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THE UGANDA INSTITUTION

OF
PROFESSIONAL ENGINEERS

GUIDELINES TO APPLICANTS AND APPLICATION FORM FOR

MEMBERSHIP OR TRANSFER TO CLASS OF MEMBER

Management Support Unit Building,

Public Works Training Centre,
Plot 2, Gloucester Avenue, Kyambogo
P.O. Box 1308, KAMPALA
Tel: 256-41-287292 Fax: 256-41-287291
Email: uipe@infocom.co.ug.
Website: www.ugandaengineers.org

NO. 08/085

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 GUIDELINES TO APPLICANTS FOR MEMBERSHIP OF UGANDA
INSTITUTION OF PROFESSIONAL ENGINEERS

1. Subject to the provisions of the UIPE Constitution in respect of qualifications and requirements for
admission or transfer to any class of membership of the Institution, applicants shall be required to
have the following qualifications:

A degree, diploma or licence from a University or School of Engineering recognised by Council.

2. Applications for Corporate Membership (Classes of Member & Fellow) require at least two (2) years
training as a pupil engineer after graduation, under the supervision of a Registered Engineer; and a
further two (2) years of working experience in a position or positions of responsibility, again under
the supervision of a Registered Engineer.

3. During their post pupilage working experience periods, applicants are expected to have gained
experience in the following areas of projects execution:

I. Project design

II. Documentation

III. Construction/installation

IV. Operation and maintenance

1. Candidates will be required to submit a 2000 word typed Career Report on their training and responsible
experience. They will further be required to submit 4000 word typed Technical Report on a
particular project or projects, the candidate has played a major role. Guidance notes for the
preparation of reports are attached in Appendix A

2. Candidates are required to submit the report in duplicate

3. Members of Council and members of the Membership, Education, and Training (MET) Committee shall
not propose or support applications for membership of the Institution in any class.

4. Candidates may be required to appear for interview.

5. It is mandatory for the proposers to fill Appendix B.

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 THE UGANDA INSTITUTION OF PROFESSIONAL ENGINEERS

Application form for membership or transfer of class of membership

Please read guidelines on Page 2, notes and the extract from the bye-laws on pages 9 and 10, before filling
in this form

1. GENERAL INFORMATION

Name in full (Surname first):      

Nationality:       Sex      

PROFESSIONAL QUALIFICATIONS:

     

Address for Communication:      

     

Tel:       Fax:       Email:      

Born on the       and being       years of age being desirous of Admission into the Uganda Institution of
Professional Engineers in the Class of Corporate Member.

2. MEMBERSHIP OF PROFESSIONAL ORGANIZATIONS

Name of organization Year joined Class of membership

                 

                 

                 

3. ENGINEERING EDUCATION

From (Yr.) To (Yr.) University/College Degree/Diploma

(including Class)

                       

                       

                       

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4. SCHOOL EDUCATION

(Start highest attained and work backwards)

From To (Year) Educational Institution Certificate obtained Initials of

(Year) proposers

                             

                             

                             

5. INDUSTRIAL TRAINING WHILE IN UNIVERSITY AND/OR COLLEGE

From (Year) To (Year) Industry/Organization Initials of

Proposers

                       

                       

                       

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6. PUPILAGE ENGINEERING TRAINING

Engineering training in industry after formal engineering education should be outlined hereunder

From To Industry/Organization Description of work and Initials of

(month/yr.) (month/yr.) name/qualifications of supervisor proposers

                             

                             

                             

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7. EXPERIENCE SUBSEQUENT TO PUPILAGE TRAINING

Give dates and the designation of all the posts you have held and a brief description of your personal
responsibilities from the time of completion of pupilage.

From To Industry/Organisation Description of work and Initials of

(month/yr.) (month/yr.) name/qualifications of supervisor proposers

                             

                             

                             

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8. ORGANISATION TREE
Please print the name of the current firm or organisation and the period of employment. The organisation
tree should show the chain of command in your present post and indicate your position in relation to your
immediate superior, equivalent and immediate subordinate staff. Against each post please indicate the name
and qualifications of the current holder including, where appropriate, the grade of membership of the
Institution. Your position should be marked by an arrow and the number of persons under your control.
     

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9. OBLIGATION AND CERTIFICATION
I, the undersigned, agree that in the event of my admission to the class of Member in the Uganda Institution
of Professional Engineers, I will be governed by the constitution and bye-laws of the constitution, as they
now are, or as they may hereafter be altered, and that I will advance the objectives of the Institution as far as
shall be in my power, provided that whenever I shall signify in writing to the Honorary Secretary that I am
desirous of withdrawing. I shall, after the payment of any arrears which may be due by the period, be free
from this obligation. I certify that the statements given above are correct.

Signature: Date:

We, the undersigned having read the form and report (where applicable) hereby propose/support the
candidate from personal knowledge, as a person worthy of admission in the class of membership applied for
and we certify the correctness of the parts we have initialed.

PROPOSER 1. Signed: Class of Membership:

Name in Block letters

Address for communication:

Tel: Fax: Email:

PROPOSER 2 Signed: Class of Membership

Name in Block letters

Address for communication:

Tel: Fax: Email:

SECONDER 1 Signed: Class of membership:

Name in Block letters:

Address for communication:

Tel: Fax: Email:

SECONDER 2 Signed: Class of Membership:

Name in Block letters:

Address for communication:

Tel: Fax: Email:

FOR OFFICIAL USE ONLY Date Received _______________________________

Passed by Committee on Recommended for class of Member

Received by Council on Council Minute No.

.

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Council decision
.

Members: 4.03 Every candidate for election or transfer to the class of Member shall satisfy the
Council, that he;

a) is at least 25 years of age, and

b) either,

i) has passed or been exempted from the Corporate membership examinations of an

engineering Institution, Institute or Society approved for the purpose by the Council, or

ii) has obtained a degree or diploma of a University or School of Engineering approved for
the purpose by the Council.

c) has had at least two years adequate practical training as an engineer and additionally has had
at least two years suitable experience in a position involving responsibility as an engineer,
provided that the Council may, at their discretion, accept any additional period in a position of
responsibility as an engineer in excess of two years in substitution for two years practical
training, and

d) has attended and passed a professional interview as prescribed by the Council.

NOTES

1. This application form shall be filled in type. Copies of all certificates and, where necessary,
transcripts, must be attached. Council may require candidates to produce originals later.

2. Candidates for the Class of Graduate Members should complete only section 1 to 6 and 9.

3. Candidates applying for Corporate Membership should complete all sections

4. All candidates for Class of members must submit a technical report of not more than 4,000 words
indicating the candidate’s own work in a position of engineering responsibility. This report is
supposed to show the application of engineering knowledge, or the solution of a given problem.
Exception to this requirement is limited to members of the National/International Professional
Institutions approved by Council.

5. Proposers/Supporters: Before signing for the candidates, the proposers and supporters should first
see the degree and/or diploma certificates and study Technical report. They should only initial parts
they have personal knowledge of. Proposers and Supporters must be paid up Corporate Members
(Fellows or Member).

6. The Uganda Institution of Professional Engineers is frequently requested by Government and similar
bodies to advise on engineering matters. The details of experience are of great value in selecting
members to give such assistance.

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 APPENDIX A

GUIDANCE NOTES FOR PREPARATION OF REPORTS

1. Career Report: Training and Responsible Experience

The word typed career reports on training and responsible experience (which must not be mere
inventories of work prepared and executed) must describe the tasks on which the candidate has been
employed, whether in investigations, planning, design, construction or research. The accounts
should set out the candidate’s training and responsible experience in the development of his career to
date and must explain clearly the precise position he has occupied, together with the degree of
responsibilities assigned to him. The candidate should enlarge on any special problems he met and
on any areas where he obtained extensive experience. Where appropriate, some indication of the size
and costs of the works should be given. It is essential that the candidate emphasises his personal
experience, bringing out the principle lessons learnt avoiding extensive job specifications and
descriptions.

2. Technical Report

The purpose of the technical report is to demonstrate the technical and professional competence of
the candidates. The reports should describe a particular project (or parts of projects) in which
candidates have played a major part. Candidates must indicate the depth of their roles in the
development and management of the project or projects, which is likely to come mainly from their
more recent experience. It is essential that candidates give the background to any important
decisions for which they have been responsible and above all show where they have exercised their
engineering and professional judgement in the identification, analysis of problem(s) and
implementation of a solution(s).

The reports should incorporate numerical analyses, cost data and drawings or other illustrations as
appropriate, to show that the candidate has an adequate understanding of the technical, financial and
environmental implications of the decisions he has taken.

The Career and Technical Report, and the Professional Interview will be assessed under five specific
objective headings, which demonstrate the candidate’s level of technical and intellectual skill. The
candidate will have to satisfy their Professional Interviewers in each individual area as well as
overall. The candidate is therefore advised to bear these in mind when preparing his report. The
Technical and Intellectual Skills Areas (TISAs) are as follows:

a) Judgement and Discernment

b) Application and Evaluation

c) Ability and Knowledge

d) Creativity and Innovation

e) Integrity and Responsibility

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 APPENDIX B

THE UGANDA INSTITUTION OF PROFESSIONAL ENGINEERS

PROPOSER’S REPORT
APPLICANTS FOR CORPORATE MEMBERSHIP

Proposers and Seconders shall be corporate members in good standing (with up to date annual
subscriptions)

1. NAME OF CANDIDATE:      ADDRESS:      

           

           

Application for admission as a Member requires that every candidate is supported by at least two
proposers. This form must be sent to the Honorary Secretary, UIPE by the applicant together with
the other required application documents. Failure to do this will lead to postponement of
consideration or rejection of the application.

2. Is the candidate applying for Corporate Membership by submission of Reports or by Mutual

Recognition of a Professional Engineering Institution?

     

How long have you known the candidate?      

Are you still in regular contact?      

If not how long is it since you were in regular contact?      

Please give details of your professional relationship and association with the candidate. Give
commencement and end dates if applicable      .

3. EVALUATION OF COMPETENCE AND DEVELOPMENT (Tick appropriate box)

RATING Exceptionally high Fully meeting the Adequate, but Frequently Do not
quality of work normally high occasionally requiring know
SUBJECT with sound, standards of requiring amendments
innovative engineering amendments
thinking

Problem solving
ability

Application of
engineering
principles

Engineering
judgement

Social,
environmental,
and safety
considerations

Management:

Time

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 Finance and
control

Communication:
accurate, brief and
clear?

Acceptance of
responsibility

Professional
conduct

4. Please give your assessment of the candidates current position of responsibility and how he has
fulfilled its needs      

5. In what way has the candidate undertaken a programme of Continuing Professional Development?

     

6. Please expand on any of the above if necessary on a separate sheet and add any information you
consider would be of assistance to the Institution.

     

I certify that the candidate is known to me personally. I understand he has the requisite academic
qualifications and I believe is a fit and proper person in all respects to become a Corporate Member of the
Institution. I understand that acceptance into Membership shall be based on the recommendations of two
sponsors such as myself:

Signature of Proposer . Date

Name (Block Capitals) Membership No.

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 GUIDELINES FOR THE COMPLETION OF THE PROPOSER’S REPORT

A. AIM

The proposer’s report is a necessary and supplementary document to the candidate’s application for
Corporate Membership of UIPE as a professional engineer. The aim is to convey to Council the
personal knowledge that the proposer or the employer has of the applicant and in the process to make
reasoned evaluation of the applicant’s capabilities.

B. GENERAL

A professional responsibility rests on the professional engineer to provide guidance to the engineer in
training during his professional development. This task also includes correct and accurate
completion of the report. The Council attaches great value to the information which is supplied by
the proposer. There is no reason why internal mentors cannot act as proposers.

The proposer must, when supplying reasons, consider the minimum stipulated requirements
(acceptable engineering work for an engineer in training, variety of experience in relation to the
functions and nature as well as the correct standard of training).

C. EVALUATION

The proposer must carefully evaluate the applicant’s capabilities.

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