and press OK/SET . Repeat this until all the
documents are scanned, then press /START .
: To scan the next page, place the document and press "Scan". Repeat this until all the documents
are scanned, then press "Print".
*1 For 2-line LCD models only. ( )

Note
• After you finish copying, press : /STOP / : to reset this feature.
• For supported paper sizes, see page 186 for details.
• 2-sided copy is not available for the following feature.
– Quick ID copy feature (page 92)
– Image repeat feature (page 93)
– Poster feature (page 94)
• You can save the previous duplex setting (feature #470).

90 Operating Instructions
7.3.3 Collate copy

7.3.3 Collate copy


The unit can collate multiple copies in the same order as the original document pages.
Example: Making 2 copies of a 4-page original document
Collated pages Uncollated pages

4
3 4
2 4
1
3
3
4 2
3 2
2 1
1 1

1. Set the original.


2. : /COPY : "COLLATE"
: Display "Settings" screen (page 86). "COLLATE"

3. Select "ON" : OK/SET / :

4. Enter the number of copies (up to 99).


5. /START
When using the scanner glass, scan the 1st page.
: To scan the next page, place the document and press OK/SET . Repeat this until all the
documents are scanned, then press /START .
: To scan the next page, place the document and press "Scan". Repeat this until all the documents
are scanned, then press "Print".

Note
• After you finish copying, press : /STOP / : to reset this feature.
• The unit will store the documents into memory at a reduced resolution while collating the copies. If the
memory becomes full while storing, the unit will only print out the stored pages.
• You can hold the previous collate setting (feature #469).

Proof set feature (automatic document feeder only) ( )


If you activate this feature, the unit will make 1 set of a collated copy and stop temporarily so you can check
whether the copy was made as you expected.

1. Set the original.


2. : /COPY : "COLLATE"
: Display "Settings" screen (page 86). "COLLATE"
3. Select "PROOF SET" : OK/SET / :
4. Enter the number of copies (up to 99).
5. /START
• The unit will make 1 set of a collated copy.
6. If the copy is correct, press : /START / : "Continue" to continue copying.
If the copy is not correct, press : /STOP / : "Cancel" and start again from the
beginning.

Operating Instructions 91
7.3.4 Quick ID copy feature/Image repeat feature (Scanner glass only)

7.3.4 Quick ID copy feature/Image repeat feature (Scanner glass only)


Quick ID copy feature: To copy 2-sided documents onto one page.

Quick ID copy "2 in 1" "4 in 1" "8 in 1"

Original document

Page layout
("LANDSCAPE")

Page layout
("PORTRAIT")

1. Set the original.


2. : /COPY /PAGE LAYOUT (repeatedly): "PAGE LAYOUT"
: Display "PAGE LAYOUT" screen (page 86).
3. Select "QUICK ID COPY" OK/SET *1
4. For 2-line LCD models ( ):
1. Select the number of original documents. OK/SET
2. Select the desired page layout. OK/SET
For touch panel models ( ):
1. Select one of the desired items.
5. If necessary, enter the number of copies (up to 99).
6. /START
7. Place the next document on the scanner glass. : OK/SET / : "Scan"
• Repeat this until you have scanned all pages, and then press : /START / : "Print".
• You can press : /START / : "Print" anytime to start copying.
*1 For 2-line LCD models only. ( )

92 Operating Instructions
7.3.4 Quick ID copy feature/Image repeat feature (Scanner glass only)

Image repeat feature: To copy a single document repeatedly onto one page.

Image repeat "2 in 1" "4 in 1" "8 in 1"

Original document

Page layout

1. Set the original.


2. : /COPY /PAGE LAYOUT (repeatedly): "PAGE LAYOUT"
: Display "PAGE LAYOUT" screen (page 86).
3. Select "IMAGE REPEAT" OK/SET *1
4. Select the number of original documents. OK/SET *1
5. If necessary, enter the number of copies (up to 99).
6. /START
*1 For 2-line LCD models only. ( )

Note
• After you finish copying, press : /STOP / : to reset these features.
• You do not need to change the original document size.
• The scanning area changes according to the number of original document setting in step 4. The shaded
area will be scanned.
• These features cannot be used when
– the duplex feature (page 90) is activated.
– ecology mode's duplex (page 134) is activated.
• The copied documents will not be reduced to fit the recording paper. These features are useful for copying
small documents such as double sided ID Cards or making multiple copies of small documents such as a
business cards.
• You can save the previous page layout setting (feature #467).

Operating Instructions 93
7.3.5 Poster feature (Scanner glass only)

7.3.5 Poster feature (Scanner glass only)


You can make copies divided into 2, 4 or 9 sections to make enlarged copies of the individual sections. You can
then glue them together to make a poster.

Original document "1 X 2" "2 X 2" "3 X 3"

1. Set the original.


2. : /COPY /PAGE LAYOUT (repeatedly): "PAGE LAYOUT"
: Display "PAGE LAYOUT" screen (page 86).

3. Select "POSTER" OK/SET *1

4. Select the desired divided sections. OK/SET *1

5. If necessary, enter the number of copies (up to 99).


6. /START
*1 For 2-line LCD models only. ( )

Note
• After you finish copying, press : /STOP / : to reset this feature.
• This feature cannot be used when
– the duplex feature (page 90) is activated.
– ecology mode's duplex (page 134) is activated.
• You can save the previous page layout setting (feature #467).

94 Operating Instructions
7.3.6 N in 1 feature

7.3.6 N in 1 feature
You can save paper by copying 2, 4 or 8 pages onto one page. The documents will be reduced to fit the
recording paper.

N in 1 "2 in 1" "4 in 1" "8 in 1"

Original document

Page layout
("LANDSCAPE")

Page layout
("PORTRAIT")

1. Set the original.


2. : /COPY /PAGE LAYOUT (repeatedly): "PAGE LAYOUT"
: Display "PAGE LAYOUT" screen (page 86).

3. Select "N in 1" OK/SET *1

4. For 2-line LCD models ( ):


1. Select the number of original documents. OK/SET
2. Select the desired page layout. OK/SET
For touch panel models ( ):
1. Select one of the desired items.

5. If necessary, enter the number of copies (up to 99).


6. /START
When using the scanner glass, scan the 1st page.
: To scan the next page, place the document and press OK/SET . Repeat this until all the
documents are scanned, then press /START .
: To scan the next page, place the document and press "Scan". Repeat this until all the documents
are scanned, then press "Print".
*1 For 2-line LCD models only. ( )

Note
• After you finish copying, press : /STOP / : to reset this feature.
• You can save the previous page layout setting (feature #467).
• When the original document size and recording paper size are different, you can only make a 2 in 1, or 4 in
1 copied document.
For example, when using the 2 in 1 feature, you can copy 2 pages of an A5 size original onto an A4 size
recording paper.

Operating Instructions 95
7.3.7 Separate N in 1 feature (Scanner glass only)

7.3.7 Separate N in 1 feature (Scanner glass only)


You can separate an N in 1 copied document back into its original, separate pages. This feature is available for
documents created using the 2 in 1 and 4 in 1 settings.

Separate N in 1 "2 in 1" "4 in 1"

Original document
("LANDSCAPE")

Original document
("PORTRAIT")

Separate pages

1. Set the original.


2. : /COPY /PAGE LAYOUT (repeatedly): "PAGE LAYOUT"
: Display "PAGE LAYOUT" screen (page 86).

3. Select "SEPARATE N in 1" OK/SET *1

4. For 2-line LCD models ( ):


1. Select the number of original documents. OK/SET
2. Select the desired page layout. OK/SET
For touch panel models ( ):
1. Select one of the desired items.

5. If necessary, enter the number of copies (up to 99).


6. /START
*1 For 2-line LCD models only. ( )

Note
• After you finish copying, press : /STOP / : to reset this feature.

96 Operating Instructions
7.3.8 Booklet feature

7.3.8 Booklet feature


You can make copies, and then fold them in half to create booklets. The documents will be reduced to fit the
recording paper.
8
7
6 7, 8
5 5, 6

4
3 3, 4
2 1, 2
1

1. Set the original.


2. : /COPY /PAGE LAYOUT (repeatedly): "PAGE LAYOUT"
: Display "PAGE LAYOUT" screen (page 86).

3. Select "BOOKLET" OK/SET *1

4. For 2-line LCD models ( ):


1. Select "LEFT BIND" or "RIGHT BIND". OK/SET
2. Select the desired binding pages. OK/SET
For touch panel models ( ):
1. Select one of the desired items.
– "1": Makes a booklet with every 4 documents printed as separate blocks.
– "ALL": Makes a booklet with all documents printed as 1 block.

5. If necessary, enter the number of copies (up to 99).


6. /START
When using the scanner glass, scan the 1st page.
1. Place the next page on the scanner glass and press : OK/SET / : "Scan". Repeat this
until you have scanned all pages.
2. If "1" is selected in step 4, the unit will start copying.
• You can press : /START / : "Print" anytime to start copying.
• For multiple copies, press : /START / : "Print" to start copying.
If "ALL" is selected in step 4, press : /START / : "Print" to start copying.
*1 For 2-line LCD models only. ( )

Note
• After you finish copying, press : /STOP / : to reset this feature.
• Multiple copies will be collated automatically.
• You can save the previous page layout setting (feature #467).
• This feature can be used with paper sizes that support the duplex feature. See page 186 for details.
• The unit may store the documents into memory at a reduced resolution if "ALL" is selected in step 4 or
more than 1 copy is set to be collated in step 5. When the memory becomes full while storing, if "1" is
selected in step 4, the unit will print out only the stored pages. If "ALL" is selected in step 4, the unit will
cancel the printing.

Operating Instructions 97
7.3.9 Edge feature

7.3.9 Edge feature


You can set the unit not to copy the outer edges of the document without reducing the copied documents to fit
the recording paper. This is useful for copying documents with register marks or dirty edges.

1. Set the original.


2. For 2-line LCD models ( ):
1. /COPY /PAGE LAYOUT (repeatedly): "EDGE"
2. Select "ON". OK/SET
3. Select "LONG EDGE". OK/SET
4. Enter the long edge width using the dial keypad. OK/SET
5. Select "SHORT EDGE". OK/SET
6. Enter the short edge width using the dial keypad. OK/SET
For touch panel models ( ):
1. Display "Settings" screen (page 86). "EDGE"
2. "EDGE" "ON"
3. "LONG EDGE" Enter the long edge. "OK"
4. "SHORT EDGE" Enter the short edge. "OK" "OK"

3. If necessary, enter the number of documents (up to 99).


4. /START

Note
• After you finish copying, press : /STOP / : to reset this feature.
• This feature and page layout features cannot be used at the same time (except for N in 1).
• You can hold the previous edge setting (feature #473).

98 Operating Instructions
7.3.10 Margin feature

7.3.10 Margin feature


You can set the unit not to copy a particular edge of the document to make a margin. This is useful for binding
the copied documents.

1. Set the original.


2. For 2-line LCD models ( ):
1. /COPY /PAGE LAYOUT (repeatedly): "MARGIN"
2. Select "ON". OK/SET
3. Select the desired page layout. OK/SET
4. Select the edge you want to set the margin for. OK/SET
5. Enter margin width using the dial keypad. OK/SET
For touch panel models ( ):
1. Display "Settings" screen (page 86). "MARGIN"
2. "MARGIN" "ON"
3. "ORIENTATION" Select the desired page layout.
4. "SIDE" Select the edge you want to set the margin for.
5. "MARGIN" Select margin width. "OK" "OK"

3. If necessary, enter the number of documents (up to 99).


4. /START

Note
• After you finish copying, press : /STOP / : to reset this feature.
• To automatically reduce the copies according to the set margin, see feature #474.
• This feature and page layout features cannot be used at the same time.
• You can hold the previous margin setting (feature #475).

Operating Instructions 99
7.3.11 Sorting copies by rotation

7.3.11 Sorting copies by rotation


You can sort output into sets of documents (collated) or into sets of pages (uncollated).

Important
• Make sure of the following when setting recording paper into trays:
– Recording paper should set in portrait orientation for one paper tray, and in landscape orientation
for another paper tray.
– The paper set in each tray for this feature should be the same paper size and type.

1. : /PAGE LAYOUT (repeatedly): "ROTATE SORT"


: Display "Settings" screen (page 86). "ROTATE SORT"

2. Select "ON". : OK/SET / :

Note
• Supported paper sizes are A4, Letter, B5(ISO)*1, B5(JIS)*1 and 16K*1.
*1 Not supported duplex printing.
Collated pages

3 3 3
3

2 2 2
2

1 1 1
1

Uncollated pages

3 1 3
2

2 1 3
2

1 1 3
2

7.3.12 To make copies with "A3", "11 × 17", "8K", or "B4" documents (scanner glass only)

Important
• Make sure that the paper size of the multi-purpose tray (feature #381) is set to the same as the
document size beforehand.

1. Set the document as described below.


• Make sure to align the document with the corner where the mark is located.

2. Select the size of the original and "#2" for input tray from the copy size settings.
3. If necessary, change the resolution and contrast according to the type of document.
• To select the contrast, see page 87.
• To select the resolution, see page 87.

4. If necessary, enter the number of copies (up to 99).


5. Press /START to scan the upper half.

6. Rotate the document 180 degrees to scan the bottom half.

100 Operating Instructions


7.3.12 To make copies with "A3", "11 × 17", "8K", or "B4" documents (scanner glass only)

• Make sure to align the document with the corner where the mark is located.

7. : OK/SET / : "Scan"
• Start scanning the bottom half and then, start copying.

Note
• The images or characters at the combined area may become unclear or shift in position.
• This feature is not available for the following features.
– Zoom copy (page 89)
– Duplex feature (page 90)
– Quick ID copy feature (page 92)
– Image repeat feature (page 93)
– Poster feature (page 94)
– N in 1 feature (page 95)
– Separate N in 1 feature (page 96)
– Booklet feature (page 97)
– Edge feature (page 98)
– Margin feature (page 99)

To adjust the combined area


This feature uses approximation calculations, so a complete match is not possible in some cases.

Operating Instructions 101


7.3.13 Copy reservation

Document Result Solution

1. /MENU 4 5 3 OK/SET *1
2. Increase the setting value to adjust the image position in
the direction of the arrows.
3. : OK/SET / : "OK"
*1 For 2-line LCD models only ( )

1. /MENU 4 5 3 OK/SET *1
2. Decrease the setting value to adjust the image position in
the direction of the arrows.
3. : OK/SET / : "OK"
*1 For 2-line LCD models only ( )

1. /MENU 4 5 4 OK/SET *1
2. Increase the setting value to adjust the image position in
the direction of the arrows.
3. : OK/SET / : "OK"
*1 For 2-line LCD models only ( )

1. /MENU 4 5 4 OK/SET *1
2. Decrease the setting value to adjust the image position in
the direction of the arrows.
3. : OK/SET / : "OK"
*1 For 2-line LCD models only ( )

7.3.13 Copy reservation


You can make a copy reservation under the following conditions:
– while the unit is printing documents from your computer.
– while the unit is printing received fax documents (fax supported models only). ( )
– while the unit is printing copies (except for when making copies using the proof set feature).

1. Set the original.


2. While the unit is printing, switch to copy mode.*1
3. Make necessary settings such as number of copies, resolution, zoom features and page layout features.
/START
*1 For touch panel models ( ), while the unit is printing copies, press to display the copy
setting screen.

102 Operating Instructions


7.4 Programming features: Copy

7.4 Programming features: Copy


To change the feature settings, see page 49 for details.
Default
Feature Code Description
key
Input tray setting #460 To set the input tray to use for copy.
for copy
Note
• Following options are displayed only when the paper
size and the media type match. If either is changed, this
setting will be changed accordingly.
– "#1+#2"
– "#1+#3"
– "#1+#4"*1
– "#2+#3"

– "#2+#4"*1
– "#3+#4"*1
– "#1+#2+#3"
– "#1+#2+#4"*1
– "#1+#3+#4"*1
– "#2+#3+#4"*1
– "#1+#2+#3+#4"*1
*1 Only for models that support the lower input tray 2.
( )
Default copy #461 To change the default resolution setting for copying.
resolution
Note 1
• "HIGH-RES"(page 88) cannot be selected as the
default setting.
Page layout hold #467 To hold the previous page layout setting. 0

Zoom hold #468 To hold the previous zoom setting. 0

Collate hold #469 To hold the previous collate setting. 0

Duplex hold #470 To hold the previous duplex setting.

Note
• When this feature is activated, it will be effective for the
following:
– When making 1-sided originals into 2-sided copies
(page 90).
– When making 2-sided originals into 2-sided copies 0
(page 90).
• Even if this feature is activated, it will not be effective
when making 2-sided originals into 1-sided copies
(page 90).
• When making 2-sided originals into 2-sided copies, the
original document settings will be reset even if this
feature is activated.
Edge hold #473 To hold the previous edge setting. 0

Operating Instructions 103


7.4 Programming features: Copy

Default
Feature Code Description
key
Frame margin #474 To set the frame margin. When this feature is activated, your
copies will be automatically reduced according to the margin
0
setting. However, if you change the zoom rate (page 89),
your copies will not be automatically reduced.
Margin hold #475 To hold the previous margin setting. 0

104 Operating Instructions


8 Fax

8 Fax
8.1 Availability of the fax feature
Important
• The fax feature may not be available for your unit. See “ List of available features and
equipment” on page 11 whether your unit has the feature.

8.2 Preparation for sending a fax


We recommend programming the following so that they appear on the top of each page sent.
– Date and time (feature #101)
– Your logo (feature #102)
– Fax number (feature #103)

8.3 Touch panel screens for fax

Address Book

Standard
Resolution
Contrast Ringer Volume
COPY FAX SCAN PRINT Off
Duplex Pause Flash

QUICK JOB Settings Email FAX Monitor

8.4 Basic procedure for sending a fax


Important
• Set the unit to the fax mode.

1. Set the original.


2. If necessary, change the resolution, contrast and duplex setting according to the type of document.
3. Dial the fax number or select the destination from stored items.
4. /START
When using the scanner glass, scan the 1st page.
: To scan the next page, place the document and press OK/SET . Repeat this until all the
documents are scanned, then press /START .
: To scan the next page, place the document and press "Scan". Repeat this until all the documents
are scanned, then press "Send".

Note
• To change the contrast/resolution/duplex setting, see the following.
– "To select the contrast" (page 106)
– "To select the resolution" (page 106)
– "To select the duplex setting" (page 106)
• If the line is busy or if there is no answer, the unit will automatically redial the number 2 or more times in the
following functions.
– Sending a fax
– Broadcast transmission ( )*1
– Redialling using : /REDIAL / : "Redial"
*1 For broadcast transmission, the line will be skipped and redialled later.

Operating Instructions 105


8.4.1 Various settings for sending faxes

8.4.1 Various settings for sending faxes

To select the contrast


Adjust this setting depending on the darkness or lightness of the document. 5 levels (low to high) are available.

1. : /FAX /QUALITY (repeatedly): "CONTRAST"


: Display "CONTRAST" screen (page 105).
2. Change the contrast. : OK/SET / : "OK"

To select the resolution

1. : /FAX /QUALITY (repeatedly): "RESOLUTION"


: Display "RESOLUTION" screen (page 105).
2. Select the resolution. OK/SET *1

Note
• If you select "FINE", "SUPER FINE" or "PHOTO" resolution, transmission time will increase.
*1 For 2-line LCD models only. ( )

To select the duplex setting


You can send 2-sided originals using the automatic document feeder.
1. : /DUPLEX
: Display "DUPLEX" screen (page 105).
2. Select the desired binding of the original.
3. OK/SET *1
*1 For 2-line LCD models only. ( )

8.4.2 Selecting the destination from stored items


Store the desired names and telephone numbers into the address book beforehand (page 62).

Using address book


1. : /FAX
: Display "ADDRESS BOOK" screen (page 105).
2. Select the desired item.

Note
• If the LDAP setting is activated beforehand (page 131), select "LDAP SEARCH" or "ADDRESS BOOK".
OK/SET *1
For LDAP search, enter the name using the dial keypad (up to 11 characters), then press :
OK/SET / : "OK" to start searching.
*1 For 2-line LCD models only. ( )

Using the one-touch dial feature ( )


Using station 1-3:
Press the desired station key.
Using station 4-6:
Press /LOWER , then press the desired station key.

8.4.3 Reserving the fax transmission (Dual Access)


You can reserve a fax transmission even when the unit is receiving a fax or sending a fax from memory.
– Up to 10 reservations when sending
– Up to 11 reservations when receiving

106 Operating Instructions


8.4.4 Sending the same document to pre-programmed parties (Broadcast transmission)

1. Set the original during fax reception or fax memory transmission.


2. Enter the fax number using the dial keypad or address book.
3. /START
When using the scanner glass, scan the 1st page.
: To scan the next page, place the document and press OK/SET . Repeat this until all the
documents are scanned, then press /START .
: To scan the next page, place the document and press "Scan". Repeat this until all the documents
are scanned, then press "Send".

Note
• If the document exceeds the memory capacity, the reservation for that document will be cancelled. You
must send the entire document manually.

8.4.4 Sending the same document to pre-programmed parties (Broadcast transmission)


You can send the same document to multiple parties (up to 20). To use this feature, store the fax numbers into
broadcast memory (page 64).

1. Set the original.


2. If necessary, change the resolution (page 106) and the contrast (page 106).
3. Specify the destination.
When using the address book

1. :
: Display "ADDRESS BOOK" screen (page 105).
• If the LDAP setting is activated beforehand (page 131), select "ADDRESS BOOK". OK/SET *1

2. Select the desired broadcast destination.


When using the broadcast key ( )
Press one of broadcast key (1-3).
• If you already register telephone number in one-touch dial, press or repeatedly to select the
desired broadcast destination.

4. /START
When using the scanner glass, scan the 1st page.
: To scan the next page, place the document and press OK/SET . Repeat this until all the
documents are scanned, then press /START .
: To scan the next page, place the document and press "Scan". Repeat this until all the documents
are scanned, then press "Send".
*1 For 2-line LCD models only. ( )

Note
• If you select "FINE", "SUPER FINE" or "PHOTO" resolution, the number of pages that the unit can send
will decrease.

8.5 Preparation for receiving a fax


Depending on your situation, you can select the way you prefer to use your unit.

Operating Instructions 107


8.6 Basic features of receiving a fax

Situation Mode Setup


Use only as a fax 1. /FAX AUTO ANSWER (repeatedly): "FAX
You have a separate telephone ONLY MODE"
line just for faxes, or you want to FAX ONLY
use the unit only for receiving • The /FAX AUTO ANSWER light turns
faxes. ON.

Use mostly as a telephone 1. Set the manual answer setting to TEL mode
You want to answer calls by (feature #404).
yourself. If a fax call is received, • This step is only for models that support
you must receive the fax TEL/FAX mode. ( )
manually. TEL 2. /FAX AUTO ANSWER (repeatedly): "TEL
MODE"
• The /FAX AUTO ANSWER light turns
OFF.
Use as a telephone and/or fax 1. Set the manual answer setting to TEL/FAX mode
You want to answer phone calls (feature #404).
yourself and receive faxes 2. /FAX AUTO ANSWER (repeatedly):
automatically without the unit "TEL/FAX MODE"
TEL/FAX
ringing.
• This feature is available only for • The /FAX AUTO ANSWER light turns
models that support TEL/FAX OFF.
mode. ( )
Use with an answering machine 1. Connect an extension telephone answering
You want to use the unit with an machine.
answering machine. 2. Set the ring count of the answering machine to
– less than 3.
• Set the ring count in FAX ONLY mode of the
unit to more than 3, if you use with auto
answer ON.

Note
• For TEL mode and TEL/FAX mode ( ):
– Use with an extension telephone, if a handset unit is not supplied with your unit (page 19).
– The ringer volume setting should be ON.
• A4 or letter size recording paper is recommended.
• Received faxes may be stored in memory depending on the paper size settings. See feature #380 for
details.

8.6 Basic features of receiving a fax


8.6.1 FAX ONLY mode

How faxes are received


When receiving calls, the unit will automatically answer all calls and only receive fax documents.

How to change the ring count


You can change the number of rings in fax ring count setting (feature #210).
• You can also change the number of rings in the following ways. (2-line LCD models only) ( )
: Display the desired setting. OK/SET

108 Operating Instructions


8.6.2 TEL mode

8.6.2 TEL mode

How to receive phone calls and faxes


You have to answer all calls manually. To receive a fax document, press /START and then : 2/
: "Receive".
For AG/CX/EU*1/JT/SX/TW models:
• If you do not answer the call within 10 rings, the unit will temporarily switch to fax reception. The other party
can then send a fax.
*1 When "U.K." is selected in feature #114, this feature is not activated.
When "GERMANY" is selected in feature #114, you can set this feature to OFF (feature #319).

How to receive faxes with an extension telephone


If you have another telephone connected to the [EXT] jack or the same line (extension telephone), you can use
the extension telephone to receive faxes.
To receive fax documents using the extension telephone, make sure remote fax activation is turned ON (feature
#434) beforehand. The default setting is ON.

1. When the extension telephone rings, lift the handset of the extension telephone.
2. To start fax reception, press 9 (default fax activation code) firmly.
3. Replace the handset.
8.6.3 TEL/FAX mode

How phone calls and faxes are received

1. The other party calls your unit.


2. The unit will wait for the duration of 2 rings*1 before answering the call.
• During this time, an extension telephone will ring.
3. The unit will answer the call and try to distinguish between fax and phone call.
4. When it is a fax:
The unit receives the fax automatically without ringing.
When it is a phone call:
The unit will ring 3 times*2*3. You may answer the call as a phone.
*1 The number of rings is determined by the "TEL/FAX delayed ring count" (feature #212).
*2 The number of rings is determined by the "Silent fax recognition ring count" (feature #436).
*3 Callers will hear a ring back tone different from the one generated by the telephone company.

How to answer the phone call with extension telephone


• If connected to the [EXT] jack of this unit: • If connected to the same telephone line as this
Lift the handset, then press /STOP on the unit unit:
to talk to the other party. Lift the handset and talk to the other party.

Operating Instructions 109


8.6.4 Using the unit with an answering machine

Note
• If you do not answer the call, the unit will activate the fax function.
– Some fax machines do not generate fax calling tones when sending faxes, therefore the unit will try to
receive a fax even if no fax calling tone is detected.

8.6.4 Using the unit with an answering machine

Setting up the unit and an answering machine

1. Connect the answering machine ( ).


• An answering machine is not supplied. The illustration is just an example.
• Please purchase an extension telephone adaptor (for UK only).
• Remove the stopper ( ) if attached.
• To a single telephone line ( ).

*2 *3
C C
A A

*1
A

*1 For countries other than France and Belgium


*2 For France only
*3 For Belgium only
2. Set the number of rings on the answering machine to 3 rings or less.
• This will allow the answering machine to answer the call first.
3. Record a greeting message on the answering machine.
4. Activate the answering machine.
5. Set the unit to the desired receiving mode.
• If you set to FAX ONLY mode, change the ring count in FAX ONLY mode to more than 3 (feature
#210).
6. Make sure each of the following is unique:
– the remote access code of the answering machine
– the fax activation code (feature #434)

Note
• If the call is a phone call, the answering machine will record voice messages.
If a fax calling tone is detected, the fax machine will receive a fax automatically.
• Regarding the remote access code for the answering machine, see the operating instructions of the
answering machine.

Receiving a voice message and fax document in one call


The caller can leave a voice message and send a fax document during the same call. Inform the caller of the
following procedure beforehand.

110 Operating Instructions


8.6.5 Caller ID

1. The caller calls your unit.


• The answering machine will answer the call.
2. The caller can leave a message after the greeting message.
3. The caller presses 9 (pre-selected fax activation code).
• The unit will activate the fax function.
4. The caller presses the start button to send a document.
Note
• To use this feature, make sure remote fax activation is turned ON (feature #434). The fax activation code
can also be changed.
• If there is no room left in the memory of your answering machine, the unit may not be able to receive
documents. See the operating instructions of the answering machine and erase unnecessary messages.

8.6.5 Caller ID
For TW models:
This unit is compatible with Caller ID. Please be sure that both your line and the other party's line support the
Caller ID function.

For models other than TW:


This unit is compatible with the Caller ID service offered by your local telephone company. To use this unit's
Caller ID features, you must subscribe to a Caller ID service.

Important
• This unit will only display the caller's telephone number and name.
• This unit will not support future additional telephone services.
• Depending on the service of the local telephone company, the date/time of the call or the caller's
name may not be displayed.
• This unit is Caller ID compatible. Caller ID service corresponds to ETSI ETS300659 standard and
available in 2 protocols: FSK and DTMF. In order to display caller phone numbers, you must
subscribe to the appropriate service of your service provider/telephone company. Consult your
service provider/telephone company for details.*1
• This unit is not compatible with AOH service.*1
• This unit is designed in accordance with DGT regulations and supports both DTMF and FSK Caller
ID.*2
• If the unit's Caller ID features do not function properly, confirm that your phone line and the phone
line of the caller supports Caller ID. Consult your local telephone company for more information.*2
• This unit is designed in accordance with the ETS (European Telecommunication Standard) and only
supports the basic CLIP (Calling Line Identification Presentation) features.*3
• Make sure the following ring count is set to 2 or more rings beforehand.
– FAX ring count (feature #210)
– TEL/FAX delayed ring count (feature #212) ( )
*1 For RU models only
*2 For TW models only
*3 Only for models other than AG, TW and RU

How Caller ID is displayed


The unit will automatically store caller information (name, telephone number and date and time of the call) from
the 30 most recent calls. When caller information is received and it matches a telephone number stored in the
unit's address book, the stored name will be displayed.

Note
• If the unit is connected to a PBX (Private Branch Exchange) system, caller information may not be received
properly. Consult your PBX supplier.
• If the unit cannot receive caller information, the following will be displayed:
"OUT OF AREA": The caller dialled from an area which does not provide Caller ID service.
"PRIVATE CALLER": The caller requested not to send caller information.

Operating Instructions 111


8.6.5 Caller ID

"LONG DISTANCE": The caller made a long distance call.

Touch panel screens for Caller ID

COPY FAX SCAN PRINT MENU Wireless ECO

QUICK JOB QUICK JOB

Department setup
Print Report

Caller Search
Call List Erase

Viewing/editing a caller's telephone number before calling back/storing

Important
• If the area code of the received telephone number is the same as yours, the area code may need to
be deleted before calling back. This may only apply to some areas.

1. Set the unit to the fax mode.


2. : /MENU (repeatedly): "CALLER SEARCH" OK/SET
: Display "CALLER SEARCH" screen (page 112)
3. Search from the recently received caller information.
• While displaying the desired caller information, press : / : "Tel No." repeatedly to
change name/telephone number information.
• Press dial key (0 to 9) or /Tone to enter the editing mode and edit the telephone number if necessary.
(2-line LCD models only) ( )

Note
• on the display means the call has already been viewed or answered. To stop viewing, press /STOP .

Erasing caller information

Erasing all caller information


For 2-line LCD models ( ):

1. /MENU (repeatedly): "CALLER SETUP" OK/SET


2. "CALL LIST ERASE" will be displayed. OK/SET
3. OK/SET /STOP
For touch panel models ( ):

1. Display "CALL LIST ERASE" screen (page 112).

112 Operating Instructions


8.6.6 Junk fax prohibitor

2. "Yes"
Erasing specific caller information
For 2-line LCD models ( ):

1. /MENU (repeatedly): "CALLER SEARCH" OK/SET


2. Display the desired item. OK/SET /STOP

Storing caller information

Storing in the address book


For 2-line LCD models ( ):

1. /MENU (repeatedly): "CALLER SEARCH" OK/SET


2. Display the desired item. /MENU
3. OK/SET OK/SET
For touch panel models ( ):

1. Display "CALLER SEARCH" screen (page 112).


2. Select the desired item. "Address"
3. "OK"

Storing in the one-touch dial ( )

1. /MENU (repeatedly): "CALLER SEARCH" OK/SET


2. Display the desired item. /MENU
3. Select the station key.
For station 1-3:
1. Press the desired station key.
2. Select "DIAL MODE" OK/SET OK/SET
For station 4-6:
1. /LOWER
2. Press the desired station key. OK/SET
4. OK/SET

8.6.6 Junk fax prohibitor


If you subscribe to Caller ID service (page 111), this feature prevents fax reception from calls that do not show
caller information.
Additionally, the unit will not accept faxes originating from numbers that match the ones on a programmable junk
fax prohibitor list.

Important
• This feature does not work if you receive faxes manually.

Touch panel screens for junk fax prohibitor

Address Book

Standard
Resolution
Contrast Ringer Volume
COPY FAX SCAN PRINT Off
Duplex Pause Flash

QUICK JOB Settings Email FAX Monitor

Operating Instructions 113


8.6.6 Junk fax prohibitor

Settings
Junk Fax Prohibitor Settings

Prohibitor Off Fax Feature Setup

Junk List Set Fax Preview

Junk List Display Fax Preview List

Junk List Print Polling

OK Junk Fax Prohibitor

Activating the junk fax prohibitor


For 2-line LCD models ( ):

1. /MENU (repeatedly): "JUNK FAX PROH."


2. "ON" OK/SET
3. Press /STOP to exit.
For touch panel models ( ):

1. Display "Junk Fax Prohibitor" screen (page 113).


2. "Prohibitor" "ON"
3. Press to exit.

Storing undesired callers


You can register up to 20 undesired numbers from the Caller ID list (page 133) if you do not wish to receive
faxes from them.
For 2-line LCD models ( ):

1. /MENU (repeatedly): "JUNK FAX PROH."


2. (repeatedly): "JUNK LIST SET" OK/SET
3. Display the party you do not want to receive faxes from. OK/SET
4. Press /STOP repeatedly to exit.
For touch panel models ( ):

1. Display "Junk List Set" screen (page 113).


2. Select the party you do not want to receive faxes from. "OK"
3. Press to exit.

Other useful features for junk fax prohibitor

To display the junk fax prohibitor list


For 2-line LCD models ( ):

1. /MENU (repeatedly): "JUNK FAX PROH."


2. (repeatedly): "JUNK LIST DISP." OK/SET
3. Display the items on the list.
4. Press /STOP to exit.
For touch panel models ( ):

1. Display "Junk List Display" screen (page 113).


2. Display the items on the list.
3. Press to exit.

114 Operating Instructions


8.6.6 Junk fax prohibitor

To print the junk fax prohibitor list


For 2-line LCD models ( ):

1. /MENU (repeatedly): "JUNK FAX PROH."


2. (repeatedly): "JUNK LIST PRINT" OK/SET
3. Press /STOP repeatedly to exit.
For touch panel models ( ):

1. Display "Junk Fax Prohibitor" screen (page 113).


2. "Junk List Print"
3. Press to exit.

To erase an item from the junk fax prohibitor list


For 2-line LCD models ( ):

1. /MENU (repeatedly): "JUNK FAX PROH."


2. (repeatedly): "JUNK LIST DISP." OK/SET
3. Display the desired item.
4. OK/SET /MENU
For touch panel models ( ):

1. Display "Junk List Display" screen (page 113).


2. Select the desired item. "Delete"
3. "Yes"

Operating Instructions 115


8.7 Advanced Fax feature

8.7 Advanced Fax feature


8.7.1 Sending an electronic document as a fax message from your computer (PC fax
sending)
You can send an electronic document as a fax message from your computer.

1. Open the document you want to send.


2. Select [Print] from the menu.
3. Select the PCFAX unit's name as the active printer.
4. Click [Print].
5. Enter the fax number using the keypad display or the address book.
6. [Send]
Note
• If the document exceeds the memory capacity of the unit, sending will be cancelled.
• For details, see the help file by selecting [Help] from Multi-Function Station.
• Click [Select] to change the active unit.

To prevent sending a fax to the wrong destination


1. Start Multi-Function Station. [Application] [PC FAX]
2. [Tools] [Function Setup]
3. Select the desired setting from the [Send] list.
[Display the Fax Send confirmation for every The confirmation dialogue box of the fax number is
transmission] displayed before sending a fax.
[Do not enter a fax number directly] You can only select fax numbers stored in the
address book.
[Re-enter to confirm the fax number] When entering the fax number using the dial keypad
display, re-entry of the number is required.

4. [OK]

Note
• For details about each function, click [Help].

8.7.2 Receiving a fax on your computer (PC fax reception)


You can receive a fax document on your computer.

116 Operating Instructions


8.7.3 Web fax preview (LAN supported models only)

To activate this feature, set the following beforehand:

1. Activate the PC fax setting (feature #442).


1. /MENU 4 4 2
2. Select "ALWAYS" or "CONNECTED". OK/SET *1 : /MENU / :
• See the PC fax setting (feature #442) for details about the selections.
2. Deactivate the fax preview mode (feature #448) (LAN supported models only). ( )
1. /MENU 4 4 8 Select "OFF". OK/SET *1
: /MENU / :

3. Set the computer setting for the PC fax reception (feature #443) (LAN supported models only). ( )
1. /MENU 4 4 3 OK/SET *1

2. Select the desired computer. OK/SET *1


: /MENU / :
• You can display IP address of the selected computer by pressing . (2-line LCD models only) ( )
• If the unit is not connected to the LAN, the computer connected to the unit by USB is assigned as the
default computer for PC fax reception.
4. /FAX AUTO ANSWER (repeatedly): Turn the auto answer setting ON.
5. Start Multi-Function Station. [Application] [PC FAX]
• When a fax call is received, your computer will receive a document through the unit.
*1 For 2-line LCD models only. ( )

Viewing a received document

1. Select [Received Log] in [Communication Log].


2. Click the item you want to view.
3. Click the [View] icon in the toolbar.
• If a received fax document is stored in the unit's memory, click [Receive a Fax] beforehand.

Note
• You can view, print or transfer the received document using your computer.
• Messages transferred to your computer will be deleted from the unit.

8.7.3 Web fax preview (LAN supported models only)


You can display a received fax document in your web browser without printing, and print or save the necessary
document after you confirm the image.

Operating Instructions 117


8.7.4 Transferring faxes to email address (LAN supported models only)

To activate this feature, set the following beforehand:

1. Set the web fax preview access code.


1. /MENU 4 5 0 OK/SET *1

2. Enter the programming password (feature #155). : OK/SET / : "OK"


3. Enter the web fax preview access code, up to 8 characters, using the English alphabet and numbers.
: OK/SET / : "OK"
• The following symbols can also be entered (page 59).
!@#$%^&’)(.–_{}
2. Activate the fax preview mode (feature #448).
1. /MENU 4 4 8 Select "ON". OK/SET *1 : /MENU / :

3. Activate the notification for fax reception (feature #451) (recommended).


• See page 126 for details.
*1 For 2-line LCD models only. ( )

Note
• When the notification for fax reception is activated, the selected computer will receive a notification when
the memory becomes full of received documents.
• When web fax preview is activated, the fax documents are stored in memory.
The memory may become full of received documents, so delete documents from the memory as soon as
possible after viewing or printing them.
• When web fax preview is activated, the PC fax setting (feature #442) will be deactivated.
• You can change the web fax preview access code (feature #450).

Displaying a received fax document on the web browser

Important
• Make sure that the unit is idle.

1. Start Multi-Function Station.


2. [Device] [Configuration Web Page]
3. Select the [Web Fax Preview] from the menu.
4. Enter the web fax preview access code (feature #450). [OK]
• A list of the received fax documents will be displayed.
5. Click the desired icon to preview, print or save a fax document.
• While previewing the document, you can manipulate the fax document (Example: enlarge, rotate etc.).
6. Close the web browser.

Note
• The display speed depends on the contents and size of the document.
• The received fax document is saved as an image file (PDF format). Adobe Reader is required to view it.
• on the display means the image has already been viewed, printed or saved.
• You can delete images showing .
– To delete a document after viewing a fax document in step 5, click [List] to go back to the list.
– To delete a document after printing or saving a fax document in step 5, click [Reload] to update the list.

8.7.4 Transferring faxes to email address (LAN supported models only)


You can automatically transfer a received fax document (fax to email feature) to one or more email addresses.
Transferred messages will not be deleted from the unit.

118 Operating Instructions


8.8 Internet fax

Useful information:
If you are away from the unit for a long period of time, we recommend the following.

1. Set this feature.


2. Also activate PC FAX (page 116), and keep your computer turned ON.
• For PC FAX, start Multi-Function Station. [Application] [PC FAX]
In this case, data will be transferred to your computer using PC FAX feature, then the transferred data will be
deleted from your unit automatically. The same data will also be sent to your email address, so you can check
your messages daily, preventing the unit from running out of paper/memory etc.

To activate this feature, set the following beforehand:

1. Set the unit to FAX ONLY mode.


/FAX AUTO ANSWER (repeatedly): "FAX ONLY MODE"
2. Program the email server settings.

1. Start Multi-Function Station.


2. [Device] [Configuration Web Page] [Network]
3. Type “root” as the user name, then enter the programming password (feature #155). [OK]
4. Select the [EMAIL FEATURE] from the menu.
5. Click [Edit] next to [EMAIL SERVER].
6. Enter email address (from), email server information, and time zone. [Submit]
3. Register email destinations (recommended).

1. [Device] [Configuration Web Page] [Directory]


2. Type “root” as the user name, then enter the programming password (feature #155). [OK]
3. Select the [ADDRESS BOOK] from the menu.
4. Click [Edit] next to the desired item you want to register or edit. [Submit]
4. Activate the fax to email feature, and set the destinations.

1. [Device] [Configuration Web Page] [Device]


2. Type “root” as the user name, then enter the programming password (feature #155). [OK]
3. Select the [FAX FEATURE] from the menu.
4. Select [ON] from the [FAX AUTO EMAIL] drop-down list.
5. If necessary, select [ON] from [PASSWORD PDF] drop-down list and enter a 4-digit password.
6. Click [Edit] next to [DESTINATION].
7. Click [Address Book] next to the desired destination.
8. Click the name that you want to send the received fax documents to. [Submit]
9. Close the web browser.

To check the status of the last 15 transfers

1. Start Multi-Function Station.


2. [Device] [Configuration Web Page] [Device]
3. Type “root” as the user name, then enter the programming password (feature #155). [OK]
4. Select the [FAX FEATURE] from the menu.
5. Click [List] next to [RESULT].

8.8 Internet fax


Using this feature, you can send and receive documents as email attachments (TIFF-F format) over the Internet.
If the other party is using a machine that supports Internet fax, you can send originals directly to the other party
without using an email server (Direct SMTP).

Important
• Set the unit to fax mode.

Operating Instructions 119


8.8.1 Sending an Internet fax

To activate this feature, set the following beforehand:


1. Program the email server settings for Internet fax.
1. Start Multi-Function Station.
2. [Device] [Configuration Web Page] [Network]
3. Type “root” as the user name, then enter the password (feature #155). [OK]
4. Select the [EMAIL FEATURE] from the menu.
5. Click [Edit] next to [EMAIL FAX SERVER].
6. Enter email address (from), email server information, and time zone.
• To use the direct SMTP for Internet fax, enter the email address (from).
7. [Submit]
8. Close the web browser.
2. Register email address destinations (recommended).
See page 66 for details.
3. Activate the direct SMTP setting (feature #425) (recommended).
/MENU 4 2 5 Select "ON". OK/SET *1
*1 For 2-line LCD models only. ( )

8.8.1 Sending an Internet fax


• We recommend to register email destinations beforehand.
– To use the address book, see page 66.
– To use the one-touch dial ( ), see page 67.

1. Set the original.


2. If necessary, change the resolution (page 106) and contrast (page 106) according to the type of document.
3. : /FAX /E-MAIL (repeatedly): "EMAIL SEND" OK/SET
• To scan a 2-sided original, select the desired binding of the original. OK/SET
• To scan a 1-sided original, select "OFF". OK/SET
: "EMAIL FAX" "Send"
• To scan a 2-sided original, tap "DUPLEX". Select the desired binding of the original.

4. Enter the destination email address (page 120).


5. /START
When using the scanner glass, scan the 1st page.
: To scan the next page, place the document and press OK/SET . Repeat this until all the
documents are scanned, then press /START .
: To scan the next page, place the document and press "Scan". Repeat this until all the documents
are scanned, then press "Send".

Internet fax auto redial


If there is a problem with the LAN connection or if there is no answer, the unit will automatically resend the
document 2 or more times.

Specifying the destination

Using dial keypad (2-line LCD models only) ( )


(repeatedly): "ENTER ADDRESS" /START enter the email address.

Using address book


: (repeatedly): Display the desired item.
: "Address Book" Select the desired item.

120 Operating Instructions


8.8.2 Broadcast transmission of Internet fax

Using the one-touch dial feature ( )


Using station 1-3
Press the desired station key.
Using station 4-6
Press /LOWER , then press the desired station key.

8.8.2 Broadcast transmission of Internet fax


You can send the same document to multiple parties (up to 20). Before using this feature, register email
destinations into the broadcast memory for Internet fax (page 66).

1. Set the original.


2. If necessary, change the resolution (page 106) and contrast (page 106) according to the type of document.
3. : /FAX /E-MAIL (repeatedly): "EMAIL SEND" OK/SET
• To scan a 2-sided original, select the desired binding of the original. OK/SET
• To scan a 1-sided original, select "OFF". OK/SET
: "EMAIL FAX" "Send"
• To scan a 2-sided original, tap "DUPLEX". Select the desired binding of the original.

4. Select desired destination.


When using the broadcast key ( )
Press a broadcast key (1-3).

5. /START
When using the scanner glass, scan the 1st page.
: To scan the next page, place the document and press OK/SET . Repeat this until all the
documents are scanned, then press /START .
: To scan the next page, place the document and press "Scan". Repeat this until all the documents
are scanned, then press "Send".

Note
• If there is a problem with the LAN connection or if there is no answer, the document will be skipped and
automatically resent later 2 or more times.

8.8.3 Receiving an Internet fax


You can have the unit receive Internet faxes automatically from the email server at a fixed interval (feature
#428).
Internet faxes sent directly without passing through an email server are printed immediately after receiving.
You can confirm received emails manually by following the procedure below.

1. : /FAX /E-MAIL (repeatedly): "EMAIL RECEIVE" /START


: "EMAIL FAX" "Receive"
• The unit receives any Internet faxes from the email server, and prints them.

Operating Instructions 121


8.9 Programming features: Fax

8.9 Programming features: Fax


To change the feature settings, see page 49 for details.
Default
Feature Code Description
key
TEL/FAX delayed #212 If you use an extension telephone in TEL/FAX mode, select
ring count the desired number of times the extension telephone rings
before the unit answers the call.

Note
• See page 109 for details. 2
• For EU models users:
If you change the location setting (feature #114), the
TEL/FAX delayed ring count will be reset to "2". If
necessary, select the desired ring count again.
Turning the AUTO #319 See page 109 for details.
1
ANSWER
Sending report #401 To print a sending report.
– "OFF": Sending reports will not be printed.
– "ON": A sending report will be printed after every fax

transmission.
– "ERROR": A sending report will be printed only when fax
transmission fails.
Automatic journal #402 When this feature is activated, the unit will print a journal
report report automatically after every 30 new fax transmissions 1
and receptions.
Manual answer #404 To change the receiving mode in the manual answer setting.
1
mode
Default fax #405 To change the default resolution setting for fax.
resolution
Note 1
• If you select "FINE", "SUPER FINE" or "PHOTO"
resolution, transmission time will increase.
Duplex print #407 To set the duplex print for fax reception. You can select the
setting for fax long or short edge, or deactivate this feature. 0
reception
Overseas mode #411 If you cannot send a fax overseas even if the number is
correct and the line is connected, activate this feature before
sending the fax.
This feature improves the reliability by reducing the
transmission speed.
Calling charges may be higher than usual.
– "OFF": Deactivates this feature.
– "NEXT FAX": This setting is effective only for the next 2
attempted fax transmission. After transmission, the unit
will return to the previous setting.
– "ERROR": When the previous fax transmission fails and
you want to re-send the document.

Note
• This feature is not available for broadcast transmission.

122 Operating Instructions


8.9 Programming features: Fax

Default
Feature Code Description
key
Delayed send #412 To reserve fax transmission up to 24 hours in advance of the
desired time. Set the original before activating this menu.

Note
• The document will be scanned into memory. The unit
will then send the data at the specified time. You cannot

use this feature for another fax transmission until the
former sending is completed.
• To cancel this setting after programming, press /
STOP while the unit is idle, and then press :
OK/SET / : "Yes".

ECM selection #413 To set the Error Correction Mode (ECM). This feature is
available when the sending / receiving fax machines are
ECM compatible. When this feature is activated, fax 1
transmission / reception will be carried out so that the errors
do not occur.
Connecting tone #416 If you often have trouble when sending faxes, activating this
feature allows you to hear connecting tones: fax tone, ring
back tone and busy tone. You can use these tones to
confirm the status of the other party's machine.

Note 1
• If the ring back tone continues, the other party's
machine may not be a fax machine or may have run out
of paper. Check with the other party.
• The connecting tone cannot be adjusted individually.
Maximum fax #418 To set the maximum fax speed (14.4 kbps/33.6 kbps). The
speed fax speed may be lower than the selected speed depending 2
on your line.
Quick scan mode #419 To enable quick scan mode. When this feature is activated,
the unit will scan the document and store it into memory first, 0
then the unit will start sending the documents.
Confirming the #420 To confirm the destination before sending a fax. When it is
destination activated, you can send a fax after confirming the
destination. When the displayed destination is correct, press 0
/START to send the fax.

Dial keypad entry #421 If you want to restrict dialling fax numbers manually using
restriction the dial keypad (to avoid misdialling, for example), activate
this feature.

Note
0
• When this feature is activated,
– you cannot make redial calls to fax numbers entered
using the dial keypad.
– the fax number re-entry setting (feature #422) will be
deactivated.
Fax number re- #422 When this feature is activated, if you dial a fax number
entry manually using the dial keypad, you have to re-enter the
0
number and press /START . When the 2nd entry number
matches the 1st entry number, you can send the fax.

Operating Instructions 123


8.9 Programming features: Fax

Default
Feature Code Description
key
Confirming the #424 When this feature is activated, after the document is
next document scanned using the automatic document feeder during fax
memory transmission, the message shows to confirm the 0
next document. Insert the next document and press :
OK/SET / : "OK". /START

Direct SMTP #425 For registering an email address when this feature is
activated, you can set the direct SMTP for the email 0
address.
Delivery notice #426 When this feature is activated, a delivery notice is sent to the
receiver of the Internet fax. If the receiver returns the notice, 1
a sending report will be printed.
POP timer setting #428 To set the POP timer.
Set the POP timer (the interval of receiving Internet fax
automatically) to a value between "00" and "60" minutes
using the dial keypad. –
• The default is "03" minutes.
• If you do not want to receive an Internet fax automatically
(page 121), set the timer to "00".

Fax send notify #429 To set the unit to alert you with a beeping sound after fax
0
transmission is finished.
Activating the #430 To activate the Distinctive Ring feature. See page 143 for
Distinctive Ring details. 0
feature
Setting the ring #431 To set the ring pattern for fax (Distinctive Ring feature). See
pattern for fax page 143 for details.
(Distinctive Ring • "A": Standard ring (one long ring)
feature) • "B": Double ring (two short rings)
• "C": Triple ring (short-long-short rings) 5
• "D": Other triple ring (short-short-long rings)
• "B-D": The fax will respond to all calls with ring tone
patterns "B", "C", and "D".

Auto reduction #432 To receive a fax document that is longer than your recording
paper. When this feature is activated, the unit will fit received 1
documents onto your recording paper.
Fax activation #434 If you wish to use an extension telephone to receive faxes,
code activate this feature and program the activation code. When
entering the code, use the dial keypad.
• The default code is " #9".

Important
• The fax activation code must be different from the
code that you programmed on the answering
machine.
Silent fax ring #436 To change the number of times the unit rings while in
count TEL/FAX mode.
3
Note
• See page 109 for details.

124 Operating Instructions


8.9 Programming features: Fax

Default
Feature Code Description
key
Memory reception #437 To alert you with a beeping sound when a received fax
alert document is stored into memory.

Note
• If documents are stored into memory due to some
printing problem, the beeps will continue until you solve
the problem. If a message is displayed, see page 149
for directions on printing out the stored documents. 1
Make sure the unit is supplied with enough paper to
print the stored document.
• If documents are stored into memory due to activating
the web fax preview (feature #448), the unit will not
beep. However, the unit will start to beep when the
memory is nearly full (LAN supported models only).
( )
Friendly reception #438 To receive a fax automatically when you answer a call and
hear a fax calling tone (slow beep). When this feature is
activated, you do not have to press /START , and then 1
: 2/ : "Receive" for fax reception.

Input tray setting #440 To set the input tray to use for fax.
1
for fax
PC fax setting #442 If you wish to receive a fax to a computer, activate this
feature and run [PC FAX] from Multi-Function Station.
This feature is available only when the fax preview mode is
turned OFF (feature #448) (LAN supported models only).
( )
• "OFF": Deactivates this feature.
• "ALWAYS": If the unit recognizes the connection to the
computer, it will transfer received documents to the –
computer. If the unit cannot recognize the connection, it
will store received documents into memory, and then
transfer the data after recognition of the computer
connection.
• "CONNECTED": If the unit recognizes the connection to the
computer, it will transfer received documents to the
computer. If the unit cannot recognize the connection, it
will print the data.
PC fax reception #443 To select the computer that will be used for receiving a fax.

See page 117 for details.
Fax preview mode #448 To set the fax preview mode. See page 118 for details. 0

Web fax preview #450 To set the web fax preview access code. After entering the
access code programming password (feature #155), enter the access
code (up to 8 characters, using the English alphabet and

numbers).
• The following symbols can also be entered (page 59).
!@#$%^&')(.-_{}

Operating Instructions 125


8.9 Programming features: Fax

Default
Feature Code Description
key
Fax receive notify #451 When this feature is activated, the computer connected to
your unit using USB/LAN*1 will receive a notification when a
fax document is received.

Note
• When connecting to the LAN ( ): Register
computers to which fax reception notifications will be
sent through the web browser interface.

Select the PC to send fax reception notification message to


(up to 6 destinations).
0
1. Start Multi-Function Station.
2. [Device] [Configuration Web Page] [Device]
3. Type “root” as the user name, then enter the
programming password (feature #155). [OK]
4. Select the [FAX FEATURE] from the menu.
5. Select [ON] from the [RECEIVE NOTIFY] drop-down list.
6. Click [Edit] next to [RECEIVE PC LIST].
7. Click [List] next to the desired destination.
8. Click the desired PC from the list. [Submit]
9. Close the web browser.

Fax to email #452 If you wish to transfer a received fax document to desired
0
address setting email address, activate this feature (page 118).
All received fax #458 To erase all received fax memory.
erase • Disconnect the following cables before activating this
feature.

– Telephone line cord
– USB cable
– LAN cable (LAN supported models only) ( )
Set fax features to #459 To reset fax features to their default settings.

default

*1 LAN supported models only ( )

126 Operating Instructions


9 Network

9 Network
9.1 Availability of the network feature
Important
• The network feature (LAN or wireless LAN) may not be available for your unit. See " List of
available features and equipment" on page 11 whether your unit has the feature.

9.2 Programming features: LAN


To change the feature settings, see page 49 for details.
Default
Feature Code Description
key
DHCP mode #500 When this feature is activated, the following will be allocated
automatically using a DHCP (Dynamic Host Configuration
Protocol) server.
1
– IP address
– Subnet mask
– Default gateway
IP address #501 To set the IP address for the LAN connection. This feature is

available when feature #500 is deactivated.
Subnet mask #502 To set the Subnet mask for the LAN connection. This feature

is available when feature #500 is deactivated.
Default gateway #503 To set the default gateway for the LAN connection. This

feature is available when feature #500 is deactivated.
DNS server #1 #504 To set the primary DNS server for the LAN connection. This

feature is available when feature #500 is deactivated.
DNS server #2 #505 To set the secondary DNS server for the LAN connection.

This feature is available when feature #500 is deactivated.
Machine name #507 To set the machine name.
Enter the name of the unit to recognize on the LAN, up to 15
characters, using the English alphabet and numbers.
• The first and last letter must be an English alphabet or
numbers.
• Hyphen can also be entered using 1 . (2-line LCD models
only) ( ) –

Note
• In order to recognize the unit on the LAN, the default
name of the unit is assigned automatically. If you
change the name, assign a unique name to avoid
overlapping.
MAC address #508 To display the MAC address of the unit. –
Network status #526 To view the network status. See page 129 for details. –

Operating Instructions 127


9.2 Programming features: LAN

Default
Feature Code Description
key
Proxy server #531 To set the proxy server for LAN connection.
1. /MENU 5 3 1
2. Select "ENABLED". OK/SET *1

3. Select the desired access type. OK/SET *1


4. Enter the IP address or domain name. :
0
OK/SET / : "OK"
• A domain name is up to 63 characters.
5. Enter the port number. : OK/SET /
: "OK"
*1 For 2-line LCD models only. ( )
IP filtering #532 When this feature is activated, the unit will deny/approve
access from the pre-programmed IP patterns. You can
program whether to deny or approve IP addresses. Up to 4 0
patterns each for IPv4 and IPv6 can be programmed through
the web browser interface (page 131).
Auto IP #533 To set the IP address automatically for the LAN connection.
This feature is available when feature #500 is activated.
When this feature is activated, IP address will be allocated 0
automatically without using a DHCP (Dynamic Host
Configuration Protocol) server.
HTTPD #534 To set HTTPD for the LAN connection. When this feature is
1
activated, you can access to the web server.
IPv6 protocol #535 When this feature is activated, IPv6 protocol can be used.
After installing the printer driver, be sure to change the port
to IPv6 protocol. You can check the IPv6 protocol address by
printing the "SETUP LIST" (page 133).
0
Note
• To activate this feature, you need to turn the power
switch of the unit OFF, then ON.
WINS server #1 #538 To set the primary WINS server for the LAN connection. This

feature is available when feature #500 is deactivated.
WINS server #2 #539 To set the secondary WINS server for the LAN connection.

This feature is available when feature #500 is deactivated.
WSD (Web #557 To activate the WSD (Web Service for Devices).
Service for 1
Devices)
AirPrint #559 To activate the AirPrint feature. 1

Address book #567 When this feature is activated, you can check and edit the
1
editing on web address book through the web browser interface.
Caller ID list on #568 When this feature is activated, you can check the Caller ID
1
web list through the web browser interface (page 134).
Journal on web #569 When this feature is activated, you can check the journal
1
report through the web browser interface (page 134).

128 Operating Instructions


9.2.1 Network status codes

Default
Feature Code Description
key
All FTP/SMB #578 To erase all FTP destinations and SMB folder destinations
address erase stored in the unit.
• Disconnect the following cables before activating this
feature. –
– Telephone line cord
– USB cable
– LAN cable
LAN mode #580 To select LAN mode.

Important
• To set this feature, make sure that:
– The unit is in standby mode. 1
– The document is not set to the automatic
document feeder.
– The delayed send feature is not activated (feature
#412).
Wireless status #581 If feature #580 is set to Wireless LAN, you can check the

status of the wireless LAN connection.
WPS-PBC #582 To set up the wireless LAN connection using WPS-PBC.
This feature is the same feature as pressing the WPS –
button. See page 31 for details.
WPS-PIN #583 To set up the wireless LAN connection using WPS-PIN. See

page 31 for details.
SSID search #584 To set up the wireless LAN connection by finding the SSID

automatically on the network. See page 32 for details.
Manual setup for #585 To set up the wireless LAN connection by entering the

wireless required information manually. See page 32 for details.
Wireless restore #586 To restore all wireless LAN connection settings. –
Auto #592 To set the timer of auto disconnection from Wi-Fi Direct.
disconnection Activate this feature to automatically disconnect from the Wi-
from Wi-Fi Direct® Fi Direct connection when printing is completed. This feature 2
connection is useful if you are normally printing from PCs, or sharing the
unit with other users.

9.2.1 Network status codes


You can confirm the detailed network status when a message is displayed during PC scan, or when a network
feature does not work properly.

1. /MENU 5 2 6 OK/SET *1

• The network status code is indicated.


*1 For 2-line LCD models only. ( )
Code Status Cause Solution
000 Not connected The unit is not connected correctly Check the connections (page 28).
to the network.
110 Offline IP address is not configured. Configure the IP address.
112 Offline IP address is not determined, Correct the configuration of IP
because the IP configuration is not address information.
correct.

Operating Instructions 129


9.3 Programming features: Update

Code Status Cause Solution


113 Offline IP address is not determined, Change the IP address.
because the IP address is
duplicated.
121 Offline The unit is allocating an IP address —
automatically using a DHCP server.
128 Offline There is no response from the Consult your network administrator.
DHCP server, or DHCP server error
is occurred.
131 Offline The unit is allocating an IP address —
automatically using an Auto IP.
210 Online The network is online by configuring —
the IP address manually.
220 Online The network is online by allocating —
the IP address using a DHCP.
230 Online The network is online by allocating —
the IP address using an Auto IP.
342 Online NetBIOS is not working, because Correct the machine name (feature
NetBIOS name is not correct. #507).
343 Online NetBIOS is not working, because Change the machine name (feature
NetBIOS name is duplicated others. #507).
344 Online Cannot resolve the NetBIOS name Consult your network administrator.
between other networks, because
there is no specified WINS server.
352 Online Bonjour is not working, because Correct the machine name (feature
Bonjour hostname is not correct. #507).
353 Online Bonjour is not working, because Change the machine name (feature
Bonjour hostname is duplicated #507).
others.
801-9 System error The system error is occurred. Contact our service personnel.
99

9.3 Programming features: Update


Default
Feature Code Description
key
Firmware version #548 To display the firmware version and updated date. –
Firmware update #549 To update the firmware. See page 134 for details. –

9.4 Network features


1. Start Multi-Function Station.
2. [Device] [Configuration Web Page] [Network]

3. Type “root” as the user name, then enter the programming password (feature #155). [OK]
Feature Menu Selection
Setting the LAN [LAN FEATURE] Enter the LAN feature settings. See page 127 for
features details.

130 Operating Instructions


9.4 Network features

Feature Menu Selection


Setting the IP [LAN FEATURE] Enter the IP filtering information.
filtering
1. Select the [LAN FEATURE] from the menu.
2. Click [Edit] next to [IP FILTERING].
3. Click [Edit] next to [FILTER (IPv4)]/[FILTER
(IPv6)].
4. Change the mode and edit IP filtering information.
[Submit]
5. Close the web browser.

Setting the proxy [LAN FEATURE]/ Enter the proxy server information for Google® Cloud
server [CLOUD] Print™. Consult your service provider or network
administrator for details.
Setting the AirPrint [AirPrint] Activate the AirPrint feature.
feature Configuring and checking information for AirPrint.
Setting the WSD [WSD] Activate the WSD (Web Service for Devices).
feature
Setting the [LDAP] Enter the LDAP information. Consult your network
information for administrator for details.
LDAP
Setting the [SNMP] Enter the SNMP community name. Consult your
community name for service provider or network administrator for details.
SNMP
Setting the location [SNMP]/[BONJOUR] Enter the location information of the unit.
where you use this
unit
Setting the service [BONJOUR] Enter the Bonjour service name.
name for Bonjour
Displaying the link [IPv6] The link local address will be displayed.
local address for
IPv6
Displaying the IPv6 [IPv6] The IP address for auto configuration will be
address for auto displayed.
configuration
Setting the IP [IPv6] Enter the IP address for IPv6. Consult your service
address for IPv6 provider or network administrator for details.
Setting the default [IPv6] Enter the default router address for IPv6. Consult your
router for IPv6 service provider or network administrator for details.
Setting the [FTP FEATURE] Enter the FTP server information to send scanned
information for scan images from the unit to an FTP server. For details
to FTP about this feature, see the scanning chapter.
Setting the [SMB FEATURE] Enter the SMB folder information to send scanned
information for scan images from the unit to an SMB folder. For details
to SMB about this feature, see the scanning chapter.
Setting the email [EMAIL FEATURE] Enter the email server information to send scanned
server information image from the unit via an email. For details about
for scan to email feature, see the scanning chapter.
address

Operating Instructions 131


9.4 Network features

Feature Menu Selection


Setting the email [EMAIL FEATURE] Enter the email server information to send fax
server information message from the unit via an email. For details about
for fax to email feature, see the fax chapter.
address
Setting the email [EMAIL FEATURE] Enter the email server information to send error notify
server information from the unit via an email.
for error notify
1. Select the [EMAIL FEATURE] from the menu.
2. Click [Edit] next to [EMAIL SERVER].
3. Enter email address (from), email server
information, and time zone.
4. [Submit]
5. Close the web browser.
Setting the email [EMAIL FEATURE] Enter the email server information to send Internet fax
server information from the unit via an email. For details about feature,
for Internet fax see "8.8 Internet fax" on page 119.
Setting the error [EMAIL FEATURE] [ENABLED]: The unit will send an email to registered
notify feature destinations when a problem occurs.
[DISABLED] (default): Deactivates this feature.
Registering [EMAIL FEATURE] 1. Select the [EMAIL FEATURE] from the menu.
destinations for the 2. Click [Edit] next to [DESTINATION].
error notify feature 3. Enter the email address to which error
notifications will be sent and select the types of
problems.
– [LIFE WARNING]: A warning indicating that the
toner cartridge or drum cartridge needs to be
replaced soon.
– [MEDIA PATH ERROR]: An error indicating
that there is a problem with an input tray.
– [LIFE ERROR]: An error indicating that the
toner cartridge or drum cartridge needs to be
replaced.
4. [Submit]
5. Close the web browser.
Setting the SSL/TLS [SSL/TLS] 1. Select the [SSL/TLS] from the menu.
2. Click [Edit] next to [SSL/TLS
CONFIGURATION].
3. Select [ENABLED] next to [SSL/TLS SERVICE].
4. [Submit]. Then follow the on-screen instructions.
5. Close the web browser.

132 Operating Instructions


10 Other Useful Features

10 Other Useful Features


10.1 Reference lists and reports
You can print out the following lists and reports for your reference.
– "SETUP LIST"
– "ADDRESS LIST"
– "JOURNAL REPORT"
– "BROADCAST LIST"
– "PRINTER TEST"
– "CALLER ID LIST"*1
– "PCL FONT LIST"*2
– "PS FONT LIST"*3
– "FTP SERVER LIST"
– "SMB FOLDER LIST"
– "PRINT COUNT"
– "DEPT.PRINT COUNT"
– "WLAN STATUS LIST"
– "QUICK-JOB LIST"
*1 Only for models that support the Caller ID feature. ( )
*2 Only for models that support the PCL feature. ( )
*3 Only for models that support the PS feature. ( )

Touch panel screens for printing reference lists and reports

COPY FAX SCAN PRINT MENU Wireless ECO

QUICK JOB QUICK JOB

Department setup

Print Report

Caller Search
Call List Erase

1. : /MENU (repeatedly): "PRINT REPORT"


: Display "PRINT REPORT" screen (page 133).

2. Select the desired item. OK/SET *1

*1 For 2-line LCD models only. ( )

Operating Instructions 133


10.2 Firmware update

To check the Caller ID list through the web browser interface (LAN and Caller ID supported models only)
( )

Important
• Make sure the Caller ID list on web is set to "ENABLED" beforehand (feature #568).

1. Start Multi-Function Station.


2. [Device] [Configuration Web Page] [Device]
3. Type “root” as the user name, then enter the programming password (feature #155). [OK]
4. Select [FAX FEATURE] from the menu.
5. Click [List] next to [CALLER ID].
6. The Caller ID list will be displayed.
7. Close the web browser.

To check the journal report through the web browser interface (LAN and fax supported models only) ( )

Important
• Make sure the journal on web is set to "ENABLED" beforehand (feature #569).

1. Start Multi-Function Station.


2. [Device] [Configuration Web Page] [Device]
3. Type “root” as the user name, then enter the programming password (feature #155). [OK]
4. Select [FAX FEATURE] from the menu.
5. Click [List] next to [JOURNAL].
6. The journal report will be displayed.
7. Close the web browser.

10.2 Firmware update


You can update the firmware of the unit.

Important
• To activate this feature, set the proxy server beforehand (feature #531).
• Do not turn the unit power OFF during the update of the firmware.
• Do not disconnect the network connection during the update of the firmware.

1. /MENU 5 4 9 OK/SET *1

2. : OK/SET / : "OK"
• To cancel updating, press /STOP .
*1 For 2-line LCD models only. ( )

Note
• If the update of the firmware has failed, refer to the following URL for recovery.
http://panasonic.net/pcc/support/fax/world.htm

10.3 Ecology mode


By setting up ecology mode on this unit, you can reduce the number of copies the unit makes and the amount of
power consumed by the unit.
When ecology mode is activated, the following will be set automatically.
– 2 in 1 copy is activated.
– Duplex copy is activated.
– LCD backlight is turned OFF. (2-line LCD models only) ( )
– The unit enters power save mode in 1 minute.

134 Operating Instructions


10.4 Mode restriction

Activating ecology mode


: /MENU (repeatedly): "ECO MODE" OK/SET Select "ON" OK/SET
: ECO "ECO" "ON"

Customizing ecology mode


Each ecology mode setting can be changed.
1. : /MENU (repeatedly): "ECO MODE" OK/SET Select "ON" OK/SET
: ECO
2. Select the setting you want to change.
3. Select the desired item.
4. : OK/SET / : "OK"

Available selections for each setting:


"N in 1"
– "2 in 1"
– "4 in 1"
– "8 in 1"
– "OFF"
"ORIENTATION"
– "PORTRAIT"
– "LANDSCAPE"
"DUPLEX"
– "LONG EDGE"
– "SHORT EDGE"
– "OFF"
"BACKLIGHT" (2-line LCD models only) ( )
– "OFF"
– "AUTO"

10.4 Mode restriction


You can restrict output by enabling department codes.
Only users who know the department code can:
– make a copy
– print a document
– print a file from a USB memory device

Note
• You can set department codes and restriction settings for individual departments (up to 100 departments).
• To use the mode restriction feature, do not allow many people to know the administrator code.

Operating Instructions 135


10.4.1 Touch panel screens for mode restriction

10.4.1 Touch panel screens for mode restriction

COPY FAX SCAN PRINT MENU Wireless ECO

QUICK JOB QUICK JOB

Department setup

Print Report

Caller Search
Call List Erase

10.4.2 Setting the mode restriction

Activating the mode restriction

1. /MENU 1 5 4 OK/SET *1
2. Enter the administrator code (feature #151). : OK/SET / : "OK"
3. Select "ON". : OK/SET / : "OK"
*1 For 2-line LCD models only. ( )

Setting mode restriction for departments

Important
• Make sure feature #154 is set to "ON" beforehand.
For 2-line LCD models ( ):

1. /MENU (repeatedly): "DEPARTMENT SETUP"


2. Enter the administrator code (feature #151). OK/SET
3. Select "NEW". OK/SET
4. Enter the name, up to 16 characters (see page 59 for character entry). OK/SET
5. Enter a 4-digit department code using 0-9. OK/SET
6. If necessary, change the "PC PRINT" or "COPY" setting.
Select the desired setting. OK/SET
For touch panel models ( ):

1. Display "DEPARTMENT SETUP" screen (page 136).


• Enter the administrator code (feature #151). "OK"
2. "Department List Display" "NEW"
3. Enter the name, up to 16 characters (see page 59 for character entry).
4. Enter a 4-digit department code using 0-9.

136 Operating Instructions


10.4.2 Setting the mode restriction

5. If necessary, change the "PC PRINT" or "COPY" setting.


Select the desired setting. "OK"

Editing mode restriction for departments

Important
• Make sure feature #154 is set to "ON" beforehand.
For 2-line LCD models ( ):

1. /MENU (repeatedly): "DEPARTMENT SETUP"


2. Enter the administrator code (feature #151). OK/SET
3. Select "EDIT". OK/SET
4. Display the desired item. /MENU /Tone
5. Edit the name if necessary. OK/SET
6. Edit the department code if necessary. OK/SET
7. Edit the department settings if necessary.
Select the desired setting. OK/SET
8. /STOP
For touch panel models ( ):

1. Display "DEPARTMENT SETUP" screen (page 136).


• Enter the administrator code (feature #151). "OK"
2. "Department List Display"
3. Select desired item.
4. Edit the name, department cord, and settings if necessary.
5. "OK"

Erasing a stored item

Important
• Make sure feature #154 is set to "ON" beforehand.
For 2-line LCD models ( ):

1. /MENU (repeatedly): "DEPARTMENT SETUP"


2. Enter the administrator code (feature #151). OK/SET
3. Select "EDIT" OK/SET
• To erase all items:
: "ERASE ALL" OK/SET OK/SET /STOP
4. Display the desired item. /MENU
• To cancel erasing, press /STOP .
5. OK/SET
For touch panel models ( ):

1. Display "DEPARTMENT SETUP" screen (page 136).


• Enter the administrator code (feature #151). "OK"
2. "Department List Display"
3. Select desired item.
4. "Delete" "Yes"
• To erase all items:
"Erase All" "Yes"

Operating Instructions 137


10.4.3 Counter view and print for departments

To set or edit the mode restriction through the web browser interface

Important
• Make sure feature #154 is set to "ON" beforehand.

1. Start Multi-Function Station.


2. [Device] [Configuration Web Page] [Device]
3. Type "root" as the user name, then enter the password (feature #155). [OK]
4. Select [MODE RESTRICTION] from the menu.
5. Type the administrator code (feature #151). [OK]
6. Click [Edit] next to the desired item that you want to register or edit.
7. Enter the name and 4-digit department code.
8. Select [ENABLED] from the [PRINT] drop-down list if necessary.
9. Select [ENABLED] from the [COPY] drop-down list if necessary.
10. [Submit]
11. Close the web browser.
10.4.3 Counter view and print for departments

Viewing the count number of copies/prints for departments

1. /MENU 4 7 9 OK/SET *1
2. Enter the administrator code (feature #151). : OK/SET / : "OK"
3. Select the desired item.
*1 For 2-line LCD models only. ( )

Printing a report of the count number of copies/prints for departments

1. : /MENU (repeatedly): "PRINT REPORT"


: Display "PRINT REPORT" screen (page 133).
2. Select "DEPT.PRINT COUNT". OK/SET *1
3. Enter the administrator code (feature #151). : OK/SET / : "OK"
*1 For 2-line LCD models only. ( )

Resetting the counters for departments

1. : /MENU (repeatedly): "DEPARTMENT SETUP"


: Display "DEPARTMENT SETUP" screen (page 136).
2. Enter the administrator code (feature #151). : OK/SET / : "OK"
3. Select "RESET COUNTER". OK/SET *1
4. : OK/SET /STOP
: "Yes"
• To cancel resetting, press : /STOP / : .
*1 For 2-line LCD models only. ( )

Note
• The count numbers of copies/prints will be reset only when the mode restriction (feature #154) is activated.

138 Operating Instructions


10.5 QUICK-JOB feature

10.5 QUICK-JOB feature


You can pre-program frequently used scan/copy types (up to 3 for each). The following setting items can be pre-
programmed:
Scan Copy
Job name Job name
Scanning mode Page layout
PC selection*1 Number
Scan type Original size
Scan size Input tray
Resolution Zoom rate
File format Resolution
Brightness Duplex
Contrast Edge
– Margin

*1 LAN supported models only ( )

Programming the QUICK-JOB items


For 2-line LCD models ( ):
1. Set the unit to a desired mode (scan or copy).
2. /QUICK JOB
3. Select the desired item.
4. Select the desired setting. OK/SET
• To set other items, repeat steps 3 and 4.
• The dial keypad can be used for the setting, depending on the item.
5. Press /STOP repeatedly to exit.
For touch panel models ( ):
1. /QUICK JOB
2. Tap the "Settings" next to a desired item.
3. Select "COPY" or "SCAN".
4. Select the desired setting.

Scanning/making copies using the pre-programmed setting


For 2-line LCD models ( ):
1. Set the unit to a desired mode (scan or copy).
2. /QUICK JOB
3. Select the desired setting number (1-3).
4. /START
For touch panel models ( ):
1. /QUICK JOB
2. Select the desired setting number.
• QUICK-JOB starts automatically.

Note
• You can print the QUICK-JOB list (page 133).

Operating Instructions 139


10.6 Mobile printing

10.6 Mobile printing


You can print contents from your smart phone or tablet device, etc.

10.6.1 Mobile Print (Panasonic application)


The application is available for iOS and Android™ devices. You can download "Mobile Print" (Panasonic
application) from the App Store (iOS) or Google Play™ (Android).

10.6.2 Google Cloud Print


You can print from supported devices via Google Cloud Print (additional software may be required).

Important
• This unit must be registered to Google Cloud Print service beforehand.

Registering the unit to Google Cloud Print

1. Start Multi-Function Station.


2. [Device] [Configuration Web Page] [Network]
3. Type “root” as the user name, then enter the programming password (feature #155). [OK]
4. Select [CLOUD] from the menu.
5. Click [Register] next to [REGISTRATION].
6. Check [I have agreed to "Terms and Conditions of Use".], and then click [Register].
7. Register to Google Cloud Print.
• Google account information may be required for registration.

10.6.3 AirPrint

This feature enables direct printing from iOS 4.2 or later products and Mac OS X10.7 or
later products without the need to install a driver.

Important
• Make sure that feature #559 is set to "ENABLED" beforehand.
• When using the Secure AirPrint, you need to set the SSL/TLS beforehand (page 132).

10.6.4 Wi-Fi Direct (for Android)


Wi-Fi Direct allows you to configure a secured wireless network between your unit and a mobile device without
using an access point.
Depending on your mobile device, select the appropriate setting way to connect the unit.

Note
• When this feature is used, the existing LAN connection is disconnected. If you do not transmit data using
Wi-Fi Direct for a certain period of time, the Wi-Fi Direct connection is automatically disconnected, and the
LAN connection is restored. You can set the auto disconnection time of Wi-Fi Direct connection (feature
#592).
• To print from mobile device, you need to install the “Mobile Print” (Panasonic application) (version 2.0 or
later).

Setting Wi-Fi Direct


1. : WPS / : Wireless
2. Select "Wi-Fi Direct SET" OK/SET *1
3. Connect your mobile device.
• If you connect it manually, enter the SSID and password displayed on the unit to your mobile device.

140 Operating Instructions


10.7 Secure Print

For 2-line LCD models ( ): Password will be displayed after pressing .


• When the connection is complete, "CONNECTED" will be displayed.
*1 For 2-line LCD models only. ( )

10.7 Secure Print


You can assign a password for printing from your computer. This feature enables you to control when the print
starts so that your confidential or sensitive documents will not be open for viewing or taken away.

1. Open the document you want to print.


2. Select [Print] from the menu.
3. Select the unit's name as the active printer.
4. Click [Preferences], then click the [Job Type] tab.
5. Select [Secure Print].
• You can enter a desired job name in [Job Name], up to 15 characters. If not entered, the application itself
will assign the job a name.

6. Click [OK].
7. Click [Print].
• The dialogue box to assign a password will be displayed only at the first time. Enter the desired 4-digit
password, and then click [OK].

Note
• The print job manager icon is displayed in the task tray. Click this icon to start the application that can
manage printing jobs.

To print the secured documents from the unit

1. /PRINT "SECURE PRINT"


2. Select the desired computer's name. OK/SET *1
3. Enter the secure print password you assigned on your computer. : OK/SET / : "OK"
4. Select the desired print job. OK/SET *1
• To select multiple print jobs, repeat this step.
• If your computer is not active, jobs are not displayed.
5. Press /START to start printing.
*1 For 2-line LCD models only. ( )

Note
• If you forget the password in step 3, delete all print jobs using your computer, assign a new password, then
start printing again.

10.8 Proof Print


When printing multiple copies of a document, this feature allows you to print only the first copy to check the print
result. If the first copy is printed correctly, you can then continue to print the remaining document.

Note
• This feature is not available when using the PCL, PS or XPS printer drivers.

1. Open the document you want to print.


2. Select [Print] from the menu.
3. Select the unit's name as the active printer.
4. Click [Preferences], then click the [Job Type] tab.

Operating Instructions 141


10.9 USB Memory device

5. Select [Proof Print].


• You can enter a desired job name in [Job Name], up to 15 characters. If not entered, the application itself
will assign the job a name.

6. Click [OK].
7. Click [Print].
• The unit will print 1 copy of the document and stop temporarily so you can check whether it was printed as
you expected.
• The print job manager icon is displayed in the task tray. Click this icon to start the application that can
manage printing jobs.

To print the remaining documents from the unit


1. /PRINT "PROOF PRINT" OK/SET *1

2. Select the desired computer's name. OK/SET *1


3. Select the desired printer job.
• If your computer is not active, jobs are not displayed.
4. Press /START to continue printing.
• To cancel printing, : OK/SET / : "Delete" "OK", and then start again
from the beginning.
*1 For 2-line LCD models only. ( )

10.9 USB Memory device


You can print files stored on a USB memory device and save files to a USB memory device.

Note
• A mass storage class USB memory device (Format: FAT12/FAT16/FAT32, sector size: 512 bytes) can be
used with this unit.
• The following types of USB memory devices cannot be used:
– NTFS formatted devices
– Multiple-LUN (Logical Unit Number) USB flash memory device
– Multiple-partition USB flash memory device
– devices with a security/encryption feature
– devices with a built-in USB hub feature
Even if your USB memory is not these types, it may not work with this unit.
• If the USB flash memory device is connected via a USB hub, the USB flash memory device will not be
recognised. Do not connect via a USB hub.
• To re-connect a USB memory device, make sure to fully remove the USB memory device before
connecting it again.
• Up to approximately 10 MB of free space may be required for each scanned page.
• To assure continued emission limit compliance:
– use only USB memory that complies with EMC standards (Example: CE, FCC)

File folder in a USB memory device


When you save files into the USB memory device, the following folder is made on the USB memory device.
USB:/(Unit name)/IMAGE/XXXXXXXX
(“XXXXXXXX” is the last 8 digits of the MAC address.)

Important
• Do not remove the USB memory device or turn the power switch off while reading or writing data.
This could damage the unit or corrupt the file.
• Be sure to make a backup copy of the data.
• We are not responsible for any damages incurred to your USB memory device resulting from
corrupted, or lost data.
• When disposing or giving away the USB memory device, we recommend to erase the stored data.
The data that is stored on a USB memory device is the sole responsibility of you, the customer.

142 Operating Instructions


10.10 Central Management Controller

10.10 Central Management Controller


You can manage and operate Multi-Function Printers via the network using this system.
– You can monitor the number of printed pages and error information for each Multi-Function Printer as an
administrator.
– You can update firmware and driver software of multiple Multi-Function Printers at once.
– When a system error occurs in a Multi-Function Printer, this system can notify you by sending an email.
and more.
Please refer to the following URL for details.
http://panasonic.net/pcc/support/fax/world.htm

10.11 Distinctive Ring service


When a call is made to one of your phone numbers, the telephone company sends a ring pattern to your
telephone line to indicate which number the call is intended for. By setting up this unit for Distinctive Ring, you
can make the unit automatically start fax reception when a call comes to the fax number.
To use this service, you must subscribe to the Distinctive Ring service offered by your local telephone
company. Consult your local telephone company for availability.

Important for CX models users:


• Not available when Tunisia is selected in feature #114.
• Not available when Malaysia is selected in feature #114.

10.11.1 Using two or more phone number on a single telephone line


To activate this feature, set the following beforehand:

1. /MENU 4 3 0 Select "ON". OK/SET *1

*1 For 2-line LCD models only. ( )

Note
• While the Distinctive Ring feature is activated, you cannot change the receiving mode.

How phone calls and faxes are received


If the incoming call is for the fax number, the unit will ring with the assigned ring pattern and automatically start
fax reception.
If the incoming call is for the phone number, the unit will continue ringing.
• If an external telephone answering machine is connected, set the ring count of the answering machine to more
than 2.

10.11.2 Using three or more phone numbers on a single telephone line


You may wish to use three or more phone numbers for a single telephone line. In order to distinguish which
number the call was addressed to, a different ring pattern must be assigned for each number.
Example: Using three phone numbers
Telephone number Ring pattern Use
012 1234 Standard ring Personal
012 5678 Double ring Business
012 9876 Triple ring Fax

To use one phone number for the fax, program the ring pattern assigned for the fax (feature #431). In the
example, the ring pattern assigned for fax is a triple ring, so you should program "C" (triple ring).

10.11.3 Programming the ring pattern assigned for fax


1. Set feature #430 to "ON".
2. /MENU 4 3 1

Operating Instructions 143


10.12 Lower input tray (optional)

3. Select the desired ring pattern assigned for fax. OK/SET *1

*1 For 2-line LCD models only. ( )

10.12 Lower input tray (optional)


You can add a lower input tray. See page 19 for accessory information.
For number of sheets the unit can load, see page 187.

Important
• Before starting installation of the lower input tray, be sure to unplug the power cord from the unit.
• You should be set the type of lower input tray before use. See page 146 for details.
• After installation, you can select the lower input tray to be used for the following:
– Paper input tray setting for lists and reports printing (feature #390).
– Paper input tray setting for faxing (feature #440).
– Paper input tray setting for copying (feature #460).
– Paper input tray for PCL (feature #760).
• To use the lower input tray with your computer, you need to change the printer properties. See
page 146 for details.

• To set the recording paper size and type:


– Paper size of Lower input tray 1 (feature #382)
– Paper type of Lower input tray 1 (feature #385)
– Paper size of Lower input tray 2 ( ) (feature #389)
– Paper type of Lower input tray 2 ( ) (feature #386)
• You can change the left margin (feature #394).

Tray number information


The unit shows the tray number as follows instead of displaying the name of tray.
– "#1": Standard input tray
– "#2": Multi-purpose tray ( )
– "#3": Lower input tray 1 ( )
– "#4": Lower input tray 2 ( )

• When setting only a few sheets of recording paper, we recommend using the multi-purpose tray.
• If the recording paper shifts while removing the input tray from the unit, move it back into place in the input
tray. Shifted paper may cause a paper jam.

144 Operating Instructions


10.12 Lower input tray (optional)

• When removing the input tray from the unit, be sure that there is no recording paper remaining in the unit.
Paper left in the unit may cause a paper jam.

Caution for the lower input tray


• Do not drop the lower input tray.

• Hold the lower input tray with both hands when removing or installing.
The lower input trays weigh as follows when fully loaded with recording paper.

Operating Instructions 145


10.12.1 Setting the lower input tray

– DA-FAP109: approximately 4.5 kg – DA-FAP110: approximately 5.2 kg

Approx. 4.5 kg Approx. 5.2 kg

• Do not position the unit in a location where it is unstable or subject to vibrations. The unit weighs as follows
when the lower input tray is installed and fully loaded with recording paper.
– DA-FAP109: approximately 11.2 kg
– DA-FAP110: approximately 11.7 kg
• When moving the unit, make sure to remove the lower input tray beforehand and move them separately. If you
move the unit and lower input tray together, the lower input tray may fall.

10.12.1 Setting the lower input tray


You should be set the type of lower input tray before use.

To set the type of lower input tray 1

1. /MENU 3 9 6 OK/SET *1

2. Select the desired setting. OK/SET *1

– "LETTER/A4": DA-FAP109
– "LEGAL": DA-FAP110
3. : /MENU / :
*1 For 2-line LCD models only. ( )

Note
• After this setting, you should be the power switch of the unit OFF, then ON.

To set the type of lower input tray 2

1. /MENU 3 9 7 OK/SET *1

2. Select the desired setting. OK/SET *1

– "LETTER/A4": DA-FAP109
– "LEGAL": DA-FAP110
3. : /MENU / :
*1 For 2-line LCD models only. ( )

Note
• After this setting, you should be the power switch of the unit OFF, then ON.

To use the lower input tray with your computer, proceed as follows.

1. Open the printer window.


For Windows XP:
[Printers and Faxes]

146 Operating Instructions


10.12.1 Setting the lower input tray

For Windows Vista:


[Control Panel] [Printers]
For Windows 7/Windows 8/Windows 10:
[Control Panel] [Devices and Printers]
2. Select the unit's name.
3. Open the printer properties window.
For Windows XP:
Select [Properties] from the [File] menu.
For Windows Vista:
Select [Properties] from the [Organize] menu.
For Windows 7/Windows 8/Windows 10:
Right-click the unit's icon. [Printer properties]
4. Click [Auto Configuration] on the [Device] tab. [OK]
• The lower input tray will be automatically detected.
If the setting is not changed automatically, change it manually.
5. [OK]

Operating Instructions 147


11 Help

11 Help
11.1 Report messages (Fax supported models only)
To indicate the unit’s fax transmission/reception status, one of the following messages will be printed on the
sending and journal reports (page 133).
Message Code Cause & Solution
COMMUNICATION ERROR 40-42 • A transmission or reception error occurred. Try
46-72 again or check with the other party.
FF
43 • A line problem occurred. Connect the telephone line
44 cord to a different jack and try again.
• An overseas transmission error occurred. Try using
the overseas mode (feature #411).
DOCUMENT JAMMED ----- • Remove the jammed document (page 174).
ERROR-NOT YOUR UNIT 53 • A transmission or reception error occurred because
54 of a problem with the other party's fax machine.
59 Check with the other party.
70
JUNK FAX PROH. REJECT ----- • The junk fax prohibitor feature of this unit rejected
fax reception.
MEMORY FULL ----- • The memory is full of received documents due to a
lack of recording paper or a recording paper jam.
Load paper (page 36) or remove the jammed paper
(page 167).
• If the PC fax setting (feature #442) is set to
"ALWAYS", check the connection between the
computer and the unit.
• If the fax preview mode (feature #448) is set to
"ON", use the web browser on the computer
connected via the LAN to view, print or save the
documents, and then erase unnecessary documents
(page 118). ( )
NO DOCUMENT / FAILED ----- • The document was not fed into the unit properly. Re-
PICKUP insert it and try again.
• The ADF top cover is not fully closed. Push firmly on
the front and rear edges of the ADF top cover, and
then feed the document again.
OTHER FAX NOT RESPONDING ----- • The other party's fax machine is busy or has run out
of recording paper. Try again.
• The other party's fax machine rings too many times.
Send the fax manually (page 105).
• The other party's machine is not a fax machine.
Check with the other party.
• The number you dialled is not in service.
PRESSED THE ‘STOP’ KEY ----- • /STOP was pressed and fax communication was
cancelled.
THE COVER WAS OPENED ----- • The front cover was opened. Close it and try again.
OK ----- • Fax transmission or reception was successful.

148 Operating Instructions


11.1.1 Internet fax report messages (error code list)

11.1.1 Internet fax report messages (error code list)


If an Internet fax could not be sent or received, an error code is displayed on the journal and sending report. If
you cannot solve the problem by the following instructions, consult your network administrator.
Error Code Cause Solution
C0 There is a problem with the network. Check the 10 Base-T/100 Base-TX/1000 Base-
T cable connection.
C1 A communication error occurred during Ask the other party to resend the document.
the initial procedure.
C2 Connection was lost due to the size of the Split the document into smaller parts and
email being too large. resend them. Check the SMTP settings.
The SMTP settings are incorrect.
C3 The email address was incorrect. Check the registered email address.
C5 There is a problem with the network. Check the 10 Base-T/100 Base-TX/1000 Base-
T cable connection.
C6 The specified SMTP server could not be Check the IP address setting of the SMTP
accessed. server.
C7 There is a problem with the network. Check the 10 Base-T/100 Base-TX/1000 Base-
T cable connection.
C8 The format of data received is not Ask the sender to resend the attachment data
supported. in a supported format, as follows:
• TIFF-F format
• Image data that matches the paper size
C9 The POP server cannot be accessed Check the POP server IP address.
(incorrect POP server IP address). The
POP server is down.
CA The POP server cannot be accessed Check the POP user name and password, and
(user name or password error). the APOP settings.
CC-CD Error received from DNS server/DNS Check the POP server name. Check the SMTP
server connection timed out/DNS server server name. Check the DNS server IP
is down. address.
CE Authentication failed when connecting to Check the SMTP authentication user name
the SMTP server (SMTP authentication). and password.

11.2 General messages


To indicate the unit's status, one or more of the following messages will appear on the display.
Display Cause & Solution
"CALL SERVICE" • There is something wrong with the unit. Contact our service personnel.

"CHANGE DRUM" • There is something wrong with the drum cartridge. Replace the drum cartridge
and the toner cartridge.
"CHECK DOCUMENT" • The document was not fed into the unit properly. Remove the document, and
then press /STOP to clear the message. Re-insert the document. If
misfeeding occurs frequently, clean the document feeder rollers (page 177)
and try again.
• The ADF top cover is not fully closed. Push firmly on the front and rear edges
of the ADF top cover, and then feed the document again.
"CHECK DRUM" • The drum cartridge is not inserted properly. Re-insert it correctly (page 26).

Operating Instructions 149


11.2 General messages

Display Cause & Solution


"CHECK PAPER #1" • Recording paper is not installed or the standard input tray has run out of paper.
Install paper (page 37).
• Recording paper was not fed into the unit properly. Re-insert the recording
paper (page 37).
• The standard input tray is not installed or is not inserted completely. Insert the
standard input tray into the unit.
"CHECK PAPER TRAY • The loaded recording paper is not the appropriate size. Load recording paper
#1" of the size that is shown on the display.
• If this message is often displayed, also change the recording paper size setting
(feature #380).
• The recording paper size setting (feature #380) is set to the following, so
received faxes will have been stored into memory.
– "B5(ISO)"/"B5-R(JIS)"
– "B5(JIS)"/"B5-R(ISO)"
– "16K"/"16K-R"
Change the recording paper size setting and load the appropriate recording
paper.

Note
• "#1": Check the standard input tray. The displayed paper size depends on
the recording paper size setting (feature #380).
• "#2": Check the multi-purpose tray. The displayed paper size depends on
the recording paper size setting (feature #381).
• "#3": Check the lower input tray 1. The displayed paper size depends on
the recording paper size setting (feature #382).
• "#4": Check the lower input tray 2. The displayed paper size depends on
the recording paper size setting (feature #389).
"CHECK PICK UP • Recording paper was not fed into the unit properly. Re-insert the recording
INPUT TRAY #1" paper.
• If misfeeding occurs frequently, clean the pickup rollers (page 179) and try
again.
"COOL DOWN FUSER • The unit is cooling down the fuser unit. Wait for a while.
PLEASE WAIT"

"DRUM LIFE LOW" • The drum cartridge is reaching the end of its life. If you don't have a new drum
cartridge and toner cartridge handy you should buy one as soon as possible as
your current cartridge is near the end of its useful life.
"DRUM LIFE OVER" • The drum cartridge has reached the end of its useful life. Replace the drum
cartridge and the toner cartridge immediately.
"EMAIL SIZE OVER" • When performing scan to email address, the number of scanned pages or the
file size of the scanned data has exceeded the limitation. Divide the document
into sections.
"FAX IN MEMORY" • The unit has a document in memory. See the other displayed message
instructions to print out the document. For fax memory capacity, see page 182.
"FAX PREVIEW" • If the fax preview mode (feature #448) is set to "ON",
– view, print or save the received fax documents using a web browser on a
computer connected via the LAN, and then erase the unnecessary
documents (page 118).
– turn the setting to "OFF". The fax documents stored in memory will be
printed automatically.

150 Operating Instructions


11.2 General messages

Display Cause & Solution


"FILE SIZE OVER" • When performing scan to FTP server or scan to SMB folder, the number of
scanned pages or the file size of the scanned data has exceeded the limitation.
Divide the document into sections.
"INNER COVER OPEN" • The inner cover is open. Close it.

"KEEP COPYING" • Copying has stopped due to some existing problem (Example: a lack of
recording paper or a recording paper jam). See the other displayed message
instructions to continue copying.
"LOW TEMP." • The inside of the unit is extremely cold and cannot be operated. Use the unit in
a warmer area.
"MEMORY FULL" • When performing memory transmission, the document being stored exceeded
the memory capacity of the unit. Send the entire document manually.
• When making a copy, the document being stored exceeded the memory
capacity of the unit. Press /STOP to clear the message. Divide the
document into sections.
• There is no space to store new items in the address book. Erase unnecessary
items (page 64).
"MODEM ERROR" • There is something wrong with the unit's modem. Contact our service
personnel.
"NO FAX REPLY" • The other party's fax machine is busy or has run out of recording paper. Try
again.
"OUT OF PAPER • Recording paper is not loaded or the paper input tray has run out of paper.
INPUT TRAY #1" Load paper.

"PAPER JAMMED" • A recording paper jam occurred. Remove the jammed paper (page 167).
"OPEN REAR COVER"

"PCFAX" • If the PC fax setting (feature #442) is set to "ALWAYS",


– check the connection between the computer and the unit.
– check that the computer is turned on.
"PLEASE WAIT" • The unit is warming up. Wait for a while.

"POLLING ERROR" • The other party's fax machine does not offer the polling function. Check with
the other party.
"REAR COVER OPEN" • The rear cover is open. Close it firmly.

"REDIAL TIME OUT" • The other party's fax machine is busy or has run out of recording paper. Try
again.
"REMOVE DOCUMENT" • The document is jammed. Remove the jammed document (page 174).
• Attempted to send or copy a document longer than 600 mm using the
automatic document feeder. Remove the document, and then press /STOP
to clear the message. Divide the document into two or more sheets and try
again.
• The ADF top cover is not fully closed. Push firmly on the front and rear edges
of the ADF top cover, and then feed the document again.
"REMOVE PAPER IN • Recording paper is remained in the rear side. Remove the recoding paper from
REAR SIDE" the rear side.

"REMOVE PAPER IN • Recording paper is installed in the multi-purpose tray when trying to receive
INPUT TRAY #2" faxes or print reports. Remove the recording paper from the multi-purpose tray.

Operating Instructions 151


11.2 General messages

Display Cause & Solution


"RX MEMORY FULL" • The memory is full of received documents due to a lack of recording paper or a
recording paper jam. Load paper (page 36) or remove the jammed paper
(page 174).
• If the PC fax (feature #442) is set to "ALWAYS",
– check the connection between the computer and the unit.
– check that the computer is turned on.
• If the fax preview mode (feature #448) is set to "ON",
– view, print or save the received fax documents using the web browser on the
computer connected via the LAN, and then erase the unnecessary
documents (page 118).
– turn the setting to "OFF". The fax documents stored in memory will be
printed automatically.
"SLEEP" • After the unit has been in power save mode (feature #403) for up to 5 minutes,
the unit will enter sleep mode. Press any key to put the unit in standby for the
next process.

Note
• The unit may not enter sleep mode when beeping for alert or displaying an
error message.
"TONER EMPTY" • The toner is empty. Replace the toner cartridge immediately.

"TONER LOW" • The toner is reaching the end of its life. You will need to replace the toner
cartridge soon.
"TRANSMIT ERROR" • A transmission error occurred. Try again.

"USB HUB NOT • USB hubs are not supported. Do not connect via a USB hub.
SUPPORTED"

"USB MEMORY ACCESS • The USB memory device was removed while being accessed for reading/
ERROR" writing. Insert the device and reperform the operation.
• A fault occurred while the USB memory device was being accessed for
reading/writing. Using a computer, check that the device can be read and
written to normally.
"USB MEMORY FILE • There is no space to save new data on the USB memory device. Erase
SIZE OVER" unnecessary data using your computer.
• When performing scan to USB memory, the total number of scanned pages
has exceeded the limitation. Divide the document into sections.
"USB MEMORY FORMAT • The media is unformatted or is formatted to an unsupported format (e.g.,
ERROR" NTFS). Using a computer, format to FAT32. Formatting deletes all data on the
USB memory device. Make sure to back up your data before formatting.
"USB MEMORY MEDIA • An unsupported USB memory device is connected. Devices with particular
ERROR" security features or hub features cannot be used.

"USB MEMORY NO • The USB memory device is not responding. Use another USB memory device.
RESPONSE"

"USB MEMORY NOT • The USB memory device has been removed from the unit. Reinsert it.
INSERTED" • There is no USB memory device inserted in the unit. Insert one.

"USB MEMORY • A device other than a USB memory device is inserted. Do not connect
UNSUPPORTED" unsupported devices.

152 Operating Instructions


11.2 General messages

Display Cause & Solution


"USB MEMORY WRITE • The write-protection switch of the USB memory device is in the lock position.
PROTECT" Unlock the switch to allow writing access.
• The save folder in the USB memory device is set to "read only". Using a
computer, set the save folder to "writable". (For details about the save folder
name specifications, see page 142.)

Operating Instructions 153


11.3 Interface messages

11.3 Interface messages


Display Cause & Solution
"CONNECT ERROR" • IP address of the server or network configuration is incorrect. Consult your
network administrator.
• The server is down. Consult your network administrator.
"DATA ERROR" • The cable between the unit and the computer is not connected correctly. Check
the connections (page 28, page 33).
• IP address of the server or network configuration is incorrect. Consult your
network administrator.
• Your computer may not have enough memory. Change to a lower resolution for
scanning and try again.
• The email server configuration requires authentication. Check the configuration
of the email server.
• SMB folder is read only. Consult your network administrator.
"LOGIN ERROR" • Login name or password of the server is incorrect or you do not have
permission to login to the server. Consult your network administrator.
"NAME ERROR" • The server name is incorrect. Consult your network administrator.
• The server is down. Consult your network administrator to activate the server.
"OFFLINE" • The cable between the unit and the computer is not connected correctly. Check
the connections (page 28, page 33).
• Check that the computer is turned ON.
"PATH ERROR" • The path of FTP server or SMB folder is incorrect. Consult your network
administrator.
"PC ACCESS ERROR" • Check that the computer is turned ON.
• The Multi-Function Station's scan application is not running correctly on the
computer. Restart your computer and try again.
• If your computer is busy, close other applications.
• Your firewall software is blocking the LAN connection. Disable the firewall
software or change the firewall settings to allow the unit access to your
computer.
"PC FAIL OR BUSY" • The cable between the unit and the computer is not connected correctly. Check
the connections (page 28, page 33).
• The computer has some kind of problem. (Example: Make sure that the
computer is turned on.)
• The Multi-Function Station's scan application is not running correctly on the
computer. Restart your computer and try again.

154 Operating Instructions


11.4 When a function does not work

11.4 When a function does not work


11.4.1 General
Problem Cause & Solution
The unit does not • Check the connections (page 28, page 33).
work.
The recording paper • High humidity may cause the recording paper to curl. Try turning the paper
exit fills up quickly or over and re-inserting it. If paper curl is excessive, please remove it from the
the recording paper recording paper exit. If you still have this problem, please try with freshly
does not stack unpacked paper.
properly in the
recording paper exit.
The recording paper in • If the centre of the recording paper guide is pinched too much, it could cause a
the paper input tray is paper feeding error.
not fed into the unit
properly.
I cannot adjust the • The unit is set to scan mode or copy mode. Set the unit to fax mode. If you still
volume, display items have this problem, contact our service personnel.
stored in the address
book.
Multiple sheets of • If the recording paper is poorly cut, multiple sheets may be fed at once. Fan
recording paper are the paper thoroughly and try again. If you cannot solve the problem, reduce the
fed at once. amount of recording paper inside the tray, and try again.
A printing error is • The printer driver is used for PC FAX, Remote Control and wireless LAN
displayed while using setting tool. Transmission errors will be displayed as printing errors.
the following.
– PC FAX ( )
– Remote Control
– Wireless LAN setting
tool ( )
Multi-Function Station • If the USB cable is connected to a USB hub, connect the cable directly to the
does not work USB interface connector on your computer.
properly. • Make sure you have installed the latest Service Pack available for the version
of Windows installed on your computer. See the Microsoft web site for details.
• Check that your computer has enough memory and hard disk space. If your
computer warns that there is insufficient memory, close other applications. If
there is not enough space on the hard disk, delete unnecessary files.
• Uninstall Multi-Function Station once, and re-install it.
I cannot install or • Some of the files needed to install or uninstall Multi-Function Station may be
uninstall Multi- corrupted. Use the MfsCleaner utility (found on the supplied CD-ROM) to solve
Function Station. the problem.
1. Insert the supplied CD-ROM into your CD-ROM drive.
– The setup program will start automatically.
2. [Tools] [Cleanup Tool]
3. Click [Clean], and then click [Yes] to restart the computer.

Note
• To install Multi-Function Station again, see page 33.
I cannot view the • Install the operating instructions on your computer beforehand (page 34).
operating instructions
using Multi-Function
Station.

Operating Instructions 155


11.4.2 Printing problems

Problem Cause & Solution


I cannot find the unit in • The printer driver has not been installed. Install it on your computer (page 33).
the [Target Device] or
[Device Select]
dialogue box when
operating the following
functions.
– Scanning
– Remote Control
– PC FAX ( )
– Device Monitor
I forgot the password • You may have changed the feature programming password. If you do not
for feature remember it, assign a new programming password using feature #155. When
programming via required to enter the current password, enter "0101" instead.
remote operation.
I forgot the current • You may have changed the administrator code. If you do not remember it,
administrator code for assign a new password using feature #151. When required to enter the current
mode restriction password, enter "0101" instead.
settings (feature #151).
Email related functions • For environments where SSL/TLS encryption is required to send email,
do not work properly activate SSL in the email server settings.
(LAN supported
models only). ( )

11.4.2 Printing problems


Problem Cause & Solution
Recording paper is • Make sure that the recording paper is loaded properly (page 36).
wrinkled or folded • Try turning the recording paper over or rotating it 180 degrees.
when printed.

The printing quality is • Some paper has instructions recommending which side to print on. Try turning
poor (e.g. has the recording paper over.
smudges, blurred • You may have used paper with a cotton and/or fibre content that is over 20 %,
points or lines). such as letterhead or resume paper.
• The recording paper is too damp. Use new paper.
ABC • When the printing result has white points or lines on it, try printing the
document again. If the problem still occurs, try printing again after waiting a few
minutes.

I changed the • The glass or rollers are dirty with correction fluid, etc. Clean them (page 176,
recording paper, but page 177). Please do not insert a document before correction fluid has dried
the printing quality is completely.
still poor. • The toner save mode of feature #482 is ON.
• The remaining toner is low. Replace the toner cartridge.
• To check the drum cartridge life and quality, please print the printer test list
(page 133). If printing quality is still poor, replace the toner cartridge and drum
cartridge.

156 Operating Instructions


11.4.2 Printing problems

Problem Cause & Solution


A blank sheet is • You placed the document facing the wrong way when using the copier.
ejected. • The other party placed the document in their fax machine the wrong way.
Check with the other party (fax supported models only). ( )
I cannot install or • The PCL driver can be installed by selecting [Modify] [Add Driver]
uninstall the PCL [Add PCL Printer Driver] in the installation menu.
printer driver. • To uninstall the PCL printer driver, click [Control Panel] [Uninstall a
program] [Panasonic PCL printer driver] [Uninstall].
• The PCL driver can be found in the following folder on the supplied CD-ROM.
CPU Folder path
32 bit “D:\Drivers\Object\Printer\32bit\PCL”
64 bit “D:\Drivers\Object\Printer\64bit\PCL”

(where "D" is the drive letter of your CD-ROM drive.)


I cannot install or • The PS driver can be installed by selecting [Modify] [Add Driver]
uninstall the PS printer [Add PS Printer Driver] in the installation menu.
driver. • To uninstall the PS printer driver, click [Control Panel] [Uninstall a
program] [Panasonic PS printer driver] [Uninstall].
• The PS driver can be found in the following folder on the supplied CD-ROM.
CPU Folder path
32 bit “D:\Drivers\Object\Printer\32bit\PS”
64 bit “D:\Drivers\Object\Printer\64bit\PS”

(where "D" is the drive letter of your CD-ROM drive.)


I cannot install or • The XPS (XML Paper Specification) driver can be installed by setting [Modify]
uninstall the XPS [Add Driver] [Add XPS Printer Driver] in the installation menu.
printer driver. • To uninstall the XPS printer driver, click [Control Panel] [Uninstall a
program] [Panasonic XPS printer driver] [Uninstall].
• The XPS printer driver can be found in the following folder on the supplied CD-
ROM.
CPU Folder path
32 bit “D:\Drivers\Object\Printer\32bit\XPS”
64 bit “D:\Drivers\Object\Printer\64bit\XPS”

(where "D" is the drive letter of your CD-ROM drive.)


Coloured and grey • Select [Color] or remove the check next to [Grayscale] in the print dialogue so
objects are printed in that coloured or grey objects will be printed in greyscale properly.
black instead of
greyscale when
printing from Microsoft
PowerPoint® or other
applications.
When using the unit as • When your unit is connected to the computer by USB, if you cancel printing
a printer, the printing using your computer, then immediately re-start printing, the printing result may
result is distorted. be distorted. To avoid this, you must wait for 60 seconds before re-printing.
The toner is not fixed • The green levers inside the rear cover are in the released position. Push up the
on the recording paper green levers to their original positions. Also, be sure to close the rear cover
ejected from the rear firmly after printing.
side.

Operating Instructions 157


11.4.3 Scanner

Problem Cause & Solution


I forgot the password • You may have changed the password. If you do not remember it, run the
for the Secure Print Secure Print application, then delete all print jobs. Click the [Setup] button,
feature. then enter the new password into the [Setup] dialogue.
I cannot find my • Printing from your application is not finished. Please confirm that the print job
computer or print job exists in the list of the Secure Print application.
in the display of the • Make sure your computer is not powered off, in sleep mode, or logged off.
unit when using the
following feature.
– Secure Print
– Proof Print

11.4.3 Scanner
Problem Cause & Solution
I cannot scan. • When scanning at a high resolution, a large amount of available memory is
required. If your computer warns that there is insufficient memory, close other
applications and try again.
• Select a lower resolution and try again.
• Reduce the scanning area and try again.

1. To preview the scanned image, click [Preview].


2. You can drag the frame to specify the scanning area.
3. Click [Scan] to start scanning.
• The unit is in use. Try again later.
• There is not enough space on the hard disk. Delete unnecessary files and try
again.
• Check the connection between the computer and the unit (page 28, page 33).
• Restart the computer, and try again.
• You attempted to scan a document longer than the paper size which you set.
Change the setting or divide the document into the appropriate paper size, and
try again.
The document is not • Remove the document in the automatic document feeder and re-insert it.
fed into the unit when
using the unit as a
scanner (automatic
document feeder only).
( )
Even after clicking • Please wait. It may take a while for the cancel request to be accepted.
[Cancel], scanning
continues.
The name of the • The printer driver has not been installed. Install it on your computer (page 33).
desired computer is • The PC name list up feature has been set to [Off]. Set [PC name list up on
not displayed on the device] to [On] (page 47).
unit when scanning • The maximum number of computers on the LAN is connected to the unit (up to
documents from the 30 computers). Set [PC name list up on device] to [Off] on the other
unit (LAN supported computers (page 47).
models only). ( )
Stripes (fringes) occur • Interference fringes (moire) may occur depending on the relationship between
on the result of the type of the original document and scanning (copying) resolution.
scanning (copying). Particularly, it may occur when scanning printed materials (magazines,
brochures, etc.). This is a normal symptom for scanners. However, changing
the resolution may improve it.

158 Operating Instructions


11.4.4 Copier

11.4.4 Copier
Problem Cause & Solution
The unit will not make • You cannot make a copy during programming. Make the copy after
a copy. programming.
• The document was not set properly (page 43).
• Recording paper is not loaded or the unit has run out of paper. Load paper
(page 36).
Letters on the copied • The original document is too dark or too light. Change the contrast (page 87)
documents are not and try again.
clear.
The copied documents • You used a coloured paper as a document. Change the contrast (page 87) and
are too dark and make a lighter copy of the document, using "TEXT" resolution (page 87).
cannot be read.

11.4.5 Fax
Problem Cause & Solution
I cannot send • The telephone line cord is connected to the [EXT] jack on the unit. Connect to
documents. the [LINE] jack (page 28).
• The other party's fax machine is busy or has run out of recording paper. Try
again.
• The other party's machine is not a fax machine. Check with the other party.
• The other party's fax machine failed to answer the fax automatically. Send the
fax manually (page 105).
• Set the maximum fax speed to "14.4kbps" (feature #418).

I cannot send a fax • Use the overseas transmission mode (feature #411).
overseas. • Add two pauses at the end of the telephone number or dial manually.
The other party • If your line has special telephone services such as call waiting, the service may
complains that letters have been activated during fax transmission. Connect the unit to a line that
on their received does not have these services.
document are • Another telephone on the same line is off the hook. Hang up the extension
distorted. telephone and try again.
The other party • Try copying the document. If the copied image is clear, there may be
complains about the something wrong with the other party's machine.
quality of their If the copied image is not clear, too dark, or black and white lines or smudges
received documents. appear, refer to “11.4.2 Printing problems”, page 156.
• The original document is too dark or too light. Change the contrast (page 106)
and try again.
The other party • You used a coloured paper as a document. Change the contrast (page 106)
complains that and make a lighter copy of the document, using "TEXT" resolution (page 106),
received documents and try again.
are too dark and
cannot be read.
I cannot receive • The telephone line cord is connected to the [EXT] jack on the unit. Connect to
documents. the [LINE] jack (page 28).
• The PC fax setting (feature #442) is activated and the received fax documents
are automatically transferred to the computer. View the received documents
using the computer (page 116).
• The fax preview mode (feature #448) is activated and the received fax
documents are automatically stored in memory. View the received documents
using the web browser on the computer connected via the LAN (page 118).
• Set the maximum fax speed to "14.4kbps" (feature #418).

Operating Instructions 159


11.4.5 Fax

Problem Cause & Solution


I cannot receive the • The fax to email address (feature #452) is activated. In this case, only faxes
whole document (LAN within the fax memory capacity (page 182) can be received. Deactivate the
supported models feature, then ask the other party to resend the document.
only). ( )
I cannot receive • The receiving mode is set to TEL mode. Set to FAX ONLY mode (page 108) or
documents TEL/FAX mode ( ) (page 109).
automatically. • The time taken to answer the call is too long. Decrease the number of rings
before the unit answers a call (feature #210).
The display shows • The incoming call is not a fax. Change the receiving mode to TEL mode
"CONNECTING.....", (page 109) or TEL/FAX mode ( ) (page 109).
but faxes are not
received.
The printing quality of • If documents can be copied properly, the unit is working normally. The other
the received party may have sent a faint document or there may be something wrong with
documents is poor. the other party's machine. Ask them to send a clearer copy of the document or
to check their fax machine.
• If documents cannot be copied properly, refer to “11.4.2 Printing problems”,
page 156.
The other party • The memory is full of received documents due to a lack of recording paper or a
complains that they recording paper jam. Load paper (page 36) or remove the jammed paper
cannot send a (page 167).
document. • If the PC fax setting (feature #442) is set to "ALWAYS", check the connection
between the computer and the unit.
• If the fax preview mode (feature #448) is set to "ON", use the web browser on
the computer connected via the LAN to view, print or save the documents, and
then erase unnecessary documents (page 118).
• The unit is not in FAX ONLY mode. Press /FAX AUTO ANSWER
repeatedly to turn ON the /FAX AUTO ANSWER light.

I cannot select the • If you want to set FAX ONLY mode:


desired receiving – press /FAX AUTO ANSWER repeatedly to turn ON the /FAX
mode. AUTO ANSWER light.
• If you want to set TEL/FAX mode ( ):

1. Select TEL/FAX mode using feature #404.


2. Press /FAX AUTO ANSWER repeatedly to turn OFF the
/FAX AUTO ANSWER light.
• If you want to set TEL mode:

1. Select TEL mode using feature #404. (This step is only for models that
support TEL/FAX mode. ( ))
2. Press /FAX AUTO ANSWER repeatedly to turn OFF the
/FAX AUTO ANSWER light.

When an extension • You must set remote fax activation to ON (feature #434) beforehand.
telephone is • Press 9 firmly.
connected, I cannot • You may have changed the remote fax activation code from 9 (default
receive documents by
setting). Verify the remote fax activation code (feature #434).
pressing 9.

160 Operating Instructions


11.4.6 Using a USB memory device

Problem Cause & Solution


I cannot hear a dial • The telephone line cord is connected to the [EXT] jack on the unit. Connect to
tone. the [LINE] jack (page 28).
• If you use a splitter/coupler to connect the unit, remove the splitter/coupler and
connect the unit to the wall jack directly. If the unit operates properly, check the
splitter/coupler.
• Disconnect the unit from the telephone line and connect a known working
telephone. If the working telephone operates properly, contact our service
personnel to have the unit repaired. If the working telephone does not operate
properly, contact your telephone company.
• The power cord or telephone line cord is not connected. Check the
connections (page 28).
• If you connected the unit through a computer modem, connect the unit directly
to a telephone line jack.
I cannot make calls. • The dialling mode setting may be wrong. Change the setting (feature #120).
The unit does not ring. • The ringer volume is turned OFF. Adjust it (page 22).
The other party • FAX ONLY mode is set (page 108). Tell the other party the number is only used
complains they only for faxes.
hear a fax tone and • Change the receiving mode to TEL mode (page 109) or TEL/FAX mode ( )
cannot talk. (page 109).

The /REDIAL or • If this button is pressed during dialling, a pause will be inserted. If pressed
immediately after a dial tone is obtained, the last number dialled will be
button does not
redialled.
function properly.
I cannot receive a fax • Make sure the following features are set beforehand.
document on the – PC fax reception (feature #442)
computer. – Computer setting for the PC fax reception (feature #443)
I cannot display a • Make sure the following features are set beforehand.
received fax document – Web fax preview mode (feature #448)
on the web browser – Web fax preview access code (feature #450)
(LAN supported • You cannot display a received fax document on the web browser during
models only). ( ) printing, copying or scanning. Try again after printing, copying or scanning.

I cannot erase a • View, print or save a received fax document before erasing (page 118).
received fax document
on the web browser
(LAN supported
models only). ( )

11.4.6 Using a USB memory device


Problem Cause & Solution
I cannot save the data • There is no USB memory device inserted in the unit. Insert a supported USB
to a USB memory memory device (page 142).
device. • The USB memory device is write-protected. Release the write protection. (For
details about releasing write protection, refer to the documentation of your
device.)
• The USB memory device may be faulty. Using a computer, check that the
device can be read and written to normally.
• There is not enough space to save new files on the USB memory device.
Delete unnecessary files, and try again.

Operating Instructions 161


11.4.6 Using a USB memory device

Problem Cause & Solution


I cannot print a file • There is no USB memory device inserted in the unit. Insert a supported USB
saved on the USB memory device (page 142).
memory device. • You tried to print different file formats onto 1 page. Activate the continuous print
setting (page 76).
• The file may be broken. Try viewing the file on your computer.
• The file is too large or is in an unsupported format. Use a supported file format
(page 74).

162 Operating Instructions


11.4.7 Network (LAN supported models only)

11.4.7 Network (LAN supported models only)


Problem Cause & Solution
I cannot operate the • If the LED (Orange) is not illuminated, confirm the LAN cable is connected to
following functions. the LAN port of the main board correctly. The cable should be a CAT 5
– PC printing (Category 5) or higher for 10 Base-T/100 Base-TX, or CAT 5e (Enhanced
– Scanning Category 5) or higher for 1000 Base-T.
– Remote Control • If the LED (Green) is blinking and you cannot perform the desired operation,
– PC FAX ( ) the IP address of the unit may have changed.
– Device Monitor To detect the IP address, click [IP Change] in the connection error message
– Secure Print dialogue. The IP address for the unit will be detected.
– Proof Print
LED (Orange) Communication link status indication
– OFF: Communication link down
– ON: Communication link up (Any speed)
LED (Green) Data transmission or reception indication
– Blinking: Transmitting or receiving data

Note
• If the IP address cannot be detected, enter it manually (feature #501). The
IP address of the computer and the unit must be in the same local IP
address class as shown below. Set the IP address in the range of the
number specified in the class corresponding to your local network scale.

Class Subnet mask IP address


Class A 255.0.0.0 10.0.0.1 -
10.255.255.254
Class B 255.255.0.0 172.xx.0.1 -
172.xx.255.254*1
Class C 255.255.255.0 192.168.xx.1 -
192.168.xx.254*2

*1 “xx” should be the same value for the unit and for the computer, as shown
in the following example.
Example: 172.16.0.1 - 172.16.255.254
(The available range of “xx” is 16 - 31)
*2 “xx” should be the same value for the unit and for the computer, as shown
in the following example.
Example: 192.168.0.1 - 192.168.0.254
(The available range of “xx” is 0 - 255)

• Your firewall software is blocking the connection. Disable the firewall software
or change the firewall settings to make the Multi-Function Station work
properly.
• If feature #580 has been set to "OFF", change the setting to "WIRED" or
"WIRELESS". If feature #580 has been set to "WIRELESS", refer to
“11.4.8 Wireless LAN ” on page 164.
• Make sure the network is configured correctly. Consult your network
administrator.
The unit does not • Your firewall software is blocking the connection and the setup program may
appear in the [Select a not list any units. Consult your network administrator and temporarily disable
Network Device] the firewall software.
dialogue box when • The unit is connected to another network segment and the setup program may
installing Multi- not list any units. Make sure the network is configured correctly. Consult your
Function Station. network administrator.

Operating Instructions 163


11.4.8 Wireless LAN

Problem Cause & Solution


The [Windows Security • Click [Keep Blocking] and run the Windows Firewall Setting Tool to allow the
Alert] dialogue box data transmission for Multi-Function Station (page 165).
appears and asks if I
want to block
[PCCMFLPD] and I
cannot operate the
following functions
after installing the
Microsoft Windows XP
Service Pack 2 or later.
– PC printing
– Scanning
– Remote Control
– PC FAX ( )
– Device Monitor
– Secure Print
– Proof Print

11.4.8 Wireless LAN


Problem Cause & Solution
The network name • The wireless access point is configured to not show the network name (SSID).
(SSID) of the wireless Enter the network name (SSID) manually (feature #585).
access point cannot be • Place the unit and your wireless access point close together, and then try to
detected. configure again.
• If appliances that generate magnetic waves (microwave ovens, digital cordless
telephones, etc.) or other wireless LAN devices are located near by:
– Keep the above devices away from the unit and your wireless access point.
– Temporarily turn the power of the above devices off.
I cannot find the • Confirm the setting information of your wireless access point. For details about
network name (SSID) the procedure, refer to the documentation for your wireless access point.
and/or network key.
The unit cannot be • Place the unit and your wireless access point close together, and then try to
connected to the configure again.
wireless access point. • If appliances that generate magnetic waves (microwave ovens, digital cordless
telephones, etc.) or other wireless LAN devices are located near by:
– Keep the above devices away from the unit and your wireless access point.
• The settings for your wireless access point are wrong. Confirm the setting
information of your wireless access point, and then try configuring again. For
details about the procedure, refer to the documentation for your wireless
access point.
• Your wireless access point is configured to limit access from certain devices.
Confirm the settings of your wireless access point.
Wireless • If there are obstacles between the unit and your wireless access point, move
communication is slow the unit as close as possible to your wireless access point.
and/or unstable. • If appliances that generate magnetic waves (TVs, microwave ovens, digital
cordless telephones, etc.) are located nearby, keep the unit and your wireless
access point away from the above devices.

164 Operating Instructions


11.4.9 Using an answering machine

11.4.9 Using an answering machine


Problem Cause & Solution
I cannot receive • Your greeting message on the answering machine is too long. Shorten the
documents message. Record a message less than 10 seconds long.
automatically. • The answering machine rings too many times. Set to 1 or 2 rings.
I cannot receive voice • Check if the answering machine is turned ON and connected to the unit
messages. properly (page 110).
• Set the number of rings on the answering machine to 1 or 2.
I pressed the remote • The code may include "#" which is used for certain features provided by
access code to access telephone companies. Change the code on the answering machine to another
the answering machine number which does not include "#".
remotely, but the line
was disconnected.

11.4.10 If a power failure occurs


• The unit will not function.
• Any documents currently in the memory (i.e. during copying, PC printing) will be lost.
Fax supported models only ( ):
• The unit is not designed for making emergency telephone calls when the power fails. Alternative
arrangements should be made for access to emergency services.
• Fax transmission and reception will be interrupted.
• Documents during fax transmission or fax reception will be lost.
• When power is restored, a power down report will be printed out stating which fax items in the memory have
been erased.

11.4.11 Firewall setting tool for Microsoft Windows users (LAN supported models only)
After installing Microsoft Windows XP Service Pack 2 or later/Windows Vista/Windows 7, you will not be able to
use the following functions because the Windows Firewall feature will be activated and block the connection.
– Device Monitor
– LPD Manager (Network communication tool)
The Windows Firewall Setting Tool enables you to change the Windows Firewall security settings and to use the
above functions properly.

1. Insert the CD-ROM that is supplied with the unit into your CD-ROM drive.
• If the [Select Language] dialogue box appears, select the desired language that you want to use with this
software. Click [OK].

2. [Tools] [Windows Firewall Setting]

3. [Add to the exceptions list] [OK] [OK]

To confirm the security settings (For Windows XP users)


1. [Control Panel] [Security Center]
2. [Windows Firewall]
3. Click the [Exceptions] tab.
4. Confirm that [Panasonic Trap Monitor Service] and [Panasonic LPD] are displayed and checked on the
[Programs and Services] list.

To confirm the security settings (For Windows Vista users)


1. [Control Panel] [Security Center]
2. [Windows Firewall]
3. [Change settings]
4. [Continue]
5. Click the [Exceptions] tab.
6. Confirm that [Panasonic Trap Monitor Service], [Panasonic LPD Manager] and [Panasonic LPD] are
displayed and checked on the [Program or port] list.

Operating Instructions 165


11.4.11 Firewall setting tool for Microsoft Windows users (LAN supported models only)

To confirm the security settings (For Windows 7/Windows 8/Windows10 users)


1. [Control Panel] [System and Security] [Windows Firewall] [Advanced settings]
2. [Inbound Rules]
3. Confirm that [Panasonic Trap Monitor Service], [Panasonic LPD Manager] and [Panasonic LPD] are
displayed and checked on the [Inbound Rules] list.

166 Operating Instructions


12 Paper Jams

12 Paper Jams
12.1 Recording paper jam
The display will show the following:
– "PAPER JAMMED"

"OPEN REAR COVER"


A
12.1.1 When the recording paper has
jammed inside the rear cover

CAUTION
• Do not pull out the jammed paper forcibly.

1. Hold the rear cover open lever ( ), and then


pull open the rear cover.
2. Push down both green levers ( ) until they
stop.
A

Note
• If paper is jammed near the automatic
duplex unit (Case 3 on page 169), this
procedure can be omitted.
3. Remove the jammed paper.

Operating Instructions 167


12.1.1 When the recording paper has jammed inside the rear cover

• If paper is jammed near the rollers, see case


1 (page 168).
• If paper is jammed near the fuser unit, see
case 2 (page 168).
• If paper is jammed near the automatic duplex A
unit, see case 3 (page 169).
4. Push up the green levers ( ) to the original
position.
A

• If the top edge of the recording paper ( ) is


sticking out, pull it out by holding the front part of
5. Close the rear cover firmly. the jammed paper.
Case 1: When the recording paper has jammed
near the rollers:
• If the bottom edge of the recording paper ( ) is
under the roller, rotate metal roller until it is
B
released and then pull it out.

Case 2: When the recording paper has jammed


near the fuser unit:
• Open the internal cover, and remove the jammed
paper ( ) carefully by pulling it toward you while
holding the cover.

168 Operating Instructions


12.1.2 When the recording paper has jammed near the multi-purpose tray

12.1.2 When the recording paper has


jammed near the multi-purpose tray
Remove the jammed paper by following the
procedure below.

Note
• Close the output tray and the multi-purpose tray
before removing the jammed paper.

Step 1: When the recording paper has jammed


inside the multi-purpose tray:
1. Lift up the cover over the guides ( ) until it
clicks into place.

A B

CAUTION
• The fuser unit ( ) gets hot.
Do not touch it.

Case 3: When the recording paper has jammed A


near the automatic duplex unit:
• If the top edge of the recording paper ( ) is
sticking out, remove the jammed paper carefully
2. Remove the jammed paper ( ) carefully by
by pulling it toward you.
pulling it toward you.

• If the bottom edge of the recording paper ( ) is


sticking out, remove the jammed paper carefully 3. After removing the jammed paper, push down
by pulling it toward the front of the unit. the cover.
A If the message indicating the paper jam is still
displayed, continue to Step 2 (page 169).

Step 2: When the recording paper has jammed


inside the rear cover:
1. Hold the rear cover open lever ( ), and then
pull open the rear cover.

Operating Instructions 169


12.1.2 When the recording paper has jammed near the multi-purpose tray

A B

3. Close the rear cover firmly.


If the message indicating the paper jam is still
displayed, continue to Step 3 (page 170).

Step 3: When the recording paper has jammed


inside the unit:
1. Remove the multi-purpose tray.

2. Remove the jammed paper ( ) carefully.

Caution for the multi-purpose tray.


• Do not drop the multi-purpose tray.

• If you cannot remove the jammed paper,


open the internal cover ( ), remove the
paper( ), then close the internal cover.

2. Remove the jammed paper ( ) carefully by


pulling it toward you.

170 Operating Instructions


12.1.3 When the recording paper has jammed near the lower input tray

3. Insert the multi-purpose tray into the unit.

2. Remove the jammed paper ( ) carefully.

12.1.3 When the recording paper has


jammed near the lower input tray
Remove the jammed paper by following the
procedure below. A

Step 1: When the recording paper has jammed


inside the rear cover:
1. Hold the rear cover open lever ( ), and then
pull open the rear cover.

If the message indicating the paper jam is still


displayed, continue to Step 2 (page 171).

Step 2: When the recording paper has jammed


inside the lower input tray:
1. Remove the lower input tray( ).

Operating Instructions 171


12.1.4 When the recording paper in the paper input tray is not fed into the unit properly

2. Remove the jammed paper ( ) carefully by


pulling it toward you.

2. Remove the jammed paper ( ) carefully.

3. Close the rear cover of the lower input tray 1.


12.1.4 When the recording paper in the
paper input tray is not fed into the unit
properly
The display will show the following:
– "CHECK PICK UP INPUT TRAY #1"
(standard input tray)
A
– "CHECK PICK UP INPUT TRAY #3"
If the message indicating the paper jam is still (lower input tray 1) ( )
displayed, continue to Step 3 (page 172). – "CHECK PICK UP INPUT TRAY #4"
3. Insert the input tray into the unit. (lower input tray 2) ( )

Note 1. Pull the input tray indicated on the display


completely out.
• If there is any recording paper remaining in
the unit, remove it from the inside of the 2. Re-load the recording paper.
unit.

Step 3: When the recording paper has jammed


inside the rear cover of the lower input tray 1
(Lower input tray 2 supported models only) ( ):

1. Open the rear cover of the lower input tray 1.

3. Insert the input tray into the unit.

172 Operating Instructions


12.1.5 When the recording paper in the multi-purpose tray is not fed into the unit properly

Note
• If the centre of the recording paper guide is
pinched too much, it could cause a paper
feeding error.
• If the message is still displayed, check the
recording paper specifications and load the
recording paper again. See page 36 for details.
• If there is any recording paper remaining in the
unit, remove it from the inside of the unit.
A
12.1.5 When the recording paper in the
multi-purpose tray is not fed into the unit
properly
The display will show the following: Note
– "CHECK PICK UP INPUT TRAY #2" • If the message is still displayed, check the
recording paper specifications and re-install
1. Lift up the cover over the guides ( ) until it recording paper. See page 41 for details.
clicks into place.

2. Remove the recording paper.


3. Re-insert the recording paper.

4. After loading the paper, push down the cover


( ).

Operating Instructions 173


12.2 Document jams (Automatic document feeder)

12.2 Document jams (Automatic • If you cannot remove the jammed document
( ), open the document cover, remove the
document feeder) document, then close the document cover.
The display will show the following:
– "REMOVE DOCUMENT"
A
CAUTION
• Do not pull out the jammed document
forcibly before lifting the ADF cover.

When the document has jammed near the


document exit:

1. Open the ADF cover ( ) while holding down


the document cover ( ).

A
B

• If you cannot remove the jammed document,


open the internal cover ( ), remove the
document ( ), then close the cover.
A B
2. Remove the jammed document ( ) carefully.
When the document has jammed near the
document entrance:

3. Close the ADF cover.

174 Operating Instructions


12.2 Document jams (Automatic document feeder)

• Press /STOP to clear the message.

Operating Instructions 175


13 Cleaning

13 Cleaning A

CAUTION
• Do not use paper products, such as paper
towels or tissues for cleaning.
• Do not use flammable aerosol cleaners.

13.1 Cleaning the white plates


and glass
Clean the white plates and glass when a black line,
a white line or a dirty pattern appears on:
– your recording paper,
– the original document,
– the scanned data, or
– the fax document received by the other party.
( )

1. Open the document cover ( ).

2. Hold the document cover while cleaning the


white plates ( ) and the scanner glass ( ).

3. Close the document cover ( ).

176 Operating Instructions


13.2 Cleaning the document feeder rollers

13.2 Cleaning the document A


feeder rollers
Clean the rollers when documents frequently
misfeed, or when a line or a dirty pattern appears on
documents.

1. Turn the power switch OFF.


2. Open the ADF cover ( ) while holding the
document cover ( ).

A
5. Clean the document feeder rollers ( ) with a
cloth moistened with water, and let all parts dry
B thoroughly.

3. Clean the document feeder rollers ( ) and the


pad ( ) with a cloth moistened with water, and
let all parts dry thoroughly.

6. Close the internal cover and ADF cover.

4. Open the internal cover ( ).

7. Turn the power switch ON.

Operating Instructions 177


13.3 Cleaning the recording paper feeder rollers of the multi-purpose tray

13.3 Cleaning the recording


paper feeder rollers of the multi-
purpose tray
Clean the recording paper feeder rollers when
documents fed from the multi-purpose tray
frequently misfeed.

1. Turn the power switch OFF.


2. Open the front cover by holding the indentation.

6. Close the front cover.

3. Lift up the cover over the guides until it clicks


into place.

7. Turn the power switch ON.

4. You can clean the recording paper feed rollers


( ) with a cloth lightly moistened with water,
and let all parts dry thoroughly.

5. Push down the cover.

178 Operating Instructions


13.4 Cleaning the pickup rollers

13.4 Cleaning the pickup rollers


Clean the pickup rollers when documents fed from
the standard input tray frequently misfeed.

1. Turn the power switch OFF.


2. Pull the standard input tray ( ) until it clicks into
place, then pull it completely out, lifting the front
part of the tray.

Note
• If there is any recording paper remaining in
the unit, remove it from the inside of the
unit.

3. Clean the pickup rollers ( ) with a cloth lightly


moistened with water, and let all parts dry
thoroughly.

4. Insert the standard input tray into the unit, lifting


the front part of the tray. Then push it completely
into the unit.

Operating Instructions 179


13.5 Cleaning the drum cartridge

13.5 Cleaning the drum cartridge


Important
• If the groove of the drum cartridge is dirty,
lines or dirty patterns may appear on A
printed sheets. Be sure to remove any toner B
remaining on the inside of the drum C
cartridge to maintain the print quality.
• The cleaner for the drum cartridge is pre-
installed in the unit. Open the front cover ( )
and the inner cover ( ), then remove the
cleaner ( ) attached on the unit.

Note
• Be sure to clean all the way to the edge of each
groove.
• After cleaning, replace the cleaner to the
original place.

• Insert the cleaner ( ) into the left groove ( )


and move it from side to side at least 3 times to
clean the inside of the drum cartridge. Repeat
this for the right groove ( ).

180 Operating Instructions


14 General Information

14 General Information
14.1 Specifications
Item Specifications
Printer type Laser Printer
DP-MB536
512 MB
Memory capacity (for operation and storing DP-MB537
memory) 768 MB
DP-MB545
1024 MB
AG/CX/RU/SX models:
220-240 V AC, 50/60 Hz
EU/JT models:
Power supply
220-240 V AC, 50 Hz
TW models:
110 V AC, 60 Hz
AG/CX/EU/JT/RU/SX models:
Less than 0.35 W
OFF*1
TW models:
Less than 1.1 W
Less than 2.2 W*2
Power consumption Sleep*1 Less than 2.6 W*3
Less than 3.0 W*4
Ready Approx. 90 W
Copy Approx. 800 W
Maximum Approx. 1,550 W (When the fuser lamp turns on)
CX/EU/JT/RU/TW models:
Approx. 530 mm × 475 mm × 615 mm
Dimensions (Width × Depth × Height) (Width is 570 mm when the handset unit is installed.)*5
(With trays closed) AG/SX models:
Approx. 530 mm × 615 mm × 615 mm
(Width is 570 mm when the handset unit is installed.)*5
Dimensions (Width × Depth × Height)
(With both multi-purpose tray and document Approx. 606 mm × 726 mm × 680 mm
trays open)
Mass (Weight) Approx. 34 kg
Operating environment 10 ℃ - 32.5 ℃, 20 % - 70 % RH (Relative Humidity)
Maximum monthly duty cycle 150,000 printed pages
Scanner type Colour Contact Image Sensor (CIS)
Width: Max. 216 mm
Scanner glass
Length: Max. 356 mm
Document size Width: Max. 216 mm/Min. 105 mm
Automatic document
Length (Simplex): Max. 600 mm/Min. 105 mm
feeder ( )
Length (Duplex): Max. 356 mm/Min. 128 mm
Effective scanning width 208 mm

Operating Instructions 181


14.1 Specifications

Item Specifications
Letter (Landscape): 271 mm, Legal: 208 mm
Effective printing width
A4 (Landscape): 289 mm
Up to 1,200 × 1,200 dpi (Optical)
Scanning resolution
Up to 19,200 × 19,200 dpi (Interpolated)
LED radiation output Max. 1 mW
Red: 630 nm typical
CIS's LED light
Wavelength Green: 525 nm typical
properties
Blue: 465 nm typical
Emission duration Continuous
5 MB in total (including the header and email message)
Scan to email address memory capacity*6
or 150 pages, whichever limit is reached first.
10 MB in total or 150 pages, whichever limit is reached
Scan to FTP server memory capacity*6
first.
10 MB in total or 150 pages, whichever limit is reached
Scan to SMB folder memory capacity*6
first.
Scan to USB memory capacity 150 pages
Applicable lines *7
Public Switched Telephone Network
33,600 / 31,200 / 28,800 / 26,400 / 24,000 / 21,600 /
Modem speed*7 19,200 / 16,800 / 14,400 / 12,000 / 9,600 / 7,200 / 4,800 /
2,400 bps; Automatic Fallback
Horizontal 8 pels/mm

Fax resolution*7 3.85 lines/mm -in standard resolution,


Vertical 7.7 lines/mm -in fine/photo resolution,
15.4 lines/mm -in super fine resolution
Transmission time*7*8 Approx. 4 s/page (ECM-MMR Memory transmission)*9
Modified Huffman (MH), Modified READ (MR), Modified
Data compression system*7
Modified READ (MMR)
7.9 MB in total
Approx. 400 pages of memory reception
Fax memory capacity*7 Approx. 200 pages of memory transmission
(Based on the ITU-T No. 1 Test Chart in standard
resolution.)
Printing resolution 1,200 × 1,200 dpi
DP-MB545
A4: 45 ppm*10/Letter: 45 ppm
Simplex
DP-MB536/DP-MB537
Print speed (pages per A4: 36 ppm/Letter: 36 ppm
minute) (Approx.) DP-MB545
A4: 45 ppm/Letter: 44 ppm
Duplex
DP-MB536/DP-MB537
A4: 36 ppm/Letter: 36 ppm
Laser output Max. 15 mW
Laser diode properties Wavelength 760 nm - 800 nm
Emission duration Continuous

182 Operating Instructions


14.1 Specifications

Item Specifications
USB*11*12
Computer interface LAN (10 Base-T/100 Base-TX/1000 Base-T)*6*11
Wireless LAN (IEEE802.11b/g/n)*13
Copy resolution Up to 1,200 × 1,200 dpi
A4: Up to 45 cpm (copies per minute)
Copy speed
Letter: Up to 45 cpm (copies per minute)
Antenna 1 × 1 (RX Diversity)
SISO (Single Input/Single Output) - OFDM, OFDM,
Transmission method
DSSS
Communication
IEEE802.11n/b/g
standard
CX/EU/JT/RU/SX models:
Frequency range 2.412 GHz - 2.472 GHz (1 - 13ch)
(centre frequency)/
Channel AG/TW models:
2.412 GHz - 2.462 GHz (1 - 11ch)

Wireless LAN*13 IEEE802.11n: 6.5 - 150 Mbps


Data transfer rate*14 IEEE802.11g: 6 - 54 Mbps
IEEE802.11b: 1 - 11 Mbps
Access method Infrastructure mode/ad hoc mode/Wi-Fi Direct
WPA/WPA2-PSK (TKIP/AES)
Security*15
Open System (WEP64/WEP128)
PBC method (push button method), PIN method (PIN
WPS
code method)
IEEE802.11n: 13 dBm ± 1 dB
RF output power IEEE802.11g: 13 dBm ± 1 dB
IEEE802.11b: 17 dBm ± 1 dB

Operating Instructions 183


14.1 Specifications

Item Specifications
Communications
TCP/IP, SMTP, POP3, SMTP AUTH, POP before SMTP
protocol
MIME Base 64 Content-type: Image/TIFF
Email format Multipart/mixed (text/plain, Image/TIFF) attachment file
format
RFC3949 (RFC2301), TIFF-FX minimal set
Profile: TIFF-F
Encoding scheme: MH/MR/MMR
Data format Maximum document size (Width x Length): 216 mm x
Internet fax*6*7
600 mm
Resolution: 8 dot x 3.85 lines/mm, 8 dot x 7.7 lines/mm, 8
dot x 15.4 lines/mm
Internet fax message
MDN
confirmation
Compatible network
Ethernet (10 Base-T/100 Base-TX/1000 Base-T)
types
Models supporting Internet fax compliant with the TTC standards (JT-T37 full
transmission mode)

*1 Based on IEC 62301 standard.


*2 Only when connected via USB interface and LAN mode (feature #580) is OFF.
*3 Only when connected to a wired LAN.
*4 Only when connected to a wireless LAN.
*5 Only for models that include a handset unit. See page 19 if your unit has a handset.
*6 Only for models that support LAN connection. ( )
*7 Only for models that support the fax feature. ( )
*8 Transmission speed depends on the page contents, resolution, telephone line conditions and capability of
the other party's machine.
*9 Transmission speed is based on the ITU-T No. 1 Test Chart with original mode. If the capability of the other
party's machine is inferior to your unit, the transmission time may be longer.
*10 AG models only: 46 ppm
*11 To assure continued emission limit compliance:
– use only shielded Type-A male/Type-B male USB cable (Example: Hi-Speed USB 2.0 certified cable).
– use only shielded LAN cable. The cable should be a CAT 5 (Category 5) or higher for 10 Base-T/100
Base-TX, or CAT 5e (Enhanced Category 5) or higher for 1000 Base-T. ( )
*12 To protect the unit, use only shielded USB cable in areas where thunderstorms occur.
*13 Only for models that support wireless LAN. ( )
*14 The actual line speed may be different depending on the network environment and the wireless devices
connected.
*15 Depending on the wireless router (wireless access point) used, connections may not be possible between
the unit and the wireless router. When connecting with 802.11n, select WPA-PSK (AES) or WPA2-PSK
(AES) for security.

184 Operating Instructions


14.1 Specifications

ITU-T No.1 Test Chart

Operating Instructions 185


14.1 Specifications

Supported recording paper size


: Supported duplex printing.
▲: Not supported duplex printing.
Lower input tray Lower input tray
Standard input tray Multi-purpose tray
Paper (DA-FAP109) (DA-FAP110)
size Landsca Landsca Landsca Landsca
Portrait Portrait Portrait Portrait
pe pe pe pe
Letter *1

Legal *1
— — — — —

A4 *1

A5 ▲ ▲ — —

A6 ▲ — ▲ — — — — —

▲ ▲
B5(ISO/ *1
— — —
JIS)

▲ ▲
B6(ISO/
— — — — — —
JIS)

16K *1
▲ ▲ — — —

F4/Folio/ *1
— — — — —
Foolscap
Mexico
Oficio/ *1
— — — — —
India
Legal
B4(ISO/
— — — — — — —
JIS)
A3 — — — — — — —

11 × 17 — — — — — — —

8K — — — — — — —


Envelope
— — — — — — —
#10


Envelope
— — — — — — —
DL
Envelope
YOUKEI — — ▲ — — — — —
#4
Envelope
CHOUK — — ▲ — — — — —
EI #3
Envelope
CHOUK — — ▲ — — — — —
EI #4


Japan
— — — — — — —
postcard

186 Operating Instructions


14.1 Specifications

Lower input tray Lower input tray


Standard input tray Multi-purpose tray
Paper (DA-FAP109) (DA-FAP110)
size Landsca Landsca Landsca Landsca
Portrait Portrait Portrait Portrait
pe pe pe pe

Custom ▲*1*2 — ▲*2 — — — ▲*2 —

*1 AG/SX models only.


*2 When printing with the computer or when copying, custom size recording paper can also be used. For
details about custom size paper, see page 189.

Recording paper specifications


Item Specifications
Simplex
Paper type Plain paper/Thin paper
Standard Duplex
input tray Simplex
Paper weight 60 g/m² to 105 g/m²
Duplex
Plain paper/Thin paper/Thick paper/Transparency/Label/
Simplex
Paper type Envelope/Japan post card
Multi- Duplex Plain paper/Thin paper
purpose tray
Simplex 60 g/m² to 220 g/m²
Paper weight
Duplex 60 g/m² to 105 g/m²
Simplex
Paper type Plain paper/Thin paper
Lower input Duplex
tray
(DA-FAP109) Simplex
Paper weight 60 g/m² to 105 g/m²
Duplex
Simplex
Paper type Plain paper/Thin paper
Lower input Duplex
tray
(DA-FAP110) Simplex
Paper weight 60 g/m² to 105 g/m²
Duplex

Paper tray capacity


Tray type Paper type Input tray capacity*1 Output tray capacity*2
Thin paper
550*3 150
(60 g/m² to 75 g/m²)
Plain paper
550*3 150
(75 g/m² to 80 g/m²)
Standard input tray
Plain paper
480*3 150
(80 g/m² to 90 g/m²)
Plain paper
410*3 150
(90 g/m² to 105 g/m²)

Operating Instructions 187


14.1 Specifications

Tray type Paper type Input tray capacity*1 Output tray capacity*2
Thin paper
100*3 150
(60 g/m² to 75 g/m²)
Plain paper
100*3 150
(75 g/m² to 80 g/m²)
Plain paper
75*3 150
(80 g/m² to 105 g/m²)
Thick paper
25 25
Multi-purpose tray (105 g/m² to 165 g/m²)
Thick paper
1 1
(165 g/m² to 220 g/m²)
Label 25 25
Envelope 10 10
Postcard 10 10
Transparency 1 1
Thin paper
550*3 150
(60 g/m² to 75 g/m²)
Plain paper
550*3 150
Lower input tray (75 g/m² to 80 g/m²)
(Optional) ( ) Plain paper
480*3 150
(80 g/m² to 90 g/m²)
Plain paper
410*3 150
(90 g/m² to 105 g/m²)

*1 If you load more than the specified amount of paper, a paper jam may occur and the paper may be
damaged.
*2 The number of sheets may vary depending on the usage environment.
*3 Depending on the type of paper, the loaded paper may exceed the upper limit mark. In this case, remove
some paper from the tray.

188 Operating Instructions


14.1 Specifications

Paper size
(width × length)
Item Specifications
A4 210 × 297 mm (8.3 × 11.7 inch)
A5 148 × 210 mm (5.8 × 8.3 inch)
A6 105 × 148 mm (4.1 × 5.8 inch)
Letter 216 × 279 mm (8.5 × 11 inch)
Legal *1
216 × 356 mm (8.5 × 14 inch)
B5 (ISO) 176 × 250 mm (6.9 × 9.8 inch)
B5 (JIS) 182 × 257 mm (7.2 × 10.1 inch)
B6 (ISO) 125 × 176 mm (4.9 × 6.9 inch)
B6 (JIS) 128 × 182 mm (5 × 7.2 inch)
Plain paper/Thin paper/Thick
paper/Label 16K 195 × 270 mm (7.7 × 10.6 inch)
F4/Folio/Foolscap 216 × 330 mm (8.5 × 13 inch)
Mexico Oficio/India Legal 216 × 340 mm (8.5 × 13.5 inch)
B4 (ISO) 250 × 353 mm (9.8 × 13.9 inch)
B4 (JIS) 257 × 364 mm (10.1 × 14.3 inch)
A3 297 × 420 mm (11.7 × 16.5 inch)
11 × 17 279 × 432 mm (11 × 17 inch)
8K 270 × 390 mm (10.6 × 15.4 inch)
Please refer to "Custom size paper" table
Custom size
below.
Envelope #10 104.7 × 241.3 mm (4.1 × 9.5 inch)
Envelope DL 110 × 220 mm (4.3 × 8.7 inch)
Envelope Envelope YOUKEI #4 105 × 235 mm (4.1 × 9.3 inch)
Envelope CHOUKEI #3 120 × 235 mm (4.7 × 9.3 inch)
Envelope CHOUKEI #4 90 × 205 mm (3.5 × 8.1 inch)
Postcard Japan postcard 100 × 148 mm (3.9 × 5.8 inch)

*1 Confirm actual size of your recording paper.

Custom size paper


(width × length)
For printing
Tray type For copying
GDI PCL/PS
Standard input tray *1
210-216 × 279-356 mm 210-216 × 279-356 mm 210-216 × 279-356 mm
85-297 × 200-600 mm *2
85-297 × 200-600 mm *2
85-297 × 200-600 mm*2
Multi-purpose tray
210-297 × 279-432 mm*3 210-297 × 279-432 mm*3 210-297 × 279-432 mm*3
Lower input tray
210-216 × 279-356 mm 210-216 × 279-356 mm 210-216 × 279-356 mm
(Optional)*4

*1 AG/SX models only

Operating Instructions 189


14.1 Specifications

*2 For simplex printing


*3 For duplex printing
*4 DA-FAP110 only

Toner cartridge life


The toner cartridge needs to be replaced regularly. Toner cartridge life depends on the amount of content in a
printed document as below. The page counts are on the basis of “ISO/IEC 19752”*1 when printing A4/Letter size
paper with the default print density setting. The level of toner consumption varies depending on the type of
document. Please refer to below example.
*1 “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield for
monochromatic electrographic printers and multi-function devices that may contain printer components”
issued by ISO (International Organization for Standardization).
Example 1 Example 2 Example 3

Table of Contents1.
Table of Contents1.
1. Table of Contents / Introduction and Installation Accessories
1. Table of Contents 1. Introduction and Installation Accessories Table of Contents1.
1.1 Included accessories.
1.1 Included accessories.1.2 Accessory information.Finding the Controls 1. Table of Contents / Introduction and Installation Accessories
1.2 Accessory information.Finding the Controls
1.3 Description of buttons.1.4 Overview Installation 1.1 Included accessories.
1.3 Description of buttons.
1.5 Toner cartridge and drum unit 1.2 Accessory information.Finding the Controls
1.4 Overview Installation
1.6 Document tray 1.7 Output tray1.8 Recording paper2. Preparation 1.3 Description of buttons.
1.5 Toner cartridge and drum unit 1.6 Document tray
2.1 Connections 2.2 Turning the power switch ON Help Button2.3 Help function Volume 1.4 Overview Installation
1.7 Output tray 1.8 Recording paper
1.5 Toner cartridge and drum unit 1.6 Document tray
2. Preparation
1.7 Output tray 1.8 Recording paper
2.1 Connections
2. Preparation
2.2 Turning the power switch ON Help Button
2.1 Connections
2.3 Help function Volume
2.4 Adjusting volume Initial Programming
2.5 Dialing mode 2.6 Date and time.
4. PC Operations/ Setup 4.1 Connecting to a computer
2.7 Your logo. 2.8 Your fax number
4.2 Installing Multi-Function Station 4.3 Starting Multi-Function Station Printing
4.4 Using the unit as a printer Scanning 4.5 Using the unit as a scannerRemote Control
4.6 Operating the unit from your computer.
4.7 Fax sending/receiving using Multi-Function Station
4.8 Registering the computer in the LANnetwork with the optional LAN board
4.9 Confirming the status of the unit 5. Case / Setup
5.1 Selecting the way to use your unit 5.2 Case 1: FAX ONLY

Table of Contents2.
1. Table of Contents
1.1 Included accessories.1.2 Accessory information.Finding the Controls
1.3 Description of buttons.1.4 Overview Installation1.5 Toner cartridge and drum unit
1.6 Document tray 1.7 Output tray1.8 Recording paper2. Preparation
2.1 Connections 2.2 Turning the power switch ON Help Button2.3 Help function Volume

Thank you for purchasing a Panasonic fax machine.


Things you should keep a record of
Thank you for purchasing a Panasonic fax machine. Attach your sales receipt here.
Thank you for purchasing a Panasonic fax machine. For your future reference
Things you should keep a record of
Things you should keep a record of Date of purchase
Attach your sales receipt here.
Attach your sales receipt here. Serial number (found on the rear of the unit)
For your future reference
For your future reference
Date of purchase
Date of purchase
Serial number (found on the rear of the unit)

Number of approximate prints: Number of approximate prints: Number of approximate prints:


25,000 12,500 8,000

Note
• There are various factors that determine the actual toner cartridge life, such as temperature, humidity, type
of paper, how much toner you use, or the number of pages per print job. The actual number of pages your
toner cartridge will print may be significantly less than this estimate if your unit is often used for printing a
small number of pages per job. Because many of the factors that determine the actual toner cartridge life
cannot be controlled, we cannot guarantee a minimum number of pages that will be printed by your toner
cartridge.
• The number of pages changes with the depth, thickness and size of the characters.
• The number of pages changes with the printing pages per job, if almost jobs are only 1 page per job, toner
cartridge life may be reduced approx. 30 % from above example 1.
• If you turn on the toner save feature, the toner cartridge will last approx. 20 % longer.

Drum life
The drum cartridge needs to be replaced regularly. The maximum drum life is approx. 100,000 A4/Letter size
single-sided pages (3 page per job).

Note
• There are various factors that determine the actual drum cartridge life, such as temperature, humidity, type
of paper and how much toner you use for the number of pages per print job. The actual number of pages
your drum cartridge will print may be significantly less than this estimate if your unit is often used for
printing small number of pages per job. Because many of the factors that determine the actual drum
cartridge life cannot be controlled, we cannot guarantee a minimum number of pages that will be printed by
your drum cartridge.
• If machine shows "DRUM LIFE OVER" on the display, drum cartridge has almost reached the end of its
life. In this case, machine will not stop printing, but we strongly recommend that you replace the drum
cartridge to avoid poor print quality.

190 Operating Instructions


14.1 Specifications

Waste disposal method


Waste material should be disposed of under conditions which meet all national and local environmental
regulations.

Operating Instructions 191


14.2 Information of copyrights and licences (LAN supported models only)

14.2 Information of copyrights and licences (LAN supported models


only)
* "This product includes cryptographic software written by
* Eric Young (eay@cryptsoft.com)"
* The word 'cryptographic' can be left out if the rouines from the library
* being used are not cryptographic related :-).
*
* "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"

• This product includes any other Open Source Software.


• For information of copyrights and licences of the Open Source Software as stated above, refer to the "Manual/
Agreement" folder in the supplied CD-ROM.

192 Operating Instructions


Index

Index
Symbols #425 Direct SMTP.................................................... 124
#426 Delivery notice.................................................124
#101 Date and time.................................................... 30
#428 POP timer setting............................................ 124
#102 Your logo........................................................... 49
#429 Fax send notify................................................ 124
#103 Your fax number................................................ 49
#430 Distinctive Ring................................................124
#110 Language...........................................................49
#431 Fax ring pattern............................................... 124
#114 Location............................................................. 49
#432 Auto reduction................................................. 124
#120 Dialling mode.....................................................50
#434 Fax activation code......................................... 124
#121 Recall/Flash time...............................................50
#436 Silent fax ring count.........................................124
#124 ADSL mode....................................................... 50
#437 Memory reception alert....................................125
#145 LCD display contrast......................................... 50
#438 Friendly reception............................................125
#147 Scale selection.................................................. 50
#440 Input tray setting for fax...................................125
#148 Display interval.................................................. 50
#442 PC fax setting.................................................. 125
#151 Administrator code............................................ 50
#443 PC fax reception.............................................. 117
#154 Mode restriction...............................................136
#448 Fax preview mode........................................... 118
#155 Change password............................................. 50
#450 Web fax preview access code.........................125
#158 Maintenance time.............................................. 50
#451 Fax receive notify............................................ 126
#159 Set all features to default...................................51
#452 Fax to email address setting........................... 126
#161 Ringer pattern....................................................51
#455 Quiet mode........................................................55
#165 Beep sound....................................................... 51
#456 Multi-purpose tray priority..................................55
#174 Job end notification........................................... 51
#458 All received fax erase...................................... 126
#179 Home screen..................................................... 51
#459 Set fax features to default............................... 126
#210 FAX ring count...................................................51
#460 Input tray setting for copy................................ 103
#212 TEL/FAX delayed ring count............................122
#461 Default copy resolution....................................103
#216 Automatic Caller ID list...................................... 51
#462 Contrast hold..................................................... 55
#226 Time adjustment................................................52
#463 Default operation mode..................................... 55
#275 Handset receiver volume...................................52
#464 Mode timer........................................................ 55
#278 On-hook mode for handset................................52
#467 Page layout hold..............................................103
#289 All address book erase......................................52
#468 Zoom hold....................................................... 103
#319 Remote turn on................................................122
#469 Collate hold..................................................... 103
#380 Paper size in the standard input tray.................52
#470 Duplex hold..................................................... 103
#381 Paper size in the multi-purpose tray..................52
#473 Edge hold........................................................ 103
#382 Paper size in the lower input tray 1................... 53
#474 Frame margin.................................................. 104
#383 Paper type for the standard input tray............... 53
#475 Margin hold......................................................104
#384 Paper type for the multi-purpose tray................ 53
#478 QUICK-JOB priority for copy............................. 55
#385 Paper type for the lower input tray 1................. 53
#479 Counter view for departments......................... 138
#386 Paper type for the lower input tray 2................. 53
#482 Toner save....................................................28,56
#389 Paper size in the lower input tray 2................... 54
#493 Scan mode........................................................ 85
#390 Input tray setting for lists and reports................ 54
#494 Scan parameter hold......................................... 85
#391 Custom size 1 for copying................................. 54
#497 QUICK-JOB priority for scan............................. 56
#392 Custom size 2 for copying................................. 54
#500 DHCP mode.................................................... 127
#394 Left margin setting for input tray........................55
#501 IP address....................................................... 127
#401 Sending report.................................................122
#502 Subnet mask................................................... 127
#402 Automatic journal report.................................. 122
#503 Default gateway...............................................127
#403 Power save........................................................55
#504 DNS server #1.................................................127
#404 Manual answer mode...................................... 122
#505 DNS server #2.................................................127
#405 Default fax resolution.......................................122
#507 Machine name.................................................127
#407 Duplex print setting for fax reception...............122
#508 MAC address...................................................127
#411 Overseas mode............................................... 122
#526 Network status.................................................129
#412 Delayed send.................................................. 123
#531 Proxy server.................................................... 128
#413 ECM selection................................................. 123
#532 IP filtering........................................................ 128
#416 Connecting tone.............................................. 123
#533 Auto IP.............................................................128
#418 Maximum fax speed........................................ 123
#534 HTTPD............................................................ 128
#419 Quick scan mode.............................................123
#535 IPv6 protocol................................................... 128
#420 Confirming the destination...............................123
#538 WINS server #1............................................... 128
#421 Dial keypad entry restriction............................ 123
#539 WINS server #2............................................... 128
#422 Fax number re-entry........................................123
#548 Firmware version.............................................130
#424 Confirming the next document........................ 124

Operating Instructions 193


Index

#549 Firmware update............................................. 130 B


#557 WSD (Web Service for Devices)..................... 128
Basic features.............................................................49
#559 AirPrint.............................................................128
Beep sound (Feature #165)....................................... 51
#567 Address book editing on web.......................... 128
Broadcast list............................................................133
#568 Caller ID list on web........................................ 128
Broadcast transmission..................................... 107,121
#569 Journal on web................................................ 128
#578 All FTP/SMB address erase............................ 129
#580 LAN mode....................................................... 129 C
#581 Wireless status................................................ 129 Caller ID................................................................... 133
#582 WPS-PBC........................................................129 Calling back......................................................... 112
#583 WPS-PIN........................................................... 31 Storing..................................................................113
#584 SSID search...................................................... 32 Caller ID list (Feature #216)....................................... 51
#585 Manual setup for wireless..................................32 Caller ID list on web (Feature #568).........................128
#586 Wireless restore.............................................. 129 Central Management Controller............................... 143
#592 Auto disconnection from Wi-Fi Direct connection.. Character entry...........................................................59
.............................................................................129 Cleaning
#660 Number of copies in USB print.......................... 79 Document feeder rollers...................................... 177
#661 Recording paper orientation in USB print..........79 Drum cartridge..................................................... 180
#662 N in 1 setting in USB print................................. 79 Pickup rollers....................................................... 179
#663 N in 1 page border in USB print........................ 79 Recording paper feeder rollers............................ 178
#664 Duplex in USB print........................................... 79 White plates and glass.........................................176
#665 Continuous in USB print.................................... 79 Collate hold (Feature #469)......................................103
#669 Input tray in USB print....................................... 79 Confirming the destination (Feature #420)...............123
#672 Display sort setting in USB print........................79 Confirming the next document (Feature #424).........124
#760 Input tray in PCL................................................77 Connecting tone (Feature #416).............................. 123
#762 Number of copies for PC print........................... 77 Connections............................................................... 28
#763 Paper size for PC print...................................... 77 LAN........................................................................28
#765 Recording paper direction in PCL..................... 77 USB....................................................................... 33
#766 A4 wide printing in PCL..................................... 77 Contrast...............................................................87,106
#767 Line per page in PCL.........................................77 Contrast hold (Feature #462)..................................... 55
#768 Font source in PCL............................................77 Copy........................................................................... 86
#769 Font number in PCL.......................................... 78 Booklet...................................................................97
#770 Font pitch/point in PCL...................................... 78 Collation.................................................................91
#771 Symbol set in PCL.............................................78 Duplex....................................................................90
#772 Line breaks in PCL............................................ 78 Edge...................................................................... 98
#773 Auto continue mode.......................................... 78 Image repeat..........................................................93
#774 Data timeout...................................................... 78 Margin....................................................................99
#776 Mutual A4/letter print......................................... 78 N in 1..................................................................... 95
#777 Error page printing.............................................78 N in 1 (Separate)................................................... 96
#779 Emulation setting...............................................78 Poster.................................................................... 94
Proof set................................................................ 91
A Quick ID................................................................. 92
Reserve............................................................... 102
Address book
Sorting copies by rotation.................................... 100
All erase (Feature #289)........................................ 52
Zoom......................................................................89
Sending faxes...................................................... 106
Copy features........................................................... 103
Storing................................................................... 62
Copy size....................................................................87
Address book editing on web (Feature #567).......... 128
Count number report................................................ 138
Address list...............................................................133
Custom size 1 for copying (Feature #391)................. 54
ADSL mode (Feature #124)....................................... 50
Custom size 2 for copying (Feature #392)................. 54
AirPrint (Feature #559).............................................128
All FTP/SMB address erase (Feature #578)............ 129
Answering machine.................................................. 110 D
Auto continue mode (Feature #773)...........................78 Data timeout (Feature #774)...................................... 78
Auto disconnection from Wi-Fi Direct connection Date and time (Feature #101).................................... 30
(Feature #592)..................................................... 129 Default copy resolution (Feature #461).................... 103
Auto IP (Feature #533).............................................128 Default fax resolution (Feature #405).......................122
Auto reduction (Feature #432)................................. 124 Default gateway (Feature #503)...............................127
Automatic document feeder....................................... 44 Default operation mode (Feature #463)..................... 55
Delayed send (Feature #412)...................................123

194 Operating Instructions


Index

DHCP mode (Feature #500).................................... 127 H


Dial keypad entry restriction (Feature #421)............ 123
Handset receiver volume (Feature #275)...................52
Dialling mode (Feature #120).....................................50
Handset unit............................................................... 30
Direct print feature......................................................75
Home screen (Feature #179)..................................... 51
Directory..................................................................... 66
HTTPD (Feature #534).............................................128
Display contrast (Feature #145)................................. 50
Display interval (Feature #148).................................. 50
Distinctive Ring service (Feature #430)................... 124 I
DNS server #1 (Feature #504)................................. 127 Input tray setting
DNS server #2 (Feature #505)................................. 127 Copy (Feature #460)............................................103
Drum cartridge............................................................26 Fax (Feature #440).............................................. 125
Drum life................................................................... 190 Lists and reports (Feature #390)........................... 54
Duplex feature PCL (Feature #760)............................................... 77
Copy...................................................................... 90 USB (Feature #669)...............................................79
Print....................................................................... 69 Internet Fax.............................................................. 119
Duplex hold (Feature #470)......................................103 Broadcast.............................................................121
Duplex print setting for fax reception (Feature #407)..... Delivery notice (Feature #426)............................ 124
.............................................................................122 Direct SMTP (Feature #425)................................124
POP timer setting (Feature #428)........................124
E Receiving............................................................. 121
Sending................................................................120
Easy Print Utility......................................................... 73
IP address (Feature #501)....................................... 127
ECM selection (Feature #413)................................. 123
IP filtering (Feature #532).........................................128
Ecology mode...........................................................134
IPv6 protocol (Feature #535)....................................128
Edge hold (Feature #473)........................................ 103
Email address
All erase (Feature #578)...................................... 129 J
Storing.............................................................. 62,66 Jams
Email conditions (SSL exception).............................156 Document............................................................ 174
Emulation setting (Feature #779)............................... 78 Recording paper.................................................. 167
Envelope.................................................................... 70 Japan postcard...........................................................72
Error page printing (Feature #777).............................78 Job end notification (Feature #174)............................51
Extension telephone.................................................109 Journal on web (Feature #569)................................ 128
Journal report (Feature #402)........................... 122,133
F Junk fax prohibitor.................................................... 113
Fax activation code (Feature #434)..........................124
Fax features............................................................. 122 L
Fax number (Feature #103)....................................... 49 Label...........................................................................70
Fax number re-entry (Feature #422)........................ 123 LAN features............................................................ 127
FAX ONLY mode...................................................... 108 LAN mode (Feature #580)........................................129
Fax preview mode (Feature #448)........................... 118 Language (Feature #110)...........................................49
Fax receive notify (Feature #451)............................ 126 LDAP................................................................... 81,106
FAX ring count (Feature #210)................................... 51 Left margin setting for input tray (Feature #394)........ 55
Fax send notify (Feature #429)................................ 124 Line per page (Feature #767).....................................77
Fax to email address................................................ 118 Location (Feature #114)............................................. 49
Fax to email address setting (Feature #452)............126 Logo (Feature #102)............................................49,105
Firmware update (Feature #549)..............................130 Lower input tray (optional)........................................144
Firmware version (Feature #548)............................. 130
Flash time (Feature #121).......................................... 50 M
Frame margin (Feature #474).................................. 104
Friendly reception (Feature #438)............................ 125 MAC address (Feature #508)...................................127
FTP server information...............................................83 Machine name (Feature #507)................................. 127
FTP server list.......................................................... 133 Maintenance time (Feature #158).............................. 50
Manual answer mode (Feature #404)...................... 122
Manual setup for wireless (Feature #585)..................32
G Margin hold (Feature #475)......................................104
Google Cloud Print™............................................... 140 Maximum fax speed (Feature #418)........................ 123
Memory reception alert (Feature #437)....................125

Operating Instructions 195


Index

Mobile printing.......................................................... 140 Power switch.............................................................. 30


Mode restriction Print
Activating (Feature #154).................................... 136 Duplex....................................................................69
Administrator code (Feature #151)........................ 50 Special media........................................................ 69
Counter view (Feature #479)............................... 138 USB memory device.............................................. 74
Department code................................................. 136 Printer test................................................................ 133
Mode timer (Feature #464).........................................55 Programming..............................................................49
Multi-Function Station software Proof Print................................................................ 141
Activating............................................................... 46 Proxy server (Feature #531).................................... 128
Installing.................................................................33 Pull scan.....................................................................84
Uninstalling............................................................ 35 Scan application.................................................... 84
Multi-purpose tray.......................................................41 Viewer....................................................................84
Multi-purpose tray priority (Feature #456).................. 55 Push scan...................................................................80
Mutual A4/letter print (Feature #776)......................... 78
Q
N Quick scan mode (Feature #419).............................123
Network features........................................................ 56 QUICK-JOB..............................................................139
Network status (Feature #526).................................129 QUICK-JOB priority
Number of copies for PC print (Feature #762)........... 77 Copy (Feature #478)..............................................55
Scan (Feature #497)..............................................56
O Quiet mode (Feature #455)........................................ 55
OCR software........................................................46,80
On-hook mode for handset (Feature #278)................52
R
One-touch dial Recall time (Feature #121).........................................50
Sending faxes...................................................... 106 Receiving faxes
Overseas mode (Feature #411)............................... 122 All erase (Feature #458)...................................... 126
Computer............................................................. 116
P Web browser........................................................ 117
Recording paper.........................................................36
Page layout hold (Feature #467)..............................103
Recording paper size............................................... 187
Paper input tray.......................................................... 37
Redialling..................................................................105
Paper size
Remote turn on (Feature #319)................................122
Lower input tray 1 (Feature #382)......................... 53
Reports
Lower input tray 2 (Feature #389)......................... 54
Address ...............................................................133
Multi-purpose tray (Feature #381)......................... 52
Broadcast.............................................................133
Paper size for PC print (Feature #763)..................77
Caller ID..........................................................51,133
Standard input tray (Feature #380)........................52
Count number...................................................... 138
Paper type
FTP server........................................................... 133
Lower input tray 1 (Feature #385)......................... 53
Internet fax...........................................................149
Lower input tray 2 (Feature #386)......................... 53
Journal................................................... 122,133,148
Multi-purpose tray (Feature #384)......................... 53
Power down......................................................... 165
Standard input tray (Feature #383)........................53
Printer test........................................................... 133
Password (Feature #155)...........................................50
Sending.........................................................122,148
PC fax reception (Feature #443).............................. 117
Setup................................................................... 133
PC fax setting (Feature #442).................................. 125
SMB folder........................................................... 133
PC print features........................................................ 77
Reports and Display................................................. 149
PCL
Reset all features (Feature #159)...............................51
A4 wide printing (Feature #766)............................ 77
Reset fax features (Feature #459)........................... 126
Font number (Feature #769)..................................78
Resolution........................................................... 87,106
Font pitch/point (Feature #770)............................. 78
Ring count
Font source (Feature #768)................................... 77
FAX ONLY (Feature #210).....................................51
Input tray (Feature #760)....................................... 77
Silent fax (Feature #436)..................................... 124
Line breaks (Feature #772)................................... 78
TEL/FAX (Feature #212)......................................122
Line per page (Feature #767)................................ 77
Ring pattern for Distinctive Ring (Feature #431)...... 124
Recording paper direction (Feature #765).............77
Ringer pattern (Feature #161)....................................51
Symbol set (Feature #771).................................... 78
PCL font list.............................................................. 133
Power failure............................................................ 165
S
Power save (Feature #403)........................................55 Scale selection (Feature #147).................................. 50

196 Operating Instructions


Index

Scan features............................................................. 85 Z
Scan mode (Feature #493)........................................ 85
Zoom hold (Feature #468)........................................103
Scan parameter hold (Feature #494)......................... 85
Scanner glass......................................................43,105
Secure Print..............................................................141
Sending faxes
Address book.......................................................106
Broadcast.............................................................107
Computer document............................................ 116
Manually.............................................................. 105
One-touch dial..................................................... 106
Sending report (Feature #401)................................. 122
Set fax default (Feature #459)..................................126
Setup list...................................................................133
SMB folder information...............................................83
SMB folder list.......................................................... 133
SSID search (Feature #584)...................................... 32
Storing
Address book.........................................................62
Broadcast...............................................................64
Caller information.................................................113
One-touch dial....................................................... 63
Subnet mask (Feature #502)....................................127

T
TEL mode..........................................................108,109
TEL/FAX mode.................................................. 108,109
Time adjustment (Feature #226)................................ 52
Toner cartridge........................................................... 26
Toner cartridge life....................................................190
Toner save (Feature #482).................................... 28,56
Transparency............................................................. 70

U
USB memory device............................................74,142
USB print
Continuous (Feature #665)....................................79
Display sort setting (Feature #672)........................79
Duplex (Feature #664)...........................................79
Input tray (Feature #669)....................................... 79
N in 1 page border (Feature #663)........................ 79
N in 1 setting (Feature #662)................................. 79
Number of copies (Feature #660)..........................79
Recording paper orientation (Feature #661)..........79
USB print features...................................................... 78

W
Web fax preview access code (Feature #450)......... 125
Wi-Fi Direct...............................................................140
WINS server #1 (Feature #538)............................... 128
WINS server #2 (Feature #539)............................... 128
Wireless LAN..............................................................31
Wireless restore (Feature #586)...............................129
Wireless status (Feature #581)................................ 129
WPS-PBC (Feature #582)........................................129
WPS-PIN (Feature #583)........................................... 31
WSD (Web Service for Devices) (Feature #557)..... 128

Operating Instructions 197


Note

198 Operating Instructions


Note

Operating Instructions 199


Panasonic System Networks Co., Ltd. 2016 PNQX7872WA P1215KU3036