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INTRODUCTION ON THE USE OF THE RATING SCALE FOR ASSESSING COMPLIANCE TO ACADEMIC STANDARDS
These guidelines are contained in the `GUIDELINES ON APPROVAL AND RECOGNITION OF A PHARMACY PROGRAMME ’, which sets out good
practice in nine areas relating to the structure and process of higher education. Each area has precepts or principles that good institutions should
demonstrate, together with guidance on how they might meet these precepts. The criteria and standards are applicable at University,
Faculty/School or Department levels and should be used appropriately in the different contexts. The nine areas are:
1. Vision, Mission, and Goals ;
2. Curriculum Design and Delivery ;
3. Educational programme
4. Student Selection and Student Support Services;
5. Teaching/Academic Staff;
6. Educational Resources;
7. Program Monitoring and Review;
8. Leadership, Governance and Administration;
9. Total Continuous Quality Improvement.
USE OF THE GUIDELINES FOR THE ACCREDITATION OF PHARMACY EDUCATION PROGRAMMES IN MALAYSIA
The criteria and standards for each of the nine areas as well as the discipline standards are used as reference points for the development of new
programs or institutions, for institutional self-study (internal academic review) and for external evaluation (external academic review). They are the
basis on which judgements are made about the quality of programs and institutions.
THERE ARE FOUR (4) MANDATORY REQUIREMENTS FOR ACCREDITATION WHICH MUST BE VERIFIED BEFORE PROCEEDING WITH THE RATING PROCESS.
RATING SCALE
To assist evaluators make a judgment about the quality of programs or institutions, a rating system is introduced. The rating system uses a percentage
scoring scale that indicates the degree of institutional and program compliance to the standards for each area and criterion. Compliance is rated
according to the five levels shown below:
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Level Five: Excellent - more than 90% attainment of the good practices described in the basic and quality development standards.
Level Four: Good - 70-90% attainment of the good practices described in the basic and quality development standards.
Level Three: Satisfactory - 50-69% attainment of the good practices described in the basic and quality development standards.
Level Two: Less than satisfactory - 20-49% attainment of the good practices described in the basic and quality development standards.
The rating scale can also be used by institutions to monitor performance trends and to initiate self-improvement activities. A group of institutions can
also cooperatively use the rating scale to compare their performance on all or some of the areas and in this way, ascertain their competitive
position relative to others. The primary use of the scale is to help external assessors in the following ways:
a) Identify areas of strengths and concerns from the institutional self-study report and database
b) Identify the areas that need further information or attention during the survey visit
c) Refine the areas of strengths and concerns as more information is gathered and/or verified during the visit
d) Identify the specific findings which should be highlighted in the quality assurance report
e) Achieve greater objectivity in the collective judgment by peers
1. Use the detail rating worksheet which is divided into the nine areas of the standard.
(a) For each criterion in the area being evaluated the assessor should identify the box that best describes the findings for the item.
(b) Repeat the process for all the other criteria in that particular area.
(c) Agree on an average rating for the area.
2. Use the table called Summary of Findings (page 31)to enter the average rating for the area. Note the specific strengths, concerns and
opportunities that have contributed to the rating.
4. Use the Rating Summary Form (page 33) to enter the rating for each criterion and average rating for all nine areas.
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Prerequisite – Table of Mandatory Requirements
4 Required no. of registered According to the ratio specified in the guidelines provided
pharmacists there is a minimum of two (2) Malaysian registered
pharmacists at all time.
Three years of working experience as a pharmacist in
Malaysia
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AREA 1 : VISION, MISSION, AND GOALS
The institution uses various methods of The institution uses various methods of
communicating the vision, mission communicating the vision, mission
If present, they are not communicated
1.1.2 and educational goals to all and educational goals to some to the constituency.
constituencies. constituencies.
Reviews of the achievement of the Reviews of the achievement of the Reviews of the achievement of the
goals and mission are carried out goals and mission are carried out goals and mission have never been
1.1.5 regularly.
occasionally.
carried out.
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1.2 Participation In The Formulation Of The Vision, Mission And Goals/ Objectives
The link between competencies The link between competencies The link between competencies
expected at the end of the expected at the end of the expected at the end of the
programme and those expected programme and those expected programme and those expected
1.3.3
during pupillage training and the during pupillage training and the during pupillage training and the
workplace (such as entrepreneurship) workplace (such as entrepreneurship) workplace (such as entrepreneurship)
is clearly specified. is specified. is not specified.
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AREA 2 : CURRICULUM DESIGN AND DELIVERY
The teaching-learning methods The teaching-learning methods The teaching-learning methods do not
2.1.5 strongly emphasise on ethics, soft skills emphasise on ethics, soft skills and emphasise on ethics, soft skills and
and patient safety patient safety patient safety
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No. Level 5 4 Level 3 2 Level 1
Electives are strongly encouraged
and are closely monitored and Electives are encouraged and they Electives are encouraged but are not
2.1.6
appraised. are monitored and appraised. monitored and appraised.
Theory is very well integrated with Theory is fairly well integrated with Theory is hardly integrated with
2.1.10 practice. practice. practice.
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2.2 Scientific Method
The curriculum includes sufficient The curriculum includes some The curriculum does not include
elements for training students in elements for training students in elements for training students in
2.2.2
research methods. research methods. research methods.
Course structure and sequence of Course structure and sequence can Course structure and sequence of
2.3.3 content are appropriate. be improved. content are inappropriate.
Adequate time is allocated for each Adequate time is allocated for some Inadequate time is allocated for each
component of the content/course, components of the content, including component of the content including
2.3.4
including for elective courses. elective courses. elective courses.
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No. Level 5 4 Level 3 2 Level 1
The institution has mechanisms for
Mechanisms are ad hoc in nature and No mechanisms are in place for
regularly identifying topics of
may be reactive for identifying topics identifying topics of contemporary
contemporary importance at local,
of contemporary importance at local, importance at local, national and
2.3.6 national and global levels and topics
national and global levels and topics global levels and topics that may not
that may not be adequately
that may not be adequately be adequately addressed in the
addressed in the curriculum because
addressed in the curriculum curriculum
they cross disciplinary boundaries.
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2.5 Management of the Programme
The programme head or committee The programme head or committee The programme head or committee
has full authority and clear procedures has some authority and some has little or no authority and lack
2.5.3 to plan, monitor, evaluate & improve procedures to plan, monitor, evaluate procedures to plan, monitor, evaluate
the programme. & improve the programme. & improve the programme.
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2.6 Linkages with External Stakeholders
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AREA 3 : EDUCATIONAL PROGRAMME
The institution conducts scheduled The institution does not review and
The institution conducts ad hoc
reviews and introduces new does not introduce new assessment
3.1.6 assessment methods.
reviews and may introduce new methods.
assessment methods.
External assessors are regularly
External assessors are not engaged on
3.1.7 engaged. a regular basis.
External assessors are not engaged.
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3.2 Relationship between Assessment and Learning
There is reduced assessment of There is fair amount of assessment of Factual information is excessively
3.2.4
excessive factual information. factual information. assessed
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3.3 Management of Student Assessment
Representatives of students,
academic staff and other Representatives of students, Representatives of students,
3.3.3 stakeholders are frequently involved in academic staff and other academic staff and other
providing feedback to improve the stakeholders are sometimes involved. stakeholders are hardly involved.
system of student assessment.
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AREA 4 : STUDENT SELECTION AND STUDENT SUPPORT SERVICES
There is a clear mechanism and There is some mechanism for appeal There is no clear mechanism for
4.1.6 documented procedure for appeal. which is fairly well documented. appeal.
The institution provides appropriate The institution provides some avenues The institution does not provide a
4.1.9 avenues for students who qualify but for students who qualify but are avenues for students who qualify but
are deficient in some specific aspects. deficient in some specific aspects. are deficient in some specific aspects.
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4.3 Transfer Student
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4.5 Student Representation
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AREA 5 : TEACHING/ ACADEMIC STAFF
The full time staff to student ratio for The full time staff to student ratio for
The full time staff to student ratio for
the programme is documented and is the programme is documented and is
the programme is not documented
appropriate for the student size and appropriate for the student size and
5.1.2 for all teaching-learning
for some of the teaching-learning
and does not meet the norm
stipulated.
methodologies utilised. methodologies utilised.
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5.2 Service Policy and Staff Development
No. Level 5 4 Level 3 2 Level 1
The staff policy fairly addresses
The staff policy fully addresses matters The staff policy does not address
matters related to service, HR
5.2.1 related to service, HR development development and appraisal of staff.
matters related to service, HR
and appraisal of staff. development and appraisal of staff.
The staff policy clarifies the roles and
The staff policy clarifies some of the The staff policy does not clarify the
provides guidelines for the equitable
roles and equitable distribution of roles nor give guidelines for the
distribution of these various roles which
these various roles which include equitable distribution of these various
5.2.2 include teaching, research, teaching, research, consultancy,
roles which include teaching,
consultancy, community services and
community services and research, consultancy, community
administrative functions.
administrative functions. services and administrative functions.
The staff policy reflects a balanced
The staff policy reflects some The staff policy does not reflect a
distribution of responsibilities among
5.2.3 the staff.
distribution of responsibilities among balanced distribution of responsibilities
the staff. among the staff.
The equitable work distribution and
The work distribution and meritorious
meritorious academic roles are
The equitable work distribution and academic roles are not recognized
recognized and appropriately
meritorious academic roles are and are not rewarded through
rewarded through promotion, salary
5.2.4 increment or other remuneration
sometimes recognized and rewarded promotion, salary increment or other
through promotion, salary increment remuneration, nor enunciated in clear
enunciated in clear and transparent
or other remuneration. and transparent policies and
policies and procedures.
procedures.
There is some element of planning
Academic staff development is not
Academic staff development is and provision of academic staff
5.2.5 systematically planned and provided.
development in a fairly systematically
provided.
manner.
Faculty development is guided Some formative guidance and Formative guidance and mentoring
5.2.6 formatively and mentoring is provided mentoring are provided for new and are not provided for new and existing
for new academic staff. existing academic staff. academic staff.
Faculty appraisal takes into account Faculty appraisal partly takes into Faculty appraisal does not take into
participation in professional, account participation in professional, account participation in professional,
5.2.7 academic and other relevant bodies
academic and other relevant bodies
academic and other relevant bodies
as well as community involvement. as well as community involvement. as well as community involvement.
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AREA 6 : EDUCATIONAL RESOURCES
The physical facilities are friendly and The physical facilities are friendly to The physical facilities are not friendly
6.1.2 sufficient to the physically challenged. the physically challenged. to the physically challenged.
The library has more than adequate The library has inadequate collection
The library has adequate collection of
collection of up-to-date reference of up-to-date reference materials to
reference materials that meet the
materials that meet the needs of meet the needs of each programme
6.1.3 each programme and research
needs of each programme and and research amongst staff and
research amongst staff and students.
amongst staff and students. students.
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No. Level 5 4 Level 3 2 Level 1
The facilities are not reviewed to
The facilities are regularly reviewed to The facilities are reviewed from time to
assess the quality and
assess the quality and appropriateness time to assess the quality and
6.1.7 for current education and training.
appropriateness for current education
appropriateness for current
education and training.
and training.
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6.3 Research and Development
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No. Level 5 4 Level 3 2 Level 1
The institution has good access to The institution has fairly good access The institution has no/minimal access
6.4.2 educational experts. to educational experts. to educational experts.
Such expertise is very well used for Such expertise is adequately used in Such expertise is hardly used in staff
staff development and educational staff development and educational development and educational
6.4.3 research activities in the various research activities in the various research activities in the various
disciplines. disciplines. disciplines.
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6.6 Educational Budget and Resource Allocation
Resources are more than sufficient to Resources are adequate to allow the Resources are insufficient to support
allow the achievement of the achievement of the programme the achievement of the programme
6.6.2 programme objectives and to objectives and to maintain high objectives and do not assist to
maintain high standards of quality. standards of quality. maintain high standards of quality.
The institution is given very clear line of The institution is given the responsibility The institution is not given a clear line
responsibility and authority for for budgeting and resource of responsibility and authority for
6.6.3 budgeting and resource allocation.
allocation.
budgeting and resource allocation.
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AREA 7 : PROGRAMME MONITORING AND REVIEW
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7.3 Student Performance
The stakeholders’ views on the Stakeholders’ views on the relevance Stakeholders’ views on the relevance
relevance and development of the and development of the curriculum and development of the curriculum
7.4.2
curriculum are regularly considered. are adequately considered. are not considered.
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AREA 8 : LEADERSHIP, GOVERNANCE AND ADMINISTRATION
8.1 Governance
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8.2 Academic Autonomy
The institution has a clear policy on The institution has an unclear policy The institution has no policy on conflict
conflict of interest for academic staff, on conflict of interest for academic of interest for academic staff,
8.2.3 particularly in the area of private staff, particularly in the area of private particularly in the area of private
practice. practice. practice.
All educational resources are 50-70% of educational resources are <30% of educational resources are
distributed according to the distributed according to the distributed according to the
8.2.4 educational needs, which include educational needs, which include educational needs, which include
infrastructure and academic staff infrastructure and academic staff infrastructure and academic staff
development. development. development.
8.3 Leadership
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8.4 Administrative Staff and Quality Management
The institution proactively submits itself The institution submits some of its The institution does not submit any
8.4.3 to regular review. programmes for review. programme for review.
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AREA 9 : TOTAL CONTINUOUS QUALITY IMPROVEMENT
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SUMMARY OF FINDINGS
Educational
3
Programme
Teaching/Academic
Staff
5
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Average Opportunities for
Area Aspect Strength Area of Concern
Rating Improvement
6 Educational Resources
Programme
7 Monitoring and
Review
Leadership,
8 Governance and
Administration
Total Continuous
9 Quality Improvement
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RATING SUMMARY
NO. AREA CRITERIA AVERAGE RATING AVERAGE RATING FOR AREA
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NO. AREA CRITERIA AVERAGE RATING AVERAGE RATING FOR AREA
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NO. AREA CRITERIA AVERAGE RATING AVERAGE RATING FOR AREA
8.1 Governance
Leadership, Governance
8 8.3 Leadership
and Administration
OVERALL
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KAD SKOR
(SCORE CARD)
Penambahbaikan Kualiti Visi, Misi, Matlamat Pendidikan & Hasil Pembelajaran
Berterusan Secara Menyeluruh 5
(Vision, Mission, Educational Goals &
(Total Continuous Quality Learning Outcomes)
Improvement) 4
Rekabentuk Kurikulum dan
Penyampaian
Kepimpinan, Governans 3
(Curriculum Design and
dan Pentadbiran Delivery)
2
(Leadership, Governance
and Administration) 1
Penilaian Pelajar
Pemantauan dan (Assessment of Students)
Semakan Semula
Program
(Programme Monitoring
and Review)
Pemilihan Pelajar dan Khidmat
Sokongan Pelajar
(Student Selection and Student
Sumber-sumber Pendidikan Support Services)
(Educational Resources)
Staf Akademik
(Academic Staff)
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