FAQs on IEM Log Book Training Scheme (LBTS) Rev_17/10/16

Q1 What is the IEM Log Book Training Scheme (LBTS)?

A Mentor-Mentee scheme drawn by the Institution to provide guidance and mentorship for a
proper practical training of graduates entering the profession of engineering and to ascertain that
such training directionally fulfills the requirements of the Professional Interview (PI) or equivalent
examination (PAE). Under such scheme, a qualified mentor will be arranged to provide mentorship
to the mentee to supervise his/her logged training.
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The scheme is especially suitable for graduate engineers who are not working under the
supervision of a Professional Engineer (PE) and a Corporate Member of IEM (MIEM) of the same
BEM-registered engineering discipline with the graduate for a minimum of three years

Q2 What is the objective of taking IEM LBTS?

The LBTS progressively tracks and records the summary of experiential learning activities - on the
job, structured practical training, classroom session, open interactive forum, career development
program, or self training – and thereof the knowledge and skills acquired/gained and lessons learnt,
all towards applying to sit for the Professional Interview (PI).

Q3 Where to get the log book and who should maintain it?
The Log Book can be purchased at IEM at a prescribed fee of RM10.60 per book.

The log book should be maintained by participating graduate engineers for a minimum of three (3)
years per the terms stated in the LBTS Guidelines

Q4 If a candidate could not find a suitable and qualified Mentor to supervise his/her logged training
(Log Book), how can redress the situation?

The candidate can request a list of eligible Mentors from the IEM Secretariat. He can select a
suitable mentor that matches closely to his experience from the list and get their consent for
mentorship.

Q5 What are the responsibilities of Mentees?

To prepare a summary on all experiential learning activities - on the job, structured practical
training, classroom session, open interactive forum, career development program, or self training –
with any pertinent supporting document or information as appendix in to the Log Book. The
summary will be submitted every quarterly to the mentor for a prior interactive review and
subsequent endorsement. A compilation of four (4) accumulated quarterly reports duly commented
and endorsed by the mentor shall be submitted annually to the IEM for verification (ratification);
there will therefore be a minimum of three ratified report submission for a LBTS participant to be
endorsed for PI candidacy

Q6 If Mentee work under the same company with his/her mentor, should the candidate undergo the
LBTS route to PI candidacy?

It is not required. However, it is advisable that the candidate undergo the LBTS which is actually a
form of guided training, to facilitate preparation for the PI as form of the training requirements
Q7 How to register as a qualified Mentor and what are the requirements?

The registration form is available at the IEM Secretariat office.

To be eligible for registration as Mentors, engineers shall be :-

• a MIEM and a Professional Engineer (PE) for at least 3 years, and be in a responsible position
of engineering practice.

• a PE who has attended at least two IEM-organized LBTS Workshop, as applicable to PEs
who are less than three (3) years as MIEM at the time of intent to register as a Mentor.

Q8 What are the responsibilities of Mentors?

• To ascertain the materials presented in the Log Book meets the LBTS requirements towards
PI candidacy
• to interactively review with the mentee the experiential learning activities undergone as well
as the knowledge and skills acquired/gained every quarter (3 months), and thereof
accordingly advise the mentee of any observed experiential learning gap or deficiency that
needs to be closed
• to advise Mentee on the relevant copies of document – such as data sheets, drawings,
photographs etc -. to be submitted with the Log Book submission
• to attest the validity of a mentee’s experiential learning activities undergone as well as the
knowledge and skills acquired/gained, as presented in the quarterly LBTS report, and thereof
to endorse with a P.Eng stamp the annual submission of the compiled final (four-quarterly)
reports .

Q9 How many Mentees can a Mentor supervise?

The IEM guidelines states a maximum of three mentees per mentor be maintained to achieve
perceivable and generally, optimum Log Book mentoring engagement. However, any request for
engagement above the quota could be considered on a case to case basis by IEM Logbook
Committee.

The Mentor should be advisably and preferably be the same person for the three consecutive years.
The mentee shall notify IEM for ratification before any change of Mentor can be made to render
the validity of LBTS participation.

Q10 Can the Supervisor be a PE from site contractor not directly working with the mentee become a
Mentor?

The PEs need to register with IEM as a Mentor for him to be eligible to serve as official Mentor
and to supervise the mentee even though he is from a separate functional domain. The mentor
should at any time had no conflict of interest in the line of mentor-mentee reporting.

Q11 What is Structured Training Programme for Graduates?

The Structured Training Program (STP) can be a useful supplementary or complementary aid to
experiential learning for Mentees and Mentors of the IEM’s LOG BOOK TRAINING SCHEME
(LBTS):
 i. The STP is a developmental scheme aimed at providing proper and guided training and
pupillage to graduate engineers toward making them more experientially competent and
articulated in their career and engineering profession.

ii. The STP has since developed a cluster of generically-defined and industry-typical learning
elements under four modulated rubrics ; the latter are on GENERAL ENGINEERING
PRACTICE (UNIT A1), PLANNING & DESIGN (UNIT B1), SITE & FIELD AND/OR
OPERATION & MAINTENANCE (UNIT B2), AND RESEARCH & DEVELOPMENT/
COMMERCIALIZATION (UNIT B3). Each element outlines the learning targets and
qualitative competencies essential to enable graduate engineers handle effectively a set of
related scopes of engineering work activities and situation.
iii. The STP Guidelines document the aim and objectives of the STP as well as all the
modulated learning modules. It can be viewed on the IEM website
iv. Three (3) industry-typical pilot practical training programs premised on the above
PLANNING & DESIGN (UNIT B1) module had since been planned or organized for
implementation. The first program, titled Electrical Engineering Design, had commenced
in August 2016.
The programs have a common objective of providing industry-typical experiential learning
training in engineering design, whilst fulfilling the equivalent criteria requirement of a 6-
month minimum experience in DESIGN* for eligibility as a candidate of the Professional
Interview (PI). Each program will be conducted by industry and/or academia based
professional engineers as Facilitator/Trainers, and fees would be charged at a relatively
less and affordable cost to IEM members.
v. The STP-premised program can serve as a supplementary or a complementary experiential
learning aid for graduate engineers to build new, or reinforce present competencies –
including and especially, those preparing to sit for the Professional Interview toward
becoming IEM Corporate Members, and thereof Professional Engineers

Q12 Would there be guarantee that the graduates who had undergone the LBTS and Structured
Training programme would pass the PI Interview?

There would however be no guarantee that the participant who had undergone the Structured
Training programme would pass the Professional Interview (PI). This would be up to the
candidate’s level of capability and competency gained during the mentorship programme.

Q13 Will IEM impose fee for the Structured Training Programme?

Yes.