9G/WORK VISA CONVERSION/ISSUANCE SEQUENCE AND

DOCUMENTARY REQUIREMENTS

I. SEQUENCE:

1) Alien Employment Permit (AEP) from Department of Labor and Employment (DOLE) –
2 to 3 weeks

2) Provisional Work Permit (PWP) from Bureau of Immigration (BI) – 1 week

3) Pre-arranged Employment Visa (9g visa) from BI – approval is 4 to 6 weeks from visa
interview/biometrics

Visa revalidation – if the visa is approved and the applicant is out of the country OR the
visa is approved and the applicant is in the country but cannot be implemented because the
applicant has to leave the country and the implementation process cannot be completed on
time – 2 weeks

4) Alien Certificate of Registration Identity Card (ACR I-Card) from BI – 2 to 3 weeks from
implementation of 9g visa in the passport.

ACR I-Card Waiver – this is applied when the ACR I-Card is not yet released and the
applicant has to leave the country in the meantime – 3 working days

II. DOCUMENTARY REQUIREMENTS:

1. Joint letter request from company using company letterhead and signed by both the
applicant and company representative. The company representative who signs this letter
will also sign the petitioner’s signature portion on page 2 of the CGAF. WE WILL EMAIL
TEMPALE OF LETTER.

2. Four (4) original Consolidated General Application Forms (CGAF) for Non Immigrant
Visa, Special Work Permit and Provisional Work Permit for EACH family member. WE
WILL EMAIL SOFT COPY OF THE FORM.

-THERE ARE 2 WAYS OF PREPARING THIS FORM:

a. Encode the entries in the CGAF and email to us for correction.

b. Fill up a draft form, submit to us and we will encode and email to you.
-IN FILLING UP THE FORMS, PLEASE TAKE NOTE OF THE FOLLOWING:

- ENTRIES MUST BE IN CAPITAL LETTERS

- USE THE NAMES AS APPEARING IN THE PASSPORT
- FILL UP SPACES FOR SPOUSE AND/OR CHILDREN, EVEN IF NOT JOINING
- PHILIPPINE RESIDENTIAL AND FOREIGN ADDRESS MUST BE COMPLETE,
INCLUDING THE ZIP CODES.
- 2 CHARACTER REFERENCES (CAN BE EMPLOYEES) WITH RESIDENTIAL
ADDRESS (NOT OFFICE ADDRESS)

3. AEP Application Form for the principal only to be filled up and signed at the bottom by
applicant and indorsed by company representative. WE WILL EMAIL SOFT COPY OF THE
FORM.

-SAME PREPARATION AS NO. 2 ABOVE.

-TO AVOID PAYING THE FINE OF P 20000, THE APPLICATION MUST BE FILED
WITHIN 15 DAYS FROM DATE OF APPOINTMENT LETTER OR BEFORE THE START
DATE, IF IT HAS A START DATE.

4. Original Letter of Appointment (LOA) or Contract of Employment (COE).

PLEASE NOTE THE FOLLOWING:

- UNDATED SO THE 15-DAY GRACE PERIOD WITHOUT FILE IS COUNTED FROM

DATE OF NOTARIZATION
- STATE POSITION TITLE/AVOID USING POSITION TITLES THAT ARE REGULATED
POSITIONS (ACCOUNTANT, ENGINEER, ETC.)
- STATE ANNUAL (NOT MONTHLY) SALARY
- STATE THE DUTIES AND RESPONSIBILITIES, WHICH CAN EITHER BE
INCOPORATED IN THE LOA/COE OR AS AN ANNEX TO THE LOA/COE.

5. Copy of the SEC Certification of Registration, Articles of Incorporation and By-laws of

the company.

6. Latest and updated General Information Sheet (GIS) of the company stamped received
by SEC. THIS IS SUBMITTED ONCE A YEAR WITHIN 30 DAYS FROM ANNUAL
STOCKHOLDER’S MEETING.

7. Photocopy of latest company Annual Income Tax Return with Official Receipt of the tax
payment or BIR confirmation, if payment was thru EFPS. THIS IS FILED APRIL 15 OF
EACH YEAR.

8. Latest Mayor’s Permit and Official Receipt of the payment of the company. THIS IS
RENEWED WITHIN THE FIRST 60 DAYS OF EACH YEAR.

9. Colored photographs – six (6) pieces 2 x 2. IT MUST BE A STUDIO PICTURE,

WITHOUT EYEGLASSES AND TAKEN NOT MORE THAN THREE MONTHS FROM THE
DATE OF APPLICATION. BI WILL AUTOMATICALLY DISMISS APPLICATIONS WITH
SCANNED OR COMPUTER-PRINTED PICTURES.

10. Original passport with updated stay is presented to DOLE and BI for verification upon
the filing of the applications.

11. Copy of the TIN ID OR TIN Application Form where the TIN is written and duly stamped
“received” by BIR.

12. If the applicant is residing in the premises of the company, a Company Certification is
required.

13. Special Temporary Permit (STP) from Professional Regulation Commission (PRC), if
practicing a regulated profession. WE AVOID USING POSITION TITLES THAT ARE
REGULATED PROFESSIONS.

14. Company certification of the number of foreign and local employees currently employed
by the company. WE WILL EMAIL A BI-PRESCRIBED FORMAT.

15. If the wife and/or children are joining, the following are the requirements: a) three (3)
original CGAF for Non-Immigrant only for each family member; b) original passport with
updated stay for verification; c) 4 pieces 2 x 2 pictures; and d) original AUTHENTICATED
copy of the marriage and/or birth certificates, translated to English, if in a foreign language
by, the Philippine Consulate.

TWO WAYS TO AUTHENTICATE:

a. By the Philippine Consulate in the country where the documents were issued. The
Philippine Consulate maybe located in another country, if the consulate covers multiple
countries. In countries with multiple consulates like the US, by the consulate which has
jurisdiction of the state where the document was issued.

b. In the Philippines by DFA, provided the documents are certified by the embassy in the
Philippines of the country where the documents was issued. Not all consulates certify
documents so when this happens, your only way is letter (a) above.

NOTE: the original authenticated marriage and/or birth certificate is retained by BI

and no longer returned so it is advisable to have a copy only attached to the original
authentication, if permitted.