Tips When Recording As-Built Drawings

It is recommended to review As-Built drawings regularly for accuracy and completeness by the contractor
and the management office representative as part of the monthly payment process. At least one complete
set of As-Built drawings must be available on the job site at all times.

 Cross out words like equal to, similar to and replace them with the specific information used
during the construction process.

 Use the same scale when adding details to the drawings, as the original drawing scale.

 Never remove old values or details, just line or “X” through them. If there is no room for the new
value, you can go to the side on the same line and state the value that is being replaced with.

 Provide the exact details of changes or additional information, including but not limited to
fabrication, erection, installation, location, sizing, material, dimension, etc.

 Provide all necessary information of contractor's designed systems.

 Invert elevations, grade modifications and related information on piping utilities, earthwork, etc.

 Record all unexpected obstructions found in the contract area

 Make sure that supplemental pages containing plan modification sketches have been sealed and
signed by the registrant author of those sketches like for example the designer, RE or contractor’s
registrant who is providing the sketches.

 If an additional sheet is added to the drawings, try to use the same sheet size, scale, and legend as
the one being replaced or being referenced.

 Changes should be made from the final inspection process.

 If possible As-Built drawings shall be recorded with three base colors, with a legend indicator;
RED- deleted items; GREEN- added items, BLUE-special information or details.

 Refer to specific actions instead of referencing change order numbers or related documents.

 Use written explanation to describe changes.

 Be sure to add revision notes and corrections to affected section view, general notes, specific
notes, profiles, and schedules. Be consistent when adding notes and use the same figure or shape
to denote changes or revisions.

 Add all related shop drawings to As-built drawings as an appendix to the drawings. Make sure
there are references on the drawing page to the appendix.

 Update the index sheet to show latest drawing changes or additions.

 Be specific when making notes to underground utilities, showing exact location, depth, and
material used.

 When finished, stamp title sheet with 'RECORD DRAWING AS-BUILT' including contractor’s
name, date, and other relevant information

 If a sheet has not been changed at all or no mark has been added, label the sheet only 'As-Built'

 If a sheet has been changed or modifications have been added, label it 'Revised AS-Built'

 Prepare a final and consolidated drawings with the As-built drawings.