PROJECT QUALITY PLAN MEMBINA JALAN LAHAD DATU BYPASS, LAHAD DATU, SABAH

2 GENERAL DESCRIPTION OF PROJECT

2.2 JOB BRIEF DESCRIPTION AND RESPONSIBILITY

2.2.1 Project Manager (PM)

Immediate Superior : Project Director (PD)

Subordinates : Assistant Project Manager (APM)

: Head Contract
: All Officer
: Site Agent

2.2.1.1 Responsibilities

(i) Plan and set quality objective(s) to meet the project quality policy as
well as the company;

(ii) Initiate action plan on project operation and cost management;

(iii) Minimize wastage and operation cost;

(iv) Maximize productivity and efficiency by putting company’s resources at

optimal and/or maximum usage at all times;

(v) Be responsible to identify department training needs and job functions;

(vi) Liaise with clients, consultants, local authorities, etc. and to attend
their meetings;

(vii) Liaise with sub-contractors and nominated sub-contractors;

(viii) Liaise with clients regarding submission of required contract

documents and quotations;

(ix) Ensure security and safety requirements effectively implemented at all

work site;

(x) Verify and comment on the monthly reports for submission to

management for review and planning;

B.H.O. SDN. BHD.

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2.2.1.2 Academic Requirements

(i) At least a recognized Diploma in Civil Engineering and related

discipline.

(ii) Preferably a recognized Honors Degree in Civil Engineering.

2.2.1.3. Experiences and Skill Requirements

(i) Minimum 5 years working experience in similar capacity;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate in Microsoft Project and AutoCAD will be an

advantage;

(iv) Strong leadership, good interpersonal communication, analytical and

supervisory skills;

(v) Good ability to work in a team environment independently as well as

ability to resolve problems;

(vi) Be able to establish job priorities and interact with people at all levels;
and

(vii) A high level of professionalism, integrity and diplomacy.

B.H.O. SDN. BHD.

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2.2.2 Assistant Project Manager (APM)

Immediate Superior : Project Manager (PM)

Subordinates : Head Contract

: All Officer
: Site Agent

2.2.2.1 Responsibilities

(i) Assist Project Manager plan and set quality objective(s) to meet the
project quality policy as well as the company;

(ii) Assist Project Manager initiate action plan on project operation and
cost management;

(iii) Assist Project Manager minimize wastage and operation cost;

(iv) Assist Project Manager maximize productivity and efficiency by putting

company’s resources at optimal and/or maximum usage at all times;

(v) Assist Project Manager be responsible to identify department training

needs and job functions;

(vi) Assist Project Manager liaise with clients, consultants, local authorities,
etc. and to attend their meetings;

(vii) Assist Project Manager liaise with sub-contractors and nominated sub-
contractors;

(viii) Assist Project Manager liaise with clients regarding submission of

required contract documents and quotations;

(ix) Assist Project Manager ensure security and safety requirements

effectively implemented at all work site;

B.H.O. SDN. BHD.

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2.2.2.2 Academic Requirements

(i) At least a recognized Diploma in Civil Engineering and related

discipline.

(ii) Preferably a recognized Honors Degree in Civil Engineering.

2.2.2.3 Experiences and Skill Requirements

(i) Minimum 3 years working experience in similar capacity;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate in Microsoft Project and AutoCAD will be an

advantage;

(iv) Strong leadership, good interpersonal communication, analytical and

supervisory skills;

(v) Good ability to work in a team environment independently as well as

ability to resolve problems;

(vi) Be able to establish job priorities and interact with people at all levels;
and

(vii) A high level of professionalism, integrity and diplomacy.

B.H.O. SDN. BHD.

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2.2.3 Safety and Health Officer (SHO)

Immediate Superior : Project Manager(PM) and /or Assistant Project Manager

(APM)

Subordinates : Assistant Safety and Health Officer

2.2.3.1 Responsibilities

(i) To commit OSH Policy and Objectives;

(ii) To develop and establish BHO OSH management system for the project;

(iii) To exercise the power, perform the functions and discharge the duties
assigned under OSH act;

(iv) To review and ensure on protecting the safety and health of personnel at
workplaces and others who may be affected by the work carried out;

(v) To review and ensure on preventing work-related fatalities, disabilities,

injuries, ill health, diseases, property and environmental damage and near
misses;

(vi) To review and ensure on complying with relevant OSH national laws,
regulations, and other requirements;

(vii) To ensure the personnel at workplaces and OSH representatives are

consulted, informed and trained on all aspects of OSH, including
emergency arrangement which is associated to their works;

(viii) To ensure and make arrangements for personnel at workplaces and OSH
representatives to participate actively in OSH;

(ix) To ensure the establishment and efficient functioning of OSH committee in

accordance with national laws and practices;

(x) To ensure the overall policy, objective and practices of the company for
continually improving the performance of the OSH management system;

(xi) Liaise with government Authorities and Regulatory Bodies etc;

(xii) To advise Site Agent on all regulatory construction safety regulations,

health practices and requirements at work site etc;

B.H.O. SDN. BHD.

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2.2.3.2 Academic Requirements

(i) Diploma Occupational Safety and Health

2.2.3.3 Experiences and Skill Requirements

(i) Minimum 5 years working experience in similar environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate will be an advantage;

(iv) Strong g leadership, good interpersonal communication, analytical and

supervisory skills;

(v) Be able to establish job priorities and interact with people at all levels.

B.H.O. SDN. BHD.

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2.2.4 Traffic Safety Officer

Immediate Superior :Project Manager (PM) and /or Assistant Project

Manager

Subordinates :Traffic Safety Supervisor

2.2.4.1 Responsibilities

(i) Monitor work progress;

(ii) Liaise with JKR Engineer/Resident Engineer/Consultant Engineer/Clerk

of Work on traffic issue;

(iii) Plan and co-ordinate site activities with site staffs;

(iv) Attend all clients and consultants’ meetings;

(v) Prepare progress reports;

(vi) Check and sign the monthly reports and get to submission;

2.2.4.2 Academic Requiremen

(i) At least a recognized Honors Degree/Diploma in Civil Engineering and

related discipline.

2.2.4.3 Experience and Skill Requirement

(i) Fresh graduate but prefer 1 year working experience in similar

environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate in Microsoft Project and AutoCAD will be an advantage;

(iv) Strong g leadership, good interpersonal communication, analytical and

supervisory skills;

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(v) Good ability to work in a team environment independently as well as

ability to resolve problems of department;

(vi) Be able to establish job priorities and interact with people at all levels;

(vii) A high level of professionalism, integrity and diplomacy;

(viii) Knowledge of ISO 9001 will be an advantage;

(ix) Proficient in Microsoft Office.

B.H.O. SDN. BHD.

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2.2.5 Site Agent

Immediate Superior : Project Manager (PM) and / or Assistant Project

Manager (APM)

Subordinates : Engineers
: Supervisors
: Surveyors

2.2.5.1 Responsibilities

(i) Monitoring of work progress and quality control;

(ii) Plan and coordinate site activities with site staffs;

(iii) Liaise with Sub-contractors and nominated Sub-contractor;

(iv) Support operation superintendent supervisors to motivate, train, counsel

and discipline employees;

(v) Liaise with JKR Engineer/Resident Engineer/Consultant Engineer/Clerk

of Work on technical matters;

(vi) Arrange site inspection, counter check alignment and levels by surveyor;

(vii) Check discrepancies between structure and architecture drawing and issue
of RFI;

(viii) Attend all clients and consultants’’ meetings;

(ix) Liaise with sub-contractors and nominated sub-contractors;

(x) Work with QAQC Engineer for the arrangement of quality control tests at
site;

(xi) Prepare and compute material quantity and schedule for procurement;

(xii) Help Assistant Project Manager in order to run all projects according to
the programmed work schedule;

(xiii) Be responsible to take site photographs;

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2.2.5.2 Academic Requirements

(i) SPM and above

(ii) Preferably STPM or Diploma in Civil Engineering or in related discipline

2.2.5.3 Experiences and Skill Requirements

(i) Minimum 3 years working experience in similar environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate in Microsoft Project and AutoCAD will be an advantage;

(iv) Strong g leadership, good interpersonal communication, analytical and

supervisory skills;

(v) Good ability to work in a team environment independently as well as

ability to resolve problems of department;

(vi) Be able to establish job priorities and interact with people at all levels;

(vii) A high level of professionalism, integrity and diplomacy’

(viii) Knowledge of ISO 9001 will be an advantage;

(ix) Proficient in Microsoft Office.

B.H.O. SDN. BHD.

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2.2.6 Head – Contract (HC)

Immediate Superior : Project Manager(PM) and /or Assistant Project Manager

(APM)

Subordinates : Contract Engineer

: Assistant Quantity Surveyor

2.2.6.1 Responsibilities

(i) Evaluate and prepare progress payment certificates to sub-contractors;

(ii) Prepare progress payment claim and variation orders;

(iii) Prepare project information and material schedule;

(iv) Update cash flow and materials project budget and payment to sub-
contractors;

(v) Verify and materials requisition and request for price list from suppliers;

(vi) Prepare checklist to liaise with Accounts & Finance Department on claims
and payment for the on-going projects;

(vii) Liaise with site agent on the final joint measurements;

(viii) Assist in reviewing the record keeping for final measurement purposed;

(ix) Assist in preparation of the proposed valuation for variation orders;

(x) Co-ordinate with project site agent and supervisor for relevant details
required for final measurement’

(xi) Assist in preparation of final measurement including updating

measurements with variations from time to time;

(xii) Liaise with the client’s QS (or equivalent) for any discrepancies in claims
and report to site agent/project manager/assistant project manager;

(xiii) Prepare tender and attend tender meetings;

(xiv) Prepare computer drafted drawings and bill of quantities when required.

B.H.O. SDN. BHD.

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2.2.6.2 Academic Requirements

(i) AT least STPM and above;

(ii) Preferably a recognized Diploma or Honors Degree in Civil

Engineering/Quantity Survey.

2.2.6.3 Experience and Skill Requirements

(i) Minimum 5 years working experience in similar environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate in Microsoft Project and AutoCAD will be an advantage;

(iv) Good leadership, interpersonal communication skills and be able to

coordinate with all staff in civil works and building construction;

(v) Be able to establish job priorities and work independently;

(vi) A high level of professionalism, integrity and diplomacy;

(vii) Proficient in Microsoft Office.

B.H.O. SDN. BHD.

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2.2.7 Environmental Officer

Immediate Superior :Project Manager (PM) and /or Assistant Project Manager
(APM)

Subordinates : Assistant Environmental Officer

2.2.7.1 Responsibilities

(i) Monitor work progress and all environmental issue;

(ii) Liaise with JKR Engineer/Resident Engineer/Consultant Engineer/Clerk

of Work on environmental issue;

(iii) Arrange site inspection, counter check alignment and levels by surveyor;

(iv) Plan and co-ordinate site activities with environmental consultant;

(v) Attend all clients and consultants’ meetings;

2.2.7.2 Academic Requirement

(i) At least a recognized Honors Degree/Diploma in Civil Engineering and

related discipline.

2.2.7.3 Experience and Skill Requirement

(i) Fresh graduate but prefer 1 year working experience in similar

environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Strong g leadership, good interpersonal communication, analytical and

supervisory skills;

(iv) Good ability to work in a team environment independently as well as

ability to resolve problems of department;

(v) Be able to establish job priorities and interact with people at all levels;

(vi) A high level of professionalism, integrity and diplomacy’

(vii) Knowledge of ISO 9001 will be an advantage;

(viii) Proficient in Microsoft Office.

2.2.8 Contract Engineer

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Immediate Superior : Assistant Project Manager (APM) and /or Head Contract

Subordinates : Assistant Quantity Surveyor

2.2.8.1 Responsibilities

(i) Evaluate and prepare progress payment certificates to sub-contractors;

(ii) Prepare progress payment claim and variation orders;

(iii) Prepare project information and material schedule;

(iv) Update cash flow and materials project budget and payment to sub-
contractors;

(v) Verify and materials requisition and request for price list from suppliers;

(vi) Prepare checklist to liaise with Accounts & Finance Department on claims
and payment for the on-going projects;

(vii) Liaise with Project Engineer on the final joint measurements;

(viii) Assist in reviewing the record keeping for final measurement purposed;

(ix) Assist in preparation of the proposed valuation for variation orders;

(x) Co-ordinate with Project Engineer and supervisor for relevant details
required for final measurement’

(xi) Assist in preparation of final measurement including updating

measurements with variations from time to time;

(xii) Liaise with the client’s QS (or equivalent) for any discrepancies in claims
and report to Site Agent or Assistant Project Manager or Project Manager;

(xiii) Prepare tender and attend tender meetings;

(xiv) Prepare computer drafted drawings and bill of quantities when required.

2.2.8.2 Academic Requirements

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(ix) AT least STPM and above;

(x) Preferably a recognized Diploma or Honors Degree in Civil

Engineering/Quantity Survey.

2.2.8.3 Experience and Skill Requirements

(i) Minimum 3 years working experience in similar environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate in Microsoft Project and AutoCAD will be an advantage;

(iv) Good leadership, interpersonal communication skills and be able to

coordinate with all staff in civil works and building construction;

(v) Be able to establish job priorities and work independently;

(vi) A high level of professionalism, integrity and diplomacy;

(vii) Proficient in Microsoft Office.

2.2.9 QAQC Engineer

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Immediate Superior : Assistant Project Manager(APM) and / or Site Agent

Subordinates : Laboratory Technician

: Field Technician

2.2.9.1 Responsibilities

(i) Monitor work progress and quality control;

(ii) Attend all client and consultants’ meetings;

(iii) Prepare distribution list for controlled document such as Project Quality
Plan;

(iv) Scrutinize all check points found in the inspection and test plan;

(v) Report to Project Engineer/Site agent/Supervisor when encounter any site

non-conformance;

(vi) Liaise with the Internal Auditor when auditing is required on site;

(vii) Ensure the quality system is maintained on site;

(viii) Propose and act for any discrepancies pertaining quality at site;

(ix) Prepare quality control report every month;

(x) Compile photos on the problems encountered and remedial actions on the
site pertaining to quality;

(xi) Be knowledgeable in all kinds of construction oriented quality control

tests; and

(xii) Submit test results to the client or main contractor periodically as per the
frequency of test required for a particular site;

2.2.9.2 Academic Requirements

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(i) Preferably a recognized Diploma or Honors Degree in Civil Engineering

2.2.9.3 Experience and Skill Requirements

(i) Minimum 1 years working experience in similar environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate in Microsoft Project and AutoCAD will be an advantage;

(iv) Good leadership, interpersonal communication skills and be able to

coordinate with all staff in civil works and building construction;

(v) Be able to establish job priorities and work independently;

(vi) A high level of professionalism, integrity and diplomacy;

(vii) Proficient in Microsoft Office.

2.2.10 Project Engineers

B.H.O. SDN. BHD.

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Immediate Superior : Assistant Project Manager (APM) and / or Site Agent

Subordinates : Project Supervisors

: Surveyors

2.2.10.1 Responsibilities

(i) Commit quality objective(s) to meet the project’s quality policy as well as
the company;

(ii) Be responsible to identify departmental training needs and job function;

(iii) Support operation superintendent supervisors to motivate, train, counsel

and discipline employees;

(iv) Monitor work progress and quality control;

(v) Liaise with JKR Engineer/Resident Engineer/Consultant Engineer/Clerk

of Work on technical matters;

(vi) Arrange site inspection, counter check alignment and levels by surveyor;

(vii) Check discrepancies between structure and architecture drawing and issue
of RFI;

(viii) Plan and co-ordinate site activities with site staffs;

(ix) Attend all clients and consultants’ meetings;

(x) Liaise with sub-contractors and nominated sub-contractors;

(xi) Prepare progress reports and cash flow;

(xii) Prepare and compute material quantity and schedule for procurement;

(xiii) Assist Contract Head in the verification of monthly work done, join site
measurement and progress billing to main contractors and sub-
contractors;

(xiv) Check and sign the monthly reports and get to submission;

(xv) Ensure security and safety requirements efficiently implemented at work

site.

2.2.10.2 Academic Requirement

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(i) At least a recognized Honors Degree/Diploma in Civil Engineering and

related discipline.

2.2.10.3 Experience and Skill Requirement

(i) Fresh graduate but prefer 1 year working experience in similar

environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate in Microsoft Project and AutoCAD will be an advantage;

(iv) Strong g leadership, good interpersonal communication, analytical and

supervisory skills;

(v) Good ability to work in a team environment independently as well as

ability to resolve problems of department;

(vi) Be able to establish job priorities and interact with people at all levels;

(vii) A high level of professionalism, integrity and diplomacy’

(viii) Knowledge of ISO 9001 will be an advantage;

(ix) Proficient in Microsoft Office.

2.2.11 Surveyor

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Immediate Superior : Site Agent and /or Project Engineer

Subordinates : Assistant Surveyors

: Project Supervisors

2.2.11.1 Responsibilities

(i) Setting out alignments and level of road/structure works;

(ii) Ensure temporary reference points are available for checking;

(iii) Check against road and structure drawing details dimensions, alignment
and level;

(iv) Check and compare the drawing for discrepancy, issue RFI if require;

(v) Put in RFI records and liaise with client’s representative for joint site
leveling/measurement;

(vi) Check and ensure all work are correctly set out;

(vii) Liaise with Site Agent/Project Engineer on surveying problems;

(viii) To check and verify survey work with client’s representative;

(ix) Preparation of Daily report and submit to Site Agent/Project Engineer

every Monday;

(x) Coordinates with respective site supervisor and Site Agent/Project

Engineer for all the technical clarifications pertaining to survey works;

(xi) Prepare Joint Survey Record and Data with client for all the major
projects. Records should be undersigned by Surveyor/Site Agent/Project
Engineer and verified by client or consultant;

(xii) Ensure the given pegs for alignment and levels are safe at all times until
the completion of the project; and

(xiii) To assist and compute excavated and/or backfilled quantities, and to

submit to CE/QS for claims purposes.

2.2.11.2 Academic Requirements

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(i) At least a recognized certificate in surveying study; and

(ii) Preferably a recognized Diploma or Honors Degree in Civil Engineering

2.2.11.3 Experience and Skill Requirements

(i) Minimum 3 years working experience in similar environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate in Microsoft Project and AutoCAD will be an advantage;

(iv) Good leadership, interpersonal communication skills and be able to

coordinate with all staff in civil works and building construction;

(v) Be able to establish job priorities and work independently;

(vi) A high level of professionalism, integrity and diplomacy;

(vii) Proficient in Microsoft Office.

(viii) Be able to establish job priorities and work independently; and

(ix) Be able to work under extreme working conditions and long hours.

2.2.12 Assistant Quantity Surveyor

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Immediate Superior : Head Contract and /or Contract Engineer

Subordinates : Nil

2.2.12.1 Responsibilities

(i) Evaluate and prepare progress payment certificates to sub-contractors;

(ii) Prepare progress payment claim and variation orders;

(iii) Prepare project information and material schedule;

(iv) Update cash flow and materials project budget and payment to sub-
contractors;

(v) Verify and materials requisition and request for price list from suppliers;

(vi) Prepare checklist to liaise with Accounts & Finance Department on claims
and payment for the on-going projects;

(vii) Liaise with Project Engineer on the final joint measurements;

(viii) Assist in reviewing the record keeping for final measurement purposed;

(ix) Assist in preparation of the proposed valuation for variation orders;

(x) Co-ordinate with Project Engineer and supervisor for relevant details
required for final measurement’

(xi) Assist in preparation of final measurement including updating

measurements with variations from time to time;

(xii) Liaise with the client’s QS (or equivalent) for any discrepancies in claims
and report to Site Agent or Assistant Project Manager or Project Manager;

(xiii) Prepare tender and attend tender meetings;

(xiv) Prepare computer drafted drawings and bill of quantities when required.

2.2.12.2 Academic Requirements

(i) AT least STPM and above;

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(ii) Preferably a recognized Diploma in Civil Engineering/Quantity Survey.

2.2.12.3 Experience and Skill Requirements

(i) Fresh graduate but prefer 1 year working experience in similar

environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate in Microsoft Project and AutoCAD will be an advantage;

(iv) Good leadership, interpersonal communication skills and be able to

coordinate with all staff in civil works and building construction;

(v) Be able to establish job priorities and work independently;

(vi) A high level of professionalism, integrity and diplomacy;

(vii) Proficient in Microsoft Office.

2.2.13 Supervisor

Immediate Superior : Site Agent and / or Project Engineer

Subordinates : General worker

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2.2.13.1 Responsibilities

(i) Preparation of daily report;

(ii) Liaise with Site Agent / Project Engineer on technical matters;

(iii) Check drawing discrepancies between architecture and structure and issue
RFI;

(iv) Counter check alignment and level by surveyor;

(v) Monitoring of work progress and assist in monitoring quantity and quality
control;

(vi) Plan ahead on construction materials ordering, machineries / equipment /

tools for site use ;

(vii) Recording of day work (including sub-contractor’s day work);

(viii) Plan ahead and inform Site Agent/Project Engineer of the commencement
of day work;

(ix) To record day work and submit to Site Agent / Project Engineer at every
Monday;

(x) Act as Site Safety Committee Member to ensure safety requirements are
implemented at work site;

(xi) Submit site joint measurement sheet to Site Agent / Project Engineer for
progress claim;

(xii) Preparation of progress photographs;

(xiii) To ensure workers and machineries deployed turn up to start work in time
and to complete project in lesser time with efficiency;

(xiv) General arrangement during night work (ie. foods, light and etc).

2.2.13.2 Academic Requirements

(i) UPSR and above

(ii) Preferably SPM

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2.2.13.3 Experiences and Skill Requirements

(i) Minimum 3 years working experience in similar environment;

(ii) Proficient in both verbal and written Bahasa Malaysia, English and/or
Mandarin;

(iii) Computer literate will be an advantage;

(iv) Strong g leadership, good interpersonal communication, analytical and

supervisory skills;

(v) Be able to establish job priorities and interact with people at all levels.

B.H.O. SDN. BHD.

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