CONSTITUTION AND BY-LAWS OF THE

LOURDES FARMERS’ ASSOCIATION

PREAMBLE

We, the Brgy. Lourdes Farmers of the municipality of Alangalang, Leyte in order to
improve our standard of living and enhance the general welfare, the members of LOURDES
FARMERS’ ASSOCIATION organized ourselves into an association, do hereby promulgate
this constitution and by-laws.

ARTICLE I

NAME AND ADDRESS OF THE ASSOCIATION

SECTION 1. The name of the Association shall be:

LOURDES FARMERS’ ASSOCIATION

SECTION 2. The address of the association is:

Brgy. Lourdes, Alangalang, Leyte

ARTICLE II

OBJECTIVES AND PURPOSE

SECTION 1. Objectives and purpose – the objectives and purposes of this

association are as follows:

1. To establish an association that will promote mutual aid and

protection to its members.

2. To promote the moral, social and economic well being of all the
members.

3. To develop a sustainable livelihood thru the conduct of activities

which aim of uplifting the economic condition of the members.

4. To provide the members knowledge and skills and equip

themselves an effective and innovative way of vegetable and egg
production.

5. To work with non-government organization or government

organization or international organization or entities in the
promotion and development of the organization. And in carrying
out government and international policies.
 ARTICLE III

MEMBERSHIP

SECTION 1. Membership – The membership of this association shall be open to all

farmers who are of legal age, with the capacity to contract or heads of
the family and are:

1. Residing and/or working in the area of operation.

2. Willing to abide the constitution and by-laws of the association.
3. Pledge to undertake the responsibilities of a members.

SECTION 2. Application of Membership

1. The application of membership shall be in writing and shall be

presented to the officers for action. The application shall be
accompanied by a membership fee of fifty pesos (₱50.00) which
amount shall be returned to the applicant in case of rejection.

2. The applicant shall pay the amount of five hundred pesos

equivalent to one (1) share of the capital stock in case he/she is
not rejected.

SECTION 3. Membership in the association once acquired, shall be permanent and

may be lost on the following grounds.

1. Membership in subversive organizations or one who profess

subversive ideas;
2. Habitual absences from meeting his/her attendance is required, at
least three (3) consecutive absences without being excused.
3. Persons who have been convicted of a crime involving moral
turpitude;
4. Non-payment of monthly dues and/or not patronizing its business
for a period of one (1) year or more.
5. Failure to comply with the existing rules, policies and regulations
of the organization as set forth in its constitution and by-laws or
any violations of the provision thereof.

ARTICLE IV

RIGHTS, DUTIES AND RESPONSIBILITIES OF MEMBERS

SECTION 1. Rights of Members – Every member have the following rights;

a) Participate in the deliberation during membership meetings.

b) Avail herself of the service of the organization without
discrimination/conditions and requirements thereof.
c) Inspect and examine the books of accounts, the minutes book and
other records of organization during office hours and to exercise
other rights and privileges of membership.
d) To exercise the right to vote on all matters to the affairs of the
organization.
e) To be eligible to any elective or appointive office of the
organization and
f) To avail of all the facilities/services of the organization.
SECTION 2. Duties and Responsibilities of the Members – every member shall
have the following duties and responsibilities.

1. To obey and comply with the constitution and by-laws of the

organization and such regulations that it maybe promulgated from
time to time.
2. To attend all meeting, trainings and seminars that it may be called
for requiring attendance of members.
3. To assist in every way possible in advancing the objectives of the
organization.

ARTICLE V

TERMINATION, WITHDRAWAL AND EXPULSION OF MEMBERS

SECTION 1. Termination of Members – Membership in the organization maybe

terminated other by withdrawal or expulsion.

SECTION 2. Withdrawal – Any member desiring to terminate his membership by

withdrawal shall submit a written application to the officers.
However, no member shall be allowed to withdraw or terminate his
membership during any period in which he/she has pending
obligation with the organization.

SECTION 3. Expulsion – A member maybe terminated by the officers for any of the
following causes:

1. When a member has not patronized the services of the

organization for unreasonable period of time as maybe fixed by
the officers.
2. When a member has continuously failed to comply his obligations.
3. When a member has acted in violation of the by-laws.

ARTICLE VI

GOVERNMENT

SECTION 1. The General Assembly – The General Assembly of the organization

shall be composed of members entitled to vote duly assembled and
consisting a quorum.

SECTION 2. Power and Limitation of the General Assembly – The General

Assembly has the following power.

a) To elect and remove officers for cause;

b) To hear and pass the reports of the officers;
c) To take final decisions regarding any drastic change in financial
policies;
d) To exercise final authority on all matters vitality affecting the
organization;
e) To approved development plans of the organization;
f) To exercise all powers expressly provided by law and by-laws.
SECTION 3. Annual General Assembly – the Annual General Assembly should be
held on the 2nd Friday of February at the principal office of the
organization or at any place within area of operation and such time as
the officers may designate.

SECTION 4. Special General Assembly – A special general assembly may be called

at any time by a majority vote of the officers to consider urgent
matters requiring immediate membership decision. A special general
assembly shall be called by the officers within 30 days receipt of a
written request.

SECTION 5. Notice of General Assembly – Written notice of all meeting shall be

served by the Secretary, through an urgent, upon each members or
thru information board at least one week prior to the general
assembly.

The Notice of the General Assembly shall be accompanied by the

agenda, minutes of meeting at least general assembly, consolidated reports of
the officers with financial statements, proposed amendments to the by-laws
it any, and other papers needed by the members to arrive at sound and
intelligent decision during the general assembly.

SECTION 6. Calendar Year – The calendar year of the association shall commence
on the first day of January and on the last day of December.

SECTION 7. Agenda – As per practicable, the Order of Business at each annual

meeting shall be:

a) Roll call
b) Proof of due notice
c) Consideration of the minutes of the last general meeting
d) Consideration of the consolidated reports of officers, board of directors
and committees including statements of financial condition and operation
e) Unfinished business
f) Election of officers and committee members
g) New business, and
h) Adjournment

SECTION 8. Quorum at the Membership Assembly – At the annual or special

general assembly, fifty percent plus one of the total number of
members entitled to vote shall constitute the quorum.

SECTION 9. Manner of Voting

1. Members entitled to vote shall be qualified to vote and

participating to the general assembly of the association. No
member shall be entitled to vote more than one regardless of the
share owned. No proxy voting shall be allowed.
2. Election and removal of officers shall be in any manner that will
truly and reflect the decision of the membership.

SECTION 10. Officers and Members – the business of the organization shall be
administered by the officers.
SECTION 11. Qualification and Disqualification of Officers – All members entitled to
vote, who have time and willingness to serve are qualified to be voted
as officers, except those under any of the following circumstances
which disqualify them to be voted upon the position officers or to
continue as such.

a) Holding any elective position in the government or private office and

that of barangay official.
b) Having conflicting interest with the business of the organization.
c) Having absent for three consecutive officers meeting without being
excused.
d) Being full time employee of the organization.
e) Having been convicted of any crime involving moral turpitude, gross
negligence, for gross misconduct in the performance of his studies if
found culpable on any administrative case involving such offense.
f) Facing as respondents for defending on administrative proceedings or
civil/criminal suits involving financial and or property accountability.
g) Having been disqualified pursuant to disqualification prescribe by
law.

SECTION 12. Election of Officers – The officers shall be elected by secret ballot by
the members at the annual general assembly and shall hold office for a
term of three (3) years unless earlier remove for cause, or have
resigned or become incapacitated due to illness or death, and until
their successors have been elected qualified and have discharge the
duties of the office, provided that during the election at the first
annual general assembly after registration, one half plus one officers
obtaining the highest number of voted shall serve for two year.
Thereafter, all shall serve for a term to two years. Provided, that no
officers shall serve for more than three (3) consecutive terms.

SECTION 13. Quorum of Officers Meeting – One half plus one total officers shall
constitute a quorum. A majority vote of the quorum duly assembled in
meeting shall be valid.

SECTION 14. Vacancies – When a vacancy of the officers occur by reason of death,
incapacity, removal or resignation, the remaining officers constituting
a quorum shall fill the vacancy, if the officers do not constitute a
quorum the vacancy shall be filled by the general assembly in a
regular or special meeting called for the purpose. The successors
named in either of the two instances, shall serve for the unexpired
portion of the term.

SECTION 15. Removal of Officers and Committee Member – any elected officers or
committee members may be removed from office by a voice of two-
thirds (2/3) of the members entitled to vote, present and constituting
a quorum at the annual or special general assembly called for the
purpose after having given the opportunity to be heard at the said
assembly.

SECTION 16. Powers and Duties of the Officers – the officers as a body have general
supervision and control of the affairs of the association it shall
prescribed policies consistent with law, these by-laws and the
resolution of the general assembly for the management of its business
and guidance of its members and employees.
SECTION 17. Duties and Responsibilities of Officers

Chairman/President

a) Preside over all meetings of the organization and of the officers

meeting.
b) Perform any and all acts and duties usually performed by a presiding
officer.
c) Sign all communications, revolving fund certificate, contract and such
other papers of the organization which officers may authorized or
direct him to sign, and
d) Performs such other duties as the officers may prescribe.

Vice-Chairman/Vice-President

In the absence or disability of the Chairman/President, the Vice-

Chairman/Vice President shall perform the duties of the
Chairman/President, provided, however, that in the case of death,
resignation or removal of the Chairman/President the officers may decide to
elect his successor.

Treasurer – the treasurer shall have the following duties;

a) Take custody of all monies, securities and papers of the organization.

b) Keep a complete record of its cash transaction for the establishment of
proof his/her cash position at any time and date.
c) Pay upon the recommendation of the business manager or as
authorized by the officers, all money transactions and certified to the
correctness of the cash position of the organization in all financial
statements and report submitted to the officers at the general
assembly.
d) Turn-over all monies, securities, papers and other properties
belonging to the organization that he may have in his position upon
election of his successor.
e) Perform the duties of the Secretary in the latter absences or inability
to perform his duties.

Secretary – shall have the following duties:

a) Keep complete list of all members and maintain correct record of all
meetings of the officers and the general assembly.
b) Give notice to all meetings called.
c) Keep and maintain in the record book and serve as custodian of the
seal of the organization.
d) Turn-over to his/her successor all books and other properties in
his/her possession belonging to the organization.
e) Perform the duties of the treasurer in case of the latter’s absence or in
ability to perform his duties.

Bookkeeper

Keep books, documents and other financial records of the

organizations.
 Auditor

Conduct audit on income and expenses and inventory of properties of

the organization.

P.I.O.

a) Act as the courier of messages/notices to all members.

b) Inform the members and general public as to the activities of the
association.

Business Manager

Manage/Run business of the association. He/She render periodic

statements and reports in the form and in the manner prescribed by the
officers and preserve the books, documents, correspondence and records of
whatever kind pertaining to the business which may come into her position.

ARTICLE VIII

CAPITAL STRUCTURE

SECTION 1. Source of Income – the association shall derive its funds from:

a) Share Capital – (₱ 500.00/share);

b) Contributions;
c) Grants; subsidies; assistance
d) Donations;
e) Monthly dues – ₱ 10.00

ARTICLE VIII

OPERATION

SECTION 1. The organization shall procure the production inputs and supplies
consumer goods, livestock feeds and other related needs of its
members and the community in bulk from the best sources possible
through an association purchasing system to achieve economy and
efficiency, and shall make these goods available at the right quality
and quantity at a reasonable price.

SECTION 2. All members shall procure their goods from the organization.

SECTION 3. All members shall execute a marketing and/or service agreement with
the organization. The latter shall market the product of the members
and/or provide the needed service in the usual and custody manner
or any manner it may see fir under the circumstances, having in mind
the interested and welfare of the members.
 ARTICLE IX

AMENDMENTS

SECTION 1. This Constitution and By-Laws may be amended, altered or repealed

in whole or in part, or new Constitute and By-Laws may be adopted at
any regular or special meeting of the general assembly for the
organization.

ARTICLE X

EFFECTIVITY

This Constitution and By-Laws shall take effect immediately upon notification by a
majority vote of all members of the association.

ADOPTED AND RATIFIED this 8th day of September 2017 at Barangay Lourdes,
Alangalang, Leyte with the list of members together with their signatures who ratified the
same as appearing below.

NAME SIGNATURE

1. ALFREDO B. CATINDOY, SR.

2. CARLITO B. ANADE
3. SUSAN P. CATINDOY
4. LINA T. MOLAS
5. JOHNRY P. CATINDOY
6. ARNEL C. SERONA
7. AMALIA C. CABALTERA
8. ALFREDO C. CATINDOY
9. JUANA G. APURILLO
10. PURIFICATION SERONA
11. FLORA G. ANADE
12. NORWEN G. TULOD
13. SALVADOR S. LAPORRE
14. RESURRECION B. PEDOTERA
15. ELSA P. ANADE
16. FERNALYN NAAGAS
17. NENA C. CATINDOY
18. LUZVIMINDA ENRILE
19. DAIDREE M. TULOD
20. VICTORIANO T. MAGLINTE
21. MA. LINDA D. GONZALES

CERTIFIED TRUE AND CORRECT:

SUSAN P. CATINDOY
Secretary
ATTESTED:

ALFREDO B. CATINDOY, SR.

President
 ACKNOWLEDGEMENT

Republic of the Philippines )

Province of Leyte ) S.S.
Municipality of Alangalang )

In the ___________________________________________, Province of Leyte on this _________ day of

_____________________________, 2018:

Community Tax
Name Certification No.
Date Of Issue Place Of Issue

1. ALFREDO B. CATINDOY, SR. 27189268 01-21-18 Sta. Fe, Leyte

2. CARLITO B. ANADE 27188477 01-24-18 Alangalang, Leyte
3. SUSAN P. CATINDOY 27189267 01-31-18 Alangalang, Leyte
4. LINA T. MOLAS 27187974 01-17-18 Alangalang, Leyte
5. JOHNREY P. CATINDOY 27188829 01-30-18 Alangalang, Leyte
6. ARNEL C. SERONA 27189048 01-29-18 Alangalang, Leyte
7. AMALIA C. CABALTERA 27188438 01-23-18 Alangalang, Leyte
8. ALFREDO C. CATINDOY 27188438 01-23-18 Alangalang, Leyte
9. JUANA G. APURILLO 27189530 02-27-18 Alangalang, Leyte
10. PURIFICATION SERONA 27189163 01-30-18 Alangalang, Leyte
11. FLORA G. ANADE 27188478 01-24-18 Alangalang, Leyte
12. NORWEN G. TULOD 27189442 02-05-18 Alangalang, Leyte
13. SALVADOR S. LAPORRE 27189438 02-05-18 Alangalang, Leyte
14. RESURRECION B. PEDOTERA 27189140 01-30-18 Alangalang, Leyte
15. ELSA P. ANADE 27189139 01-29-18 Alangalang, Leyte
16. FERNALYN NAAGAS 27189269 01-31-18 Alangalang, Leyte
17. NENA C. CATINDOY 27188830 01-31-18 Alangalang, Leyte
18. LUZVIMINDA ENRILE 27188439 01-23-18 Alangalang, Leyte
19. DAIDREE M. TULOD Alangalang, Leyte
20. VICTORIANO T. MAGLINTE 27188848 02-12-18 Alangalang, Leyte
21. MA. LINDA D. GONZALES 27189538 02-07-18 Alangalang, Leyte

BEFORE ME, in the Municipality of Alangalang, this _____ day of _________________ 2018,
personally appeared the members of the organization, all known to me and known to be
the same persons who executed the foregoing instrument and acknowledge before me that
the same is their free and voluntarily act and deed as well as those of the entities they
represent.

Said instrument refers to the Constitution and By-laws consisting of _______ pages
including this page.

NOTARY PUBLIC

Doc. No.
Page No.
Book No.
Series of 2018
 Republic of the Philippines
DEPARTMENT OF LABOR AND EMPLOYMENT
Regional Office No. 08

APPLICATION FOR REGISTRATION

PART I. INFORMATION ABOUT THE APPLICANT ASSOCIATION To Date Accomplished.

be accomplished by the applicant. Supply all required information. Misrepresentation false
statement or fraud in this application or in any supporting document is a ground for denial
or cancellation of registration.
February 7, 2018

Name of Applicant Association Address

LOURDES FARMER’S ASSOCIATION Brgy. Lourdes, Alangalang, Leyte

Name of President (Last) (First) (Middle) Address

CATINDOY, ALFREDO B. SR. Brgy. Lourdes, Alangalang, Leyte

Date Organized (Day) (Month) (Year) Date of CBL Ratification (if ratification was done on
successive dates, state dates of ratification)
8th September 2017
Place/s of operation No. of Members 21
Male 7
Brgy. Lourdes, Alangalang, Leyte
Female 13
Occupation of Members. Please check appropriate category
[ ] Agriculture workers ( farmers fisherfolk artisans cottage others_____________)
[ ] Small transport worker (drivers jeepney FX tricycle pedicab)
[ ]Housebased/Homeworkers
[ ] Small construction workers
[ ] Vendors ( market sidewalk ambulant)
[ ] Small scale miners
[ ] Others/own-account, Pls. Specify ________________________________________
Fiscal Period Status of Finances
[ ] Calendar Year [ ] Fiscal year (pls. specify) _______ [ ] w/financial report [ ] w/o financial report

I attest to the truth for the foregoing.

ALFREDO B. CATINDOY, SR./President

Authorized Representative/Position in the Association
(Signature Over Printed Name)

SUBSCRIBE AND SWORN to before me at __________________________________________

Philippines this ____ day of __________________ 20____, by _________________ with Community
Tax Certificate No. _______________ issued at _____________ on ________________.

Doc. No. ____________

Page No. ____________
Book No.____________
Series of 20____
 ATTENDANCE
September 8, 2017

NAME SIGNATURE

1. ALFREDO B. CATINDOY, SR.

2. CARLITO B. ANADE
3. SUSAN P. CATINDOY
4. LINA T. MOLAS
5. JOHNRY P. CATINDOY
6. ARNEL C. SERONA
7. AMALIA C. CABALTERA
8. ALFREDO C. CATINDOY
9. JUANA G. APURILLO
10. PURIFICATION SERONA
11. FLORA G. ANADE
12. NORWEN G. TULOD
13. SALVADOR S. LAPORRE
14. RESURRECION B. PEDOTERA
15. ELSA P. ANADE
16. FERNALYN NAAGAS
17. NENA C. CATINDOY
18. LUZVIMINDA ENRILE
19. DAIDREE M. TULOD
20. VICTORIANO T. MAGLINTE
21. MA. LINDA D. GONZALES

CERTIFIED TRUE AND CORRECT:

SUSAN P. CATINDOY
Secretary
ATTESTED:

ALFREDO B. CATINDOY, SR.

President
 Republic of the Philippines
Province of Leyte
Municipality of Alangalang
BARANGAY LOURDES

MINUTES ON THE ADOPTION AND RATIFICATION OF THE CONSTITUTION

AND BY-LAWS OF LOURDES FARMERS’ ASSOCIATION HELD AT THE
FARMER’S QUARTER/KUBO OF BARANGAY LOURDES, ALANGALANG, LEYTE
ON SEPTEMBER 8, 2017.

The meeting start at 9:30 in the morning and it was opened through opening prayer Amalia C.
Cabaltera, and followed by the Philippine National Anthem.

Agenda:
1. Organized all Lourdes Farmers’ of Barangay Lourdes, Alangalang, Leyte;
2. Organized set of officers;
3. Selection of Livelihood Project;
4. Orientation of Constitutional and By-Laws of the Organization.

Discuss the purpose of formation of the Lourdes farmers’ organization of the Barangay
Lourdes how does it help their family, to gain extra income, avail livelihood program from
government and any NGO.
The organization was declared and called Lourdes Farmers’ Association. And at exactly
10:30 A.M. the election of Officers started and it was done 11:00 A.M. set of officers was
declared.

President Alfredo B. Catindoy Sr.

Vice President Carlito D. Anade
Secretary Susan P. Catindoy
Treasurer Lina T. Molas
Auditor Jhonry P. Catindoy
P.I.O. Arnel C. Serona
Bookkeeper Juana G. Apurillo
Business Manager Alfredo P. Catindoy Jr.
 The induction of officers was conducted immediately.
 The president suggested to have a meeting/work at least twice a week specially the
Friday, the regular schedule at 9:30 A.M.
 All members should cooperate and must attend.
 The members with 3 consecutive absences charge for exclude from the organization.

The aim of this organization is to help the members up lift the living condition through
livelihood project. It was propose during the meeting and as agreed by all members present
that project desired was vegetable gardening as phase 1 of the livelihood program. This
project is an ideal answered the common needs of the people with this barangay.

President Alfredo B. Catindoy Sr. explained and discussed the members of the
organization article of By-Laws with emphasis on membership fee and monthly dues. There
being no question on this matter the constitutional by-laws stand approved.

CERTIFIED TRUE AND CORRECT:

SUSAN P. CATINDOY
Secretary
ATTESTED:

ALFREDO B. CATINDOY, SR.

President
 Republic of the Philippines
Province of Leyte
Municipality of Alangalang
BARANGAY LOURDES

Name of Association:
“LOURDES FARMERS’ ASSOCIATION”

SET OF OFFICERS:
NAME ADDRESS

President: ALFREDO B. CATINDOY SR. Brgy. Lourdes Alangalang, Leyte

Vice-President: CARLITO D. ANADE Brgy. Lourdes Alangalang, Leyte
Secretary: SUSAN P. CATINDOY Brgy. Lourdes Alangalang, Leyte
Treasurer: LINA T. MOLAS Brgy. Lourdes Alangalang, Leyte
Auditor: JOHNREY P. CATINDOY Brgy. Lourdes Alangalang, Leyte
P.I.O.: ARNEL C. SERONA Brgy. Lourdes Alangalang, Leyte
AMALIA C. CABALTERA Brgy. Lourdes Alangalang, Leyte
Bookkeeper: JUANA G. APRULLIO Brgy. Lourdes Alangalang, Leyte
Bus. Manager: ALFREDO C. CATINDOY Brgy. Lourdes Alangalang, Leyte

Members:

Names Address

1. PURIFICATION SERONA Brgy. Lourdes Alangalang, Leyte

2. FLORA G. ANADE Brgy. Lourdes Alangalang, Leyte
3. NROWEN G. TULOD Brgy. Lourdes Alangalang, Leyte
4. SALVADOR S. LAPORRE Brgy. Lourdes Alangalang, Leyte
5. RESURRECION B. PEDOTERA Brgy. Lourdes Alangalang, Leyte
6. ELSA P. ANADE Brgy. Lourdes Alangalang, Leyte
7. FERNALYN NAAGAS Brgy. Lourdes Alangalang, Leyte
8. NENA C. CATINDOY Brgy. Lourdes Alangalang, Leyte
9. LUZVIMINDA ENRILE Brgy. Lourdes Alangalang, Leyte
10. DAIDREE M. TULOD Brgy. Lourdes Alangalang, Leyte
11. VICTORIANO T. MAGLINTE Brgy. Lourdes Alangalang, Leyte
12. MA. LINDA D. GONZALES Brgy. Lourdes Alangalang, Leyte

Certified By:

SUSAN P. CATINDOY
Secretary
ATTESTED:

ALFREDO B. CATINDOY, SR.

President
 Republic of the Philippines
Province of Leyte
Municipality of Alangalang
BARANGAY LOURDES

Minutes on the adoption or Ratification of the Constitution and By-Laws of Barangay Lourdes
Agri-Preneurs (Lourdes Farmers’ Ass.) held on September 8, 2017 at 9:00 a.m. at the communal
garden.

MINUTES OF THE MEETING

A. Roll Call
The meeting formally started at 9:30 a.m. in the morning with the roll call by the
secretary and a quorum was declared by the presiding officer.

B. Proof of Notice:
A proof of due notice was read by the secretary based on the letter sent to the
officers and members of the association dated September 8, 2017.

C. Consideration at the minutes of this meeting.

The presiding officer requested the Lourdes Farmers’ Ass. secretary to read the
minutes of the previous meeting. The constitution and by-laws were presented and
discussed paragraph by paragraph to the members for better understanding. The presiding
officer announced to them that the constitution and by-laws will be adopted and ratified
in the next meeting and was approved by them. Although the membership fee and capital
build-up are embodied in this document, there was a suggestion to have contribution at
affordable by members. They also approved for the renewal of registration of the
association with DOLE for security and for other reasons including regular meetings and
general assembly or pintakasi.

D. Unfinished Business
The presiding officer presented again the constitution and by-laws to the body if
they would like to adopt everything that is embodied in it. Most members disagree on
fees to be collected. There was a rus-through of the document and in the end they
accepted its terms and conditions.

CERTIFIED TRUE AND CORRECT:

SUSAN P. CATINDOY
Secretary
ATTESTED:

ALFREDO B. CATINDOY, SR.

President