Weekly Memo From Dr. Joseph (March 2)

March 2, 2018 - Director of Schools Weekly Update - P a g e |1
Shawn Joseph, Ed.D.

Director of Schools
Dear Board Members,
Schools have received their preliminary budget allocations. As we discussed at our last
budget meeting, we made an adjustment to our Title I allocations while simultaneously
increasing our school based budget allocations by $7 million dollars this school year.
This is the second consecutive year that we have made a significant investment in our
dollars going directly to schools. There are 20 schools that had a decrease in their
overall budget greater than 5% out of our 118 local schools that we fund.
A decrease greater than 5% represented a potential decrease in overall enrollment at a

school. As you can see on the school level analysis chart that is attached, this change
positively impacted schools with the greatest needs within the district. Our principal
supervisors and their school improvement specialists will be working closely with
schools to ensure that school teams target dollars based upon a school’s unique needs
related to our key performance indicators. On Tuesday we will discuss the enrollment
trends which have contributed to a decline in BEP funding in some schools. We will
share this information on our website and with the media on Wednesday to be fully
transparent about the benefits of this approach. I will also be writing an op ed to be
submitted to the Tennessean. We should be proud of what we are accomplishing as it
relates to equity in supporting all of our schools. I have reattached talking points for
Option C. It will communicate the benefits of our new Title I approach. This will be
helpful for you as people ask you about the change.
Principals who do not believe they have the resources needed to effectively implement
our strategic priorities have an opportunity to complete an exemption request through
their principal supervisor. We will look at school requests on a case by case basis to
determine whether additional resources need to be provided to schools.
As promised, I included a list of the direct allocations (legacy positions) that schools
have historically received totaling over 1.5 million dollars. The direct hires affected
equity across the district because these were resources given above and beyond the
staffing formula through the exemption hire process. Zero basing legacy hiring and re-
evaluating annually is the most equitable approach to this process because it allows us
to assess the full district’s needs and allocate resources in a more equitable and
responsible manner based upon our strategic priorities and key performance
indicators. We can discuss this at our March 6 budget meeting in more detail.
We will be sending out the hiring and travel freeze memo on Friday, March 2. It is
attached. We will not stop hiring teachers. We will review all central office hires to see
if it is essential or if it can be deferred until June or July. We also will freeze
discretionary spending at the central office and schools. We have established a process
for principals and central office staff to request to use unencumbered funds. These
measures will allow us to close the gap we have in our budget as a result of the student
reduction we had this school year. Travel and other expenses encumbered using grant
funds will not be stopped. Chris Henson will be speaking with Channel 5 today to
discuss how we are taking proactive measures to be good stewards of public dollars,
and he will also discuss steps we have taken this year to align our spending to our
strategic plan.
We have received some feedback about our sliding scale with Pre-K. As we have
discussed with you in the talking points you received, the loss of our grant warrants us
needing to charge a sliding scale for Pre-K. It will not affect poor children as they will
still be able to attend free. We are working on a way to offer families who may be
experiencing hardships a way to apply for a waiver. The budget department is looking
to see how much we can absorb without going into a deficit. We should have that data to
discuss with you as we move through the budget season. This could be an area we seek
funds for in the budget if the board wishes to do so. Our fees are cheaper than private
options, but we are sensitive to individuals’ unique financial situations. We know we
have much more need than seats available, so we do not anticipate this affecting our
ability to fill Pre-K seats. We have always required a sliding scale in our non Early
Childhood Centers.
In my meeting with CASEL, they were beyond excited about the direction we are moving
as we work to better support SEL. They shared that we are a leader in the nation
thinking about how to integrate SEL into our academic programs. My budget request
will propose a stronger quadrant structure to support SEL and dollars for more
intensive training and support. NOAH has been collaborating with us as well as
representatives from the PASSAGE initiative. We will be presenting this information to
you in the coming weeks.
Pastor John Faison of Watson Grove Baptist Church met with me to discuss possibilities
for the school system to collaborate with his church. He has approximately 2,000
members. He would like to begin communicating updates to his congregation and he is
also planning on hosting a Freedom School summer school program. Bishop Dr. Joseph
Walker from Mt. Zion Church with a membership of 30,000 and Pastor Dr. Vinny
Windrow with a membership of 5,000 also have expressed similar interests. Dr. Tamika
Tasby is working with them to see how we can coordinate their summer school efforts,
collaborate with our reading clinics, and provide summer meals for summer
programming at these three mega-churches in the area.
Alpha Kappa Alpha Sorority honored the school district for our efforts to conserve
energy and our leadership towards helping students be energy conservationists. I
received an award on behalf of the school district on Thursday evening at their regional
conference at Opryland.
We have sent a save the date out to the community and principals about the School
Budget presentation. This year, we will hold the event at Overton HS on March 28. We
will send more information to you. We have been working diligently to meet with all
departments to understand budget needs. As we have discussed, this will be a difficult
budget season, and we will not be able to do everything that needs to be done this year.
We have already heard more than $65 million dollars of requests from offices, and we
still have a number of offices to hear from in this process. It will be critical for the board
to discuss a multi-year priorities list based upon our strategic plan, so we can begin
thinking about and communicating in advance priority areas over the next few years.
Our short and long-term priorities should not be a surprise to the community or staff,
and we want to be able to begin building political support for funding over the course of
a school year.
The Research and Evaluation team will have some research conducted on some of our
big ticket items in our budget. They will be looking at the ROI of legacy programs in
addition to gathering data on pilot initiatives. This process will help us long-term as we
decide where to make strategic investments in both the short-term and long-term.
We continue to receive budget questions from board members. Thank you for sending
your questions in writing to David Sevier and cc’ing Mrs. Hunter and Mrs. Pierce. Our
team is working to answer questions. As we are receiving a number of questions, we are
working to respond in a timely fashion while simultaneously preparing our budget
proposal and do the day to day management of the school system. We will work to
communicate reasonable timelines for data requests and we will communicate if there
are issues meeting deadlines. To date we have been good at meeting deadlines.
I received the proposal on charters from Candice McQueen this week. It did not change
much from the original proposal. Mark will send a copy to TSBA and Memphis for
review. I have attached the proposal in this update. I recommended to Mark that we
continue to advocate for the board’s authority to determine how we would like to share
information as opposed to not have any authority to decide on how things are done at
the local level. I will need your feedback on the proposal as a full board and I will share
feedback I receive from Memphis and TSBA prior to sending a response back to Dr.
McQueen. This will be a time sensitive issue as we have a mid-March deadline. I will
work with Anna to decide the best way to get the board’s direction on this issue.
Board members who attended the last Board meeting received a hard copy of our
communications for school walkouts/protests. I am attaching an electronic copy to this
memo. Please contact Michelle Michaud if you have any questions about it.
CALENDAR (current week activities)

• Nashville 16 Event
• Conference Call on Board Retreat
• Ruben de Pena’s Radio Show
• Budget Meeting with the Chiefs
• Messaging Meeting with Olivia Brown and Michelle Michaud
• Executive Leadership Team Meeting
• Meeting with Randy Lowery, Lipscomb University
• Meeting with Eakin Parents
• Meeting on Energy Conservation
• Executive Session
• Board Meeting
• Black History Month Celebration
• PENCIL Board Meeting
• One-on-One with Sito Narcisse
• One-on-One with Monique Felder
• Lunch with David Williams

• Meeting with Representatives of Regions Bank
• Meeting with Mark North and David Sevier
• Meeting with Tiffany Payne
• PENCIL Patron Party
• Meeting with CASEL Representatives
• Meeting with Olivia Brown on Communications’ Budget
• Meeting with Pastor John Faison
• Meeting to Develop State of Schools Speech
• Budget Meeting with Chiefs
• Scheduling Meeting
• AKA Awards Dinner
• Teacher Suspension Hearing
• Meeting with Dennis Queen and Sito Narcisse on Charter Schools
• Read to Students at Glenn ES
• AKA Director’s Dinner
CALENDAR (upcoming week activities)
• Teacher Suspension Hearing

• Meeting on Antioch MS Capacity
• Lunch with Rep. Jim Forgety
• Agenda Planning Meeting
• Messaging Meeting
• Academies of Nashville Study Tour
• Executive Leadership Team Meeting
• Meeting with Monique Felder and Sito Narcisse on PELP
• Meeting with Alexza Clark on Debate Programs
• Meeting with HR on Eakin Principal Selection
• Meeting with Sharon Gentry
• Budget and Finance Committee Meeting
• NPEF Parent Cabinet Meeting
• Chamber’s Study Mission Trip
SITO NARCISSE, CHIEF OF SCHOOLS
Northeast Quadrant
DONELSON MIDDLE SCHOOL:

Donelson Middle is taking a team of six to the STEAM summit in Murfreesboro next week. The staff and faculty looking
forward to a student assembly led by Dewayne Malone of The RescueMe Project next Wednesday.
The leadership team will be hosted by one of their PENCIL partners, Gaylord, for their annual planning and budgeting
retreat on Thursday. The Donelson team is looking forward to spending the day focused on their school priorities and
developing a plan for next school year that effectively meets the needs of their students.
DUPONT HADLEY MIDDLE SCHOOL:

The Bulldog Barker is the official school newsletter of DuPont Hadley Middle Prep and is now being published online to
parents and the Dupont Hadley community. One upcoming event that parents won’t want to miss is the school wide
STEAM Family Night on March 15th.
DUPONT TYLER MIDDLE SCHOOL:

DuPont Tyler Middle Prep is extremely proud of the gains that they are making with parent and community involvement.
DuPont Tyler and New Garden made their partnership official with the signing of a lease to use the facility last Friday!
They are hoping to find a space for a food pantry to support their students and community. The Parent Booster Club
(formerly known as the PTO), while small in number, continues to sponsor engaging events to support students. DuPont
Tyler is also working on a collaborative partnership with Leadership Donelson that will include hosting career
exploration event for students.
EAST NASHVILLE MAGNET HIGH SCHOOL:

East Nashville Magnet High School hosted the District Basketball Tournament this past week. The tournament featured
East, Pearl Cohn, Whites Creek, Maplewood, Stratford, MLK and Hume Fogg. East Nashville High is also hosting the Region
Basketball Tournament which continues this week until Thursday. Jayden Lockett is a finalist for the Mr. Basketball
Award from the TSSAA. The winner of the award will be announced on March 6 in Murfreesboro at MTSU. East Nashville
High has established a new business partner with PSC Metals, Inc. Their employees will be painting the interior of the
Building B Conference Room on March 31, 2018.
EAST NASHVILLE MIDDLE SCHOOL:

East Nashville Middle Prep highlights the past few weeks include safety awareness, parent involvement, and athletic
success. The third quarter professional development/planning day brought many opportunities, including a session led
by Officer Burton on school safety. Faculty learned strategies for an active shooter scenario, and this spurred Mr. Keel to
create specific procedural lessons for students aligned with the school safety plan. Many parents turned out for Family
Data Night to learn about MAP scores and TNReady projections which sparked great conversations among teachers and
students about student achievement. The Lady Eagles basketball team went all the way to the final game in the City
Championships falling to West End.
GRA-MAR MIDDLE SCHOOL:

Gra-Mar Middle Prep kicked off the elementary 4th Grade Feeder school tour with a visit from Caldwell Elementary on
Monday, February 5th 2018. Gra-Mar had approximately 55-60 students along with four staff from Caldwell. The students
had an opportunity to tour the building and see what it is like to be a fifth grader at Gra-Mar Middle School. At the end of
the visit students were given a special valentines treat courtesy of Principal Brooks.
Gra-Mar’s Student LIVE School incentive program is off to a GREAT start. Fifty –seven students received wristbands for
one of the following: Good/Improved behavior, academics, and attendance. For the entire week of February 5th thru
February 9th 2018 students with wristbands were allowed to come out of Standard School Attire. This was huge. The
numbers of students participating next month should triple.
Gra-Mar’s 5th Grade Team has some AWESOME Incentive Parties. For February 14th 2018 students with good and
improved behavior were able to participate in the Cupid & Kisses Valentine’s Day Party.
Gra-Mar is implementing a program called “Great 8”. This program was created and trademarked by 5th Grade Math
Instructor Mrs. Cynthia Hicks-McCall. The program is designed to hold kids accountable for their behavior and
academics. Every Friday of each week 8 students are chosen by the 5th Grade Team to be the “Great 8”.
Gra-Mar had its Parent Stakeholder Brunch with Principal Brooks on Tuesday, February 20th 2018 at 12:00 noon. Gra-
Mar had 15 guest in attendance. Gra-Mar pulled student data for all the families in attendance. Gra-Mar discussed our
School wide Restorative Practice Plan, MAP and I-Ready Data, as well as upcoming events.
Gra-Mar also held Attendance Review Board Meeting on February 20th 2018. Gra-Mar had several families struggling
with attendance/truancy issues in attendance. Gra-Mar is currently looking at another day to catch the families who were
unable to attend.
ISAAC LITTON MIDDLE SCHOOL:

Isaac Litton Middle Prep will be hosting its STEAM Launch on Tuesday, February 27th from 6:00-8:00. Brian Hull will be
presenting the play Kaytek the Wizard, a puppet performance to kick off the conversion from STEM to STEAM. Discover
Education will be providing interactive STEAM activities for families to engage in. Isaac Litton Honor Band will be hosting
their Concert on Monday, February 26th a 6:15 p.m.
MAPLEWOOD HIGH SCHOOL:

Maplewood High School credit recovery lab is open from 8am-1pm for students to use Edgenuity with content area
teacher support. On Saturday, February 17th One Generation Away and Saint Thomas partnered with Maplewood for a
free grocery giveaway and free medical screenings to families in the Maplewood Cluster. There were 273 families that
participated and 874 people were fed. Maplewood’s Ladies Basketball Team were district runner-up and will play in the
regional tournament tonight at 7:00pm here at Maplewood.
MCGAVOCK HIGH SCHOOL:

McGavock High School hosted the McGavock Cluster principal’s network meeting and provided all with lunch and gave a
tour of our campus. McGavock hosted all our 9th grade feeder schools students for the yearly Academy tours on February
15th & 16th. Due to numbers we held different nights for our Advanced Academic programs and both nights had good
attendance. McGavock hosted the TDOE tour of Academy schools
STRATFORD MIDDLE SCHOOL (LOWER CAMPUS):
Stratford Middle Prep (Lower Campus) Science Olympiad team attended the Regional event in Murfreesboro on February
26th. The team this year came from Day of Discovery students and faculty hopes the kids bring back stories of the fun
they had.
STRATFORD STEM MAGNET HIGH SCHOOL:

Stratford Stem Magnet High School’s mock trial team did exceptionally well having to overcome obstacles, but one of our
students earned plaintiff attorney and MVP of the entire tournament.
Belmont University was so impressed with Stratford students that instead of 12 full scholarships they awarded 14 to our
students.
TWO RIVERS MIDDLE SCHOOL:
Two Rivers Middle Prep had a Safety Presentation reviewing all of the safety drills and procedures to ensure student and
faculty safety on Monday, February 19th. They engaged families in a Family Involvement Event, Literacy Night on Tuesday
February 20th.
Two Rivers is in the process of scheduling student safety meetings for all grade levels next week and will invite parents to
these. They are working with school security to schedule a Safety Night as another Title 1 Parent Involvement Event.
Southwest Quadrant
OVERTON HIGH SCHOOL:

Overton's Science Olympiad Team won 24 medals in their regional competition, placing 3rd overall, and will advance to
State next. Overton was the only public high school represented among a field of magnet and private schools. They are
also the only zoned school to participate in the Tennessee World Affairs Council Academic Quiz bowl.
Overton took 1st Runner Up in the Middle Tennessee Battle of the Books Competition!
Overton's admin team is participating in the CEIQ Effective Coaching Model this year, the only high school in the pilot.
Aside from official evaluation visits, they have collectively completed over one hundred mini feedback sessions with
teachers this semester.
HILLWOOD HIGH SCHOOL:

On Wednesday, February 28th, Hillwood teachers met with academy business partners for the quarterly advisory board
meeting. In these meetings, teachers planned experiential learning events for students and worked to create real-world,
authentic classroom lessons.
100 students from the Academy of Art, Design, and Communications attended a Creative Careers event at the Frist Center
on Tuesday, February 13th. They listened to a number of engaging speakers who described careers in visual arts, digital
design and marketing, virtual reality, video editing, and more. Students also visited the Frist Art Galleries.
Hillwood teachers joined Hillsboro educators to experience the Poverty Simulation on Monday, February 19th. The group
developed a deeper understanding of the needs of many of the students.
Art Design and Communications students Auston Thomas and Chris Nix were named “All District 12AAA.” Chris Nix was
named “District 12 Player of the Year.”
BASS ALC:
During the month of February, the Bass English Department led cross curricular planning for Black History Month. The
English Language Arts team promoted rigor, relevance and relationships through the study of the African American
Culture. In the culminating lessons, the students in the ALC, Transitioning Program, Adult Program, and teachers
designed and presented projects to show their knowledge and understanding about Black History. These presentations
were shared during school-wide assemblies.
HILLSBORO HIGH SCHOOL:

Hillsboro wrapped up an incredible celebration of Black History Month for HHS with memorable performances on
February 22nd and 23rd. Appreciation goes out to Ms. Ganske and the Hillsboro High School choral music program for
designing and performing these events. Hillsboro would also like to thank Mr. Porter and the Black Student Union for
their sponsorship.
Hillsboro student, Stephen Mast, who is training for the Special Olympics was filmed by Channel 5, as a Special Interest
story. If you have not seen it yet, you can watch it at this link.
Hillsboro expressed sincere appreciation to their community partner and Professional Learning Team group leader for
EPIC girl, Stacia Freeman, for leading two hours of ACES training on their PD day.
Congratulations go to the following students for their outstanding work in AV3/Digital Design in TN High School Press
Association. State finalists include: Kailey Williams: Credit Union Commercial AV3, Zach Williams and Steven Young:
Manga Club Design DAD, Elijah Harris: Writing "Repping the H"' video AV3.
NASHVILLE BIG PICTURE HIGH SCHOOL:

Junior student, Kaylee Greer, received a full scholarship to attend the American Civil Liberties Union Summer
Advocacy Institute this summer. Gary Hook, the school’s history teacher, was selected as a MNPS Blue Ribbon Teacher
HARRIS HILLMAN ES/MS/HS:

Harris Hillman's Black History walking tour within their school was an exciting day of learning for the students. Each
classroom pod area created a presentation on a topic such as the arts. Students then walked the building to learn about
all the presentations.
The community-based class at Martin that manages “Java Love Café” has raised over $400.00.
CORA HOWE ES/MS/HS:

It has been a busy month of professional development activities for the Cora Howe community! Cora Howe educators
sent representatives to a conference hosted by the Council for Exceptional Children. This event gave representatives the
opportunity to explore best practices and network with other exceptional education professionals.
The Cora Howe faculty engaged in learning about appropriate social interactions for low-incidence populations on
February 19th. A designated part of that day was also spent in reflective discussions concerning school safety and
security.
At the end of March, Cora Howe will send representatives to a conference hosted by the Association of Supervision and
Curriculum Development. Representatives will bring back valuable practices and insights to share with the entire school
team.
JOHNSON ALC:
Johnson Learning Center continues to help students prepare to show what they know on their assessments for the Spring
semester. High school students are conducting research projects regarding universities they are interested in attending
and the requirements for acceptance. Students are creating posters and preparing presentations to share with a selected
audience of staff and students.
Mr. Grader is overseeing the community garden. The garden beds are being cultivated and plants are being pruned and
planted. Students are experiencing the joy of preparing the garden for planting vegetables. They are learning about the
different types of plants, as they research and learn with guidance from local college students and community
organizations.
Southeast Quadrant
JE MOSS ELEMENTARY SCHOOL:

On Tuesday, February 20, 2018, J.E. Moss had its first Literacy Festival with a Focus on Black History. The cheerleading
team did readings about famous black women and the choir sang traditionally African American songs for the
performance part of the evening. The families then moved to book clubs that were led by teachers and students from
Lipscomb University. The public library of Davidson county and Vanderbilt University also had booths. Parent Portal,
Ready Rosie, Access Anytime for All and the Mustang PTO had sign ups. Overall 67 families and a total of 157 people
participated.
UNA ELEMENTARY SCHOOL:

Una Elementary School provided parents with a question and answer session after school to explain the MAP, Text Level
and Fastbridge assessments. Translators provided translations so that non-English speaking parents could participate.
Teachers are continuing to learn how to use MAP to plan personal learning time for students. They spent time in PLCs
mapping a plan for differentiating learning. On the February planning day, teachers were trained by LTDS on vocabulary
instruction and usage. Vocabulary was a weak area for grades 2-4 on MAP. During the week of February 26, Una will
celebrate Read Across America with guest readers from throughout the community as well as creative ways to celebrate
literacy.
MT. VIEW ELEMENTARY:

On Feb. 19, Mt. View teachers participated in Professional Learning - Building Leadership centered around Teacher
Leader Standards. (TLS) Teachers also learned strategies to promote strong social and emotional practices with students.
The second session of the morning included a close look at what Mt. View is doing now aligned with TLS, with a third
session looking at setting goals for the future. Teachers also set individual professional goals using TLS and shared those
goals using the protocol Inside Outside Circle. Next steps include Leadership Team reviewing the leadership practices
and goals identified by teachers, taking the work to grade level teams, and creating a 3-year plan for Mt. View.
CAMBRIDGE EARLY LEARNING CENTER:

Cambridge has been featured in this week's Tennessee Tribune! The article features the great work around The Pyramid
Model that is implemented as daily best practice in the school. Cambridge also engaged parents and families this week
with a Sweetheart dance and a Parent/Child workshop featuring games with their child. Cambridge partnered with the
neighboring school Cane Ridge Elementary for the dance. Families were able to enjoy pictures and refreshments, while
their children danced and engaged in writing/art activities for 1 hour in their gym. Cambridge is excited about a week of
fun with Literacy for Read Me Week. Students will end the week with a vocabulary parade where both teachers and
students will dress up as a vocabulary word!
CASA AZAFRÁN EARLY LEARNING CENTER:

Two teachers from Casa Azafran have been selected to participate in an early childhood project with local and national
expert Dr. Debbie Rowe. This was made possible through the work of Dr. Jessica Allen, Casa Azafran's LTDS. Their
participation in this project will elevate the writing experiences of students as they transfer ideas into writing pieces. Casa
Azafran Pre-K students are celebrating Read Across America Week by bringing literacy to life through themed day
experiences aligned with Dr. Seuss books.
SMITH SPRINGS ELEMENTARY SCHOOL:

As the district continues to place an emphasis on Social and Emotional Learning, Smith Springs took a team of teachers to
visit Fall Hamilton to learn more about "The Leader in Me" to see if it would be a great fit for Smith Springs. As a result of
the visit and talking to Fall Hamilton's team, Smith Springs will be conducting a book study on the "The Leader in Me" and
will be taking a team to Mississippi in March to explore an entire school district who is implementing this program. The
team plans to apply for a grant in order to fully implement the program in 2018-2019.
THOMAS EDISON ELEMENTARY SCHOOL:

Thomas Edison’s Kindergarten team hosted their 1st annual Chat Chew on Thursday, February 22nd. After carefully
analyzing progress monitoring data, TLA data and common formative assessment data, the team decided to invite parents
of those students who are performing right on the edge of proficiency to a parent/teacher conference after school hours.
During this conference each teacher discussed the students’ strengths and weaknesses and offered practical strategies
that can be used at home to further student success as they work towards end of the year benchmarks. A full dinner was
also provided for the entire family. Translators were available, and more than 40 families participated.
LAKEVIEW DESIGN CENTER:

The Lakeview Lion Pride is making inroads as a learning culture where peer-to-peer learning is valued and encouraged.
Teachers are leading professional development sessions each month on a variety of topics. The sessions are in
Performance Matters and teachers rotate through the offerings each month. In addition, Lakeview launches "Visit &
Learn" Days where teachers can use planning time to visit and learn from colleagues who have instructional strengths
identified through TEAM observations and Administrative Walkthroughs. These offerings are in addition to monthly
PLC's lead by our instructional leaders and coaches. In this same spirit of peer-to-peer interaction and learning,
Lakeview's Media Specialist shared a presentation of Research and Databases to enhance classroom instruction.
GLENGARRY ELEMENTARY SCHOOL:

Glengarry Elementary hosted its first Royal Ball family night on February 9, 2018. The event was attended by over 300
parents and students. Teachers, parents, and students were dressed in their formal wear and danced the night away in the
school's gym. Parents were extremely pleased with this family event and are eagerly anticipating the next event.
PARAGON MILLS ELEMENTARY SCHOOL:

Paragon Mills Elementary School held its Family Valentine Dance on February 9th. It was attended by more than 400
parents and families. This Monday, February 19th Paragon Mills will be hosting Poverty Simulation to all staff members.
Shayne ES staff members are also coming to participate and collaborate during the professional development day.
GLENVIEW ELEMENTARY SCHOOL:

Glenview was one of Book'ems host schools to kick off Read Me Week. The school hosted over 70 guest readers, including
Dr. Shawn Joseph. The music teachers had a few students perform a skit and the entire student body sang, "We are the
World". It brought tears to many in the audience. On the Feb. PD day, teachers participated in a protocol for vertical
planning. Grade level teams met with the grade level below and above them. Teachers shared areas of strength and areas
of concern. Teachers looked over each grade levels standards for the selected areas of concern, discussed needed
vocabulary between the grade levels and best teaching strategies. Teachers expressed their content with the days PD and
asked that we lead this type of PD more often.
GLENCLIFF ELEMENTARY SCHOOL:

Glencliff Entrepreneurship STEAM Magnet conducted Learning Walks throughout the school. Teachers had an
opportunity to visit other classrooms during their planning period. After each informal visit the teachers shared what
they loved, noticed, and wondered about while in each classroom. The GESMES leadership along with the newly organized
STEAM Team are making plans for the upcoming open house to inform others about the great new STEAM opportunities
at the school. School Attendance matters at Glencliff. Every two-weeks all students that have had perfect attendance for a
two-week time period name is placed in a drawing for a special gift card. This incentive helps lower our chronic
absenteeism. The after-school EL Reading and LEAP program recently showcased the students in a live presidential
museum. The shared facts about various presidents of the United States. The second-grade students rendered an
awesome Black History Musical. The only Elementary Step-Team performed at the TSU vs Belmont girls' basketball game
half time and received a standing ovation.
FALL HAMILTON ENHANCED OPTION ELEMENTARY SCHOOL:

Fall-Hamilton has been a hub of positive activity. The school has hosted many guests around best educational practices
being used at the school. Teachers and administrators from Smith Springs Elementary visited because of their interest in
the Leader in Me. Fall-Hamilton is in their second year of implementation of the program which focuses on the
integration of the 7 Habits of Highly Effective People in a kid friendly way in by empower students. The school also
hosted several guests over the past few weeks including Mayor Bill Rawls, from Brownsville, TN, Representative Debra
Moody and educators from New Orleans who were looking at the school's trauma-informed practices. Lastly, Edutopia
featured Fall-Hamilton as part of the district work around SEL, specifically trauma-informed practices.
Northwest Quadrant
BUENA VISTA ELEMENTARY SCHOOL:

Buena Vista will conduct MAP-M testing all week, for all grade levels. Literacy training will be continued with the Literacy
Team and consultants from TNTP.
INGLEWOOD ELEMENTARY SCHOOL:

Inglewood had a follow-up visit from TNTP and improvements were found in both the quality and connections of text as
well as the types and variety of questions asked. The week ended with a performance from the Nashville Ballet.
JERE BAXTER MIDDLE PREPATORY SCHOOL:

Jere Baxter’s numeracy coach started and provided teachers with great feedback moving into second semester. MAP-M
results for Jere Baxter demonstrates that 3 of 4 grade levels have met or exceeded 60% growth.
TSU’s National Panhellenic Council visited to give HBCU historical overview and the histories of Black Greek
Organizations.
JOELTON MIDDLE SCHOOL:
Joelton will conduct MAP testing for all grade levels. Math teachers will be attending IFL trainings with both Deans. ELA
teachers as well as Jere Baxter’s ELA teachers will receive on-site training from both school's LTDS. The main emphasis
will be on lesson planning.
Administration will be observing all ELA teachers 10 minutes in every class, each day, collecting data on fluency and turn
and talks. Classes will also be observed to make sure students are doing the work and the thinking, thereby, less on the
teacher's part. Pre-conferences will begin this week around the planning domain.
MADISON MIDDLE SCHOOL:
Madison Middle School “A School on the Move”, Instructional Leadership Team completed Instructional Walkthroughs in
all ELA classes using the district’s walkthrough tool with TNTP and the Office of School Innovations. Additionally, Madison
hosted the first ever BETA Club Induction Ceremony. The Instructional Leadership Team will complete an Instructional
Walkthrough of all of the Social Studies classes using the district’s walkthrough form for Social Studies, as we look to
continue to “Raise the Bar” with quality instruction in our classrooms.
NAPIER ELEMENTARY SCHOOL:
Napier received a donation of a Washer and Dryer from Harpeth Hills. Thanks to this contribution in the building,
because it will help provide additional support for our students and families with clothing needs.
March 2, 2018 - Director of Schools Weekly Update - P a g e | 10
Second grade students participated in a culminating activity that included the celebration of the Chinese New
Year. Students demonstrated cultural songs, crafts and gifts highlighting the learning objectives from the unit. The entire
student body cheered them on as they paraded through the building.
PEARL COHN HIGH SCHOOL:

Pearl Cohn High School rose to the occasion and solidified HEROS, in light of the recent incident that occurred near the
campus. Hero’s in the form of the principal, teachers, and staff members who all instinctively rallied together to ensure
the safety and security of all students during and after the incident. Further, the team used this opportunity to give their
students voice and empower them by planning culturally relevant activities to address the social and emotional needs
that surfaced as a result of the incident. Such activities have birthed an EMPOWER campaign that the students and staff
will be leading to address youth violence.
Additionally, warm congratulations are extended to student Destiny Lewis for her 4th Place Wrestling State finish!
Destiny made history as the first PCHS female student to place in the state!
ROBERT CHURCHWELL ELEMENTARY SCHOOL:

Robert Churchwell has a new and innovative school-wide initiative, Drop Everything and Club. Drop Everything and Club
is an initiative to get our students to participate in clubs—given voice and choice in selection of clubs according to
personal interest. Clubs are sponsored by all staff—teachers, paras, and administrative team. Some examples of club
activities are cooking, drawing, yoga, science, and acting. Not only are clubs interest based, but they are also multi-grade.
Kindergarten through fourth grade students are integrated to further build the Churchwell community.
WHITSITT ELEMENTARY SCHOOL:

Whitsitt would like to congratulate Ms. Fuller (2nd Grade) and Mr. Mosher (1st Grade) for earning the Blue Ribbon Teacher
Award.
STUDENT SERVICES
Community Achieves
• Nine Community Achieves schools plus East Middle and Dan Mills will attend the first game of the Women’s SEC
tournament on Wednesday. Jere Baxter Band will perform the National Anthem.
• Recent/upcoming meetings regarding current or potential partnerships: Upmetrics.
• Recent/upcoming partnerships & programs taking place in CA schools – Girl’s Inc. Nashville Ballet, Parallon Math
tutoring, FLY girls, YES mentoring, Free Hearts mentoring, Girl Scouts.
Discipline Services
• Discipline Review Board (DRB) currently meeting with 268 students, within their respective clusters, that returned
from the ALC during the 17/18 school year.
• The DRB’s are making their biweekly visits with students. Working with schools to make sure the students are
receiving the services and recommendations that was placed in the student’s re-entry plan.
• Currently we are visiting schools within their clusters assisting with over 90 students that already have multiple
discipline infractions with tools and recommendations to help them be successful and prevent expulsions.
• Reviewing of the Student-Parent Handbook with principals, community superintendents, and other stakeholders is
ongoing.
• Implementation of Rites of Passage continues.
• Trained Principals of North East Quadrant on February 22.
• Trained Dean of students at Joelton Middle on Discipline Issues.
• Trained Freshmen Academy teachers at McGavock on handling class room discipline on January 31.
• Crisis Support Pearl-Cohn High School.
• Threat assessments completed at Joelton, Johnson ALC, and DuPont Hadley.
• 1st Time Drug Offender class held with 31 students and their parents.
Student Health
• District policy on the use of Narcan created. Working on District policy for emergency medication for adrenal
insufficiency.
• Collaborating on the first Health Week to be held May 7-11. Have a different health themed topic for each day and
brainstorming various activities and lessons to coordinate with each day.
• Early jump on 7th grade immunizations compliance for upcoming 7th graders. 6th grade immunization audit will
occur. We are collecting the names and missing immunizations of upcoming 7th grade student required for entry.
From there we will offer immunization/EPSDT clinics at the schools to get the students immunized.
• We have hired 23 school nurses total this year (includes vacant positions from last year, Vanderbilt’s two added
positions, retirees etc.). Next Monday two more are starting so that will be 25. This is an increase of 15 NEW
positions to MNPS this year with council’s funds.
OFFICE OF SCHOOL CHOICE
AON/CTE
• The AON Office is putting last minute work into the Nashville Hub Study Visits planned for March 5-7th. We will host
450 participants from across the country and the UK. On Monday, March 5th @ 6pm, Dr. Joseph will welcome the
participants at the Music City Center as they hear the Academies of Nashville Transformative Story. On Tuesday,
March 6th, all of our academy high schools (except Hillsboro and Glencliff) will be hosting the 450 participants. This is
our biggest tour to date and we are including TN DOE and MNPS Board members on the school tours to allow our
leaders to see the Academies of Nashville in action. The conference will conclude on Wednesday, March 7th at the
Trevecca Boone Center with a half day of typical conference sessions and lunch.
• Donna Gilley and PENCIL staff will present to a Chamber team from Florida about the Academies of Nashville during
a luncheon at the Nashville Area Chamber of Commerce on February 27th.
• EPSOs are increasingly more important to our work in the Academies of Nashville. Donna Gilley and Brian Brewer
met with Nashville State Community College to start a plan for students to earn Technical Certificates while still in
high school. Phase I of the plan will include the following programs: Mechatronics (Antioch and McGavock), Logistics
(Hillsboro), Culinary (Antioch and Glencliff) and Music Business (Pearl Cohn). The AON/CTE office will work with the
schools that represent this programs of study to begin to market this opportunity to start during the 2018-19 school
year. NSCC hopes to be able to offer 2-3 phases of implementation to allow for multiple Technical Certificates for
student while in high school.
• We are continuing to work with our schools to ensure Industry Certification and Dual Credit testing is on schedule.
Gaye Martin and Brian Brewer continue to work on ensure the testing window of March 19—29th is a success. The
Nashville Area Chamber of Commerce and PENCIL are working with business partners to provide mentorship to
students for the home stretch for the testing in March.
• The CTE Department is offering a two-day Literacy in CTE on February 28—March 1st to continue to support our CTE
teachers to ensure literacy is a component of all classrooms.
Advanced Academics
• Attendance at AVID District Director conference.

• Meeting with HR to create policies and procedures for AART hiring and transfer processes.
• Finalized Priority Based Budget with the assistance of Allovue.
MSAP
• MSAP staff met with Adventure Science Center for a partnership.

• External evaluators have initial feedback about visit #1- Cari will receive final copy and distribute.
• MSAP schools have received more than 300 applications, and staff are engaging in discussions about planning for
future years’ capacity.
CHARTER SCHOOLS
Good News is……. Carol Swann has been selected as a National Leaders Coach with the National Association of Charter
School Authorizers. One of only 11 in the country among a highly competitive process. Congratulations to Carol who will
represent Metro Nashville well.
MONIQUE FELDER, CHIEF ACADEMIC OFFICER
Department of Equity & Diversity:
On February 26th, 10:00AM-11:00AM, in the Board of Education large meeting room, MNPS hosted Because of You:
Honoring the Nashville 16. This very well attended celebration highlighted the “Nashville 16” students who bravely
desegregated Metro Nashville Public Schools. School Board members, local officials, principals, students, Central Office
staff, and media recognized and celebrated the local heroes of desegregation and their families. There wasn’t a dry eye in
the room during this inspirational event.
Family & Community Engagement:
A Parent University was offered on Monday, February 27th featuring a brief overview of assessments, sharing MNPS
performance data and hosting a Q& A session for parents. The training was offered by Dr. Paul Changas and Dr. Tina
Stenson. A Parent Advisory Council orientation was also presented and Hillsboro PAC shared some of their group’s best
practices.
Additionally, over 50 families at Gateway Elementary were provided with training on TN Ready assessment.
Equity & Diversity University:
On February 21st, Tasha Fletcher, presented on What’s Up with Black Girls? at the Wellness Center Large Conference
Room. Tasha’s presentation focused on African American girls, the fastest growing demographic to be suspended and
expelled. The session focused on exploring ways to promote the brilliance and leadership of Black girls. Approximately
33 MNPS Central Office and school staff attended the session. This event was also featured on Channel 4 News!
http://www.wsmv.com/story/37566603/metro-schools-hosting-events-to-increase-diversity-education
On February 23rd, the Family and Community Engagement Leaders’ 4th Cohort Gathering was hosted from 8:00 a.m. -
3:30 p.m. Approximately 10 school leaders and a panel of community partners engaged in conversations about possible
collaboration. Additionally, the cohort reviewed the collaborative inquiry process to consider their data for further
partnerships.
Translation Unit:
Several Parent Outreach Translators have been accepted in Mayor’s “My City” Academy Program. My City Academy
empowers New Americans to understand and participate in Nashville's government. This program is the first of its kind in
the nation. Over the course of seven months, My City participants meet with leaders from Metro departments and tour
Metro facilities. In doing so, they gain a better understanding of how their government works and learn how to resolve
issues and obtain information. Upon graduation, My City participants are able to help their communities understand and
access government services. My City graduates also have the opportunity to interact with New Americans from other
communities through their participation in the My City alumni network.
Department of Exceptional Education:
Elementary school special education teachers are meeting with Pre-K special education teachers along with special
education coaches to discuss and collaborate on Pre-K students who will be transitioning to Kindergarten. This
collaboration time has been very effective to ensure all supports in place as students transition.
The Department of Exceptional Education volunteered at Battle of the Books on Friday, February 23rd and really enjoyed
listening to students and connecting with students. Staff were excited to be part of this great event.
The Department of Exceptional Education, Tennessee Department of Education and Vanderbilt University met last week
to brainstorm on how to better network Transition services for students who have an IEP. MNPS will apply to be part of
this network and if accepted MNPS will receive support in looking at the TN data system for all transition and post-
secondary outcomes. This network will assist in providing training and support in the area of transition which is an area
that additional support is needed in.
The Department of Exceptional Education continues to support MTSS (Multi-Tiered Systems of Support). The TDOE
(Tennessee Department of Education) released the presentation that Dr. McQueen presented at the TDOE Partners In
Education Conference (PIE) which included MTSS. This presentation was shared with MNP’ school psychologists to
support them with planning with MTSS in mind. School psychologists are excited about the MTSS work and believe the
work they are doing will pay off with regards to better outcomes for all students. School psychologists are excited about
taking ownership of defining their role in MTSS and using National Association School Psychology (NASP) standards to do
so. Collaborative work occurred and school psychologists and school social workers co-presented their MTSS plans!
The Department of Exceptional Education provided professional development to Assistant Principals on how to raise
achievement for students with disabilities. Assistant Principals continue to be receptive to improving outcomes for
students with disabilities. They shared great ideas about what’s happening in their schools as well as the areas that they
can improve in to better support students with disabilities.
A Continuing Education Unit (CEU) Event was offered to Speech and Language Pathologists (SLPs) on February 19th on
Language Difference vs. Disorder. Jose Galarza, M.A., CCC-SLP is a bilingual SLP. He is the Program Director for
Multicultural and Bilingual Programs for EBS Healthcare. The focus of this course is on addressing the informational
needs of school-based SLPs working with students exposed to more than one language. The information presented will
increase familiarity with the context of language development for English Language Learner (ELL) students.
The Department of Exceptional Education offered the 3rd session of Strand 1 training of the State Professional
Development Grant (SPDG). SPDG focuses on Increasing Access to Core Instruction for all students. Six schools (i.e.,
GraMar, Marshall, Hillsboro, Overton, Gower, and Norman Binkley) were present and three Central Office administrators.
The participants were engaged and actively participated in the activities. Overton High School teachers shared effective
instructional practices for ALL students! The SPDG has really been an asset to so many schools and teachers!
The Department of Exceptional Education is in the process of preparing for TDOE’s (Tennessee Department of Education)
fiscal monitoring on IDEA (Individual with Disabilities Act) expenditures.
The English Learners (EL) Teacher Council invited the Department of Exceptional Education to engage in a fishbowl
activity on a problem of practice. There were great collaborative conversations between EL teachers, Speech and
Language Pathologists and School Psychologists. There was confusion on eligibility criteria for students who are EL. The
Department of Exceptional Education will work with the Department of EL so that all EL teachers have a better
understanding of the assessment process and the Department of Exceptional Education’s assessment specialists have a
better understanding of the expectations of EL teachers.
The Department of Exceptional Education offered professional development to charter school Psychologists on dyslexia
awareness and assessment processes. There was great collaboration between MNPS’ school psychologists and contracted
charter school psychologists.
The Department of Exceptional Education is in the process of developing RFPs (Request for Proposals) for the following:
Child Find Screenings; Medicaid Reimbursement, and Special Day School. All of these have existing contracts with
companies, but the contracts will end this school year.
Recently, some members of the Department of EE attended a training by Dr. Rich Allen. He provided them with great
insight into additional ways to help students with memory and engagement. Making words into cartoons is one effective
way to support students with dyslexia, ADHD and Autism. Please see the websites below, explore and have fun with
student learning.
a. www.greenlighteducation.net
b. www.wordtoons.com
A Hillsboro High School Junior is working toward his goal to compete in the Special Olympics track and field events in
March. This student has received national attention and News Channel 5 ran a story about the this student. Please take
time to view the story on News Channel 5.
Congratulations to Harpeth Valley Elementary School and Rosebank Elementary School! Both schools were recognized
at the Partners In Education (PIE) Conference as being model demonstration schools for RTI-B (Response to Intervention
– behavior) (MTSS- Multi Tiered Systems of Support)
HELP DESK IS OPEN!!

The Department of Exceptional Education (EE) would like to announce the EE Questions Help Desk is open! This service
is designed to support schools with navigating the waters of Exceptional Education. Schools can email, call, or text
questions about a range of topics, including IEPs, procedures, IDEA, manifestations, special day school, intervention, etc.
They can also request Procedural Safeguards Booklets! The EE Questions Help Desk is staffed by EE coaches! EE
questions can be emailed to: EEquestions@mnps.org or staff can text or call: 615-394-1892 or use Skype on their
computer.
Department of Pre-Kindergarten:
Pre-Kindergarten Professional Development Day – February 19th

During the Professional Development day on February 19th, Pre-Kindergarten Instructional Coaches presented 20 minute
rotating mini workshops to Pre-Kindergarten teachers. The mini workshops presented best practices on how to use the
Pre-Kindergarten materials purchased with funds from the Pre-school Development Grant. Teachers had the opportunity
to visit up to 3 sessions based on their specific needs within their classrooms. Materials purchased from Lakeshore are for
use in interest centers, small and large group instruction. Materials included literacy, math and writing tools and
resources to enhance the units of studies in Pre-Kindergarten classrooms. The feedback teachers shared on the evaluation
forms showed 100% of teachers attended stated that they took away instructional strategies that they could use
immediately in the classroom. Also 100% of teachers attended stated that their understanding of the topic increased as a
result of attending the Materials Workshop.
Lipscomb Coaching Academy

The Lipscomb Academy was a hit! The coaching session was held at Cohn Learning Center on Thursday and Friday
February 22-23. Participants experienced mindset shifts and gained insight into more effective coaching methods. It
provided leadership with a lot of information to consider as we plan our coaching program for next year. MNPS extended
invitations to private community providers who work in various modes of early learning.
Bridging Session to Create Plan to Transition Pre-K Students with IEPs to Kindergarten
The team held three of four quadrant bridging sessions for the transition to kindergarten. Sessions attended by Special
Education Coaches, Pre-K Special Education teachers, elementary Special Education teachers, and related service
providers exceeded expectations. Verbal and email feedback was voluntary and was very positive. Session Dates were
held in each quadrant - Northwest Quadrant (2/19), Southeast Quadrant (2/19), Northwest Quadrant (2/20)
Department of Learning Technology and Library Services:
Battle of the Books – Each year, the students in participating High Schools (11 competed this year) demonstrate content
knowledge and demonstrate teamwork as they “battle” to win this literacy event. Each school team reads all of the chosen
books (15 total books this year) and then compete head to head with the other high school students in a round robin,
timed question and answer sessions facilitated by MNPS staff. The final two school teams engage in a championship
showdown with all of the other schools looking on. This year, Cane Ridge High School won; now having back to back
championships!
Carter Lawrence Elementary School will be receiving a donation of $20,000 from the Elmington Property Management
Group on March 1st (http://www.elmingtonpm.com/). The money will be used to buy additional laptops for the school.
Inta Sanford (Principal) is working hard to increase the amount of access to technology for her students.
Innovation and Strategic Projects:
• The Division of Teaching and Learning’s direct reports have been asked to submit names of 1-2 team members who
will participate on a cross-functional team to focus on various problems of practice across the Division. This team
will identify 2-5 projects that impact various Departments and smaller workgroups will form and will be responsible
for completing these projects
• Early College – Dr. Tasby joined Dr. Joseph on a radio segment on 92Q to discuss the Early College program and the
benefits four students. Additionally, at the Pathways Tennessee Northern Middle regional meeting last Friday, Dr.
Tasby shared information about MNPS’ Early College program. Many districts are very interested in what MNPS is
doing and are interested in learning more about how they can potentially form this same type of partnership within
their own school district.
DEBORAH STORY, CHIEF HUMAN RESOURCES OFFICER
General:
• Deborah, Sharon, Lisa, Amber and Shannon attended the Extended ELT meeting, where the Strategic Framework for
the Our People initiative was the focus. The entire Extended ELT team gave feedback on the Our People presentation
and participated in a brainstorming session about customer service training.
• Deborah, Sharon, Lisa and Judy attended a meeting with Dr. Joseph and the Chiefs on the HR/OD Sy18-19 budget.
Judy presented the results of the compensation study and Deborah presented the draft budget for consideration.
• Sharon, Lisa and Heidi participated in the interview process for MNUTR residents at Belmont.
• Lisa participated in a committee meeting for New Employee Orientation.
Talent Strategy (TS):

• Sharon met with the Talent Strategy team to debrief about the MNPS career fair held at Lipscomb on 2/24 and
discuss various other topics (hiring hold, Employee Relations Quadrant assignments, projected teacher retirements,
and Teacher of the Year).
• Sharon attended the Nashville Early Educator Pipeline meeting sponsored by the Mayor’s office.
• Sharon attended the Trailblazer Advisory Council quarterly meeting at Casa Azafran.
• HR Partners attended Quadrant Networking sessions. The Student-Based Budgeting Information Session was a part
of the session.
• Marsha attended the 4th annual Educator Career Fair and Professional Development Day for pre-service teachers
across the Middle Tennessee area. Candidates from Trevecca, Belmont, Lipscomb, Vanderbilt, MTSU, TSU, and
Aquinas were in attendance.
• Misty held the New Employee Orientation planning session.
• Gloria and Ayesha attended the Goodwill Career Solutions Job Fair.
• Heidi attended a Career Fair at Alabama A&M University.
• Mayra attended the MNUTR Career Fair at Nissan Stadium.
• Amber and Ayesha attended the DiversifiED Conference.
Organizational Development:
• OD kicked off Assistant Principal meetings at TSU. APs focused on Developing Professional Expertise in Standards-
Driven Systems with Bruce Wellman. They also attended sessions on best practices for special education and EL
students, multi-tiered system of support, and student-based budgeting. AP meetings will continue on Feb. 20th, April
10th and April 12th. The Office of OD collaborated with the Office of School Support and Improvement to continue
interviews for the AP pool. In addition to finalizing the AP pool, OD will hold additional interviews for external
candidates and internal candidates who did not have the opportunity to attend FAW. The second round of PDTs are
currently underway for all AP 1s and Principal Residents.
• Shannon and Courney assisted with the Poverty Simulation at Hillwood on the 19th.
• New Teacher Academy 2018 Work Teams Kick-Off Meetings (two teams: Content and Logistics) were held.
• Shannon facilitated the kick off meeting for MAP PD Development.
• Shannon conducted Interviews for the TM Coordinator position.
• The Talent Management team finalized the 16-17 Tenure Analysis and sent 303 names to the board for approval.
Employee Resource Center:

• Selina Harris has completed the upload of the Dec. 1 state report. The report is being prepared for signature.
• Lisa Few attended HR Leadership Meeting on February 19th held by Deborah Story.
• Lisa Few attended Orientation Meeting (plans for HR new hire orientation).
• Lisa Few held staff meeting with Selina Harris regarding ERC issues and concerns.
• Lisa Few attended Benefit, Comp, Benefits, ERC, Kronos Joint Meeting to discuss issues and concerns.
• Lisa Few attended R12 meetings regarding Top of Stack (bringing current information into Oracle), Review
Assignment Status (Pay Status) Codes Mapping, Test Scripts for CRP2 and review of Datasets, and Issues List
• Lisa Few worked on entering test data into R12 instance for CRP2 testing providing sample employee data and test
script scenarios.
• ERC staff signed confidentiality document.
E-Time and Employee Compensation:

• Meet with CSS Consultant to begin work on the Smartfind interface with R-12.
• Reviewed and revised set-up and documentation for Multiple Jobs within R-12.
• Attended multiple R-12 meetings & work sessions.
• Processed and calculated 1,135 In Lieu of Sub payments.
• Trained Asst. Mgr-eTime & Employee Compensation on The Work Number Interface
• (third-party vendor for employment verifications). Standard Operation Procedure for this task has also been
completed.
• Processed payroll for 4 schools due to timekeeper absences or vacancies.
• Began a log of payroll issues to discuss in HR Operations Managers meeting to recognize payroll errors and provide
information of what caused the errors so that Human Resources and Timekeepers can prevent future errors.
• Conducted interviews for the two vacancies within e-Time & Employee Compensation.
• Processed all Spring Sport supplement payments received.
Kronos:
• Working with Kronos on having the system pay out vacation for employees on Kronos who transfer from 10-11
month employees to 12 month employees and 12 month employees who transfer to 10-11 month employees.
Completed test scenarios and working on identifying employees to test with based on the criteria in the test scenario.
• Working on creating a list of responsibilities between Kronos and Benefits so each group knows who is responsible
for what and will set up a meeting between Kronos Support and Benefits to review
• Completed videos that were lost when Maggie’s computer died and sent them to Communications to be placed on the
My MNPS website
• Communications has placed the Kronos documentation and videos on the My MNPS website. Sent out communication
to all employees as well as timekeepers to direct employees to My MNPS
• Lisa and Maggie have completed one of the two Organizational Reporting classes in the Kronos KnowledgePass
training and are working on the second training class.
• Maggie removed STO in Kronos for March 16th and added in schedules for all employees who were scheduled to be
off for the makeup inclement weather day.
Oracle R12 ERP Initiative:

Human Resources/Benefits
• Meetings/Discussions:
• Top of Stack entry from JDE to Oracle (2)
• Review JDE to Oracle Mapping for ARMs interface
• Review Assignment Statuses with the benefits team
• Determine Test Scripts and Dataset
• Work Session to configure life event triggers
• Began discussion of Enrollment Requirements
• Professional Development/Multiple Jobs
• Issues list review
• Cross Module Topic Review
• Run script to setup all jobs from the BR100
• Updating mapping on ARMS and WorkBrain Interface MD050s (functional specifications)
• Updating Kronos and TeleStaff Interface Mapping
• Analyzing CRP2 conversion data scenarios
• BAs will be going over the Action Item List and sending out updates
Payroll
Pre CRP2 Accomplishments:
• Updated Fast Formulas for IOD, 401k employer match and SEIU union dues.
• Validated that we can attach a list of the bank transit numbers in the R12 application and Self Service.
• Configured the maximum values for FSA and Dependent FSA elements.
• Configured deduction priority numbers for TCRS elements and non TCRS elements.
• Completed configuration of Involuntary Deductions to produce child support fee.
• Conducted Multiple job MD050 review meeting
• Conducted weekly Payroll Team action item review meeting.
• Conducted meeting to review options for Professional Development payments to MNPS team
• Conducted Payroll Balance Conversion follow up meeting
• Conducted Labor Distribution/Costing meeting
• Conducted user testing of arrears fast formula
• Attended Cross Module Topic Meeting
• Validated CRP2 test scenarios.
Steering Committee created a “No Fly” list of issues:
• FileBound – Will Taleo be able to handle current configuration.

• AccuImage – Metro Government’s contractor for Data Storage and File Management.
• Pensioners – How will they be handled in the future?
• Service Time Calculation/Salary Roll – program within MNPS use for advancing compensation on July 1st.
• Pre-Pay – Metro Code change issue associated with medical benefits. Certificated employees might also be impacted.
• Grade Step Progression – July 1st issue.
• Accrual Plans – Complexity of MNPS accruals.
• Benefits Express – Decision reached to keep all processes intact.
• True and Diluted – Remains an issue on how to administer.
MNPS HR team high level concerns around R12:
• Data entry not able to support mass updates – Resolved with data loader program.
• Complexity Taleo workflows, JD’s, posting positions will require additional resources to support within HR.
Workflow configuration and document management post R12 go live.
• Taleo not being brought into project until after development work is completed and tested on Employee Data Entry
components.
• Process payroll for non-Kronos employees (exceptions to POSH). May have to implement OTL (Oracle Time Labor).
• Employee Self Service and Manager Self Service.

• Complex MNPS, payroll and accrual structures compared to General Government.
• Adding contingent workers to R12 will assist in systems access within MNPS. Corey Harkey involved with review of
potential legal issues.
• Leaves for charter employees.
Operations:
• 4 new job descriptions written
• Finalized attendees for Taleo Classes – to be scheduled in April 2018.
• Attended cluster budget meetings – overview of 2018-2019 school budget tool. Provided clarity around supplements,
stipends, and bi-weekly payroll accountability.
• Attended New Employee Orientation planning meeting.
• Completed December 1st report. Uploading scheduled for this week.
• Met with Kronos team concerning project plan to move bus drivers and monitors to Kronos by August 1, 2018.
• Working with CSS consultant on procedures to move accruals from EBS to Kronos post his departure from Metro
Government in April of 2018.
• Discovered 120-day employees are FICA exempt. Process review underway to ensure future contacts are FICA
exempt within payroll.
• Notification sent to all employees concerning changes to federal income taxes and 1095s being mailed.
• Identified need to establish a calendar committee.
• Established who will take lead concerning establishing labor accounts within Barry Bookers area.
• Working on fix for MNPS Classification Code “D” (Support Administrative) in EBS.
• Working with Barry Booker to fix issue with using pay code 963 (compensatory time payouts) when used within
Kronos.
• Working on FAQ document for the SEIU Memorandum of Understanding.
LOCAL TITLE I TOTAL
FY18 FY19 FY19 FY18 FY19
ACTUAL PROJ VAR % VAR OPTION C ACTUAL OPTION C
FY18 SY17-18
POSSIBLE TITLE I
AS OF VS. SY16-7
School $812 TO 75% STATUS POVERTY
2.12.18 OPTION STATUS CHANGE %
C (DCME%)
A. Z. Kelley Elementary 4,745,317 4,721,802 (23,514) 0% $ - $ 4,979,017 $ 4,721,802 -5% 52.55%

Alex Green Elementary Schoo 1,778,184 2,036,584 258,400 15% $ 216,804 $ 1,908,072 $ 2,253,388 18% Bottom 10% Priority 100.00%
Amqui Elementary School 3,241,987 3,122,767 (119,220) -4% $ 378,392 $ 3,491,431 $ 3,501,159 0% Bottom 7% Priority 97.69%
Andrew Jackson Elementary S 3,021,752 2,943,418 (78,334) -3% $ 3,021,752 $ 2,943,418 -3% 34.74%
Antioch High School 10,999,425 11,118,100 118,675 1% $ - $ 11,663,133 $ 11,118,100 -5% 59.34%
Antioch Middle School 4,485,622 5,145,723 660,101 15% $ 539,168 $ 4,798,042 $ 5,684,891 18% 85.46%
Apollo Middle School 4,824,785 5,216,266 391,481 8% $ 558,656 $ 5,164,265 $ 5,774,922 12% 83.09%
Bellevue Middle School 3,815,875 3,944,336 128,461 3% $ - $ 3,993,979 $ 3,944,336 -1% 52.30%
Bellshire Elementary School 2,642,472 2,168,996 (473,477) -18% $ 260,652 $ 2,849,112 $ 2,429,648 -15% Bottom 10% Priority 100.00%
Buena Vista Elementary Scho 2,159,882 2,283,106 123,224 6% $ 201,376 $ 2,283,374 $ 2,484,482 9% Priority Off Priority 100.00%
Caldwell (includes Glenn) 1,704,425 2,807,908 1,103,483 65% $ 317,492 $ 1,886,465 $ 3,125,400 66% 100.00%
Cane Ridge Elementary Scho 5,761,858 3,230,384 (2,531,474) -44% $ - $ 6,156,442 $ 3,230,384 -48% 73.36%
Cane Ridge High School 9,094,462 9,861,826 767,364 8% $ - $ 9,670,102 $ 9,861,826 2% 62.11%
Carter-Lawrence Elementary 1,967,662 1,976,502 8,840 0% $ 190,008 $ 2,115,754 $ 2,166,510 2% 84.78%
Chadwell Elementary School 2,190,104 2,407,000 216,896 10% $ 231,420 $ 2,356,400 $ 2,638,420 12% Bottom 10% 95.32%
Charlotte Park Elementary Sc 3,318,518 2,806,798 (511,719) -15% $ - $ 3,512,366 $ 2,806,798 -20% 72.70%
Cockrill Elementary School 2,830,711 2,670,100 (160,611) -6% $ 246,036 $ 2,996,515 $ 2,916,136 -3% 100.00%
Cole Elementary School 4,755,138 4,820,547 65,409 1% $ 580,580 $ 5,128,074 $ 5,401,127 5% 98.48%
Crieve Hall Elementary Schoo 2,767,803 2,810,376 42,572 2% $ 2,767,803 $ 2,810,376 2% 29.89%
Croft Middle School 3,719,148 4,183,731 464,583 12% $ - $ 3,928,740 $ 4,183,731 6% 62.81%
Cumberland Elementary Scho 2,861,655 2,354,156 (507,500) -18% $ 286,636 $ 3,081,087 $ 2,640,792 -14% Bottom 10% Priority 100.00%
Dan Mills Elementary School 3,016,134 2,878,256 (137,877) -5% $ 3,016,134 $ 2,878,256 -5% Focus 34.73%
Dodson Elementary School 2,919,218 2,803,033 (116,186) -4% $ 315,868 $ 3,126,842 $ 3,118,901 0% 96.53%
Donelson Middle School 4,325,053 4,765,383 440,331 10% $ 491,260 $ 4,601,557 $ 5,256,643 14% 78.88%
DuPont Elementary School 2,345,465 2,432,937 87,472 4% $ 244,412 $ 2,501,921 $ 2,677,349 7% 83.38%
DuPont Hadley Middle School 3,310,306 3,822,581 512,275 15% $ - $ 3,483,490 $ 3,822,581 10% 58.18%
DuPont Tyler Middle School 3,216,660 3,845,605 628,945 20% $ 397,880 $ 3,438,060 $ 4,243,485 23% Focus 81.53%
Eakin Elementary School 3,654,699 3,373,249 (281,450) -8% $ 3,654,699 $ 3,373,249 -8% 31.87%
MNPS FEDERAL PROGRAMS AND GRANTS KSIMPSON DRAFT 2.12.18 Option C Only PAGE 1 OF 5
LOCAL TITLE I TOTAL
FY18 SY17-18
POSSIBLE TITLE I
AS OF VS. SY16-7
C (DCME%)
East Nashville High School 3,947,696 3,747,115 (200,581) -5% $ - $ 4,191,728 $ 3,747,115 -11% 62.83%
East Nashville Middle School 2,616,681 2,590,302 (26,379) -1% $ 283,388 $ 2,792,325 $ 2,873,690 3% 80.60%
Fall-Hamilton Elementary Sch 2,076,148 2,111,941 35,792 2% $ 173,768 $ 2,193,244 $ 2,285,709 4% 84.25%
Gateway Elementary School 2,107,118 2,069,181 (37,938) -2% $ 201,376 $ 2,247,830 $ 2,270,557 1% 87.63%
Glencliff Elementary School 3,209,012 3,414,240 205,228 6% $ 346,724 $ 3,452,060 $ 3,760,964 9% Bottom 10% 87.14%
Glencliff High School 6,894,111 6,406,236 (487,876) -7% $ 803,880 $ 7,472,703 $ 7,210,116 -4% 78.95%
Glendale Elementary School 2,657,948 2,402,095 (255,853) -10% $ 2,657,948 $ 2,402,095 -10% 3.46%
Glengarry Elementary School 2,471,125 2,725,039 253,914 10% $ 299,628 $ 2,654,641 $ 3,024,667 14% Bottom 10% 100.00%
Glenview Elementary School 4,146,249 3,952,922 (193,328) -5% $ 491,260 $ 4,458,669 $ 4,444,182 0% 100.00%
Goodlettsville Elementary Sch 2,222,926 2,245,849 22,923 1% $ - $ 2,333,134 $ 2,245,849 -4% 65.62%
Goodlettsville Middle School 3,107,145 3,603,420 496,274 16% $ 365,400 $ 3,314,277 $ 3,968,820 20% 78.67%
Gower Elementary School 4,347,843 3,649,881 (697,963) -16% $ 4,347,843 $ 3,649,881 -16% 38.67%
Gra-Mar Middle School 2,176,694 2,285,483 108,789 5% $ 279,328 $ 2,352,338 $ 2,564,811 9% Bottom 10% 100.00%
Granbery Elementary School 4,062,981 4,198,963 135,982 3% $ 4,062,981 $ 4,198,963 3% 30.11%
H G Hill Middle School 3,108,215 4,125,642 1,017,427 33% $ - $ 3,329,615 $ 4,125,642 24% Focus 67.48%
Harpeth Valley Elementary Sc 4,217,979 4,088,853 (129,126) -3% $ 4,217,979 $ 4,088,853 -3% 21.16%
Hattie Cotton Elementary Sch 2,028,211 2,079,010 50,799 3% $ 213,556 $ 2,168,431 $ 2,292,566 6% Bottom 10% 100.00%
Haynes Middle School 1,840,556 1,844,048 3,492 0% $ 203,812 $ 1,979,300 $ 2,047,860 3% Bottom 10% Priority 99.21%
Haywood Elementary School 4,159,955 4,148,639 (11,316) 0% $ 518,056 $ 4,539,779 $ 4,666,695 3% 100.00%
Head Middle School 3,062,476 3,032,684 (29,792) -1% $ 3,062,476 $ 3,032,684 -1% 39.93%
Henry C. Maxwell Elementary 3,841,587 3,755,560 (86,027) -2% $ - $ 4,052,655 $ 3,755,560 -7% 67.34%
Hermitage Elementary Schoo 2,300,311 2,199,342 (100,969) -4% $ - $ 2,409,043 $ 2,199,342 -9% 59.47%
Hickman Elementary School 3,335,252 2,960,599 (374,653) -11% $ 309,372 $ 3,530,576 $ 3,269,971 -7% 79.71%
Hillsboro High School 6,379,123 6,239,936 (139,187) -2% $ - $ 6,710,731 $ 6,239,936 -7% 45.57%
Hillwood High School 6,139,961 5,594,344 (545,617) -9% $ - $ 6,451,889 $ 5,594,344 -13% 52.01%
Hull-Jackson Montessori Mag 2,081,243 2,110,622 29,378 1% $ 190,820 $ 2,196,863 $ 2,301,442 5% 77.30%
Hume-Fogg Magnet High Sch 4,205,426 4,196,514 (8,912) 0% $ 4,205,426 $ 4,196,514 0% 12.78%
Hunters Lane High School 7,888,253 7,127,310 (760,943) -10% $ 950,852 $ 8,508,665 $ 8,078,162 -5% Bottom 10% 82.70%
Inglewood Elementary School 1,588,582 1,716,288 127,707 8% $ 155,092 $ 1,680,586 $ 1,871,380 11% Priority 100.00%
LOCAL TITLE I TOTAL
FY18 SY17-18
POSSIBLE TITLE I
AS OF VS. SY16-7
C (DCME%)
Isaac Litton Middle School 2,795,508 3,014,514 219,005 8% $ - $ 2,967,216 $ 3,014,514 2% 66.27%
Isaiah T. Creswell Middle Sch 2,455,164 2,427,138 (28,026) -1% $ 251,720 $ 2,606,208 $ 2,678,858 3% Bottom 10% 75.06%
J E Moss Elementary School 4,899,745 5,108,438 208,693 4% $ 541,604 $ 5,262,841 $ 5,650,042 7% 86.18%
J. F. Kennedy Middle School 4,397,935 4,703,579 305,643 7% $ - $ 4,666,567 $ 4,703,579 1% Focus 63.49%
Jere Baxter Middle School 2,068,376 2,025,218 (43,158) -2% $ 236,292 $ 2,213,516 $ 2,261,510 2% Priority Priority 100.00%
Joelton Elementary School 1,793,058 1,941,458 148,400 8% $ - $ 1,870,794 $ 1,941,458 4% 64.32%
Joelton Middle School 2,149,497 2,284,028 134,531 6% $ 264,712 $ 2,312,841 $ 2,548,740 10% Priority Priority 100.00%
John B Whitsitt Elementary Sc 2,647,982 2,801,703 153,721 6% $ 316,680 $ 2,850,686 $ 3,118,383 9% Priority 94.43%
John Early Middle School 2,729,594 2,241,921 (487,673) -18% $ 298,004 $ 2,920,982 $ 2,539,925 -13% Bottom 10% 100.00%
John Overton High School 10,781,123 10,687,837 (93,286) -1% $ - $ 11,502,887 $ 10,687,837 -7% 69.64%
John Trotwood Moore Middle 3,751,346 3,988,347 237,002 6% $ 3,751,346 $ 3,988,347 6% 37.59%
Jones Paideia Magnet School 1,906,245 2,000,913 94,668 5% $ - $ 2,012,517 $ 2,000,913 -1% 73.01%
Julia Green Elementary Schoo 2,508,736 2,568,052 59,316 2% $ 2,508,736 $ 2,568,052 2% Focus 9.35%
Lakeview Elementary School 3,898,783 3,495,301 (403,483) -10% $ 354,844 $ 4,145,767 $ 3,850,145 -7% 77.90%
Lockeland Elementary School 1,924,756 2,000,783 76,027 4% $ 1,924,756 $ 2,000,783 4% 6.27%
Madison Middle School 3,377,505 3,396,366 18,862 1% $ 461,216 $ 3,758,313 $ 3,857,582 3% Priority Priority 100.00%
Maplewood High School 4,969,980 4,685,236 (284,744) -6% $ 704,004 $ 5,441,316 $ 5,389,240 -1% Bottom 10% Priority 100.00%
Margaret Allen Middle School 2,834,895 3,016,984 182,089 6% $ 297,192 $ 3,058,263 $ 3,314,176 8% 82.25%
Martin Luther King, Jr. Magne 5,690,571 5,962,664 272,093 5% $ 5,690,571 $ 5,962,664 5% 18.50%
May Wherthan Shayne Eleme 4,187,427 4,174,726 (12,702) 0% $ - $ 4,380,291 $ 4,174,726 -5% Focus 51.60%
McGavock Elementary Schoo 1,941,384 1,963,034 21,649 1% $ 164,836 $ 2,049,132 $ 2,127,870 4% 81.53%
McGavock High School 12,471,232 12,985,480 514,248 4% $ - $ 13,217,596 $ 12,985,480 -2% Focus 65.04%
McMurray Middle School 5,100,515 5,048,717 (51,798) -1% $ 644,728 $ 5,518,715 $ 5,693,445 3% Priority 99.25%
Meigs Magnet Middle School 3,411,801 3,394,406 (17,395) -1% $ 3,411,801 $ 3,394,406 -1% 13.16%
Moses McKissack Middle Sch 2,671,474 2,400,229 (271,245) -10% $ 267,960 $ 2,840,722 $ 2,668,189 -6% Bottom 10% Priority 100.00%
Mt. View Elementary 4,108,963 4,001,667 (107,296) -3% $ - $ 4,314,619 $ 4,001,667 -7% 57.84%
Napier Elementary School 2,667,713 2,047,796 (619,917) -23% $ 207,872 $ 2,822,201 $ 2,255,668 -20% Priority 100.00%
Nashville School of the Arts 2,820,872 2,715,845 (105,026) -4% $ 2,820,872 $ 2,715,845 -4% 26.81%
Neelys Bend Elementary Scho 2,365,390 2,085,377 (280,013) -12% $ 237,916 $ 2,553,334 $ 2,323,293 -9% Bottom 10% 91.28%
LOCAL TITLE I TOTAL
FY18 SY17-18
POSSIBLE TITLE I
AS OF VS. SY16-7
C (DCME%)
Norman Binkley Elementary S 3,760,947 3,526,425 (234,521) -6% $ 388,136 $ 3,988,743 $ 3,914,561 -2% 91.22%
Old Center Elementary Schoo 2,286,436 2,275,302 (11,134) 0% $ 224,924 $ 2,437,480 $ 2,500,226 3% 88.22%
Paragon Mills Elementary Sch 3,959,840 3,646,930 (312,910) -8% $ 442,540 $ 4,271,276 $ 4,089,470 -4% Bottom 10% Priority 100.00%
Park Avenue Elementary Scho 3,494,322 2,630,308 (864,015) -25% $ 308,560 $ 3,709,818 $ 2,938,868 -21% 100.00%
Pearl-Cohn High School 4,431,379 4,142,697 (288,682) -7% $ 552,160 $ 4,758,067 $ 4,694,857 -1% Priority Priority 100.00%
Pennington Elementary Schoo 1,986,316 2,032,945 46,629 2% $ - $ 2,069,956 $ 2,032,945 -2% 59.04%
Percy Priest Elementary Scho 2,826,511 2,899,409 72,898 3% $ 2,826,511 $ 2,899,409 3% 2.62%
Robert Churchwell Elementary 2,530,110 2,347,502 (182,608) -7% $ 262,276 $ 2,714,118 $ 2,609,778 -4% Priority Off Priority 100.00%
Robert E. Lillard Elementary 2,104,165 2,177,893 73,728 4% $ 242,788 $ 2,268,001 $ 2,420,681 7% Priority 100.00%
Rose Park Middle School 2,337,561 2,288,032 (49,529) -2% $ 2,337,561 $ 2,288,032 -2% 31.87%
Rosebank Elementary School 1,808,736 1,990,208 181,471 10% $ 177,828 $ 1,926,816 $ 2,168,036 13% Bottom 10% 96.48%
Ruby Major Elementary Schoo 3,216,965 3,064,691 (152,274) -5% $ - $ 3,377,357 $ 3,064,691 -9% 64.90%
Shwab Elementary School 2,578,424 2,135,061 (443,363) -17% $ 207,872 $ 2,713,232 $ 2,342,933 -14% 100.00%
Smith Springs Elementary 3,365,085 3,469,228 104,143 3% $ - $ 3,534,333 $ 3,469,228 -2% 61.07%
Stanford Elementary School 1,949,468 2,055,251 105,783 5% $ 1,949,468 $ 2,055,251 5% 24.73%
Stratford STEM Magnet Schoo 6,632,094 6,619,913 (12,180) 0% $ 897,260 $ 7,173,786 $ 7,517,173 5% Bottom 10% 100.00%
Sylvan Park Elementary Scho 2,716,142 2,866,155 150,013 6% $ 2,716,142 $ 2,866,155 6% Focus 31.51%
Taylor Stratton Elementary Sc 3,329,029 3,112,634 (216,396) -7% $ 397,880 $ 3,599,629 $ 3,510,514 -2% 97.80%
Thomas A. Edison Elementary 4,188,416 4,209,175 20,759 0% $ - $ 4,449,668 $ 4,209,175 -5% 72.12%
Thurgood Marshall Middle Sch 5,084,954 5,933,749 848,794 17% $ - $ 5,375,234 $ 5,933,749 10% 61.68%
Tom Joy Elementary School 2,761,239 2,859,825 98,586 4% $ 306,124 $ 2,954,595 $ 3,165,949 7% Bottom 10% Priority 100.00%
Tulip Grove Elementary Schoo 3,491,792 2,953,166 (538,627) -15% $ - $ 3,662,516 $ 2,953,166 -19% 66.94%
Tusculum Elementary School 4,471,853 4,524,890 53,037 1% $ 575,708 $ 4,796,081 $ 5,100,598 6% Bottom 10% 100.00%
Two Rivers Middle School 2,680,875 2,545,733 (135,142) -5% $ 301,252 $ 2,887,023 $ 2,846,985 -1% Focus 88.76%
Una Elementary School 4,927,884 4,736,031 (191,854) -4% $ 485,576 $ 5,283,600 $ 5,221,607 -1% 79.63%
Warner Elementary School 2,059,172 1,844,760 (214,412) -10% $ 215,180 $ 2,240,720 $ 2,059,940 -8% Priority 100.00%
Waverly-Belmont Elementary 3,058,038 3,090,374 32,336 1% $ - $ 3,174,642 $ 3,090,374 -3% 47.03%
West End Middle School 2,934,217 2,966,938 32,721 1% $ 2,934,217 $ 2,966,938 1% 42.62%
Westmeade Elementary Scho 2,769,565 2,558,813 (210,751) -8% $ - $ 2,886,661 $ 2,558,813 -11% 46.68%
LOCAL TITLE I TOTAL
FY18 SY17-18
POSSIBLE TITLE I
AS OF VS. SY16-7
C (DCME%)
Whites Creek High School 4,172,230 3,698,278 (473,953) -11% $ 496,132 $ 4,498,918 $ 4,194,410 -7% Bottom 10% 89.59%
William Henry Oliver Middle S 4,555,587 5,273,609 718,021 16% $ 4,555,587 $ 5,273,609 16% 46.83%
Wright Middle School 4,154,606 4,667,708 513,102 12% $ 563,528 $ 4,505,402 $ 5,231,236 16% Bottom 10% Priority 96.93%
Charter schools and MNPS program schools are not included in this analysis as their local allocation amounts are pending as of 2.12.18.
FY18 Direct Allocations
Only schools that received a direct allocation for the 2017-18 school year are included.
1 2 3 4 5 6 7 8 9 10
Programmatic Allocations Legacy Allocations
Day 40, K-12 Reading Reading Enhanced
Quadrant School Enrollment Recovery Interventionists Music Makes Us World Language Suzuki Strings STEM Teacher AART IB Teachers Staffing TOTAL
Northeast Caldwell Elementary EO 230 $ 68,700 $ - $ - $ - $ - $ - $ - $ - $ - $ 68,700
Northeast Chadwell Elementary 312 $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 34,350
Northeast Hattie Cotton Elementary 261 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northeast Dodson Elementary 408 $ - $ 68,700 $ - $ - $ - $ - $ - $ - $ - $ 68,700
Northeast Donelson Middle 766 $ - $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ 34,350
Northeast Dupont Elementary 358 $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 34,350
Northeast Dupont Hadley Middle 657 $ - $ - $ 68,700 $ - $ - $ - $ - $ - $ - $ 68,700
Northeast Glenn Elementary EO 161 $ 68,700 $ - $ - $ - $ - $ - $ - $ - $ - $ 68,700
Northeast Hermitage Elementary 301 $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 34,350
Northeast Tom Joy Elementary 387 $ 137,400 $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 171,750
Northeast Isaac Litton Middle 516 $ - $ - $ - $ - $ - $ 68,700 $ - $ - $ - $ 68,700
Northeast Lockeland Elementary 303 $ - $ - $ - $ 68,700 $ - $ - $ - $ - $ - $ 68,700
Northeast McGavock High 2,441 $ - $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ 34,350
Northeast Maplewood High 883 $ - $ - $ - $ - $ - $ - $ - $ - $ 602,300 $ 602,300
Northeast Dan Mills Elementary 498 $ 68,700 $ - $ - $ - $ - $ - $ - $ - $ - $ 68,700
Northeast Napier Elementary EO 257 $ 137,400 $ 68,700 $ - $ - $ - $ - $ - $ - $ - $ 206,100
Northeast Pennington Elementary 269 $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 34,350
Northeast Rosebank Elementary 222 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northeast Shwab Elementary 252 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northeast Tulip Grove Elementary 480 $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 34,350
Northeast Warner Elementary EO 263 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northwest Amqui Elementary 472 $ 206,100 $ - $ - $ - $ - $ - $ - $ - $ - $ 206,100
Northwest Bellshire Elementary 312 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northwest Buena Vista Elem EO 243 $ 68,700 $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 103,050
Northwest Carter Lawrence Elem 282 $ 137,400 $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 171,750
Northwest Cockrill Elementary 311 $ 68,700 $ - $ - $ - $ - $ - $ - $ - $ - $ 68,700
Northwest Cumberland Elementary 351 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northwest Gateway Elementary 272 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northwest Goodlettsville Elementary 318 $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 34,350
Northwest Goodlettsville Middle 568 $ - $ - $ 68,700 $ - $ - $ - $ - $ - $ - $ 68,700
Northwest Alex Green Elementary 273 $ 68,700 $ - $ - $ - $ - $ - $ - $ - $ - $ 68,700
Northwest Haynes Middle 255 $ - $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ 34,350
Northwest Head Middle Magnet 589 $ - $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ 34,350
Northwest Hume Fogg Magnet 896 $ - $ - $ - $ 13,740 $ - $ - $ - $ - $ - $ 13,740
Northwest Hull Jackson Montessori 310 $ - $ - $ - $ - $ 68,700 $ - $ - $ - $ - $ 68,700
Northwest Jones Paideia 288 $ - $ - $ - $ 68,700 $ - $ - $ - $ - $ - $ 68,700
Northwest Robert E Lillard Elem 302 $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 34,350
Northwest Madison Middle School 592 $ - $ - $ 68,700 $ - $ - $ - $ - $ - $ - $ 68,700
Northwest Meigs Middle Magnet 691 $ - $ - $ - $ - $ - $ - $ 34,350 $ - $ - $ 34,350
Northwest Neelys Bend Elementary 324 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northwest Park Avenue Elementary EO 387 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northwest Pearl Cohn High 721 $ - $ 34,350 $ 34,350 $ - $ - $ - $ - $ - $ - $ 68,700
Northwest Rose Park Middle 438 $ - $ - $ 34,350 $ - $ - $ 68,700 $ - $ - $ - $ 103,050
Northwest Stratton Elementary 503 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northwest Robert Churchwell Museum 332 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Northwest Whites Creek High 702 $ - $ - $ 34,350 $ - $ - $ - $ - $ - $ 660,200 $ 694,550
1 2 3 4 5 6 7 8 9 10
Programmatic Allocations Legacy Allocations
Day 40, K-12 Reading Reading Enhanced
Quadrant School Enrollment Recovery Interventionists Music Makes Us World Language Suzuki Strings STEM Teacher AART IB Teachers Staffing TOTAL
Southeast Lakeview Elementary 548 $ 206,100 $ - $ - $ - $ - $ - $ - $ - $ - $ 206,100
Southeast Cane Ridge Elem 1,006 $ 343,500 $ - $ - $ - $ - $ - $ - $ - $ - $ 343,500
Southeast Cole Elementary 723 $ 206,100 $ - $ - $ - $ - $ - $ - $ - $ - $ 206,100
Southeast Fall Hamilton Elem EO 254 $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 34,350
Southeast J E Moss Elementary 779 $ 206,100 $ - $ - $ - $ - $ - $ - $ - $ - $ 206,100
Southeast Glencliff Elementary 479 $ 206,100 $ - $ - $ - $ - $ - $ - $ - $ - $ 206,100
Southeast Glencliff High 1,288 $ - $ - $ 34,350 $ 34,350 $ - $ - $ - $ - $ - $ 68,700
Southeast Glengarry Elementary 365 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Southeast Glenview Elementary 611 $ 206,100 $ - $ - $ - $ - $ - $ - $ - $ - $ 206,100
Southeast Kennedy Middle 792 $ - $ - $ 68,700 $ - $ - $ - $ - $ - $ - $ 68,700
Southeast Maxwell Elementary 577 $ 206,100 $ - $ - $ - $ - $ - $ - $ - $ - $ 206,100
Southeast Mt View Elementary 615 $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ - $ 34,350
Southeast Apollo Middle 842 $ - $ - $ 68,700 $ - $ - $ - $ - $ - $ - $ 68,700
Southeast Paragon Mills Elementary 549 $ 206,100 $ - $ - $ - $ - $ - $ - $ - $ - $ 206,100
Southeast Una Elementary 765 $ 274,800 $ - $ - $ - $ - $ - $ - $ - $ - $ 274,800
Southeast Whitsitt Elementary 416 $ 137,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 137,400
Southeast Wright Middle 729 $ - $ - $ 34,350 $ 34,350 $ - $ - $ - $ - $ - $ 68,700
Southwest Bellevue Middle 643 $ - $ - $ 68,700 $ - $ - $ - $ - $ - $ - $ 68,700
Southwest Norman Binkley Elementary 526 $ 206,100 $ - $ - $ - $ - $ - $ - $ - $ - $ 206,100
Southwest Eakin Elementary 565 $ - $ - $ - $ - $ - $ - $ 34,350 $ 34,350 $ - $ 68,700
Southwest Julia Green Elementary 427 $ - $ - $ - $ 68,700 $ - $ - $ 34,350 $ 34,350 $ - $ 137,400
Southwest Harpeth Valley Elementary 741 $ - $ - $ - $ - $ - $ - $ 34,350 $ - $ - $ 34,350
Southwest Haywood Elementary 651 $ 274,800 $ - $ - $ - $ - $ - $ - $ - $ - $ 274,800
Southwest H G Hill Middle 655 $ - $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ 34,350
Southwest Hillwood High 1,116 $ - $ - $ 34,350 $ - $ - $ - $ - $ - $ - $ 34,350
Southwest McMurray Middle 798 $ - $ - $ 68,700 $ 34,350 $ - $ - $ - $ - $ - $ 103,050
Southwest J T Moore Middle 687 $ - $ - $ - $ 48,090 $ - $ - $ - $ - $ - $ 48,090
Southwest Overton High 2,057 $ - $ - $ 41,220 $ 34,350 $ - $ - $ - $ - $ - $ 75,570
Southwest Percy Priest Elementary 534 $ - $ - $ - $ 68,700 $ - $ - $ 34,350 $ - $ - $ 103,050
Southwest Sylvan Park Elementary 447 $ - $ - $ - $ 68,700 $ - $ - $ 34,350 $ - $ - $ 103,050
Southwest Tusculum Elementary 726 $ 206,100 $ - $ - $ - $ - $ - $ - $ - $ - $ 206,100
69,887 $ 5,564,701 $ 583,952 $ 899,973 $ 542,734 $ 68,705 $ 137,406 $ 206,107 $ 68,708 $ 1,262,509
Program Allocations; Columns 1-3: $7,048,654 Legacy Allocations; Columns 4-9: $2,286,183 TOTAL: $ 9,334,837
Points to consider regarding funding options for FY19
MNPS Federal Programs and Grants
2.12.18 DRAFT
Charter schools and MNPS program schools are not fully incorporated into this analysis
as their local allocation amounts are not available.
FY19 Option C
* $3.4 million more than FY18 in Title I funds to schools with 100% poverty
* $1.97 million more than Option E in total funds to schools with 100% poverty
* $1.3 million more than FY18 in total funds to schools currently designated
Priority or Bottom 10%
Option C vs. Option E
* Option E decreases the total investment in schools currently designated Priority or

Bottom 10% by a total of $972,000 vs. FY18
* The maximum any school's total funds decrease as a result of choosing Option C
over Option E is 4%
FY18 FY19 Option C FY19 Option E

$651 per pupil
$492 per pupil $812 per pupil to 75% poverty
to 50% poverty to 75% poverty and
(SY16-17 data) $300 per pupil
74%-50% poverty
Title I: Improving the Academic Achievement of the Disadvantaged

• Positions for which applications have been provided to the department or school can continue to
be filled.
• Positions for which job announcements are currently posted can move forward as long as the
position has not been open for more than six (6) months.
• Any positions that were approved through the normal exception hire committee process PRIOR to
July 1, 2017 and do not fall into one of the above categories must be resubmitted as new hiring
freeze exception requests.
• All approved hiring requests or job postings that do not fall into one of the above categories will
be placed on hold for review by the Chief Human Resources Officer prior to being submitted to
the Director of Schools for approval consideration. The HR Partner for your area will notify you of
the status of previously approved positions as quickly as possible. (See attached HR Quick
Reference Guide for HR Partner assignments.)
• Principals will not be allowed to repurpose funds that are saved by not filling vacancies.
Out-of-Town Travel Requests:
• All travel requests approved as of the date of this memo where local funds have already been
expended on items such as conference registrations, non-refundable airline tickets, etc. will be
honored.
• All travel requests approved as of the data of this memo where local funds have NOT already
been expended will go through the exception approval process. Each request must have the
appropriate Chief’s approval on the attached form prior to being submitted to the Director of
Schools for consideration.
• All other travel requests using local funds must have the appropriate Chief’s approval on the
attached form prior to being submitted to the Director of Schools for consideration.
District Meetings/Events:
• No food, meals, or snacks may be purchased for meetings or events using local funds without the
written approval of the Director of Schools.
Though we are not encouraging exceptions, we do realize that there will be some that are justified. The
process for requesting exceptions is outlined below:
• If you feel that your department needs to request an exception to the hiring freeze, complete and
email the attached Hiring Freeze Exception Request Form to your respective Chief for review and
approval. He/she will submit it to Deborah Story, Chief Human Resources Officer via
MNPSHumanResources@mnps.org.
• If you have an out-to-town travel freeze exception or district meeting meals exception, complete
the attached Travel Freeze Exception Request Form or Meeting Expenditures Freeze Exception
Request Form and submit it to your respective Chief for review and approval. He/she will submit it
to Dr. Joseph via DirectorOfSchools@mnps.org.
• If you are approved to hire a new employee, submit a copy of the approved form to your HR
Partner before submitting a Vacancy Request via SharePoint.
Your cooperation during this hiring, travel, and meals freeze is appreciated.
Attachments: Hiring Freeze Exception Request Form, Travel Freeze Exception Request Form, Meeting
Expenditures Freeze Exception Request Form, Human Resources Quick Reference Guide
cc: Dr. Sito Narcisse, Chief of Schools

Dr. Monique Felder, Chief Academic Officer
Mr. Chris Henson, Chief Operating Officer
Ms. Deborah Story, Chief Human Resources Officer
Page 2 of 2
Travel Expenditures Freeze Exception Request
Instructions
All staff will use this form to request travel for district events that requires local funds for the duration of the hiring
and spending freeze. The form must be completed in its entirety with appropriate detail.
Travel
The form must be sent through the appropriate approval process, up to the department Chief. If the Chief supports
and approves the travel, the request will be submitted to the Director of Schools at DirectorOfSchools@mnps.org
for final approval. The final travel disposition will be provided to the Chief to share with the Executive Officer or
Community Superintendent who will in turn share the disposition.
School/Department: _____________________________________ Cluster: _______________
Submission Date: _________
Name of Conference/site to visit: _________________________________________________
Destination: ______________________ Dates: ______________ Estimated Cost: __________
What is the purpose of the travel?
Who is attending and how are they connected to the intended purpose?
What goal(s) in the School Improvement or district priorities plan will this request address?
List and reference the goals(s) in the school improvement plan if applicable.
What will be your measurable outcome?
For principals, what is the professional development plan upon return?
a. Outline the target audience.
b. Topic to be shared?
c. Approximate window and mode of dissemination the PD will be offered?

d. How will implemented strategies be monitored for effectiveness?
_____________________________________ Date: ______________
Principal/Department Staff
_____________________________________ Date: ______________ Approved / Denied
EDSSI (if applicable)
Community Superintendent (if applicable)
Department Head (if applicable)
Chief
Director of Schools
Form must be completed and submitted 30 days in advance of travel or meeting.

1
Hiring Freeze Exception Request

Instructions:
All sections must be completed and the appropriate Chief must sign. Forward completed form to
Chief Human Resources Officer at MNPSHumanResources@mnps.org.
The HR Department will return a copy of the form indicating approval status. If your request is
approved, submit a copy of the approved form to your HR Partner before submitting a Vacancy
Request via SharePoint.
______________________________________________________
Department:
Job Title:
Funding Source:
Request Type:
____ New Hire (included in existing budget)

____ New Hire (not included in existing budget)
____ Replacement position
Briefly explain the duties of a person in this position:
If replacement position:
____________Previous Employee’s name
____________Length of Time Vacant
What is the impact of not filling this position at this time?
Can other employee(s) in the department perform the duties of this position? If no, explain.
Page 1 of 2
2
Name of person to contact for additional information:
Phone:
Additional Comments:
_____________________________________ Date: ______________





Chief
For HR Department Use Only
 Approved  Not Approved
Comments:
_________________________________ ________________
Chief Human Resources Officer Date

Director of Schools Date
Page 2 of 2
Meeting Expenditures Freeze Exception Request
Instructions
All staff will use this form to request food, meals and snacks for district events that requires local funds for the
duration of the hiring and spending freeze. The form must be completed in its entirety with appropriate detail.
The form must be sent through the appropriate approval process, up to the department Chief. If the Chief supports
and approves the request, the request will be submitted to the Director of Schools at
DirectorOfSchools@mnps.org for final approval. The final disposition will be provided to the Chief to share with
the Executive Officer or Community Superintendent who will in turn share the disposition.
Meeting Expenditures
School/Department: _____________________________________ Cluster: _______________
Submission Date: _________
Name of Meeting: _________________________________________________
Venue: ______________________ Dates: ______________ Estimated Cost: __________
What is the purpose of the meeting?
Who is attending and how are they connected to the intended purpose?
What food, meals or snacks are proposed for the meeting and what is the justification for the request?
_____________________________________ Date: ______________
Chief
Director of Schools
Form must be completed and submitted 30 days in advance of travel or meeting.

Human Resources and Organizational Development
Quick Reference Guide
Contact: HRP By Quadrant or CO Employee
Talent Contact: By Tier or Substitute Desk
Sharon.Pertiller@mnps.org
CO: Gloria.Hill@mnps.org Resource
NW: Misty.Matheson@mnps.org Acquisition and Elem: Mayra.Zimmer@mnps.org
NE: Kay.Stafford@mnps.org
Substitutes MS/HS: Heidi.Prude@mnps.org
Center Contact:
HR Partners SW: Barry.Potts@mnps.org
SUB: SubRequests@mnps.org Selina Harris EmployeeResourceCenter@mnps.org
SE: Lesley.Isabel@mnps.org Amber Tyus
Sharon Pertiller Central Office:
Help Desk: 615-242-0513
Brigitte.Tubbs-Jones@mnps.org •Certificated New Hire Experience/Education Verification
•TALENT AQUISITION •Certificated Degree Advancements:
•HR PARTNERS AND TALENT STRATEGY •Recruitment •Non-Mortgage Employment Verifications
•School Budget Approval Process and Non-renewals •Candidate screening and referral •AppliTrack password resets
•Vacancy Approval and Posting •Compensation recommendations •Background Checks
•Employee Relations Issues – Up to Suspension/Termination •Sign-on bonus calculation
•Career Advancement Opportunities •Offer letters Employee
•Resignations of Employment •Support references and education verification Benefit Service
•New Employee Orientation – Non-Benefits •New Employee start dates Center
•LICENSURE ADVANCEMENT •SUBSTITUTES Contact: Benefits@MNPS.org
•Verification of Employment for Substitute Staff
David Hines
Karen.Lefkovitz@mnps.org •Life, Medical, Dental, FSA, and Optional Insurance
•Licensure Advancement •Resignations of Employment for Substitute Staff
•Pension (TCRS, Hybrid, GreatWest, Metro Government)
•Licensure Issues •Vacancy Requests for Sub Eligible Staff: FMLA, IOD, Military,
•Leave Balances – Kronos ONLY
etc.
Employee •Leaves of Absence – Types and Eigibility
•SmartFind Related Issues or Register at 615-271-1742
Contact: •New Employee Orientation - Benefits
Relations &
Scott.Lindsey@mnps.org •Wellness Initiatives
Workplace Safety Denetra.Batey@mnps.org •Health/Productivity Analytics
Strategic Contact:
Scott Lindsey Harold.Finch@mnps.org
Initiatives eTime and MNPSTimekeeperSupport@
•Investigations Lisa Spencer Compensation/ mnps.org SchoolCentralPayroll@
•Employee Suspensions/Terminations Contact: Lisa.Spencer@mnps.org
Metro Payroll nashville.gov
•Labor Relations Judy.Golter@mnps.org
•Strategic Planning
•Discrimination/Harassment Complaints Diane Burden
•HR Project and Program Management
•Grievances •e-TIME
•Continuous Improvement / Process Efficiencies
•Workplace Safety and ADA •Stipends – Leadership and Coaching and Special Pay - National
•HR Best Practice / Policy Board Certification, Career Ladder, Enhanced Option – Certificated
•Ad Hoc HR Analytics and Presentations Staff, Working out of Class
•Mortgage and Loan Salary Verifications
Organizational Contact: •TIME & ATTENDANCE ISSUES: Please contact your Department
Development Shannon.Black@mnps.org HR Operations Timekeeper
Terry.Shrader@mnps.org •METRO PAYROLL
Vanessa.Garcia@mnps.org Craig Ott Contact: •12-month pay option
•Leadership of professional development activities for school Craig.Ott@mnps.org •Leave Balances – Non-KRONOS and Sick Leave Transfers
leaders •Garnishments, Child Support/Tax Levy & Student Loans
•Leadership for ERC, Benefits Kronos and e-Time/Compensation
•Future Administrators Workshops •Direct Deposit, W-2 or W-4 Questions
services
•Central Office Professional Development •Check Replacements
•HR Division Budgets
•Principal Pipeline •CLASSIFICATION/COMPENSATION
•Employee Contracts
•TEAM Evaluations for Certificated Employees •Job Descriptions
•Kronos Project Lead
•Support Employee evaluations •Compensation Analysis
•R-12 Project Lead
•Evaluation Analytics 2.23.18
Pursuant to T.C.A § 49-13-132, and in accordance with T.C.A. § 10-7-504 and the Family Educational
Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g), LEAs that have authorized a charter school are
required to release student names, ages, addresses, dates of attendance, and grade levels completed
(hereinafter referred to as student contact information), at no cost, to a chartering authority or public
charter school requesting such information. This student contact information is included in the category
of student information designated under FERPA to be directory information. Directory information is
defined by FERPA to be student information which is generally considered not harmful or an invasion of
privacy if released. Directory information does not include a student's social security number, student
identification (ID) number, student grades, or other more sensitive information.
This policy outlines the requirements for the request and use of student contact information for charter
schools and chartering authorities.
1. Each LEA and charter school shall annually provide parents, by a method reasonably designed to
provide actual notice, information on parental rights under state and federal law with regards to
student records and opt-out opportunities for the disclosure of directory information, including
the student contact information listed above, as required under the FERPA.
2. LEAs shall provide student contact information to the requesting charter school or chartering
authority within thirty (30) days of receiving such request.
3. Chartering authorities or charter schools shall only request the student contact information of
students who are eligible to attend the charter school or schools under the jurisdiction of the
chartering authority.
a. Contact information for students beyond the grades served by the charter school shall
not be requested or provided.
b. The Achievement School District (ASD) or charter schools authorized by the ASD may
request student directory information for the students zoned to attend or enrolled in a
school that is eligible to be placed in the ASD.
i. Charter schools authorized by the ASD that have a composite TVAAS score of 4
or 5 may request student contact information for additional students not zoned
to or enrolled in a priority school provided. Per state law, the total enrollment of
such students in an ASD authorized charter school may not exceed 25% of the
total student enrollment.
4. Student contact information of students whose parent has opted-out of disclosing this
information shall not be shared with charter schools or chartering authorities.
5. A charter school or chartering authority that receives student contact information from an LEA
shall not release such contact information to outside parties without prior written consent from
the parent or eligible student.
6. A charter school that has received student contact information from an LEA shall not sell or rent
such information to any third party.
7. Each recipient of such contact information shall adopt and implement a policy allowing parents
or eligible students to decline to receive further information from the charter school or
chartering authority. The policy shall ensure clear directions on how a parent may decline to
receive further information and a person to contact for questions.
8. When using student contact information to inform parents and students of their educational
options, LEAs, charter schools and chartering authorities shall not:
(a) Include content that disparages, belittles or vilifies a person or another school
or school district;
(b) Include information that is factually inaccurate;
(c) Release the information to third parties for the intent of utilizing the
information for door-to-door marketing campaigns.
9. No later than sixty (60) days after the first day of school, each charter school shall submit a list
of all students enrolled for that school year to the authorizing LEA.
10. The authorizing LEA and the chartering authority or public charter school may enter into an
agreement whereby the LEA may use its existing communications infrastructure to provide
information on the chartering authority or public charter school to parents or guardians of
eligible students.
Communications Plan
for
Nationally Recognized School Walkouts on March 14 & April 20
***Note: If your school is experiencing an unplanned event outside of these dates,
contact us for help and guidance.
Contact Team: Email & phone numbers NOTE:

Tony Majors Tony.Majors@mnps.org
student services 615-566-1976 m
Jimmy Wheeler James.wheeler@mnps.org
security 615-926-5642
Ken Stark Kenneth.stark@mnps.org Please
operations 614-273-956
Michelle Michaud Michelle.Michaud@mnps.org Copy
communications 615-586-6085
Sito Narcisse Sito.Narcisse@mnps.org All
chief of schools
Monique Felder Monique.Felder@mnps.org
members
Chief academic
officer Chris.Henson@mnps.org
Chris Henson
COO
Recommendation Facilitated How: Timeline Status
1. Designate contact team to Outlook, Principal Connection, 2.27.18 Complete
communicate to schools. EDSSIs
2. Guidance on how to See attachments 2.28.18 complete

handle walkouts. 2.a., 2.b., 2.c.
a. BEFORE a walkout
occurs
b. WHEN walkouts occur These plans will be sent to each
principal/AP and discussed in
c. AFTER disruptive
Webinar.
walkouts occur
3. Inform Stakeholders 3.4.18

a. Security Jimmy via email 3.4.18
b. Facilities Ken via email 3.4.18
c. School Board David Sevier via email 3.4.18
d. Administration Michelle via email 3.4.18
e. Principals Michelle via email/callout 3.4.18
f. Educators Michelle via callout 3.4.18
g. School Counselors Tony via email 3.4.18
h. Students Michelle & Principals via callout 3.5.18
i. Parents Michelle & Principals via callout 3.5.18
j. PTO/PTA Principals via callout 3.5.18
k. Media Michelle media advisory 3.8.18
l. Government leaders Mark North via email 3.8.18
4. Conference Call/webinar Tony, Jimmy, Ken, Michelle TBD
5. How to Handle Media 5.See attachments Complete
6. Pop-up walkouts See attachments Complete

2.a. Plans for POSSIBLE Walkout
A. Meet with student leaders now:
• Assess their plans. How organized are they?
• Talk with students about a peaceful assembly inside the school. Share what will
be allowed and what behaviors will result in disciplinary action- i.e., leaving
campus, not returning to class, etc.
• Offer counseling/support
• Prioritize Safety
Offer these guidelines:
1. The school will provide 17-25 minutes for an assembly. Students will be
allowed to check into class, walk to the assembly space, assemble for 17-25
minutes, then walk back to class to be checked back into class. If they do not
check back into class, they will be counted as absent.
2. Make this a teachable moment. Remind students, teachers and parents that
student activism is a part of the learning process. An important way to look at
student activism (any kind of activism) is students taking what they are
learning in school and making it real. When kids are passionate about an
issue, it is an opportunity for educators to help students see the connection
between curriculum and real life.
B. Prepare staff in advance:

• Meet with staff about what to expect, i.e.: callouts to parents, schedule for the
assembly, possible absent students, media on campus.
• Appropriately and respectfully handle the situation if a student walks out in
the middle of class. We support their right to free speech, but in the context of the
school day there are rules with safety being the key component.
• Students NOT protesting should be allowed to remain in class or go to a
specified area.
C. Do Callout to Parents/Students ASAP: (Before Wednesday, March 4)
• Use attached sample callout scripts. Contact communications for help, if
needed. Please, stick to the script to ensure seamless communication across the
district.
o See script for Before Walkout: to parents and students, 2.a
o See script for Day of Walkout: to parents, 2.b.
o See script for Disruptive Walkout: to parents, 2.c
2.a. Before Walkout: to parents and students CALL OUT SCRIPT
Good Evening [school] Students and Families:

This is [principal name] with an important message. Recently, I have heard that some
students are planning to walkout of our school in response to the national protest to
guns in schools. As educators, we recognize student activism is part of the learning
process. When kids are passionate about an issue, it is an opportunity for us to help
students see the connection between curriculum and real life.
We also respect and support the right of our students right to free speech. Because of
that, we are proactively working with students, counselors and local law enforcement to
ensure any student-led efforts are handled peacefully and respectfully. For their safety,
we are providing assembly time and space within our school. We will also invite the
media into our school to hear their voices.
Please know that disorderly conduct that disrupts school operations is not acceptable
and will be handled compassionately but firmly, in accordance with the Student Code of
Conduct.
Thank you for your continued support of [SCHOOL]. Enjoy your evening, and please let
me know if you have any questions.
2.b. When a Walkout Occurs: CALL OUT SCRIPT

Good Evening [school] Students and Families,
This is [Principal NAME] with an important message. Today, some of our students
participated in peaceful protests on campus in response to the national protest guns in
schools. Our students [CUSTOMIZE: explain what happened i.e. sit-ins, poetry
readings, etc.] for about [TIME in minutes/hours/day], and then peacefully returned to
class for the rest of the day’s planned instruction.
At [SCHOOL], we understand that our students may be feeling lots of emotions,
including anxiety, fear and even anger about recent events in Florida. We respect the
right of our students to advocate for causes that are important to them and support their
efforts to do so in an authorized and orderly manner while at school.
We thank our students for the way they conducted themselves today while allowing their
civic voices to be heard. I encourage you to talk to your child(ren) about how they may
be feeling. [SCHOOL] also has counselors available and ready to talk to students at any
time.
Thank you for your continued support of [SCHOOL]. Please let me know if you have
any questions.
2.c. When Disruptive Walkouts Occur: CALL OUT SCRIPT
Good morning/evening [SCHOOL] students and families,
This is [Principal NAME] with an important message. At [SCHOOL], we respect the right
of our students to advocate for causes that are important to them. Unfortunately, some
students on our campus today chose to protest in ways that significantly disrupted
school operations and threatened the safety and order for other students and staff
within our school. Swift action was taken by school security and MNPD to address the
situation. No students or staff members were injured during the incident. 
The safety of our students and staff is our top priority. Inappropriate behaviors that
threaten school safety will be handled immediately and firmly in accordance with the
Student Code of Conduct and MNPD.
We understand that our students may be feeling lots of emotions, including anxiety, fear
and even anger about today’s events. I encourage you to talk to your child(ren) about
how they may be feeling, and the importance of expressing themselves in appropriate
ways while at school. [SCHOOL] also has counselors available and ready to talk to
students at any time.
We look forward to welcoming students back tomorrow for a great day of teaching and
learning. Thank you for your continued support of [SCHOOL]. Please let me know if you
have any questions.
5.How to Handle Media

• Media will be allowed to attend assemblies at schools. We will make every
effort to pinpoint the schools where media will be present ahead of time.
• Students with prior permission from parents to be on camera may speak on

behalf of their student body. Permission can be in the form of a photo
permission form already signed and on file at the beginning of school.
• Principals, staff, teachers, please refer all media to the communications

office for quotes on camera. Please do not speak on camera regarding this
event.
***A note about pop-up marches/sit-ins/protests: MNPS anticipates non-scheduled
protests between now and the nationally scheduled events. If that happens at your
school, please know students must have permission to leave the school. If they leave
without officially signing out, they will be cited for loitering, per Tony Majors.
So far, schools experiencing these types of protests have not had serious problems.
However, please alert security immediately if a protest begins at your school.
Principals, we know this is a challenging time. We are here to help you. Please do
not hesitate to reach out to any or all of the team members for assistance.

Weekly Memo From Dr. Joseph (March 2)

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Weekly Memo From Dr. Joseph (March 2)

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March 2, 2018 - Director of Schools Weekly Update - P a g e |1

Shawn Joseph, Ed.D.

Dear Board Members,

A decrease greater than 5% represented a potential decrease in overall enrollment at a

CALENDAR (current week activities)

• Lunch with David Williams

CALENDAR (upcoming week activities)

• Teacher Suspension Hearing

SITO NARCISSE, CHIEF OF SCHOOLS

DONELSON MIDDLE SCHOOL:

DUPONT HADLEY MIDDLE SCHOOL:

DUPONT TYLER MIDDLE SCHOOL:

EAST NASHVILLE MAGNET HIGH SCHOOL:

EAST NASHVILLE MIDDLE SCHOOL:

GRA-MAR MIDDLE SCHOOL:

ISAAC LITTON MIDDLE SCHOOL:

MAPLEWOOD HIGH SCHOOL:

MCGAVOCK HIGH SCHOOL:

STRATFORD MIDDLE SCHOOL (LOWER CAMPUS):

STRATFORD STEM MAGNET HIGH SCHOOL:

TWO RIVERS MIDDLE SCHOOL:

OVERTON HIGH SCHOOL:

HILLWOOD HIGH SCHOOL:

HILLSBORO HIGH SCHOOL:

NASHVILLE BIG PICTURE HIGH SCHOOL:

HARRIS HILLMAN ES/MS/HS:

CORA HOWE ES/MS/HS:

JE MOSS ELEMENTARY SCHOOL:

UNA ELEMENTARY SCHOOL:

MT. VIEW ELEMENTARY:

CAMBRIDGE EARLY LEARNING CENTER:

CASA AZAFRÁN EARLY LEARNING CENTER:

SMITH SPRINGS ELEMENTARY SCHOOL:

THOMAS EDISON ELEMENTARY SCHOOL:

LAKEVIEW DESIGN CENTER:

GLENGARRY ELEMENTARY SCHOOL:

PARAGON MILLS ELEMENTARY SCHOOL:

GLENVIEW ELEMENTARY SCHOOL:

GLENCLIFF ELEMENTARY SCHOOL:

FALL HAMILTON ENHANCED OPTION ELEMENTARY SCHOOL:

BUENA VISTA ELEMENTARY SCHOOL:

INGLEWOOD ELEMENTARY SCHOOL:

JERE BAXTER MIDDLE PREPATORY SCHOOL:

JOELTON MIDDLE SCHOOL:

MADISON MIDDLE SCHOOL:

NAPIER ELEMENTARY SCHOOL:

PEARL COHN HIGH SCHOOL:

ROBERT CHURCHWELL ELEMENTARY SCHOOL:

WHITSITT ELEMENTARY SCHOOL:

OFFICE OF SCHOOL CHOICE

• Attendance at AVID District Director conference.

• MSAP staff met with Adventure Science Center for a partnership.

MONIQUE FELDER, CHIEF ACADEMIC OFFICER

Department of Equity & Diversity:

Family & Community Engagement:

Equity & Diversity University:

Department of Exceptional Education:

HELP DESK IS OPEN!!

Pre-Kindergarten Professional Development Day – February 19th

Lipscomb Coaching Academy

Department of Learning Technology and Library Services:

Innovation and Strategic Projects:

DEBORAH STORY, CHIEF HUMAN RESOURCES OFFICER

Talent Strategy (TS):

School/Department: _______________________ Cluster: _

Destination: __________ Dates: Estimated Cost:

_______________________ Date:

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

_______________________ Date:

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

School/Department: _______________________ Cluster: _

Venue: __________ Dates: Estimated Cost:

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied

_______________________ Date: Approved / Denied