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APPLICATION FOR POLICE CLEARANCE FOR INSTALLATION OF GANESH IDOLS AND PROCESSION-

2017 ON THE DAY OF IMMERSION AS PER THE HYDERABAD CITY POLICE ACT (Secs.21, 22 & 24)

1. a) Name of the Applicant :

b) Address :

c) Mobile Number /Phone Number :

2. Details of Organizers :

Organizer Name Age Address Occupation Mobile/


Phone Number
President

Vice-President

General Secretary

Treasurer

Convener

3. a) Place of installation with complete :


address and near by Landline Number,
if any
b) Specify whether it is a
Temple :

Community Hall :

Private Building :

Residential Complex :

Govt./ Municipal Land :

Any other place :

c) Height of the Idol in feet and inches :

NOTE: INSTALLATION SHOULD NOT OBSTRUCT FREE FLOW OF TRAFFIC OR RIGHT OF WAY

4. a) Name of the Owner of Land / Premises :

b) Address :

c) Mobile Number and Phone Number :

NOTE: THE CONSENT OF THE LAND OWNER TO BE ENCLOSED ALONG WITH THE APPLICATION

5. Period of Installation (dates) : From To

Contd., 2
:: 2 ::
6. a) Proposed Place of Immersion :
b) Date of Immersion :
c) Time of Immersion :

7. Proposed route and time of starting of :


the immersion procession (Police Clearance
will be given by the jurisdictional ACsP
taking into consideration the
prevailing conditions)

8. Mode of Transport of the Idol for :


Immersion
a) Vehicle Type / Registration No. :
b) Name and address of the Owner
with Mobile number
c) Name and address of the Driver :
with Mobile number
d) Name and address of the Cleaner :
with Mobile number

e) Letter of the Owner sparing :


the hired Vehicle

f) Copy of the Certificate of Fitness :


of Vehicle

NOTE: THE ABOVE PARTICULARS OF COLUMN NO.8 SHOULD BE FURNISHED, LATEST BY 1200 HRS
ON 21-08-2017
9. Names and addresses of the Volunteers :
who will be guarding the Idol round
the clock
Name Age Address Mobile Number
1.

2.

3.

4.

10. Names and addresses of the important :


Office Bearers who will accompany
the Idols for immersion
Name Age Occupation Address Mobile Number
1.

2.

3.

4.

Contd., 3
:: 3 ::

NOTE : NAMES OF OTHER PERSONS ACCOMPANYING THE IDOL IN THE VEHICLE FOR IMMERSION
SHOULD BE FURNISHED AT LEAST A DAY PRIOR TO THE IMMERSION TO THE CONCERNED
SHO/SECTOR S.I.

11. Cultural programmes proposed :


during the festival, with dates
and time

NOTE: SEPARATE POLICE CLEARANCE SHOULD BE OBTAINED FOR ORGANIZING EACH CULTURAL
PROGRAMME FROM THE ACP / DCP CONCERNED

12. Whether Police Clearance has been obtained :


from the T.S.S.P.D.C.L. Authorities for
a temporary electricity connection
to the Ganesh Mandap

13. Whether Certificate of Fitness :


of the electrical wiring and
electrical appliances has been
obtained from the competent
authority in T.S.S.P.D.C.L.

ENCLOSE A COPY OF THE CERTIFICATE ISSUED BY THE T.S.S.P.D.C.L

14. Utilization of Box Type Loud Speaker

a) Mike (Box Type) Nos. :

b) Specify duration of use (date and time) : from ______________ to ___________

c) Whether the required challan for :


use of mike is enclosed or not.
(mention challan no. and amount)

d) Name of the supplying company :


and its address, with contact
mobile/phone number

e) Enclose a certificate that the directions :


of Hon’ble Supreme Court in observing the
notice/sound levels prescribed, shall be
complied with

NOTE : SHOs TO ENSURE THAT THE COMPANY SUPPLYING THE PUBLIC ADDRESS SYSTEM HAS
TAKEN POLICE CLEARANCE, AND FILE A COPY OF THE SAME

Contd., 4
:: 4 ::

FOR OFFICE USE ONLY

1. Police Station :

2. Date of receipt of the :


Application by the
SHO, with Reference No.

3. Remarks / Recommendation of the :


SHO, and date of forwarding
to the ACP

Signature of the S.H.O.

4. Orders of the Divisional ACP with :


reasons for rejection, if any

5. Acknowledgement by the Applicant :


of the Proceedings, with date

Signature of the Divisional A.C.P.


Date:
GOVERNMENT OF TELANGANA STATE
POLICE DEPARTMENT

PROCEEDINGS OF THE ASST.COMMISSIONER OF POLICE


DIVISION: ________________________ ZONE:

ORDER UNDER THE POWERS CONFERRED U/S 22 OF THE CITY POLICE ACT
Present: - Sri.

Read:- Application dated_____________________along with Challan No.__________________


For Rs._______________________ towards Loud Speaker Fee

***
Procg No. _______________ Date:

ORDER:
1) Police Clearance is hereby accorded for the installation of the Ganesh Idol at
________________________________________________________________________________________
________________________________________________________________________________________
______________________________from _____________________ to ______________________________

2) Police Clearance is also hereby accorded for use of one box type of loud speaker on the following
dates and timings mentioned below:-

Date:
____________________ __________a.m. to _________ p.m.

____________________ __________a.m. to _________ p.m.

____________________ __________a.m. to _________ p.m.

Noise levels prescribed are as below :


Area Code Category of Area / Zone Noise Limits in dB(A)
Day Time Night Time
a.. Industrial Area 75 70
b. Commercial Area 65 55
c. Residential Area 55 45
d. Silent Zone 50 40
Note:
1. Day time shall mean from 6 am to 10 pm
2. Night time shall mean from 10 pm to 6 am
3. Silence zone is defined as an area comprising not less than 100 meters around hospitals,
educational institutions and courts. The silence zones are zones, which are declared as such by
the Competent Authority i.e. Town Planning Department.

Contd., 2
:: 2 ::

3) Police Clearance is also accorded for the assembly of five or more persons and to take out

Ganesh Immersion Procession by ______________________________ (Mode of Transport) from

_____________ hours to _____________ hours, on _____________ (date) in the following route:

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

The above Police Clearance for Installation, use of Box Type Speaker and Immersion

Procession is subject to the conditions appended. Any violation of the conditions prescribed will entail

prosecution.

Asst. Commissioner of Police,


________________________Divn,
Hyderabad City Police

To
Sri. _______________________________________

__________________________________________

Copy to the Inspector of Police, ___________________________________P.S., for providing necessary


police bandobust

Copy W/Cs submitted to the DCP, ______________________________ Zone, Hyderabad, for information
Copy to Stock File
NOTICE

IN EXERCISE OF THE POWERS CONFERRED UNDER SEC 22 OF HYDERABAD CITY POLICE ACT

I, ____________________________________ A.C.P., _____________________________________

Division, ________________ Zone, Hyderabad, advise you to furnish all the details about the proposed

Ganesh Installation, Celebrations, Immersion to the concerned Inspector/SHO of the P.S. within three

days of the receipt of this Notice to facilitate assessing of the situation by me before according

necessary Police Clearance for the smooth conduct of the Ganesh Festival.

You are advised to collect the Application Form which is available at the Police Station, fill it up
and submit the same within 3 days of its receipt, and, in any case, not later than 05:00 pm on
21-08-2017.

You are also hereby informed that keeping in view the situation prevailing in the country and
the incidents that have occurred in the previous years, necessary restrictions may have to be imposed
about the location of the Idol and the Route to be taken by the Procession and the Immersion Point.

You are also hereby informed that if you do not come up with the required information in the
prescribed application within the stipulated time, your application will not be entertained.

Receipt of this Notice, shall be acknowledged

Asst. Commissioner of Police,

________________ Division,
Hyderabad City Police
To
Sri._______________________________
__________________________________
__________________________________
__________________________________
ACKNOWLEDGMENT
(BY ORGANIZER)

I / We___________________________________S/o______________________________________

of Ganesh Mandap located at ___________________________________ am/are in receipt of the

Proceedings of A.C.P.,______________________ Division, Hyd., granting Police Clearance for

Installation of Idol/ use of Loud Speaker and taking out the Immersion Procession.

I/We have read all the conditions imposed by the Asst. Commissioner of Police, and undertake

to abide by the conditions appended to the Order given by the Asst. Commissioner of Police.

Place: Signature:

Date: Name:
CONDITIONS FOR INSTALLATION OF GANESH IDOLS

1. No construction of any structure of a permanent nature shall be done for installation of Ganesh
Idols at any place.
a) No Idol shall be installed on public thoroughfare road, pavement, etc.
b) The temporary Mandap should be prepared using good quality material, so that it does
not collapse due to heavy rush of devotees, wind and heavy rain. The roof should be
covered with Tarpaulins. There should not be any scope for animals to enter the Mandap.
c) They should use good quality wire for electrical fittings.

2. No cultural programmes or any other function shall be organized at the Ganesh Mandap or any
other place beyond 10.00 pm, without the prior Police Clearance of the Asst. Commissioner of
Police.

3. The Organizers will arrange C.C. Surveillance Cameras with recording facility and power
backup at all the Ganesh Mandaps and gathering place. It should have the facility to monitor
the cameras at one convenient location. Cameras will also be installed by Organizers with
recording facility at all the entries and exist to the parking places. This is required as per the
Rules under TS Public Safety (Measures) Enforcement Act 2013. Cameras will be installed with
recording facility at all the Sectors where gathering will be more than 100.

4. No political speeches/slogans shall be made at the Ganesh Mandaps.

5. No lucky dips or lotteries or coercive collection of funds shall be allowed in the name of the
Ganesh Mandap.

6. Mandap shall not be used as a place for drinking alcoholic beverages, gambling or any other
unlawful and anti-social activities.

7. Adequate care and caution shall be taken to ensure that no inflammable material or fire works
are kept at the Ganesh Mandap. Precautions should be taken with regard to lamps lighted by
oil and aarti within the pandal.

8. To safeguard the Ganesh Mandap/Idol and other articles, a minimum of 3 Volunteers at any
point of time shall be available round the clock at the pandal. The names of Volunteers should
be entered in the book maintained at the Ganesh Mandap.

9. The Volunteers / Organizers shall promptly inform the police of any important incidents and
matters of importance.

10. The required number of Volunteers shall be made available to maintain queues of the devotees
who visit Ganesh Mandap for darshan, etc.

11. Conditions imposed by the T.S.S.P.D.C.L., shall be complied with.

12. No serial lighting, decoration lighting or other decorations shall be made outside the Ganesh
Mandap.

Contd., 2
:: 2 ::

CONDITIONS FOR THE USE OF BOX TYPE SPEAKER

1. Only one box type speaker shall be installed at the Mandap, and installation of speakers shall be
within the premises of the Ganesh Mandap.

2. Use of loud speakers shall be subject to the directions of the Hon’ble Supreme Court of India and
the restrictions placed thereupon.

Noise levels prescribed for different areas are given below:

----------------------------------------------------------------------------------------------------------------------------------------------------

Area Code Category of Area/Zone Noise Limits in


dB(A)

Day Time Night Time

a.. Industrial Area 75 70

b. Commercial Area 65 55

c. Residential Area 55 45

d. Silent Zone 50 40

Note:

I. Day time shall mean from 6 am to 10 pm


II. Night time shall mean from 10 pm to 6 am

III. Silence Zone is defined as an area falling within 100 meters around hospitals, educational
institutions and courts. The Silence Zones are Zones, which are declared as such by the
Competent Authority i.e. Town Planning Department.

3. Loud speakers shall be used only for playing religious and devotional songs.

4. Loud speakers shall not be used for making political speeches/slogans, or to provoke any
person/group of persons.

5. No loud speaker shall be hired from a person who has not obtained separate Police Clearance from
the Asst. Commissioner of Police, to supply the loud speaker.

6. Use of loud speaker shall not cause annoyance and inconvenience to the Neighbours, Educational
Institutions, Hospitals and Govt. Offices.

Contd., 3
:: 3 ::

CONDITIONS FOR IMMERSION PROCESSION

1. The Ganesh Utsav Samithi Members may inform the Organizers to engage lorries for carrying
the Ganesh Idols well in advance
2. The vehicles carrying Idols from South Zone limits should start early on the main immersion
day
3. Distinctive Number allotted by the ACP should be displayed prominently on the vehicle
4. No loud speaker shall be fixed on the vehicle used for carrying the idol for immersion
5. Use of musical system with DJ on vehicles on the immersion day will not be permitted
6. No political speeches/slogans shall be made from the vehicle along the route of the procession

7. No person under the influence of alcohol or any other narcotic drugs shall be allowed in the
vehicle carrying the Ganesh Idol for immersion or in the procession

8. The vehicle movement should not affect the free flow of traffic on the road or cause any
obstruction

9. The vehicle carrying the Idol shall not be stopped enroute or near any place of worship causing
obstruction to other vehicles and traffic

10. No person in the procession shall carry any sticks/swords/knives, fire arms, inflammable
material or any other weapons of offence

11. Sticks used for carrying flags or decorations should not be more than 2 feet in length and
should be of split bamboos

12. Vermillion, Kumkum or Gulal shall not be thrown on the passers-by

13. No provocative speeches/slogans or provocative postures or banners or any other provocative


acts which can hurt the feelings of any section of the public shall be raised or displayed during
the procession

14. No fireworks shall be used during the procession

15. Ganesh Utsav Samithi Members may be advised to take up immersion of Ganesh Idols at the
following places, as far as possible to avoid congestion in the main procession
a) Tail end water body of Hussain Sagar Lake Opposite Deccan Continental Hotel
b) Rajanna Bowli
c) Miralam Tank
d) Errakunta
e) Shaikpet Tank
f) Saroornagar Tank
g) Safilguda / Malkajgiri Tank
h) Hashmathpet Tank

16. Instructions given by the Police Officers from time to time shall be complied with

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