DEVELOPMENT OF SAFETY DEPARTMENT

AIR SAFETY CIRCULAR

ASC-014

VERSION : 1.0
DATE OF IMPLEMENTATION : 01-10-2010
OFFICE OF PRIME INTEREST : Flight Standards Directorate

01/10/2010 ASC-014-FSXX-1.0
 DEVELOPMENT OF SAFETY DEPARTMENT

NAME DESIGNATION SIGNATURE

PREPARED BY Engr. Ahmed Bilal Flt. Insp. (Tech.) Signed

Capt. S. Ghazanfar Hussain GM Gen. Avi. Signed

Capt. S. Aftab Hussain Flt. Insp. Pilot (Heli) Signed

Capt. Javed Saeed Chaudhry Flt. Insp. (Pilot) Signed

REVIEWED BY Capt. Tariq A. Khoso Flt. Insp. (Pilot) Signed

Capt. Tariq A. Ranjha Flt. Insp. (Pilot) Signed

VERIFIED BY Capt. Naveed Ahmed Aziz DFS Signed

APPROVED BY Capt. Naveed Ahmed Aziz DFS Signed

TYPE OF DOCUMENT AIR SAFETY CIRCULAR (ASC)

STATUS OF
CONTROLLED
DOCUMENT

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 DEVELOPMENT OF SAFETY DEPARTMENT

A. PURPOSE:

A1. This Air Safety Circular (ASC) provides guidance for air carriers on the development of a
comprehensive and effective safety department. Also, guidance is provided on the suggested
functions, qualifications, and responsibilities of the Director of Safety position.

B. SCOPE:
B1. The scope of this Air Safety Circular is to provide guidance to commercial operators on the
development and organization of a flight safety department. Although it does not carry
mandatory legal cover but CAA will be assessing the adequacy of the operator’s organization
against the recommendations of this ASC.

C. DESCRIPTION:

C1. GENERAL:

C1.1 Air carriers should have a safety department that addresses the broad range of risks
involved in commercial aviation to include, but not limited to, flight, maintenance, and
ground safety. Since operators vary in both size and scope of operations, it is
appropriate to consider such criteria as the kind of operations involved, the number
and type of airplanes used, and the areas of operations when determining the size
and complexity of a safety department.

C1.2 Any safety program should be designed to prevent personal injury and property
losses resulting from accidents and incidents. The primary objectives of a safety
program should be to motivate safe actions through establishment of a dynamic
corporate safety culture; identify hazards to safe operations; work with other company
departments to develop and implement safety interventions; monitor intervention
strategies to validate effectiveness; and communicate the results throughout the air
carrier.

C1.3 As a matter of policy, the CAA encourages Air Operators Certificate (AOC) holders to
identify, correct, and disclose instances of non compliance with company procedures
and CAA regulations. The CAA has developed guidance material that encourages
certificate holders to develop Internal Safety Audits as a tool for continuously
monitoring and evaluating practices and procedures. The CAA believes that the
development and implementation of a comprehensive and effective safety department
that employs Safety and Internal Audits Programs will benefit both the certificate
holder and the flying public.

C1.4 To ensure an effective flight safety programme it is essential that each AOC holder
has a Director of Safety (DOS). This person would be responsible for keeping the
highest management officials of the certificate holder fully informed about the safety
status of the certificate holder's entire operation. The CAA believes that an
independent, full time position is important, if at all available or possible. However, the
CAA recognizes that in smaller operations, the Director of Safety function might be an
additional function of a current manager. Director or General Manager of Safety
should be a person acceptable to the CAA.

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 DEVELOPMENT OF SAFETY DEPARTMENT

C2. DIRECTOR OF SAFETY:

C2.1 FUNCTIONS:

C2.1.1 To enable the Director of Safety to implement and control the company flight
safety programme the post-holder must have access to all departments at all
levels. The primary responsibility is to provide information and advice on
flight safety matters to the CEO.

C2.1.2 The Director of Safety is responsible to the CEO for:

C2.1.2.1 Ensuring that a Flight Safety Handbook / Manual is prepared

which describes the airline's safety policy & procedures, and that
all employees are familiarized with this Manual and comply with
the same.
C2.1.2.2 Establishing a reporting system which provides for a timely and
free flow of safety-related information.
C2.1.2.3 Maintaining the air safety occurrence reporting database.
C2.1.2.4 Monitoring corrective actions and flight safety trends.
C2.1.2.5 Co-ordinating the CAA's Mandatory Occurrence Reporting
requirements.
C2.1.2.6 Soliciting and processing safety improvement suggestions.
C2.1.2.7 Developing and maintaining a safety awareness programme.
C2.1.2.8 Liaising with the heads of all departments company-wide on flight
safety matters.
C2.1.2.9 Acting as Chairman of the Company Flight Safety Committee,
arranging its meetings and keeping records of such meetings.
C2.1.2.10 Disseminating flight safety-related information company-wide.
C2.1.2.11 Maintaining an open liaison with manufacturers' customer flight
safety departments, government regulatory bodies and other flight
safety organisations world-wide.
C2.1.2.12 Assisting with the investigation of accidents; and conducting and
co-ordinating investigations into incidents.
C2.1.2.13 Carrying out safety audits and inspections.
C2.1.2.14 Maintaining familiarity with all aspects of the Company's activities
and its personnel.
C2.1.2.15 Reviewing and evaluating adequacy of the emergency response
plan.
C2.1.2.16 Planning and controlling the Flight Safety budget.
C2.1.2.17 Managing or have oversight of the Flight Data Analysis / Flight
Data Monitoring Programme.
C2.1.2.18 Publishing the periodic Company flight safety magazine.
C2.1.2.19 Participation in corporate strategic planning.

C2.1.3 The Director of Safety position in large airline should be established as a full
time position responsible for keeping the highest management officials of the

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 DEVELOPMENT OF SAFETY DEPARTMENT

certificate holder fully informed about flight, maintenance, and ground safety
practices, procedures, and programs of the certificate holder's entire
operation.

C2.1.4 In small airlines (less than 5 aircraft) it may not be mandatory to establish a
requirement for a Director of Safety position, these operators are however,
still encouraged to designate a company management official or manager to
monitor and evaluate flight, maintenance, and ground safety practices,
procedures, and programs.

C2.2 QUALIFICATIONS:

C2.2.1 The suggested minimum attributes and qualifications required for a DOS
are:
C2.2.1.1 A broad aviation/technical education.
C2.2.1.2 A sound knowledge of commercial operations, in particular flight
operations procedures and activities.
C2.2.1.3 Experience as a flight crew member or engineer.
C2.2.1.4 The ability for clear expression in writing.
C2.2.1.5 Good presentation and interpersonal skills.
C2.2.1.6 Computer literacy.
C2.2.1.7 The ability to communicate at all levels, both inside and outside
the Company.
C2.2.1.8 Organisational ability.
C2.2.1.9 To be capable of working alone (at times under pressure).
C2.2.1.10 Good analytical skills.
C2.2.1.11 To exhibit leadership and an authoritative approach.
C2.2.1.12 Be worthy of commanding respect among peers and management
officials.

C2.2.2 TRAINING:

C2.2.2.1 The DOS would be expected to become familiar with all aspects of
the Company's organisation, its activities and personnel. This will
be achieved in part by in-house induction training but such
knowledge is best acquired by self-education and research.
C2.2.2.2 In-company training in basic computer skills such as word-
processing, database management and spreadsheets should be
undertaken. A DOS if appointed from an engineering background
should be given a condensed ground school and full-flight
simulator course which teaches the basics of aircraft handling,
navigation and the use of aeronautical charts.
C2.2.2.3 External training at the very least should cover the management of
flight safety programme and basic accident investigation and crisis
management.

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 DEVELOPMENT OF SAFETY DEPARTMENT

C2.2.2.4 Minimum training should consist of courses of instruction in basic

air safety management and air accident investigation.

C3. ACTION

C3.1 Air carriers are encouraged to develop a safety department, appropriate to the size
and scope of operations, which addresses the broad range of risks involved in
commercial aviation to include, but not limited to, flight, maintenance and ground
safety.

C3.2 Air carriers to designate a company management official or manager to monitor and
evaluate flight, maintenance, and ground safety practices, procedures, and programs.

C3.3 Air carriers to develop a Flight Safety Handbook / Manual(s).

C3.4 Air carriers should use the guidance material contained in this Circular when
reviewing the qualifications of an individual to serve full time in the Director of Safety
position.

D. EVIDENCES (ACRONYMS / RECORDS / REFERENCES):

D1. ACRONYMS:
AOC : Air Operator Certificate
ASC : Air Safety Circular
CEO : Chief Executive Officer
DOS : Director Of Safety

D2. RECORDS:
Nil

D3. REFERENCES:
Nil

IMPLEMENTATION:
This Air Safety Circular shall be implemented with effect from 01st October, 2010.

--S/d--

(CAPT. NAVEED AHMED AZIZ)

Director Flight Standards
Dated: 01st October, 2010 Pakistan Civil Aviation Authority

--S/d--

(ENGR. AHMED BILAL)

Flight Inspector (Tech.)

Dated: 15th September, 2010

File No.HQCAA/5265/71/FS

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