PROFORMA FOR SUBMITTING SIX-MONTHLY FINANCIAL

& TECHNICALPROGRESS REPORT

A. General

A.1 Name of the Project :

A.1.1 Our Reference Letter No. :

A.2 Executing Agency :

A.3 Chief Investigator with Designation :

A.4 Total Cost of the Project :Rs. F.E. Total

as approved by MIT

i) Original
ii) Revised if any

A.5 Date of starting : Indicate date of first sanction

A.6 Date of completion :

i) Original
ii) Revised, if any

A.7 Date on which last progress report was :

Submitted

8. Financial :Rs. F.E. Total

a) Funds released by MIT upto ……………..

b)Funds released during :

__________to ___________

c)Total funds released upto :

_______________by MIT

d)Total funds released upto _____________ :

by other agencies

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B.2 Amount spent

a) upto _________________ :

b) from ____________ to __________ :

c) Total amount spent upto ___________ :

from MIT funds

d)Amount spent upto _________________ :

from funds from other agencies

B.3 Balance available as on _____________ :

B.4 Funds likely to spend during the :

Period _____________ to ____________

B.5 Funds actually required during the :

Period _____________to ____________
(col. B.4 - B.3)

B.6 Funds required from MIT :

( ____________to _____________ )

B.7 Budgetary Estimate for ______________ :

B.8 Item-wise break up of expenditure :

As given in Table - 1.

B.9 Total list of the capital equipment :

Purchased out of the funds as given in
Table 2.1 & 2.2

B.10 Utilization certificate as per enclosed :

Form GFR 19 and GFR 19A

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C. Technical

C.1 Details of the manpower associated :

with the project as per Table-3.
Specify Technical assignments of each
Project personnel.

C.2 Suggestions of Steering Committee :

And follow-up action taken thereafter

C.3 Works completed w.r.t. the proposed :

works as per Annual Plan ( _______ )
and specific intermediate milestones,
reasons for any shortcomings, in
achieving the goals (give details on
a separate sheet)

C.4 Proposed plan-of-work in the next :

Six months highlighting the proposed
Action to be taken to achieve the
Originally proposed targets.

C.5 Any additional comments :

(Comprehensive details to be provided : use extra sheets wherever required)

Name and Signature

Of Chief Investigator

Date :

Signature of Head of
Institution / Organization

* (Two times in a financial year - i) April - September &

ii)October - March

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 TABLE 1 : HEADWISE BREAK-UP OF EXPENDITURE
(Rs. Lakhs)
_________________________________________________________________________________________________________________

S.No. Head Approved Budget Expenditure Expenditure Anticipated BE remarks

Outlay incurred from expenditure
Upto -------- to ----------- from ---------to----
RE FE Total RE FE total RE BE Total

1. Capital Equipment
(FE Comp)*

2. Consumable items/components
(FE Comp)

3. Duty on Imports

4. Staff Salaries

5. Travel

6. Contingencies

7. Overheads, if any

8. Other expenditure
Debitable to this project
(please specify)
___________________________________________________________________________________________
 FE utilised , over and above sanction made by DOE, through OGL facilities may be indicated separately.
 Please indicate if there is any deviation from originally approved budget and whether necessary approval has been
taken.
 TABLE 2.1 EQUIPMENT (IMPORTED) PROCURED FOR THE PROJECT

S.No Description Manufacturer/ Brief Purchase Date of Total Duty * Condition

. Supplier Specifications Order No. Receipt Cost Paid G-good
& date B-bad

 Please indicate duty amount paid for each equipment

 ** Mention condition of equipment purchased. If bad, describe the fault/defect and what action has been taken to
 to repair it?
 TABLE 2.2 CAPITAL EQUIPMEJNT (INDIGENOUS) PROCURED FOR THE PROJECT
(Rs. In Lakhs)

No. Description Manufacturer/ Brief Purchase Date of Total Duty * Conditions

Supplier Specifications Order Receipt Cost Paid G – Good
No. B - Bad
& date

* Mention condition of equipment purchased. If bad, describe the fault/defect and what action has been taken to repair it?
 TABLE 3 : MANPOWER ASSOCIATED WITH THE PROJECT :

S.No. Name Designation Qualification % of time Salary drawn Date of Date of Total
devoted to Y/N Joining Leaving average
this project emoluments
(monthly)

 (a) Institute Faculty and Staff

 (b) Staff recruited for the project
 © Students
 FORM G.P.R. 19

(SEE GOVERNMENT OF INDIA’S DECISION 7(B) UNDER RULE 148 (3)

Assets Acquired wholly or Substantially out of Government grants
Registser maintained by grantee institution

Block Account maintained by Sanctioning Authorities

Name of Sanctioning Authority …………………………………………….

Name of No. & Amount of Brief Whether any Particulars Value of Purpose Encumbere Reasons if Disposed Research Amount Remar
Grantee Date of the purpos condition regarding of assets the for which d or not encumber & realised ks
Institution sanction sanctioned e of the right of actually assets as utilised at ed authority, on
grant the ownership of Govt. credited or on present if any, for
grant in the property or acquired disposal
other assets
acquired out of the
grant was
incorporated in the
grant-in-aid sanction
 Form GFR 19 - A

Form of Utilization Certificate

S.No. Letter No. Amount Certified that out of

Rs………………..
Of Grants - in - aid
sanctioned during the year
………………..in favour of
…………………
………………………………
…….under this
Ministry/Department Letter
No. given in the
Margin and Rs………………on account
of unspent balance of the previous year, a
sum of Rs…………….has been utilised for
the purpose of for which it was sanctioned
and that the balance of
Rs……………………….remaining
unutilised at the end of the year has been
surrendered to Government (vide
no……………….dated……………..)/will be
adjusted
towards the grants-in-aid payable during
the next year………………….

------------------
TOTAL
------------------

1. Certified that I have satisfied myself that the condition on which the grants-in-
aid was sanctioned have been duly fulfilled/are being fulfilled and that I have
exercised the following checks to see that the money was actually utilised for
the purpose for which it was sanctioned.

Kinds of checks exercised.

1.
2.
3.
4.
5.
Signature ……………………
Designaion …………………
Date …………………………