“Every day is different.

ZONE 1, KM. 11, CAROLINA, NAGA CITY, CAMARINES SUR

CONTACT NO:09195498026

Email address: myalomcreativeenterprise@gmail.com

January 6, 2018

ARNEL B. GARCIA CESO II

Regional Director
DSWD Field Office V
Buraguis, Legaspi City, Albay, 4500 Philippines

Re: Proposal to Manage and Organize the “5 Days National Convention on

Tourism”

Dear Sir:

Our Company Myalom Creative Enterprise, is pleased to put forth our

proposal to manage and organize 5 Days National Convention on Tourism
which entitled: The 10th National Convention on Tourism Summit with the
Theme: “Sustainable Tourism – a Tool for Development” to the be held at
the Avenue Plaza Hotel – The Tent, located at 40 Magsaysay Ave, Barangay
Balatas, Naga, 4400 Camarines Sur on August 15-19, 2018 and to be
attended by Different Tourism Industry and Independent Travel Agencies
HEADS all over the country with the expected 1,500 delegates. We are
grateful if you choose us to organize the said event.

MYALOM CREATIVE ENTERPRISE is in a position to deliver the service aligned

with the expectations of many clients and establishments, and create the
occasion as an event to remember.

Together with this cover letter, we enclose herewith the proposal that outlines
the details and management plan for the event for your kind perusal. The
proposal covers the project and timeline, scope and responsibilities and
professional fees. A detailed follow-up proposal that underlines the details of
the event tentative, costing and other related matters will follow should we
come to agreeable terms during the preliminary discussions.
Zone 1, Km. 11, Carolina, Naga City, Camarines Sur
CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
Should you have further inquiries regarding the abovementioned matter
please do not hesitate to contact the underneath.

Thank you and best regards.

Yours Truly,

LILY P. LEDESMA
Project Manager, MYALOM CREATIVE ENTERPRISE

COMPANY PROFILE

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
MYALOM CREATIVE ENTERPRISE is a program established in Naga City as a
service provider and venue for training. The organizers were aiming to put up
a center for education, propose activities to government and non-
government institutions and promote local tourism. The organizers formed a
Board of Directors to oversee the program and paid staff to directly manage
the day-to-day activities.

The Myalom Creative Enterprise was established last September 6, 2007 and it
is located at Zone 1, Km. 11, Carolina, Naga City, 4400 Camarines Sur.

Moreover, we are also extending other services such as venue for special
occasion (birthday, wedding, party, etc.) where we provide catering and
accessories.

On top of sponsoring seminars and venue with catering, we also provide

reading materials according to the needs of the participants.

VISION

Our vision is to enhance learning and memorable experiences to

people from all walks of life.

MISSION

People will be provided a venue for significant events and make these
events a learning and memorable experience. We also aim for the
employment of every Bicolano. Moreover, we aim to impart the
influence of Bicol culture thru the events that we organize and lastly to
impart knowledge and satisfaction for the participants.

GOALS

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 : We make sure that we conduct brief meetings together
TRANSPARENCY/ with our partner or clients before the implementation of
INTEGRETY the events. We also make sure that we present the
actual liquidation of the expenses and cost for pre-
production, during and post production. It is a
necessary action for us for future references.

: Our company provides one of a kind services and

PASSION extend the best that we can to satisfy the satisfaction of
clients.

: Every shortcomings of the production will be answered

ACCOUNTABILITY by the management. We make sure that the mistakes
we commit, we will improve and modify for further
expansion of the company. We learn by mistakes.

: We deliver and make sure that the company has its

CREATIVITY highest top caliber crew that will meet and satisfy the
client’s expectation.

: The company makes sure that the materials and

QUALITY paraphernalia being used are unique and high
standard that the NTC had inspected. We do not
commit to substandard brands.

Below are some of the event that our company organized:

 Arpie and D’Multivitamins dated 2017

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur
CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 LGU Forum dated 2016

 National Youth Congress dated 2015

INTRODUCTION OF THE EVENT

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 It is now a trend that Philippines is an archipelago with different places
to visit. As the industry of tourism arises, the knowledge of the persons in
charged for tourism supporters must also grow and progress. The tourism in
the Bicol region is also becoming well known and we also have to consider
hidden places that we can develop and discover.

The Myalom Creative Enterprise is very honored to be tied up with

Department of Tourism to conduct the its 5 Days National Convention on
Tourism set on Avenue Plaza Hotel – The Tent located at takes as a center
stage to hold its 5 Days National Convention on Tourism set at Royale Emelina
located at 40 Magsaysay Ave, Barangay Balatas, Naga, 4400 Camarines Sur
on July 18-22, 2018. This event will be attended by 1,000 participants all over
the Bicol and professionals that practice their profession. Further, teachers are
also welcome to participate and join the convention.

The five day live- in event has the theme “Sustainable Tourism- a Tool
for Development” is very enthusiastic to welcome the participants with open
arms.

This convention noted to provide you with a summary of our country’s

prestigious tourist spots, it aims to introduce the hidden beauty of each
region.

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 WORK PLAN

Activities March April May June July Augu

2018 2018 2018 2018 2018 st
2018
PRE-ACTIVITIES
Meeting, selection on committee 18-20
and delegation of tasks
Drafting of budget (cost of 1-3
registration fee included)
Finalization of BUDGET 8-9
Finalize and confirm venue, 9-12
transportation, accommodations,
and food caterer.
Make the Program and Invitation 15-17
Letter Distribution/Invitation 4-9
Confirmation of Attendees / 1-15
Online registration
DURING THE EVENT
Make sure the registration area 18-22
has been set-up.
Checking of all areas per
committee for final assurance to
ensure that all the task are
covered such as (food, sound
etc.)
POST ACTIVITIES
Distribution of evaluation form and 29-30
Liquidation report for the
committees and any funding
agencies.

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 WORKING COMMITTEES

COMMITTEES STAFF/PERSON DUTIES & RESPONSIBILITIES

CONCERNED
Accommodations Chairman  Responsible in inspection the site,
facilities and arrangement of the
venue.
 Safeguard that the guests are
2 Members relaxed and well-accommodated.
 Synchronize with the hotel staff to
guarantee that there are enough
safety arrayed for the security of
the participants.
Foods Chairman  Ensures that the food set-up are
well-thought-out.

 Assist in the serving of food during

2 Members break time
 They coordinate with the hotel’s
food catering for the right menu for
the participants
 See to it that there is no delay in
serving of the food
Finance  Oversees and takes charge of the
- Chairman budget to be utilized in the event.
 In charge of the transportation that
will be used by the participants.
2 Members  In charge of accounting revenues
and disbursement of materials that
will be used in the event.
 Coordinate with the transportation
company with concern to the
travel safety of the participants.
Venue/Secretariat Chairman:  Takes charge in contracting the
location.
 Oversees the function of
registration committee.
 Checks and secures the staff
regarding the registration fees of
participants.
 Provides attendance sheets and
make sure that everyone had
already fill out the registration form.
 Serve as guide to the participants

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 regarding the location e.g.:
Ushering guests to comfort room.
 Prepare technical
2 Members materials/paraphernalia and make
sure that it works properly.
 Responsible for the decoration,
setup of stage and arrangements
of chairs and tables.

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
SCHEDULE / PROGRAMME OF ACTIVITIES

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
TIME/D DAY 1 DAY 2 DAY 3 DAY 4 DAY 5
AE JUNE 13 JUNE 14 JUNE 15 JUNE 16 JUNE 17
6:00 -
6:30 Preparation of Participant and B R E A K F A S T
AM
6:30 -
7:00
AM
7:00 - Arrival of the Participants and guests to the Venue
8:00
AM

8:00 – Registration of the Participants Recap of TALK Recap of TALK Recap of TALK Recap of
9:00 overview overview overview TALK
AM overview

9:00 – Topic: Topic: Topic: -Distribution

10:30 OPENING CEREMONY Introduction of Overview and TOURISMS: of Tokens to
AM  Doxology, Phil. Tourism importance of BOOM PINAS the
National Anthem, Investment Tourism participants
Welcome Remarks Industry
 Program Overview -
Roll Call and Distributions
acknowledgement of of
Delegation/participant Certificates
s to all
participants
and Picture
taking

10:30 – SNACKS
11:00
AM
TALK /SPEAKER TALK /SPEAKER 7
11:00- Message: TALK /SPEAKER 5 Closing
12:00 Hon. John Bongat 3 WORLDWIDE Remarks
NN Mayor, Naga City 3rd Topic: TOPIC: TOURISM
Tourism The tourism PHILIPPINES
Investment industry:
Regime
PHIL SOCIAL
12:00- LUNCH TIME
1:00
PM
TALK/SPEAKER 1 Topic: Topic : Developing
st
1:00- 1 Topic TOURISM INDUSTRY in Continuation DEVELOP an Investment TOUR IN
3:00 the Philippines of the 3rd Topic PHIL. Industries Promotion Strategy NAGA CITY
PM in tourisms c (continuatio
n)
(Natural
3:00- DANCE Number/Intermission Performance Singing Celebrity Guest Attractions,
Zone 1, Km. 11, Carolina, Naga City, Camarines Sur
CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 3:15 UNC Dance Sport Group Dance SHOW Sensation Tourism Historical
PM of Bicol dance Guest Advertisements Landmarks,
society Performance Monuments,
Churches,

3:15- SNACKS
3:30
TALK /SPEAKER 2 TALK /SPEAKER TALK /SPEAKER
nd
3:30 2 Topic: SPOTS AND 4 6 TOURISM AGENCIES TOUR IN
PM- ATTRACTIONS SUSTAINABILITY 4th Topic: INTERCONNECTIONS NAGA CITY
4:30 Establishing Positive and (Natural
PM your Tour Negative Attractions,
Operations Impact of Historical
Tourism Landmarks,
4:30- Open Forum/ Open Forum Open Forum/ Open Forum /Giving Monuments,
5:00 Giving of certificate to the /Giving of Giving of of certificate to the Churches,
PM Speakers certificate to certificate to Speakers Parks)
the Speakers the Speakers
5:00- DINNER TIME
6:00 HOME
PM SWEET
6:00 – TEAM HOME!
7:30 TEAM WORKSHOPS 1 TEAM WORKSHOPS 3 PARTY WITH
PM WORKSHOPS 2 SESSION

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 FINANCIAL ANALYSIS

Projected Revenue:
4,000.00 Per participants x 1500

= 6, 000,000.00
Projected Expenses:

ITEMS DESCRIPTION AMOUNT

200/ pax x 1500 300,000.00
Secretariat

Venue 8,000.00 x 5 days 40,000.00

Accommodations 400/pax x 1500 x 5 days 3,000,000.00

Foods 350/ pax x 1500 x 5 days 2,625,000.00

Financial 4,000 x 20 bus 80,000.00

Contingency Budget (10%) 400,000.00

TOTAL 6,845,000.00

Projected Revenue 6, 000,000.00

Projected Expenses 6,845,000.00

Projected Net Income P 845,000

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 MEMORANDUM OF AGREEMENT

This serves as agreement between MS. LILY P. LEDESMA owner/manager

Myalom Creative Enterprise management services and MR. ARNEL GARCIA
CESO II referred to as the client.

With the Events Management Team:

1. Services must provide by the said event management team-The Myalom

Creative Enterprise management Services team, before, during and after the
event.
2. Provide the venue selection for the Event;
3. Provide the needs for the event;
4. The Events Team must comply to its obligation on (August 15-19, 2018)

With the client:

1. The client must provide payment to the events management team,

2. The Client will give initial down payment of 20,000.00
3. The client must give half of the total net earnings as payment for the Event
Management Team

Signatures of parties below indicates the validity and the implementation of

said agreement between Events Manager and the client.

I. SERVICES

1. A. COMPANY agree to provide:

1. Research, design, planning, coordination and

evaluation entitled:
“5 Days National Convention on Tourism entitled the The 10th National
Convention on Tourism Summit with the theme “Sustainable Tourism – a Tool
for Development
2. Inclusive general liability insurance with a Php
15,000.00 limit per occurrence, naming CLIENT
as additional insured for the period of event.

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
1. B. CLIENT agrees to provide the COMPANY

1. One person as principal contact and decision maker.

2. General liability insurance with a Php 150.00 per occurrence
naming CLIENT as additional insured for the period of event.
3. Decisions in the timely manner as required by the final
approval production schedule.
4. 20 volunteers to coordinate registration and guest relations
during the event from 6:30 AM to 10:00 PM central time.

II. INVESTMENT

The COMPANY and CLIENT will be having a Profit Sharing between 70%
and 30% of the Total Net Profit.

III. TERMS
The CLIENT agrees to provide the following payment to the COMPANY as
compensation describe above

IV. FEES
A non-refundable reservation fee of 20% is required to secure COMPANY for
the event. This amount shall be subtracted from the event planning fee. The
remaining balance of the event planning fee must be paid in full BEFORE the
start of the event. Personal checks are accepted up to 2 weeks before the
event. All checks shall be made payable to MARICAR P. BALISTAMON. Any
payments received less than 2 weeks before the event must be by cash.

V. PAYMENTS
The CLIENT agrees to pay the Fees to the COMPANY the full payment upon
completion of the Event. The company shall invoice the client for the services
that has provided to the Client 2 days after the event. The Client shall pay
such invoices upon receipt from the Company. Any charges payable under
this agreement are executive of any applicable taxes and such shall be
payable to the company in addition to all other charges payable hereunder.

VI. WARRANTY
The Company represents and warrants that it will perform the services with
reasonable skill and care.

VII. LIMITATION AND LIABILITIES

The COMPANY assures no liability due to the quality of terms or services

purchased for the Client.
Zone 1, Km. 11, Carolina, Naga City, Camarines Sur
CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 VIII. FORCE MAJUERE

Neither party shall be liable nor deemed to be in default for any delay or
failure in performance under this agreement or other interruption of service or
employment deemed resulting, directly or indirectly from acts of God, civil or
military authority, acts of public enemy, war, accidents, fires, explosions,
earthquakes, floods, failures of transportation, strikes or other work
interruptions by other parties employees, or any similar or dissimilar cause
beyond the reasonable control of other party, provided however, in the
event the provision of covered Services is substantially interrupted, the

Company shall have the right to terminate this agreement upon ten (5) days
prior written notice to the Client.

IX. ARBITRATION

The Philippine Arbitration association is designated as the official body for

arbitrating any disputes resulting from his agreement.

X. AUXILLIARY

The agreement that additional services like medical staff/clinic to make sure
that the participants are secured in terms of their safety located at the
convention hall.

XI. THE FULL AGREEMENT

The agreement including any attachments constitutes the full agreement.

Any changes, additions or deletions to this agreement must be approved in
writing by both parties.

XII. ACCEPTANCE

The parties whose signatures are affixed below agreed to accept the terms
and conditions stated within this agreement.

XIII. RELATIONSHIP

This agreement represents the only relationship between the Company and
Client. No other relationship between the two entities exists, implied or
otherwise.
Zone 1, Km. 11, Carolina, Naga City, Camarines Sur
CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 XIV. CONFIDENTIALITY

Neither party will disclose any information of the other which comes into it’s
possessive under or in relation to this agreement and which is of a
confidential nature.

Ms. Lily P. Ledesma Mr. Arnel B. Garcia CESO II

Project Manager Regional Director

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com
 VENUE LAY- OUT

STAGE
PODIUM

FOOD
STATION

FOOD MIC MIC

STATION DELEGATES DELEGATES DELEGATES

FOOD
STATION

ENTRANCE
E

EXIT

REGISTRATION
FEMALE
RESTROOM

MALE
RESTROOM

Zone 1, Km. 11, Carolina, Naga City, Camarines Sur

CONTACT NO: 09195498026
Email address: myalomcreativeenterprise@gmail.com