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RATING FOR ACCREDITATION OF UNDERGRADUATE

PHARMACY PROGRAMME IN MALAYSIA

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INTRODUCTION ON THE USE OF THE RATING SCALE FOR ASSESSING COMPLIANCE TO ACADEMIC STANDARDS

INTRODUCTION TO ACADEMIC STANDARDS

These guidelines are contained in the `GUIDELINES ON APPROVAL AND RECOGNITION OF A PHARMACY PROGRAMME ’, which sets out good
practice in nine areas relating to the structure and process of higher education. Each area has precepts or principles that good institutions should
demonstrate, together with guidance on how they might meet these precepts. The criteria and standards are applicable at University,
Faculty/School or Department levels and should be used appropriately in the different contexts. The nine areas are:
1. Vision, Mission, and Goals ;
2. Curriculum Design and Delivery ;
3. Educational programme
4. Student Selection and Student Support Services;
5. Teaching/Academic Staff;
6. Educational Resources;
7. Program Monitoring and Review;
8. Leadership, Governance and Administration;
9. Total Continuous Quality Improvement.

USE OF THE GUIDELINES FOR THE ACCREDITATION OF PHARMACY EDUCATION PROGRAMMES IN MALAYSIA

The criteria and standards for each of the nine areas as well as the discipline standards are used as reference points for the development of new
programs or institutions, for institutional self-study (internal academic review) and for external evaluation (external academic review). They are the
basis on which judgements are made about the quality of programs and institutions.

THERE ARE FOUR (4) MANDATORY REQUIREMENTS FOR ACCREDITATION WHICH MUST BE VERIFIED BEFORE PROCEEDING WITH THE RATING PROCESS.

RATING SCALE

To assist evaluators make a judgment about the quality of programs or institutions, a rating system is introduced. The rating system uses a percentage
scoring scale that indicates the degree of institutional and program compliance to the standards for each area and criterion. Compliance is rated
according to the five levels shown below:

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Level Five: Excellent - more than 90% attainment of the good practices described in the basic and quality development standards.

Level Four: Good - 70-90% attainment of the good practices described in the basic and quality development standards.

Level Three: Satisfactory - 50-69% attainment of the good practices described in the basic and quality development standards.

Level Two: Less than satisfactory - 20-49% attainment of the good practices described in the basic and quality development standards.

Level One: Unsatisfactory - less than 20% attainment of basic standards.

USES OF THE SCALE

The rating scale can also be used by institutions to monitor performance trends and to initiate self-improvement activities. A group of institutions can
also cooperatively use the rating scale to compare their performance on all or some of the areas and in this way, ascertain their competitive
position relative to others. The primary use of the scale is to help external assessors in the following ways:

a) Identify areas of strengths and concerns from the institutional self-study report and database
b) Identify the areas that need further information or attention during the survey visit
c) Refine the areas of strengths and concerns as more information is gathered and/or verified during the visit
d) Identify the specific findings which should be highlighted in the quality assurance report
e) Achieve greater objectivity in the collective judgment by peers

PROCEDURES IN USING THE RATING SCALE AND SCORE CARD

1. Use the detail rating worksheet which is divided into the nine areas of the standard.
(a) For each criterion in the area being evaluated the assessor should identify the box that best describes the findings for the item.
(b) Repeat the process for all the other criteria in that particular area.
(c) Agree on an average rating for the area.

2. Use the table called Summary of Findings (page 31)to enter the average rating for the area. Note the specific strengths, concerns and
opportunities that have contributed to the rating.

3. Repeat the process for all the other areas.

4. Use the Rating Summary Form (page 33) to enter the rating for each criterion and average rating for all nine areas.

5. Use the score card to chart the rating.

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Prerequisite – Table of Mandatory Requirements

REQUIREMENT DESCRIPTION FULFILLMENT


YES NO

1 Qualification of Dean/ Head of


Programme * Latest requirement set by Pharmacy Board of Malaysia

2 Duration of Programme A minimum of four (4) years

3 Placement of Pharmacy  Autonomy – Should Not Be Part Of another Department or


Programme in the Faculty
Organizational Structure  Independent and directly responsible to top management
 Ready access to Vice Chancellor

4 Required no. of registered  According to the ratio specified in the guidelines provided
pharmacists there is a minimum of two (2) Malaysian registered
pharmacists at all time.
 Three years of working experience as a pharmacist in
Malaysia

a) Current student to lecturers ratio:


b) Current clinical year student to clinical lecturers ratio:

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AREA 1 : VISION, MISSION, AND GOALS

1.1 Statements Of Vision, Mission And Educational Goals

No. Level 5 4 Level 3 2 Level 1


The institution either does not state its
Vision, mission and educational Vision, mission and educational goals vision, mission and educational goals
1.1.1  goals are clearly stated.
  are stated.
  clearly, or does not have them at all.

The institution uses various methods of The institution uses various methods of
communicating the vision, mission communicating the vision, mission
If present, they are not communicated
1.1.2  and educational goals to all   and educational goals to some   to the constituency.
constituencies. constituencies.

Educational goals clearly describe all Educational goals describe some of


the crucial elements of the outcomes the crucial elements of the outcomes Educational goals are either not
and processes of the education of an and processes of the education of an defined or if present, they do not
1.1.3  undergraduate that are in line with   undergraduate that are in line with   describe the crucial elements of the
national aspirations and global national aspirations and global outcomes and processes of the
importance. importance. education of an undergraduate.

Educational goals encompass


leadership skills and ability to lead in
the areas of social responsibility,
Educational goals not well stated and
research attainment, community Educational goals encompass about
encompass less than 30% of expected
1.1.4  involvement, ethical values,   half the expected competences.   competences.
professionalism, knowledge creation
and readiness for postgraduate
training.

Reviews of the achievement of the Reviews of the achievement of the Reviews of the achievement of the
goals and mission are carried out goals and mission are carried out goals and mission have never been
1.1.5  regularly.
  occasionally.
  carried out.

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1.2 Participation In The Formulation Of The Vision, Mission And Goals/ Objectives

No. Level 5 4 Level 3 2 Level 1


The institution‘s vision, mission and The institution‘s vision, mission and
goals are defined by all its principal goals are defined by some of its
stakeholders which include the Dean, principal stakeholders which include
The institution does not have a list of
1.2.1  Faculty members, Alumni,   the Dean, Faculty members, Alumni,   principal stakeholders.
Government and the Government and the
Profession/Industry. Profession/Industry.

The institution regularly consults a


wider range of stakeholders such as
representatives of academic staff,
students, the community, non- The institution consults some of the The institution does not consult the
1.2.2     
governmental organizations, wider stakeholders on a regular basis. wider range of stakeholders.
government agencies and the private
sector.

1.3 Educational Outcomes (Programme Outcomes)

No. Level 5 4 Level 3 2 Level 1


The specific competencies that the
The specific competencies that the
students should demonstrate at the The specific competencies that the
students should demonstrate at the
1.3.1  end of the programme are clearly   students should demonstrate at the   end of the programme are not
defined end of the programme are defined
defined
The programme outcomes (PO)
include all the expected 50-70% of the expected <30% of the expected competencies
1.3.2     
competencies. competencies are stated. are stated.

The link between competencies The link between competencies The link between competencies
expected at the end of the expected at the end of the expected at the end of the
programme and those expected programme and those expected programme and those expected
1.3.3     
during pupillage training and the during pupillage training and the during pupillage training and the
workplace (such as entrepreneurship) workplace (such as entrepreneurship) workplace (such as entrepreneurship)
is clearly specified. is specified. is not specified.

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AREA 2 : CURRICULUM DESIGN AND DELIVERY

2.1 Curriculum Design and Teaching Learning Methods

No. Level 5 4 Level 3 2 Level 1


The curriculum is not properly
The curricular design strongly reflects The curricular design fairly reflects the documented and it does not clearly
the philosophy & approach adopted philosophy & approach adopted in reflect the philosophy & approach
2.1.1  in the programme structure and the   the programme structure and choice   adopted, in the programme structure
choice of the teaching-learning and of the teaching-learning and and the choice of the teaching-
assessment methods. assessment methods. learning and assessment methods.

Most elements in the curricular design


The curricular approach, the The curricular approach, the (the curricular approach, the
educational content and teaching- educational content and teaching- educational content and teaching-
learning & assessment methods are learning & assessment methods are learning & assessment methods) are
2.1.2     
appropriate to, consistent with and fairly appropriate to, fairly consistent not appropriate to, not consistent with,
support the attainment of the learning with and fairly support the attainment nor support the attainment of the
outcomes/objectives. of the learning outcomes/objectives. learning outcomes/objectives.

The teaching-learning methods is


There is a variety of teaching-learning There is some variety of teaching- dominated by 1-2 methods only and
methods that enable students to learning methods that may enable are clearly insufficient to enable
2.1.3  effectively develop the range of   students to develop the range of   students to develop the range of
intellectual and practical skills as well intellectual and practical skills as well intellectual and practical skills as well
as positive attitudes. as positive attitudes. as positive attitudes.

The teaching-learning methods do not


The teaching-learning methods The teaching-learning methods enable students to take responsibility
enable students to take full enable students to take some for their own learning and prepare
2.1.4  responsibility for their own learning   responsibility for their own learning   them for lifelong learning. There is
and prepare them for lifelong and prepare them for lifelong more than 80% dependence on
learning. learning. lectures.

The teaching-learning methods The teaching-learning methods The teaching-learning methods do not
2.1.5  strongly emphasise on ethics, soft skills   emphasise on ethics, soft skills and   emphasise on ethics, soft skills and
and patient safety patient safety patient safety
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No. Level 5 4 Level 3 2 Level 1
Electives are strongly encouraged
and are closely monitored and Electives are encouraged and they Electives are encouraged but are not
2.1.6     
appraised. are monitored and appraised. monitored and appraised.

Proportion of electives does not Proportion of electives does not


Proportion of electives inappropriate,
exceed the core subjects and offer exceed the core subjects and offer
2.1.7      either exceeding the core subjects or
wide options. fair selection of options.
are too few.
Presence of wide options of co- Presence of some co-curriculum There is hardly any co-curriculum
curriculum activities that enrich activities that enrich students' activity that enriches students’
students' experiences, foster personal experiences, foster personal experiences, foster personal
2.1.8     
development and prepare them for development and prepares them for development and prepares them for
responsible leadership. responsible leadership. responsible leadership.

The curriculum has some elements


The curriculum encourages personal that encourage personal The curriculum lacks elements that
development of individuals with a development of individuals with a encourage personal development of
2.1.9  broad perspective and who are not   broad perspective; but the narrow   individuals with a broad perspective;
narrowly focused on a discipline or focus on a discipline or subject is fairly but the narrow focus on a discipline or
subject. dominant. subject is dominant.

Theory is very well integrated with Theory is fairly well integrated with Theory is hardly integrated with
2.1.10  practice.   practice.   practice.

There is an equal mix of emphasis on Detail memorization of facts is


Emphasis on the curriculum is placed
the understanding and acquisition of emphasized; lack of emphasis on
on the understanding and acquisition
basic principles and skills of a understanding and acquisition of
2.1.11  of basic principles and skills of a   discipline with detail memorization of
  basic principles and skills of a
discipline.
facts. discipline.

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2.2 Scientific Method

No. Level 5 4 Level 3 2 Level 1


The curriculum provides students with The curriculum provides some The curriculum does not provide
ample opportunities for analytical, opportunities for analytical, critical, opportunities for analytical, critical,
critical, constructive and creative constructive and creative thinking constructive and creative thinking
2.2.1     
thinking and evidence-based decision and evidence-based decision and evidence-based decision
making. making. making.

The curriculum includes sufficient The curriculum includes some The curriculum does not include
elements for training students in elements for training students in elements for training students in
2.2.2     
research methods. research methods. research methods.

2.3 Curriculum Content


No. Level 5 4 Level 3 2 Level 1
All the important basic or core
60- 70% of important basic or core Less than 50% of important basic or
disciplines/subjects that are essential
disciplines/subjects that are essential core disciplines/subjects that are
for achieving the learning outcomes
2.3.1    for achieving the learning outcomes   essential for achieving the learning
of the programme are identified and
of the programme are identified and outcomes of the programme are
incorporated.
incorporated. identified and incorporated.
Appropriate breadth and depth of Appropriate breadth and depth of Insufficient breadth and depth of the
2.3.2  the content of all core courses.   the content of some core courses.   content of the core courses.

Course structure and sequence of Course structure and sequence can Course structure and sequence of
2.3.3  content are appropriate.   be improved.   content are inappropriate.

Adequate time is allocated for each Adequate time is allocated for some Inadequate time is allocated for each
component of the content/course, components of the content, including component of the content including
2.3.4     
including for elective courses. elective courses. elective courses.

Evidence of content being updated


regularly to keep up with the
Content is updated but not on regular No evidence that content is updated
2.3.5  scientific, technological and    
basis. from time to time.
knowledge development in the field
and to meet the needs of society.

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No. Level 5 4 Level 3 2 Level 1
The institution has mechanisms for
Mechanisms are ad hoc in nature and No mechanisms are in place for
regularly identifying topics of
may be reactive for identifying topics identifying topics of contemporary
contemporary importance at local,
of contemporary importance at local, importance at local, national and
2.3.6  national and global levels and topics    
national and global levels and topics global levels and topics that may not
that may not be adequately
that may not be adequately be adequately addressed in the
addressed in the curriculum because
addressed in the curriculum curriculum
they cross disciplinary boundaries.

2.4 Ethics and Humanities

No. Level 5 4 Level 3 2 Level 1


The programme incorporates all The programme incorporates some The programme has not incorporated
aspects of pharmacy legislation, aspects of pharmacy legislation, the aspects of pharmacy legislation,
ethics and humanities that enable ethics and humanities that enable ethics and humanities that enable
2.4.1     
effective communication, decision- effective communication, decision- effective communication, decision-
making and ethical practice. making and ethical practice. making and ethical practice.

The contributions of pharmacy


legislation, ethics and humanities are
adapted regularly from time to time to The contributions of pharmacy The contributions of pharmacy
suit the scientific needs of the legislation, ethics and humanities are legislation, ethics and humanities are
2.4.2     
programme, the changing adapted on an ad hoc basis. not adapted from time to time
demographic and cultural contexts
and the needs of society.

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2.5 Management of the Programme

No. Level 5 4 Level 3 2 Level 1


The programme has a qualified and The head may be qualified but not The head is not qualified or
2.5.1  appropriate head.   appropriate or vice versa.   appropriate.

The programme has a team of


There is a team but not all are The programme does not have a
experienced and qualified academic
experienced and qualified, and not team of experienced academic staff
staff or a committee that is proactive
all the activities involved in the or a committee that is responsible for
2.5.2  in the planning and implementation,   delivery and improvement of the
  planning, implementation and
as well as improvement of the
programme may be well executed. improvement.
programme

The programme head or committee The programme head or committee The programme head or committee
has full authority and clear procedures has some authority and some has little or no authority and lack
2.5.3  to plan, monitor, evaluate & improve   procedures to plan, monitor, evaluate   procedures to plan, monitor, evaluate
the programme. & improve the programme. & improve the programme.

The programme head or committee


has adequate control and sufficient The programme head or committee The programme head or committee
resources to plan, implement and has some control and fairly sufficient has no control and insufficient
2.5.4  evaluate the curriculum and to
  resources.
  resources.
institute necessary changes.

The curriculum or programme


The curriculum or programme The curriculum or programme
committee comprises a full
committee includes some of the committee does not include other
2.5.5  representative of students, academic   stakeholders.
  relevant stakeholders.
staff and other relevant stakeholders.

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2.6 Linkages with External Stakeholders

No. Level 5 4 Level 3 2 Level 1


Linkages with all various external
stakeholders who are important for Linkages with some external There are no linkages with external
2.6.1  operationalising the curriculum are   stakeholders are maintained.   stakeholders are maintained.
maintained.

The programme / curriculum The programme / curriculum


The programme / curriculum
committee regularly obtains committee obtains feedback about
committee does not obtain feedback
2.6.2  feedback about graduates from   graduates from employers on an   about graduates from employers.
employers. irregular basis.

The programme / curriculum


The feedback is not used for
committee regularly uses the The feedback is sometimes used for
curriculum improvement.
2.6.3  feedback for curriculum   curriculum improvement.  
improvement.

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AREA 3 : EDUCATIONAL PROGRAMME

3.1 Assessment Methods

No. Level 5 4 Level 3 2 Level 1


The frequency and methods of
The frequency and methods of
student assessment, as well as the Some aspects of the assessment
student assessment, as well as the
3.1.1  criteria for pass/fail are well   system and criteria are documented.   criteria for pass/fail are not
documented.
documented
Students are unaware of the
Students are fully aware of the
Students are partially aware of the assessment system.
3.1.2  assessment system.   assessment system
 

There is a good balance between There is fairly good balance between


summative and formative evaluation, summative and formative evaluation, There is predominance of one type of
3.1.3  and between theory and practical   and between theory and practical   assessment over the other.
examinations examinations.

A variety of valid methods and tools


are used to assess each learning The methods and tools used are not
The methods and tools used are valid
outcome including competencies in valid and they do not cover all the
3.1.4  communication, problem solving,
  but there may be inadequate variety   competences.
to assess all competences.
teamwork and self-directed learning.

The institution consistently evaluates


and documents the reliability and The institution sometimes evaluates The institution does not evaluate the
3.1.5  validity of all the assessment methods   the reliability and validity of all the   reliability and validity of all the
used. assessment methods used. assessment methods used.

The institution conducts scheduled The institution does not review and
The institution conducts ad hoc
reviews and introduces new does not introduce new assessment
3.1.6  assessment methods.
  reviews and may introduce new   methods.
assessment methods.
External assessors are regularly
External assessors are not engaged on
3.1.7  engaged.   a regular basis.
  External assessors are not engaged.

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3.2 Relationship between Assessment and Learning

No. Level 5 4 Level 3 2 Level 1


Assessment principles, methods and
Assessment principles, methods and Assessment principles, methods and
practices are not compatible with
3.2.1  practices are clearly compatible with   practices are fairly compatible with  
programme objectives and content.
programme objectives and content. programme objectives and content.
Whenever changes are made to the Whenever changes are made to the Whenever changes are made to the
programme objective(s), the process programme objective(s), the process programme, the process and
3.2.2  and methods of assessment reflect all   and methods of assessment reflect   methods of assessment do not reflect
the changes. some of the changes. the changes.

The frequency and type of


examinations are regularly reviewed
The frequency and type of The frequency and type of
and modified to include curricular
examinations are reviewed and examinations are hardly reviewed and
3.2.3  elements such as integrated    
modified but on an irregular basis. modified.
assessment (e.g. ethics is integrated
with knowledge and skills).

There is reduced assessment of There is fair amount of assessment of Factual information is excessively
3.2.4     
excessive factual information. factual information. assessed

The focus of assessment is more on the


There is some assessment of the The assessment is hardly focused on
mastery of higher intellectual skills (e.g.
3.2.5    mastery of higher intellectual skills (e.g.   the mastery of higher intellectual skills
problem solving).
problem solving). (e.g. problem solving).

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3.3 Management of Student Assessment

No. Level 5 4 Level 3 2 Level 1


The institution has rigorous
The institution has some mechanisms The institution has no mechanism to
mechanisms to ensure security of the
to ensure security of assessment ensure security of the assessment
3.3.1  assessment system and academic   system and the academic records.
  system and the academic records.
records.

The curriculum or programme The curriculum or programme The curriculum or programme


committee has established committee reviews has an ad hoc committee hardly has any
3.3.2  mechanisms to review and introduce   mechanisms to review and introduce   mechanism to review and introduce
new methods of assessment. new methods of assessment. new methods of assessment.

Representatives of students,
academic staff and other Representatives of students, Representatives of students,
3.3.3  stakeholders are frequently involved in   academic staff and other   academic staff and other
providing feedback to improve the stakeholders are sometimes involved. stakeholders are hardly involved.
system of student assessment.

15
AREA 4 : STUDENT SELECTION AND STUDENT SUPPORT SERVICES

4.1 Admission Policy and Selection

No. Level 5 4 Level 3 2 Level 1


The institution has a well-documented
The institution has an admission policy The institution has no documents on
admission policy with clear statements
which is fairly well documented with admission policy and no clear
4.1.1  on the criteria and process of student   criteria and process of student
  statements on the criteria and process
selection.
selection. of student selection.
All criteria and process of selection Some of the criteria and process of
The criteria and process of selection
4.1.2  are well disseminated.   selection are fairly well disseminated.   are not disseminated
All pre requisite knowledge and skills Pre requisite knowledge and skills in
Pre requisite knowledge and skills are
for each programme are clearly some of the programme are clearly
4.1.3  stated.
  stated.
  not stated.

The institution demonstrates that the The interview process is neither


The institution demonstrates that the
interview process is fairly objective objective nor well structured, if there is
4.1.4  interview process is objective and well   and structured, if there is one.
  one.
structured, if there is one.
Student selection is transparent and Student selection is fairly transparent Student selection is discriminatory and
4.1.5  free from discrimination and bias.   and free from discrimination and bias.   biased.

There is a clear mechanism and There is some mechanism for appeal There is no clear mechanism for
4.1.6  documented procedure for appeal.   which is fairly well documented.   appeal.

The outcomes of selection and


The outcomes of selection and The outcomes of selection and
student performance are monitored
student performance are regularly student performance are not
4.1.7  monitored to improve the selection
  on an ad hoc basis to improve the   monitored to improve the selection
selection process.
process. process.
The relationship between student The relationship between student The relationship between student
selections, the educational selections, the educational selections, the educational
4.1.8  programme and the desired   programme and the desired   programme and the desired
characteristics of graduates are characteristics of graduates are fairly characteristics of graduates are not
clearly stated. well stated. stated.
16
No. Level 5 4 Level 3 2 Level 1

The institution provides appropriate The institution provides some avenues The institution does not provide a
4.1.9  avenues for students who qualify but   for students who qualify but are   avenues for students who qualify but
are deficient in some specific aspects. deficient in some specific aspects. are deficient in some specific aspects.

4.2 Student Intake

No. Level 5 4 Level 3 2 Level 1


The size of student intake for each There is some advanced planning of The size of student intake for each
session is determined and planned in the size of student intake for each session is not stated nor planned in
4.2.1     
advance. session. advance.

The size of student intake does not


The size of student intake is fairly
The size of student intake is matched match the capacity of the institution
matched to the capacity of the
to the capacity of the institution to to effectively deliver the programme
4.2.2    institution to effectively deliver the  
effectively deliver the programme at at all stages of education and
programme at all stages of education
all stages of education and training. training.
and training.
The size of student intake and the The size of student intake and the The size of student intake and the
characteristics of students are characteristics of students are characteristics of students are not
modified in consultation with relevant modified in consultation with relevant modified in consultation with relevant
4.2.3  stakeholders (e.g. Ministry of Health)   stakeholders (e.g. Ministry of Health)   stakeholders (e.g. Ministry of Health) to
on a regular basis to meet the needs on an ad hoc basis to meet the needs meet the needs of society and the
of society and the country. of society and the country. country.

17
4.3 Transfer Student

No. Level 5 4 Level 3 2 Level 1


The institution does not have any
The institution has documented criteria The institution has some criteria and
criteria and mechanisms to enable
and mechanisms to enable qualified mechanisms to enable qualified
qualified students who do not wish to
4.3.1  students who do not wish to continue,   students who do not wish to continue,   continue, to transfer to an alternative
to transfer to an alternative to transfer to an alternative
programme.
programme. programme.
The institution has some criteria and The institution has does not have any
The institution has documented criteria
mechanisms to enable qualified criteria and mechanisms to enable
and mechanisms to enable qualified
students who wish to transfer from a qualified students who wish to transfer
4.3.2  students who wish to transfer from a    
Pharmacy Programme of one from a Pharmacy Programme of one
Pharmacy Programme of one
institution to another. institution to another.
institution to another.

4.4 Student Support and Counselling

No. Level 5 4 Level 3 2 Level 1


Full physical facilities and student Some physical facilities and student No Physical facilities and student
4.4.1  support services are available.   support services are available.   support services are available.

Counselling for students is provided by Counselling for students is provided by


Counselling is provided by inadequate
4.4.2  adequate and qualified full-time   adequate and trained staff.   and untrained staff.
counsellors.
Counselling addresses all personal Counselling addresses some of the
and social needs including: personal and social needs such as:
 Academic advice  Academic advice
 Learning skills  Learning skills Counselling does not address personal
4.4.3     
 Career guidance  Career guidance and social needs.
 Assistance in handling health,  Assistance in handling health,
financial, stress, emotional and financial, stress, emotional and
spiritual problems spiritual problems

18
4.5 Student Representation

No. Level 5 4 Level 3 2 Level 1


The institution has a documented and The institution has some policies on The institution has no policy on student
transparent policy on student student representation and representation and appropriate
representation and appropriate appropriate participation in the participation in the formulation,
4.5.1  participation in the formulation,   formulation, management and   management and evaluation of the
management and evaluation of the evaluation of the curriculum, and in curriculum, and in other matters
curriculum, and in other matters other matters relevant to students. relevant to students.
relevant to students.
Students are represented on all Students are represented on some Students are not represented on
relevant committees and are invited relevant committees and are invited relevant committees and are not
4.5.2  to participate in all relevant activities.   to participate in some relevant   invited to participate in relevant
activities. activities.
The institution permits student activities
The institution actively encourages The institution discourages student
and student organizations that
student activities and student activities and student organizations
provide experience in management
organizations that provide experience that provide experience in
4.5.3    and governance, representation in  
in management and governance, management and governance,
education and related matters and
representation in education and representation in education and
social activities.
related matters and social activities. related matters and social activities.

19
AREA 5 : TEACHING/ ACADEMIC STAFF

5.1 Recruitment Policy

No. Level 5 4 Level 3 2 Level 1


The institution has a documented and
The institution has some staff The institution has no clear staff
transparent staff recruitment policy
recruitment policy that is related to recruitment policy related to
that is related to qualifications,
qualifications, responsibilities, expertise qualifications, responsibilities, expertise
5.1.1  responsibilities, expertise and   and incentives that are essential for
  and incentives that are essential for
incentives which are essential for
delivering the curriculum. delivering the curriculum.
delivering the curriculum.

The full time staff to student ratio for The full time staff to student ratio for
The full time staff to student ratio for
the programme is documented and is the programme is documented and is
the programme is not documented
appropriate for the student size and appropriate for the student size and
5.1.2  for all teaching-learning
  for some of the teaching-learning
  and does not meet the norm
stipulated.
methodologies utilised. methodologies utilised.

The recruitment policy does not seek


The recruitment policy seeks and more The recruitment policy seeks and fairly
nor achieve a balance between staff
than achieves a balance between achieves a balance between and
5.1.3  staff with and without a basic
  staff with and without a basic
  with and without a basic pharmacy
degree
pharmacy degree pharmacy degree
The responsibilities of each staff are Some responsibilities of each staff are
The responsibilities of each staff are
5.1.4  explicitly specified.   explicitly specified.   not explicitly specified.
The criteria for staff selection include The criteria for staff selection include The criterion for staff selection does
recognition of meritorious academic recognition of meritorious academic not include recognition of meritorious
activities that can be assessed by all activities that are assessed by some of academic activities.
the following: formal qualifications, the following: formal qualifications,
5.1.5  professional experience, research and
  professional experience, research and
 
teaching output as well as peer teaching output as well as peer
recognition. recognition.

20
5.2 Service Policy and Staff Development
No. Level 5 4 Level 3 2 Level 1
The staff policy fairly addresses
The staff policy fully addresses matters The staff policy does not address
matters related to service, HR
5.2.1  related to service, HR development   development and appraisal of staff.
  matters related to service, HR
and appraisal of staff. development and appraisal of staff.
The staff policy clarifies the roles and
The staff policy clarifies some of the The staff policy does not clarify the
provides guidelines for the equitable
roles and equitable distribution of roles nor give guidelines for the
distribution of these various roles which
these various roles which include equitable distribution of these various
5.2.2  include teaching, research,   teaching, research, consultancy,
  roles which include teaching,
consultancy, community services and
community services and research, consultancy, community
administrative functions.
administrative functions. services and administrative functions.
The staff policy reflects a balanced
The staff policy reflects some The staff policy does not reflect a
distribution of responsibilities among
5.2.3  the staff.
  distribution of responsibilities among   balanced distribution of responsibilities
the staff. among the staff.
The equitable work distribution and
The work distribution and meritorious
meritorious academic roles are
The equitable work distribution and academic roles are not recognized
recognized and appropriately
meritorious academic roles are and are not rewarded through
rewarded through promotion, salary
5.2.4  increment or other remuneration
  sometimes recognized and rewarded   promotion, salary increment or other
through promotion, salary increment remuneration, nor enunciated in clear
enunciated in clear and transparent
or other remuneration. and transparent policies and
policies and procedures.
procedures.
There is some element of planning
Academic staff development is not
Academic staff development is and provision of academic staff
5.2.5  systematically planned and provided.
  development in a fairly systematically
  provided.
manner.

Faculty development is guided Some formative guidance and Formative guidance and mentoring
5.2.6  formatively and mentoring is provided   mentoring are provided for new and   are not provided for new and existing
for new academic staff. existing academic staff. academic staff.

Faculty appraisal takes into account Faculty appraisal partly takes into Faculty appraisal does not take into
participation in professional, account participation in professional, account participation in professional,
5.2.7  academic and other relevant bodies
  academic and other relevant bodies
  academic and other relevant bodies
as well as community involvement. as well as community involvement. as well as community involvement.

21
AREA 6 : EDUCATIONAL RESOURCES

6.1 Physical Facilities

No. Level 5 4 Level 3 2 Level 1


The institution has more than
The institution has adequate physical
adequate and appropriate physical The institution has inadequate physical
facilities for the staff and student
facilities for the staff and student facilities for the staff and the student
6.1.1  population to ensure effective delivery
  population to ensure effective delivery   population.
of the curriculum.
of curriculum.

The physical facilities are friendly and The physical facilities are friendly to The physical facilities are not friendly
6.1.2  sufficient to the physically challenged.   the physically challenged.   to the physically challenged.

The library has more than adequate The library has inadequate collection
The library has adequate collection of
collection of up-to-date reference of up-to-date reference materials to
reference materials that meet the
materials that meet the needs of meet the needs of each programme
6.1.3  each programme and research
  needs of each programme and   and research amongst staff and
research amongst staff and students.
amongst staff and students. students.

The library is staffed by qualified and


The library is staffed by qualified The library is staffed by unqualified
easily accessible people to assist
6.1.4  students.
  people to assist students.   people who are unable to assist
students.
The library provides up-to-date The library provides computer and The library does not provide computer
computer and information technology information technology mediated and information technology mediated
6.1.5  mediated reference materials.
  reference materials.
  reference materials.

The students’ learning environment is


The students’ learning environment is The students’ learning environment is
not improved through renovations,
regularly improved through improved on an ad hoc basis through
building new facilities as well as
renovations, building new facilities as renovations, building new facilities as
acquisition of the latest and
6.1.6  well as acquisition of the latest and   well as acquisition of the latest and   appropriate equipment to keep up
appropriate equipment to keep up appropriate equipment to keep up
with the development in educational
with the development in educational with the development in educational
practices and changes in society.
practices and changes in society. practices and changes in society.

22
No. Level 5 4 Level 3 2 Level 1
The facilities are not reviewed to
The facilities are regularly reviewed to The facilities are reviewed from time to
assess the quality and
assess the quality and appropriateness time to assess the quality and
6.1.7  for current education and training.
  appropriateness for current education
  appropriateness for current
education and training.
and training.

The institution provides more than


The institution provides adequate in The institution does not provide
adequate hospital sites for pharmacy
6.1.8  training and education
  hospital sites for pharmacy training   adequate hospital sites for pharmacy
and education training and education

The institution provides more than


The institution does not provide
adequate community pharmacy sites The institution provides adequate in
6.1.9  for pharmacy training and education
  community sites for pharmacy
  adequate community pharmacy sites
for pharmacy training and Education
training and education
The institution provides more than The institution does not provide
adequate and appropriate industrial The institution provides adequate in adequate industrial sites for
6.1.10  sites for pharmacy training and   industrial sites for pharmacy training   pharmacy
education and education training and education

6.2 Information and Communication Technology

No. Level 5 4 Level 3 2 Level 1


The institution provides more than The institution does not provide
The institution provides adequate
adequate and appropriate adequate and appropriate
6.2.1    infrastructure to support the use of ICT  
infrastructure to support the use of ICT infrastructure to support the use of ICT.

The institution provides more than


The institution provides adequate and The institution does not provide
adequate and appropriate personnel
6.2.2    appropriate personnel to support the   adequate and appropriate personnel
to support the use of ICT
use of ICT to support the use of ICT.
Information technology is adequately
Information technology is highly used Information technology is not used as
used as a tool and method for self-
as a tool and method for self-learning, a tool and method for self-learning,
6.2.3    learning, lifelong learning and  
lifelong learning and evidence-based lifelong learning and evidence-based
evidence-based decision-making.
decision-making. decision-making.

23
6.3 Research and Development

No. Level 5 4 Level 3 2 Level 1


The institution has a clear and
The institution has a policy that fosters The institution has no clear policy that
documented policy that fosters the
the relationship between research fosters the relationship between
6.3.1  relationship between research and   and education.
  research and education.
education.

The policy clearly sets the direction of


The policy describes the research The policy does not describe the
research priorities and the research
6.3.2  facilities.
  priorities and facilities.   research priorities and facilities.

The interaction between research and


The interaction between research and The interaction between research and
education is very well reflected in the
education is fairly well reflected in the education is not reflected in the
6.3.3  curriculum and influences current   curriculum and influences current
  curriculum.
teaching.
teaching.

The research experiences are more


The research experiences are
than adequate to encourage and There is no research experience to
adequate to encourage and prepare
prepare students for research and encourage and prepare students for
students for research and
6.3.4  development.   development.
  research and development.
In appropriate areas, the institution The institution does not link research
In appropriate areas, the institution link
links research with development and with development and
research with development and
commercialization very well. commercialization.
commercialization fairly well.

6.4 Educational Expertise

No. Level 5 4 Level 3 2 Level 1


The institution has a clear and The institution has some policies on
The institution has no clear policy on
documented policy on the use of the use of educational expertise in the
the use of educational expertise in the
educational expertise in the planning planning of educational programmes
planning of educational programmes
6.4.1  of educational programmes and in   and in the development of new   and in the development of new
the development of new teaching teaching and assessment methods.
teaching and assessment methods.
and assessment methods.

24
No. Level 5 4 Level 3 2 Level 1
The institution has good access to The institution has fairly good access The institution has no/minimal access
6.4.2  educational experts.   to educational experts.   to educational experts.

Such expertise is very well used for Such expertise is adequately used in Such expertise is hardly used in staff
staff development and educational staff development and educational development and educational
6.4.3  research activities in the various   research activities in the various   research activities in the various
disciplines. disciplines. disciplines.

6.5 Educational Exchanges

No. Level 5 4 Level 3 2 Level 1


The institution has a clear and The institution has some policies on The institution has no clear policy on
documented policy on collaboration collaboration with other educational collaboration with other educational
6.5.1     
with other educational institutions. institutions. institutions.

Exchanges of academic staff and Exchanges of academic staff and


Exchanges of academic staff and
students within the country and students within the country and
students within the country and
6.5.2    internationally are fairly well   internationally are not supported by
internationally are well supported by
supported by appropriate facilities appropriate facilities and resources.
appropriate facilities and resources.
and resources.

25
6.6 Educational Budget and Resource Allocation

No. Level 5 4 Level 3 2 Level 1


The institution has more than The institution has no clear budgetary
The institution has adequate
adequate budgetary and and procurement policies.
6.6.1  procurement policies.
  budgetary and procurement policies.  

Resources are more than sufficient to Resources are adequate to allow the Resources are insufficient to support
allow the achievement of the achievement of the programme the achievement of the programme
6.6.2  programme objectives and to   objectives and to maintain high   objectives and do not assist to
maintain high standards of quality. standards of quality. maintain high standards of quality.

The institution is given very clear line of The institution is given the responsibility The institution is not given a clear line
responsibility and authority for for budgeting and resource of responsibility and authority for
6.6.3  budgeting and resource allocation.
  allocation.
  budgeting and resource allocation.

There are some policies for the refund


There are clear, fair and equitable There are no clear, fair and equitable
of tuition fees and other allowable
policies for the refund of tuition fees policies for the refund of tuition fees
6.6.4  and other allowable payments in
  payments in accordance with the   and other allowable payments in
relevant laws.
accordance with the relevant laws. accordance with the relevant laws.

The head of programme is given more


The head of programme is given
than sufficient autonomy to The head of programme is given
sufficient autonomy to appropriately
appropriately allocate resources to insufficient autonomy to appropriately
allocate resources to achieve the
6.6.5  achieve the programme objectives   programme objectives and to
  allocate resources to achieve the
and to maintain high educational programme objectives and to
maintain high educational standards.
standards. maintain high educational standards.

26
AREA 7 : PROGRAMME MONITORING AND REVIEW

7.1 Mechanisms for Programme Evaluation

No. Level 5 4 Level 3 2 Level 1


The institution has hardly any
The institution has clear mechanisms The institution has sufficient
mechanism for programme
for programme evaluation, monitoring mechanisms for programme
evaluation, monitoring the
7.1.1  the implementation and monitoring of   evaluation, monitoring the   implementation and monitoring of
student progress. implementation and monitoring of
student progress.
student progress.
The institution has more than sufficient The institution has insufficient resources
The institution has sufficient resources
resources for programme evaluation, for programme evaluation, monitoring
for programme evaluation, monitoring
7.1.2  monitoring the implementation and     the implementation and monitoring of
the implementation and monitoring of
monitoring of student progress. student progress.
student progress.

7.2 Teacher and Student Feedback

No. Level 5 4 Level 3 2 Level 1


Teacher and student feedback are Teacher and student feedback are Both teacher and student feedback
7.2.1  always systematically sought.   adequately sought.   are not systematically sought.

Students have more than appropriate


Students have adequate channels for Students have no channels for
channels for informing issues to heads
informing issues to heads of informing issues to heads of
7.2.2  of programmes before they become    
programmes before they become programmes before they become
major problems.
major problems. major problems.

The institution has no mechanism for


The institution has clear mechanisms The institution has mechanisms for
7.2.3      students to assess their lecturers
for students to assess their lecturers students to assess their lecturers

27
7.3 Student Performance

No. Level 5 4 Level 3 2 Level 1


Analysis of performance is regularly Analysis of performance is not given as
Analysis of performance is adequately
given as feedback to the committees feedback to the committees
given as feedback to the committees
responsible for student selection, responsible for student selection,
7.3.1    responsible for student selection,  
curriculum planning and student curriculum planning and student
curriculum planning and student
counselling. counselling.
counselling.

7.4 Involvement of Stakeholders

No. Level 5 4 Level 3 2 Level 1


Programme evaluation regularly Programme evaluation adequately Programme evaluation does not
involves feedback from people in the involves feedback from people in the involve feedback from people in the
administration of the university, the administration of the university, the administration of the university, the
institution /faculty /school institution /faculty /school institution /faculty /school
/department /programme, /department /programme, /department /programme,
7.4.1  representatives of the community,   representatives of the community,   representatives of the community,
employers, pharmaceutical industry, employers, pharmaceutical industry, employers, pharmaceutical industry,
educational and other government educational and other government educational and other government
agencies, professional organizations agencies, professional organizations agencies, professional organizations
and postgraduate educators. and postgraduate educators. and postgraduate educators.

The stakeholders’ views on the Stakeholders’ views on the relevance Stakeholders’ views on the relevance
relevance and development of the and development of the curriculum and development of the curriculum
7.4.2     
curriculum are regularly considered. are adequately considered. are not considered.

28
AREA 8 : LEADERSHIP, GOVERNANCE AND ADMINISTRATION

8.1 Governance

No. Level 5 4 Level 3 2 Level 1


The institution has adequate major
The institution has fairly adequate
structures for decision-making (e.g. The institution has no major structure
structures for decision-making (e.g.
8.1.1  Research, management, education,     for decision-making.
Research, management, education,
service).
service).
Structures for effective governance
Structures for effective governance Structures for effective governance
and their relationship within the
and their relationship within the and their relationship within the
university are clearly defined and very
8.1.2    university are fairly well defined and   university are not defined and do not
well translated into the various levels
fairly well translated into the various seem to be translated into the various
of management.
levels of management levels of management
Some committees responsible for
Committees responsible for education Committees responsible for education
education are appropriately
8.1.3  are appropriately established.     are not established.
established.

29
8.2 Academic Autonomy

No. Level 5 4 Level 3 2 Level 1


The institution has full autonomy to The institution has some autonomy to The institution does not design the
8.2.1  design the curriculum.   design the curriculum.   curriculum.

The institution has full say over courses


conducted on its behalf by other The institution has limited say over The institution has no say over courses
faculties, universities and agencies courses conducted on its behalf by conducted on its behalf by other
8.2.2  (public and private) particularly the
  other faculties, universities and
  faculties, universities and agencies
use of resources and to assure quality. agencies (public and private). (public and private).

The institution has a clear policy on The institution has an unclear policy The institution has no policy on conflict
conflict of interest for academic staff, on conflict of interest for academic of interest for academic staff,
8.2.3  particularly in the area of private   staff, particularly in the area of private   particularly in the area of private
practice. practice. practice.

All educational resources are 50-70% of educational resources are <30% of educational resources are
distributed according to the distributed according to the distributed according to the
8.2.4  educational needs, which include   educational needs, which include   educational needs, which include
infrastructure and academic staff infrastructure and academic staff infrastructure and academic staff
development. development. development.

8.3 Leadership

No. Level 5 4 Level 3 2 Level 1


The criteria and responsibilities of the
The criteria and responsibilities of the The criteria and responsibilities of the
academic leadership of the institution
academic leadership of the institution academic leadership of the institution
and for the educational programme
and for the educational programme and for the educational programme
8.3.1  are clearly stated and filled by those    
are fairly well stated and filled by those are not stated and filled by those with
with appropriate qualifications and
with fairly appropriate qualifications inappropriate qualifications and
experience.
and experience. experience

30
8.4 Administrative Staff and Quality Management

No. Level 5 4 Level 3 2 Level 1


The institution has adequate The institution has fairly adequate
The institution does not have adequate
administrative staff appropriate to administrative staff appropriate to
administrative staff to support the
support the implementation of the support the implementation of the
8.4.1      implementation of the educational
educational programme and other educational programme and other
programme and other activities.
activities. activities.

There is a very good institutional


There is adequate institutional quality There is no institutional quality
quality assurance system for all
assurance system for all aspects of assurance system for programme
aspects of programme development,
8.4.2    programme development, delivery,   development, delivery, evaluation
delivery, evaluation and
evaluation and enhancement and enhancement
enhancement

The institution proactively submits itself The institution submits some of its The institution does not submit any
8.4.3  to regular review.   programmes for review.   programme for review.

Faculty members and other staff


Faculty members and other staff Faculty members and other staff do
receive regular feedback on their
receive adequate feedback on their not receive feedback on their
8.4.4  academic performance and their    
academic performance and their academic performance and their
progress towards promotion.
progress towards promotion. progress towards promotion.

8.5 Interaction with External Sectors

No. Level 5 4 Level 3 2 Level 1


More than 90% of collaborations have 40-60% of collaborations have MOUs Less than 20% of collaborations have
8.5.1  MOUs and/or Agreements.   and/or Agreements.   MOUs and/or Agreements.

31
AREA 9 : TOTAL CONTINUOUS QUALITY IMPROVEMENT

9.0 Total Continuous Quality Improvement

No. Level 5 4 Level 3 2 Level 1


The institutional quality system has The institutional quality system has
dynamic policies, procedures and adequate policies, procedures and
mechanisms for regular reviewing and mechanisms for regular reviewing and The institution does not have quality
9.1.1  updating of its structure, functions,   updating of its structure, functions,   system to assure and enhance quality.
strategies and core activities to strategies and core activities to
enhance quality. enhance quality.

The institution has very clear and


The institution has adequate The institution has no mechanisms for
transparent mechanisms for rectifying
9.1.2    mechanisms for rectifying   rectifying documented deficiencies.
documented deficiencies.
documented deficiencies.
Prospective studies and analyses are Prospective studies and analyses are
Prospective studies and analyses are
conducted regularly to support the conducted irregularly to support the
not conducted to support the process
9.1.3  process of continuous quality   process of continuous quality  
of continuous quality improvement.
improvement. improvement.

32
SUMMARY OF FINDINGS

Average Opportunities for


Area Aspect Strength Area of Concern
Rating Improvement

Vision, Mission and


1
Goals

Curriculum Design and


2
Delivery

Educational
3
Programme

Student Selection and


4 Student Support
Services

Teaching/Academic
Staff
5

33
Average Opportunities for
Area Aspect Strength Area of Concern
Rating Improvement

6 Educational Resources

Programme
7 Monitoring and
Review

Leadership,
8 Governance and
Administration

Total Continuous
9 Quality Improvement

34
RATING SUMMARY
NO. AREA CRITERIA AVERAGE RATING AVERAGE RATING FOR AREA

1.1 Statements of Vision, Mission and Educational Goals

Participation in the Formulation of the Vision, Mission


1.2
1 Vision, Mission, And Goals and Goals/Objectives

Educational Outcomes (Programme Learning


1.3
Outcomes)

2.1 Curriculum Design and Teaching-Learning Methods

2.2 Scientific Method

2.3 Curriculum Content


Curriculum Design and
2
Delivery
2.4 Ethics and Humanities

2.5 Management of the Programme

2.6 Linkages with External Stakeholders

3.1 Assessment Methods

3.2 Relationship between Assessment and Learning


3 Educational Programme

3.3 Management of Student Assessment

35
NO. AREA CRITERIA AVERAGE RATING AVERAGE RATING FOR AREA

4.1 Admission Policy and Selection

4.2 Student Intake

Student Selection and


4 4.3 Transfer Student
Student Support Services

4.4 Student Support and Counselling

4.5 Student Representation

5.1 Recruitment Policy


Teaching/ Academic
5
Staff
5.2 Service Policy and Staff Development

6.1 Physical Facilities

6.2 Information and Communication Technology

6.3 Research and Development

6 Educational Resources 6.4 Educational Expertise

6.5 Educational Exchanges

6.6 Educational Budget and Resource Allocation

36
NO. AREA CRITERIA AVERAGE RATING AVERAGE RATING FOR AREA

7.1 Mechanisms for Programme Evaluation

7.2 Teacher and Student Feedback


Programme Monitoring
7
and Review
7.3 Student Performance

7.4 Involvement of Stakeholders

8.1 Governance

8.2 Academic Autonomy

Leadership, Governance
8 8.3 Leadership
and Administration

8.4 Administrative Staff and Quality Management

8.5 Interaction with External Sectors

9 Total Continuous Quality Improvement

OVERALL

RECOMMENDATION FOR ACCREDITATION PERIOD: OVERALL RATING 4.5 – 5.0: 5 YEARS


3.5 – 4.4: 3 YEARS
3.0 – 3.4: 1 YEAR
1.0 – 2.9: NO ACCREDITATION

37
KAD SKOR
(SCORE CARD)
Penambahbaikan Kualiti Visi, Misi, Matlamat Pendidikan & Hasil Pembelajaran
Berterusan Secara Menyeluruh 5
(Vision, Mission, Educational Goals &
(Total Continuous Quality Learning Outcomes)
Improvement) 4
Rekabentuk Kurikulum dan
Penyampaian
Kepimpinan, Governans 3
(Curriculum Design and
dan Pentadbiran Delivery)
2
(Leadership, Governance
and Administration) 1

Penilaian Pelajar
Pemantauan dan (Assessment of Students)
Semakan Semula
Program
(Programme Monitoring
and Review)
Pemilihan Pelajar dan Khidmat
Sokongan Pelajar
(Student Selection and Student
Sumber-sumber Pendidikan Support Services)
(Educational Resources)
Staf Akademik
(Academic Staff)

38

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