Computerized Student Information System

Computerized Student Information System
For ISU-E Laboratory High School
A Research Project
Presented to
Mr. Darios B. Alado
Subject Instructor
In Partial Fulfillment
Of the Requirement for the
Subject Research Project
(Ca63)
By
Ramel P. Gasmin
Maricar C. Medina
Jonathan G. Lazaro
October 2011
ACKNOWLEDGEMENT
The researchers would like to express their sincerest gratitude and thanks to God
Almighty for his divine guidance and assistance, for enlightening their thought and prompted to
proceed with perseverance until their work was done.
Those people who generously shared their expertise assistance and guidance in
realization of this study. No piece of work has ever been brought to success without the aid of
others.
To their parents and family, who were always there for them in moral and financial
support, for understanding them in every way possible, and for instilling in their responsibility.
To their classmates, friends, and boardmates who were always also there in times of their
sadness and happiness, thank you for giving them an inspiring advice and we owe them so
much.
To Professor Darios B. Alado, thesis adviser, for the valuable efforts and supervision he
patiently rendered;
A profound thanks and appreciation are also to their professors and instructors of IICT
and CBAPA department who gave their best knowledge to what they are now.
Once again! The authors offers thanks and praise to God and those who extend help in
the accomplishments of this piece of work.
The Researchers
DEDICATION
We
Wish to
Dedicate this
Study
To those people
Who
Inspired us in
Making this
Humble work
Possible….
The Researchers
Table of Contents
Acknowledgement
Dedication
Chapter I-Problem and Its Background
Introduction
Conceptual Framework
Statement of the Problem
Statement of the Objectives
Significant of the Study
Scope and Delimitations
Definitions of Terms
Chapter II-Review of Related Literatures
Related Literature
Related Studies
Synthesis of the Study

Chapter III-Methodology and Procedures
Research Methodology Tools
System Development Life Cycle Tools
Preliminary Phases
Analysis
Design
Development
Implementation
Evaluation
Locale of the Study
Respondents of the Study
Chapter IV-The System Product
Hierarchical Input Process Output
Data Flow Diagram
Entity Relationship Diagram
Data Dictionary
Wireframe
Prototype
Gantt chart
Cost and Benefit Analysis
Hardware and Software Resources
Chapter V-Summary, Conclusions, and Recommendations
Summary
Conclusion
Recommendations
Bibliography
CHAPTER I
THE PROBLEM AND ITS BAKGROUND
Introduction
Student information system as of study today is changing what people is learning upon
such as with the burgeoning of the internet , the control exercised in the past by the Philippines
from various departments of education and by individual teachers over pedagogical content may
have diminished significantly. Through this new informative medium, resources of varying
quality and provenance on virtually diverse subject matter are now available to the students.
Truly, it is crucial to the advancement of informative research within composed disciplines and
the continued successful integration of SIS applied in the Philippines setting with resources to
higher education systems determining to that certain group of students can acquire and gain
effective knowledge literacy skills through the SIS process and understanding the value of
education services crafted to provide the best teachings as possible. The SIS encourage the use of
SIS in parallel to define learning style which allows students to interact with their classmates and
does help the instructor facilitate on enhanced learning experience through SIS application mode
and to finally emphasize the value of making student information connection with a subject
teacher for instance geared upon for in depth education success.
Many schools that were established in Isabela are still using the manual based system up
to present. In managing their systems, they have encountered difficulties and problems like slow
transaction, redundancy of data and unsecured files. Based on these problems encountered in the
present system, the researchers came up with the proposed ISU-E laboratory high school student
information system which is generic in nature, and will be used by different schools in the entire
province. The system is to provide reliable data and to make the tasks easier.
The proposed computerized system will provide accurate, fast and simplified process to
accomplish the transaction of the school. The school gains benefits for having a computerized
system by having more improvements to the daily transaction and for the accomplishments of
tasks. Also the proposed system aims to solve and conditions in the present system. It will also
produce timely documents and reports, provide minimal problem, solving information, integrate
data form multiple files, perform necessary tasks, reduce errors, retrieve data and information
rapidly, reduce data redundancy and maintain a high degree of accuracy and integrity.
The researchers made use of different methods in developing the system. The methods
are the methods of system development which composed of hardware and software in the
development of the system, the methods of software testing is done in order to eliminate errors
during the program cycle execution and the methods of software implementation where
researchers used the parallel method.
Conceptual framework
The illustration below shows the input, process and output of the study. It illustrates that
before arriving into a good output, the researchers should widen their analysis regarding the
operations of the present to the study of problems that are being encountered by the agency in
order to formulate, generate and create alternative solutions to the problems and to arrive into the
designed output.
INPUT PROCESS OUTPUT
 Student profile
-student ID.
Number Planning, analysis, “Developed Student
-name design, development, Information Systemfor
-year/level and implementation of ISU-E Laboratory High
 Terminal report student information School ”
 Activities system for ISU-E
 History laboratory high school
 Vision
 Mission
Figure
1.1 paradigm of the study

Feedback
Statement of the problem
The researcher’s main focus is on the development of the proposed student information
system for ISU-E Laboratory High School. It aims to determine the problems that the school is
experiencing with its present system so that the researchers can come up with measures to
improve it. Specifically, the study seeks to answer the following:
1. What are the existing problems encountered in the present system?

2. How will the present system be designed, developed, and implemented?
3. Will the implementation of the new computer based system improve the present system?
4. Will there be a significant difference between the present system and the proposed
system?
Statement of objectives
1. To be able to evaluate the proposed system in terms of user acceptance.

2. To be able to evaluate the proposed system in terms of security and accuracy of reports.
3. To be able to evaluate the proposed system as a solution regarding to the problems of
students records.
4. To be able to evaluate the efficiency of the proposed system in terms of saving time
,exerting effort and deducting the burden of the students.
Significant of the Study
The proposed study intended to evaluate the manual based system of keeping records of
ISU-E laboratory high school and eventually to upgrade its operation in order to facilitate be able
to recognize pertinent information of students. This study was conducted for the benefit for the
school, students, researchers and future researchers as well.
The School. The proposed system is intended for the school of ISU-E Laboratory High School,
which is more improving delivery of service especially in the registration and assessment of fees,
recording and verification. This study leads to the development of a computerized information
system in the most practicable way.
The Students. The development of the system is to lessen the burden in registration and
assessments of the students through the computerized student information system.
The Researchers.By study, the researchers gain additional knowledge and have the opportunity
to develop their skills in system analysis and software development.
The Future Researchers.This study will serve as reference for future researchers. It will serve
as a guide on how to conduct such study to do better of necessary.
Scope and Delimitation of the Study

The proposed Student Information System for ISU-E Laboratory High School is generic
in nature. The system will only be used when procedures and design of the system to the
structure and organization of the proposed system. The study only proposed system covered the
period from June 2011 to October 2011.
The study covers the computerization of the students profile record, student enrollment
list, students grade records, and also the teacher or staff of the said school information.
The proposed system tested and eventually implemented in the school of Isabela State
University Laboratory High School Echague campus, particularly researchers test and implement
the proposed system in the student information system.
The proposed computerized system composed of three(3) users; the administrator side,
the registrar side, and the cashier side. The administrator side system serve as a controller of the
entire module, it acts as a server to different modules. It is composed of four(4) main menus; Set
Up, Report, Help and Exit.There will be respondents of the proposed system. There were
fifty(50) respondents including the students of the said school. The database will be backed up
using a separate storage device to be of help in case of something happens to the original storage.
Definition of terms
Some technical and operational terms are hereby defined in order to a better
understanding of the study.

Technical terms
Computerized. Refers to storing, processing, analyzing or generating by a computer. (Turban,
1991)
Database. Refers to any collection of data organized for storage in a computer memory and
designed for easy access authorized by users.(Turban, 1999).
Documentation. Refers to relation to computers, the set of instructions shipped with a program
or a piece of hardware.(Encarta,2003)
Password. Refers to a security measure use to restrict access to computer system and sensitive
system files.(Microsoft, 1993-2006).
Record. Refers to retaining information usually in file. (Turban, 1998).
System. Refers to any collection of component elements that work together to perform.
((Microsoft, 1993-2006)
Researchers. Issomebody who performs research,the search for knowledge or in general any
systematic investigation to establish facts. (Basha and Harten, 2007)
School. Isan institute designed for the teaching of students (or pupils) under the direction of
teachers. (Bolman and Deal, 1991)
Student.Is a learner, or someone who attends an educational institution.(Joe Lagarteja& Rudolf
Caesar)
Teacher.Is a person who provides schooling for students or pupils.(Joe Lagarteja& Rudolf
Caesar)
Log-in. It is where the system manager log in to access to access the database of the system.
(Ewald, 2006)
File.A collection of program instructions or data stored on a hard drive disk, or other storage
medium and threatened as a single entity. (Eyffe& Walter,2005)
Help. It provides advice, directions or information to help somebody to do something easier and
possible. (Glorielyn Passion &RendelParado)
Record. Is a collection of related items of information treated as a unit by a computer in a
database. (JD Edwards,2009)
Enrollment.The process of registering the student.(JoeLagarteja& Rudolf Caesar)
CHAPTER II
REVIEW OF RELATED LITERATURE AND RELATED STUDIES
This chapter presents a number of previous studies and researchers about student
information system. It also includes other sources of reference that are perceived to have
significant bearing on this study.

Related Literature
Foreign
Systems analysis and design, as performed by systems analyst, seeks to analyze data
input or data flow systematically, processing or transforming data, data storage, and information
output within context of a particular business. Furthermore, systems analysis and design is used
to analyze, design, and implement improvements in the functionality of business that can be
accomplished through the use of computerized information systems.[1]
Numerous companies offer different kinds of student information system that is capable
of recording and providing access to student information. A kind of student information
management system is Chancery SMS by Chancery Software Ltd. Chancery SMS is a web-based
solution that runs on the Windows 2000 Server platform. It can be hosted in a central location by
a district or a Regional Service Center. Each school site connects to the application through the
Internet or Intranet using a standard web browser.[2]
Educational institutions are under constant pressure to demonstrate both willingness and
capacity to incorporate the latest developments in student information systems along with
communications technology supporting various teaching ways. Asserts that SIS process within
such technological sophistication does create precise knowledge edge, that such SIS application
can be appealing to students and to the academic faculty as well as the parents. Thus, believing
that technology is the repository of the bulk of the information that underpins society’s major
enterprises and concerns and the medium of communication through which SIS interact with one
another. [3]
Local
Another kind of student information management system would be the Centre by the
Miller Group. It includes capabilities such as: Student screens that include all the critical
information necessary for reports and decision-making, provide quick access to demographic
information, and also assign email addresses, admittance to the system and passwords. [4] These
student information management systems are efficient in handling student data, any of which can
be utilized by the school registrar of Philippine Science High School – Central Mindanao
Campus, but these Student information management systems are only available in countries such
as United States of America and Canada and not yet in the Philippines and the purchase of these
software will cost a high price.A local variant of a student information system, the Student
Record System (SRS) for Philippine Science High School – Central Mindanao Campus (PSHS-
CMC), was developed by Taddie Fel L. Dagaerag and company (2002).
SRS was designed to assist the registrar of PSHS-CMC but proper attention for the
smooth transition from the previous system to the SRS was not given so the system encountered
problems, which require major revisions.[4]
According to the school former registrar, Ms. Shiela M. Preagido (Registrar PSHS-CMC,
year 2005), “…report on grade is not that usable, unless another program will be made that can
copy grades from the summary grades sheets,” therefore, rendering the SRS unusable for the
present. There are still insufficient services offered by any software solutions company in the
Philippines that can provide the same kinds of functionality on a system with lower cost
compared to foreign products. Such student information system would cost in the range from
75,000 pesos to 150,000 pesos. [4]

Student information system or SIS incurs such application software designed for
educational establishments to manage student data. Student information systems provide
capabilities for entering student test and other assessment scores, building student schedules,
tracking student attendance as well as managing many other student-related data needs within the
institution university. Thus, many of these systems applied in the Philippines can be scaled to
different levels of activity and can be configured by their home institutions to meet local needs.
[3]
Related Studies
Foreign
Texas State University-San Marcos is implementing a fully-integrated student
information system (SIS). The ultimate purpose of this project is to provide the University with
an information system that will address the current and future needs of students, staff and
faculty.The SIS project has a web site with more information for faculty, staff and students.[5]
This survey collected annual information from degree-granting universities and colleges
in Canada on individual student characteristics and their study programs including gender, age,
citizenship, geographic source of student, field of study, level, type of attendance (full-time/part-
time and year of graduation). University Student Information System. [6]
The use of the University of Lapland’s student registry is based on laws and regulations.
Based on the laws the university gives out information from the registry without students’
consent to Statistics, The Social Insurance Institution of Finland, Student Health Care
Foundation YTHS, Employment Office, Student Union LYY and to scientific research. With the
student’s consent and staff’s own consideration the university can give out information from the
registry for study related purposes and direct marketing. Release conditions are defined when
registering for the first time. Students can also change the release conditions in WebOodi.
Release of Information from Student Registry. [7]
Local
“Computerized school registration system of Saint Paul University (2003)” by Philip V.
Napapan. This software accepts new enrollees, payments, and generates report. The authors of
this software uses MS access for database, OBDC for the connection drivers, and MS excel for
the reports.[8]
The MSU Preparatory High School keeps its record manually since it exists for more than
forty years now. The procedures followed are so time consuming especially in adding, sorting,
editing and locating students’ file. Besides, when the administration generate reports oftentimes
entails access to each student file which requires a lot of effort and time.[9]
“High school enrollment system of Dipolog City (2004-2005)” by Vincent J. Jamero. The
high school enrollment system is for curriculum based high school institution. It includes
registration, students and teachers scheduling, student billing and other high school information
management staff.[10]
Synthesis of the Study
The related literature and related studies discusses the importance and concepts of
managing records as: creation filing for studies on computerized system. Almost all of the
researchers recommend the design, development and implementation of computerized system to
facilitate and improve information processes and decision making and changing from a manual
system can be minimize if not eradicated. And the quality of service when it comes to accuracy
of reports, fast input, and data security can be greatly improved.
The researchers found out that the most permanent problem areas of manual system are
slow data processing in accuracy of reports, time consuming, bulky workload, and loss of data.
CHAPTER III
Research Methodology and Procedures

This presents the methodology used by the researchers in gathering data needed for the
accomplishment of the study in order to apply the different methodologies and procedures
properly. It will present the following; the research design, data gathering instrument, data
analysis tools and development tools.
Research Methodology Tools
The researchers primarily used descriptive method of research to fully expand and
understand the flow of data gathered, issues concerning the status of the existing system. The
proposed student information system for ISU-E laboratory high school of San Fabian Echague,
Isabela, was conducted to design and implementation efficient and secured new system to be
designed and implemented.
Development method was used to produce the proposed system. The researchers used the
system development life cycle(SDLC) as a tool, model and structured approach to information
system development that guides all the processes involved from all its initial study to maintain is
finished application.
System Development Life Cycle (SDLC) Tools

Systems Development Life Cycle (SDLC) is a process used by a systems analyst to
develop an information system, including requirements, validation, training, and user
(stakeholder) ownership. Any SDLC should result in a high quality system that meets or exceeds
customer expectations, reaches completion within time and cost estimates, works effectively
andefficiently in the current and planned Information Technology infrastructure, and is
inexpensive to maintain and cost-effective to enhance. Computer systems are complex and often
(especially with the recent riseof Service-Oriented Architecture) link multiple traditional systems
potentially supplied by different software vendors. To manage this level of complexity, a number
of SDLC models or methodologies have been created, such as "waterfall"; "spiral"; "Agile
software development"; "rapid prototyping"; "incremental"; and "synchronize and stabilize".
Preliminary Phases
The following techniques were used by the researchers in order to gather pertinent data and
information necessary in the design and development of the proposed system.
Questionnaire Method.Is a written or printed form of gathering information on some subjects
consisting of a set of questions distributed to and filled up by the respondents. Questionnaire
method was used to evaluate the overall impact of the proposed system to its benefactor. With
the result the researchers were able to confirm that the proposed system is timely implemented.
Interview Methods.The researchers made use of this technique of collecting data in order to
verify and confirm information. This is a method where researchers are able to get ideas and
comments pertaining to the design and structure of the proposed system. It was also through
interview where the researchers were able to understand the tecnhiques and strategies used by the
manual system.
Observation Method. This method of gathering data further strengthened the concept of the
study. Through this method, the researchers were able to observe the procedures in the traditional
method and a computerized system. By this study, the researchers know how the procedures in
using the manual based.
Library Method.The researchers visited the library to scan some books, reference and thesis in
order to understand better the study and be able to locate some basis in the development of the
proposed system.By this study,the researchers were able to gather data and information through
the use of library.
Internet Method.The researchers browse through internet sites and other related links in search
of valuable information vital for the conduct of the study and additional information regarding
the development of the proposed system. By this study the researchers browse through internet
to gather some information.
Analysis Phases
a. Data
ERD (Entity Relationship Diagram) is a specialized graphic that illustrates
the interrelationships between entities in a database.

Entities
Relationships
Flowlines
Table 1.1 Tools in Using ERD
Data Dictionary is a tool used to ensure the consistency of all elements in a
system.
b. Process
DFD (Data Flow Diagram) is a means of representing a system at any
level of detail with a graphic network. It also represents the
graphical flows of a system using different symbols like external
entity, process, repository and flowlines.
(HIPO)Hierarchical Input Process Output is a tool for planning and/or documenting a

computer program that utilizes a hierarchy chart to graphically present the program’s
control structure and asset of IPO charts to describe the inputs to the outputs from, and
the functions performed by each module on the hierarchy chart.
Sub-module 3.3 Sub-module 4.3 Sub-module 5.3

Module 1
Module 2
Module 4
Module 3 Module 5
Figure 1.2 Sample of an HIPO
IPO(Input Process Output) a chart that describes or documents the inputs to,the
output from, and the functions performed by a program module.
INPUT PROCESS OUTPUT

Figure1.3 Sample of an IPO
Feedback
c. Interface
Wireframe also known as a page schematic or screen blueprint, is
a visual guide that represents the skeletal framework of a system.
d. Result
Lickert Scale method was used to analyze the result of the survey using the
formula:
Rating =(SA*5)+(A*4)=(U*3)=(D*2)=(SD*1)
Total number of Respondents
Where:
Rating=total number of respondents

SA= total number of respondents answered Strongly Agree.
A= total number of respondents answered Agree.
U= total number of respondents answered Undecided.
D=total number of respondents answered Disagree.
SD= total number of respondents answered Strongly Disagree.
Rate Value Conversions
Strongly Agree 5 4.51-5.00
Agree 4 3.51-4.50
Undecided 3 2.51-3.50
Disagree 2 1.51-2.50
Strongly Disagree 1 1.00-1.50
Table 1.2 The Lickert Scale Method
Design Phases
Logical Design for Data Modeling
ERD(Entity Relationship Diagram) is a specialized graphic that illustrates the
interrelationships between entities in a database.
Data Dictionaryis a tool used to ensure the consistency of all elements in a system.
DFD(Data Flow Diagram) is a means of representing a system at any level of detail
with a graphic network.
Physical Design for Data Modeling

IPO(Input Process Output) a chart that describes or documents the inputs to,the output
from,and the functions performed by a program module.
HIPO(Hierarchy Input Process Output) a tool for planning and/or documenting a
computer program that utilizes a hierarchy chart to graphically represents the programs
control structure.
Wireframe is also known as a page schematic or screen blueprint, is a visualguide that
represents the skeletal framework of a system.
Development Phases
SDLC using Waterfall Model. System Development Life Cycle. Defined by Raymond
Mcleod in his book, System Development and Design, is a software development process, it
is also a distinct process independent of software or other information technology
considerations. It is used by a system analyst to develop an information system, including
requirements validations, and user ownership through investigation, analysis, design,
implementation and maintenance.

System identification,
selection and planning
System analysis
System design
System implementation
Figure1.4 Waterfall Model Diagram
Implementation Phases
 Unit Testing is a method by which individual units of sourcecode are tested to
determine if they are fit for use. A unit is the smallest testable part of an
application.
 Link Testing testing of a group of modules to ensure that the modules
operate correctly in combination. It is normally performed after the
individual modules have been tested in isolation and prior to the
integration testing that is performed for the complete system.

 System Testing the process of performing a variety of tests on a system to
explore functionality or to identify problems. System
testings’ usually required before and after a system is putin place.
 User Testing the user test is the most effective method for evaluating usability. It
allows to directly observe the user when he is using the application. User testing
provides a means to identify the usability problems in real terms. Usability could
be measured during the test by calculating the user performance.

 Pilot Testing is a trial run of procedures and instruments that you plan to use.
Evaluation Phases
Analysis of the result. The method used in analyzing the result of the survey is the lickert scale
method. The researchers used this method to evaluate the performances of the objective of the
study.
Locale of the Study
The proposed system entitled “Computerized Student Information System for ISU-E
Laboratory High School” is generic in nature; they could be used by the students of the ISU
laboratory high school, for the purpose of data gathering, testing and implementing the proposed
student information system, the researchers had chosen the Isabela State University laboratory
high school in San Fabian Echague, Isabela through investigation, the proposed system was
evaluated, tested and implemented in the said agency and likewise to validate he efficiency and
effectiveness of the system.
Respondents of the Study

The respondents of the study are the principal, secretary, teachers, and students of the
ISU-E Laboratory High School, and also the IT professionals. The respondents are responsible in
evaluating the student information system in terms of its reliability, portability, usability,
userfriendliness, efficiency, and error-handling capabilities. They were chosen as the
respondents in charge for evaluating the computerized student information system for ISU-E
Laboratory High School in order to meet the objectives of the study.
Description Number of Respondents Percentage
Teacher/Staff 5 10%
IT Professionals 10 20%
Non IT Professionals 10 20%
IT Students 15 30%
Non IT Students 10 20%
Total 50 100%
Table 1.3 Breakdowns of the Respondents
CHAPTER IV
SOFTWARE PRODUCT
HIERARCHICAL INPUT PROCESS OUTPUT
The Hierarchical Input Process Output (HIPO) is a tool for planning and/or
documenting a computer program that utilizes a hierarchy chart to graphically present the
program’s control structure and asset of IPO charts to describe the inputs to the outputs from, and
the functions performed by each module on the hierarchy chart.
The HIPO tool was used to present the logical structure of the proposed Computerized
Student Information System for ISU-E Laboratory High School which was designed and
developed based on its presentation.
Hierarchical Input Process Output (HIPO) of the Proposed System
LHS Student Information System
Log In
Teacher
Set UpStudent
Add
AddExit
Subject
User
information
Information TransactionInput
Enroll
Grades Reports
Figure 1.5 The HIPO of the System
ENTITY RELATIONSHIP DIAGRAM
ERD (Entity Relationship Diagram) It represents the logical flow of the system. The
figure below contains different tables that contain relationship from each other’s.
STUDENT PROFILE ENROLLED STUDENTS GOING CLASS
ID Number ID Number Room Number
Year Level Name Subject
Last Name Subj. Teacher
First Name Subj. Schedule
MI
Age
Gender
Date of Birth
STUDENT GRADES
Address
ID Number SUBJECT LIST
Name Subject
Subject Subj. Teacher
Grades
Year Level
STUDENT ACCOUNT
ID Number
Name
Assessment
ENTRANCE EXAM
Paid
Name
Balance
Remarks
Year Level
Figure 1.6 The ERD of the system
DATA DICTIONARY
The DD (Data Dictionary) is a tool used to ensure the consistency of all the elements in
a system. It specifies such things as a standard field name or data item, whether the field will be
alphabetic or numeric and the field width.

Field Name Length Data Type Template Description
SN 10 Text xxxxxxxxxx Student Number
LN 15 Text xxxxxxxxxxxxxxx Last Name
FN 15 Text xxxxxxxxxxxxxxx First Name
M 15 Text xxxxxxxxxxxxxxx Middle Name
CA 50 Text Xxxxxxxxxxxxxxx Complete

Address
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
Xxxxx
BP 30 Text Xxxxxxxxxxxxxxx Birth Place
Xxxxxxxxxxxxxxx
BD 10 Text Xxxxxxxxxx Birth Date
Citizenship 10 Text Xxxxxxxxxx Citizenship
Gender 1 Text X Gender
CS 10 Text Xxxxxxxxxx Civil Status
Father Name 30 Text Xxxxxxxxxxxxxxx Father Name
Xxxxxxxxxxxxxxx
Father 20 Text Xxxxxxxxxxxxxxx Farther

Occupation Occupation
Xxxxx
Mother Name 30 Text Xxxxxxxxxxxxxxx Mother Name
xxxxxxxxxxxxxxx
Mother 20 Text Xxxxxxxxxxxxxxx Mother

Occupation Occupation
Xxxxx
Parent Contact 15 Text Xxxxxxxxxxxxxxx Parent Contact

Number Number
xxxxx
Figure 1.7.1 Student Information
TI 10 Text xxxxxxxxxx Teacher Id
TN 30 Text Xxxxxxxxxxxxxxx Teacher Name
xxxxxxxxxxxxxxx
Address 50 Text Xxxxxxxxxxxxxxx Address
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
CN 15 Text xxxxxxxxxxxxxxx Contact Number
FOS 20 Text Xxxxxxxxxxxxxxx Field of

Specialization
xxxxx
Figure 1.7.2 Teacher information
CC 10 Text xxxxxxxxxx Curriculum Code
FY 30 Text Xxxxxxxxxxxxxxx First Year
xxxxxxxxxxxxxxx
Subjects 20 Text Xxxxxxxxxxxxxxx Subjects
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
20 Text Xxxxxxxxxxxxxxx Subjects
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
SY 30 Text Xxxxxxxxxxxxxxx Second Year
xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
TY 30 Text Xxxxxxxxxxxxxxx Third Year
xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
20 Text Xxxxxxxxxxxxxxx Subject
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx s
xxxxx
FY 30 Text Xxxxxxxxxxxxxxx Fourth Year
xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
Xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Figure 1.7.3 Add Subject
UI 10 Text xxxxxxxxxx User ID
Name 30 Text Xxxxxxxxxxxxxxx Name
Xxxxxxxxxxxxxxx
UN 20 Text Xxxxxxxxxxxxxxx User Name
Xxxxx
Password 15 Text xxxxxxxxxxxxxxx Password
CP 15 Text xxxxxxxxxxxxxxx Confirm

Password
Figure 1.7.4 Add User
SY 10 Text xxxxxxxxxx School Year
SI 10 Text Xxxxxxxxxx Student ID

Number
SN 30 Text Xxxxxxxxxxxxxxx Student name
Xxxxxxxxxxxxxxx
Curriculum 15 Text xxxxxxxxxxxxxxx Curriculum
YL 15 Text xxxxxxxxxxxxxxx Year Level
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Xxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxx
xxxxx
Figure 1.7.5 Enroll
SY 10 Text xxxxxxxxxx School Year
SI 10 Text Xxxxxxxxxx Student ID

Number
SN 30 Text Xxxxxxxxxxxxxxx Student name
Xxxxxxxxxxxxxxx
YL 15 Text xxxxxxxxxxxxxxx Year Level
1st Grading 2 Text xx First Grading

2nd
Grading 2 Text xx Second Grading
3rd Grading 2 Text xx Third Grading
4th Grading 2 Text xx Fourth Grading
Figure 1.7.6 Input Grades
Cost and Benefits Analysis
The cost and benefit of the study talked about the development cost of the system, the
operating cost of the existing system, the operating cost of the proposed system and the analysis
of the system benefit. They are show in the succeeding tables.
Development Cost of the System
Development Cost Rate Hours Requirement Amount
A. Labor Cost
A.1. Analyst
Interviewing 100 2 200.00
Preparation of Report 150 2 300.00
Documentation 250 3 750.00

Contemplation 250 3 750.00
Preparation of Procedure 250 1 250.00
System Test 250 2 500.00
Inspection 250 1 250.00
Consolations (Programmers) 300 3 600.00
Forms Design 250 2 500.00
Formal Presentation 250 2 500.00
A.2. Programmer
Coding 150 10 1500.00
Document 200 10 2000.00
Customizing Program 200 5 1000.00
Consolation(Analyst) 200 5 1000.00
A.3. Operator
Conversion 100 2 200.00
Training 100 3 300.00
Program Support 200 3 600.00
A.4. Management
Supervision 75 4 300.00
A.3.Operator
Conversion 100 2 200.00

Training 100 3 300.00
Program Support 100 3 300.00
A.4.Management
Supervision 75 4 400.00
A.5.Other
Data Entry 75 4 300.00
Art Form Design 75 3 225.00
Technical Writer (Document) 75 3 225.00
B.Equipment
B. 1.Existing Equip Test &

Debug
Test & Debug Time 75 1 75.00
Other Supplies 80 1 80.00
B.2 Facilities Alteration
B.3.Installation Cost
Install Two(2) Circuits 150 2 300.00
C. Materials & Supplies

(per month)
Papers, Form & Cards 250 6 1500.00
Presentation New Forms 250 6 1500.00
D.Overhead
Electricity 4500.00
TOTAL 136.00 Hrs 25,155.00

Figure 1.8 Cost and Benefit Analysis
DFD (data flow diagram)

It is the schematic representation of a process. The researcher used this tool in order to
help readers understand the process of the develop system.
Request information Check their records

Parents Students
Computerized
Student Information
Log-in System for ISU-E
Laboratory High
School
Employee
Gives control to the system

Figure 1: Data flow diagram of the system
Input data to the System
Employee
Encoding of
Data
D1 Enrollment
Confirm inputted data to the System
Data Retrieve
Figure 2: Data flow diagram of the system employee
Register name, year Encode student
And student # Registration
Student Employee
Registration
Retrieve Data Store Data
D1 Enrollment
Figure 3: Data flow diagram of the student registration
WIREFRAME
Main Menu x
Set up Transaction Report
Student information
Enroll
Teacher information
Input Grades
Add subject
Add user
Exit
Figure 1: Main menu

Student information x
New Save Delete Search Exit
Student Number
Last Name First Name Middle Name
Complete Address
Birth Place
Birth Date Citizenship Gender Civil Status
Father Name
Father Occupation
Mother Name
Mother Occupation
Parent Contact Number
Figure 2: Student Information

Teacher information x
Teacher ID
Teacher Name
Address
Contact Number
Field of specialization
Figure 3: Teacher Information
Add Subject x
Enter Curriculum Code
Curriculum Code
Save New Delete
First Year Second Year Third Year Fourth Year
Add Remove Add Remove Add Remove Add Remove
Subject Subject Subject

Figure 4:Add Subjecct
Add User x
User ID
Name
User Name
Password
Confirm Password
Figure 5: Add User

Enroll x
School Year
Save New
Student ID Number
Search Student Number
Student Name
Curriculum Year Level
Subjects
Figure 6: Enroll
Input Grades x
School Year Student ID Number
Student Name
Curriculum Year Level

Search student Save New
Subjects
Figure 7: Input Grades
PROTOTYPE
Figure 4. Main form
Figure 5. Log in Form

SAPMLE SOURCE CODE OF THE SYSTEM
End If
End If
End If
btnNew.PerformClick()
End Sub
End Class
Public Class frmInputGrades

Function GenerateSY() As String
Dim a As String
Dim b As String
a = Format(Now, "yyyy")
b = a + "-" + (Integer.Parse(a) + 1).ToString
Return b
End Function
Function getCurCode() As Integer
Dim cmd As New MySqlCommand
cmd.Connection = con
Dim dr As MySqlDataReader
connect()
cmd.CommandText = "select CurCode from tblstudcur where
StudID='" & lblStudID.Text & "'"
dr = cmd.ExecuteReader
If dr.Read Then
lblCurriculum.Text = dr("CurCode")
dr.Close()
disconnect()
connect()
cmd.CommandText = "select YearLevel from
tblcurrentenrolled where StudId='" & lblStudID.Text & "'"
If dr.Read Then
Dim a As String
a = dr("YearLevel")
If a = "First Year" Then
lblYearLevel.Text = "Second Year"
ElseIf a = "Second Year" Then
lblYearLevel.Text = "Third Year"
ElseIf a = "Third Year" Then
lblYearLevel.Text = "Fourth Year"
End If
End If
Else
dr.Close()
disconnect()
connect()
cmd.CommandText = "select distinct curcode from
tblcurriculum order by curcode desc"
If dr.Read Then
lblCurriculum.Text = dr("curcode")
lblYearLevel.Text = "First Year"

End If
End If
disconnect()
End Function
Function getSubjects() As Integer
disconnect()
connect()
cmd.CommandText = "select Subject from tblcurriculum
where CurCode='" & lblCurriculum.Text & "' and YearLevel='" &
lblYearLevel.Text & "'"
While dr.Read
With grdView
.Rows.Add()
.Rows(.Rows.Count - 1).Cells(0).Value =
dr("Subject")
.Rows(.Rows.Count - 1).Cells(1).Value = "N/A"
End With
End While
disconnect()
End Function
Private Sub frmInputGrades_Load(ByVal sender As
System.Object, ByVal e As System.EventArgs) Handles MyBase.Load
lblSY.Text = GenerateSY()
End Sub
Private Sub lblStudID_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles lblStudID.Click
End Sub
Dim isnew As Boolean
Private Sub lblStudID_TextChanged(ByVal sender As Object,
ByVal e As System.EventArgs) Handles lblStudID.TextChanged
If lblStudID.Text.Length > 0 Then
getCurCode()
disconnect()
connect()
cmd.CommandText = "select * from tblgrades where
studid='" & lblStudID.Text & "' and sy='" & lblSY.Text & "' "
If dr.Read Then
End Sub
Private Sub brnRemove4_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles brnRemove4.Click
With grdView4
If .Rows.Count > 0 Then
.Rows.Remove(.CurrentRow)
End If
End With
End Sub
Private Sub txtCurCode_TextChanged(ByVal sender As

System.Object, ByVal e As System.EventArgs) Handles
txtCurCode.TextChanged
End Sub
Private Sub btnDelete_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles btnDelete.Click
If MessageBox.Show("Delete the current curriculum?",
"DELETE?", MessageBoxButtons.YesNo) =
Windows.Forms.DialogResult.Yes Then
disconnect()
connect()
cmd.CommandText = "delete from tblcurriculum where
CurCode='" & txtCurCode.Text & "'"
cmd.ExecuteNonQuery()
MessageBox.Show("Delete Completed...", "DELETE",
MessageBoxButtons.OK)
disconnect()
btnNew.PerformClick()
End If
End Sub
End Class
Public Class frmAddUser
Function mynew() As Integer

With Me
.txtUserid.Clear()
.txtname.Clear()
.txtusername.Clear()
.txtPassword.Clear()
.txtConfirm.Clear()
.txtUserid.Focus()
End With
End Function
Private Sub tsNew_Click(ByVal sender As System.Object, ByVal
e As System.EventArgs) Handles tsNew.Click
mynew()
End Sub
Private Sub frmAddUser_Load(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles MyBase.Load
mynew()
End Sub
Dim isnew As Boolean
Function mySave() As Integer
If txtPassword.Text = txtConfirm.Text Then
If isnew = True Then

disconnect()
connect()
cmd.CommandText = "insert into tblusers values('"
& txtUserid.Text & "','" & txtname.Text & "','" &
txtusername.Text & "','" & txtPassword.Text & "')"
disconnect()
MessageBox.Show("SAVE COMPLETED...", "SAVED",
MessageBoxButtons.OK, MessageBoxIcon.Information)
ElseIf isnew = False Then
disconnect()
connect()
cmd.CommandText = "update tblusers set Name='" &
txtname.Text & "',Username='" & txtusername.Text & "',Password='"
& txtPassword.Text & "' where Userid='" & txtUserid.Text & "'"
disconnect()
MessageBox.Show("UPDATE COMPLETED...", "UPDATED",
End If
mynew()
Else
MessageBox.Show("PASSWORD MISMATCHED...", "MISMATCH
PASSWORD", MessageBoxButtons.OK, MessageBoxIcon.Information)
End If
End Function
Private Sub tsSave_Click(ByVal sender As System.Object, ByVal
e As System.EventArgs) Handles tsSave.Click
connect()
cmd.CommandText = "select Username from tblusers where
username='" & txtusername.Text & "'"
If dr.Read Then
MessageBox.Show("Username already in used!",
"DUPLICATE USERNAME", MessageBoxButtons.OK,
MessageBoxIcon.Exclamation)
txtusername.Clear()
txtPassword.Clear()
txtusername.Focus()
Else
dr.Close()
disconnect()
connect()
cmd.CommandText = "select password from tblusers
where username='" & txtPassword.Text & "'"
If dr.Read Then
MessageBox.Show("Password already in used!",
"DUPLICATE PASSWORD", MessageBoxButtons.OK,
MessageBoxIcon.Exclamation)
txtusername.Clear()
txtPassword.Clear()
txtusername.Focus()
dr.Close()
disconnect()
Else
mySave()
End If
End If
disconnect()
mynew()
End Sub
Friend Sub txtUserid_LostFocus(ByVal sender As Object, ByVal

e As System.EventArgs) Handles txtUserid.LostFocus
disconnect()
connect()
cmd.CommandText = "select * from tblusers where userid='"
& txtUserid.Text & "'"
If dr.Read Then
txtname.Text = dr("name")
txtusername.Text = dr("username")
txtPassword.Text = dr("password")
txtConfirm.Text = dr("password")
isnew = False
Else
isnew = True
txtname.Text = ""
txtusername.Text = ""
txtPassword.Text = ""
txtConfirm.Text = ""
End If
disconnect()
End Sub
Private Sub txtUserid_TextChanged(ByVal sender As

System.Object, ByVal e As System.EventArgs) Handles
txtUserid.TextChanged
End Sub
Private Sub tsDelete_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles tsDelete.Click
If MessageBox.Show("Delete the current record?",
"DELETE", MessageBoxButtons.YesNo, MessageBoxIcon.Warning,
MessageBoxDefaultButton.Button1) = Windows.Forms.DialogResult.Yes
Then
connect()
cmd.CommandText = "delete from tblusers where
Userid='" & txtUserid.Text & "'"
disconnect()
MessageBox.Show("Delete Completed!!!", "DELETE",
mynew()
End If
End Sub
Private Sub tsExit_Click(ByVal sender As System.Object, ByVal

e As System.EventArgs) Handles tsExit.Click
Me.Close()
End Sub
Private Sub tsSearch_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles tsSearch.Click
frmSearchUser.MdiParent = MainMenu
frmSearchUser.Show()
End Sub
End Class
Public Class frmEnroll
Function GenerateSY() As String

Dim a As String
Dim b As String
a = Format(Now, "yyyy")
b = a + "-" + (Integer.Parse(a) + 1).ToString
Return b
End Function
Function getCurCode() As Integer
connect()
cmd.CommandText = "select CurCode from tblstudcur where
StudID='" & lblStudID.Text & "'"
If dr.Read Then
lblCurriculum.Text = dr("CurCode")
dr.Close()
disconnect()
HARDWARE AND SOFTWARE RESOURCES

a. Hardware Requirements
In implementing the computerized student information system, the following hardware
specifications were required:
For the server-The systems run in Windows XP, processor at least dual core or higher,
memory at least 1 GB DDR, 160 GB Hard disk space, 16” inches LCD monitor, video card at
512MB, keyboard, mouse, Avr , printer.
For the client- The systems run in Windows XP, processor at least dual core or higher,
memory at least 1 GB DDR , 160GB hard disk space, 16” inches LCD monitor, keyboard,
mouse, Avr, printer.
a. Software Requirements
The system is generic in nature. It will run on operating systems Windows XP or later
version. It also run in Visual Studio 2008,MySQL 5.0 and SQL navicat. The software is also
purposeful tool in generating such useful report as information.

BIBLIOGRAPHY
Unpublished Books
System Analysis and Design ,by Kendall and Kendall [1]
Introduction to Computer 5th edition, by Peter Norton’s International Editon
Communicating Design: Developing Documentation for Design and Planning, Second Edition.
[2]
Data Communication and Business User Approach by,Curt M.White[3]
Unpublished Thesis
Diosdado Canete , “Student Automation System of the Isabela State University”.(2005)[5]
Philip V. Napapan, “Computerized School Registration System of Saint Mary University”.

(2003)[6]
Vincent J. Jamero, “High School Enrollment System Of Dipolog City”.(2004-2005)[7]
Shiela M. Preagido “School registrar of Philippine Science High School – Central Mindanao
Campus”.(2005)[9]
Website
www.wikipedia.com
www.microsoft.com/sql/default.asp
www.techrepublic.com
www.dot.ca.gov/hq/tpp/offices/ote/benefit_cost/index.html
www.dot.systemdev.lifecycle.index./html)
Curriculum Vitae
Personal Data
Name: MARICAR C. MEDINA
Address: San Antonio, Jones, Isabela
Age: 19
Gender: Female
Birth Date: March 12, 1992
Father’s Name: Manuel R. Medina
Mother’s Name: Carmelita C. Medina
Educational Attainment
Elementary: San Antonio Elementary School
Secondary: Addalam Region High School
Tertiary: Isabela State University Echague Main Campus
Course: Bachelor of Science in Business Administration
Major: Computer Application
Curriculum Vitae
Personal Data
Name: RAMEL P.GASMIN
Address: Sta. Isabel Sur Ilagan, Isabela
Age: 20
Gender: Male
Birth Date: September 08, 1991
Elementary: Sta. Isabel Sur Elementary School
Secondary: Sta. Isabel National High School
Curriculum Vitae
Personal Data
Name: Jonathan G. Lazaro
Address: San Fabian, Echague, Isabela
Age: 21
Gender: Male
Birth Date: June 10 2011
Elementary: Burgos Elementary School
Secondary: Echague National High School

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Computerized Student Information System

For ISU-E Laboratory High School

Mr. Darios B. Alado

Of the Requirement for the

Subject Research Project

proceed with perseverance until their work was done.

the accomplishments of this piece of work.

Chapter I-Problem and Its Background

Statement of the Problem

Statement of the Objectives

Significant of the Study

Scope and Delimitations

Chapter II-Review of Related Literatures

Synthesis of the Study

Research Methodology Tools

System Development Life Cycle Tools

Locale of the Study

Respondents of the Study

Chapter IV-The System Product

Hierarchical Input Process Output

Data Flow Diagram

Entity Relationship Diagram

Cost and Benefit Analysis

Hardware and Software Resources

Chapter V-Summary, Conclusions, and Recommendations

THE PROBLEM AND ITS BAKGROUND

teacher for instance geared upon for in depth education success.

researchers used the parallel method.

1.1 paradigm of the study

Statement of the problem

improve it. Specifically, the study seeks to answer the following:

1. What are the existing problems encountered in the present system?

1. To be able to evaluate the proposed system in terms of user acceptance.

,exerting effort and deducting the burden of the students.

Significant of the Study

school, students, researchers and future researchers as well.

system in the most practicable way.

assessments of the students through the computerized student information system.

to develop their skills in system analysis and software development.

as a guide on how to conduct such study to do better of necessary.

Scope and Delimitation of the Study

period from June 2011 to October 2011.

the proposed system in the student information system.

understanding of the study.

Computerized. Refers to storing, processing, analyzing or generating by a computer. (Turban,

designed for easy access authorized by users.(Turban, 1999).

system files.(Microsoft, 1993-2006).

Record. Refers to retaining information usually in file. (Turban, 1998).

systematic investigation to establish facts. (Basha and Harten, 2007)

teachers. (Bolman and Deal, 1991)

Student.Is a learner, or someone who attends an educational institution.(Joe Lagarteja& Rudolf

medium and threatened as a single entity. (Eyffe& Walter,2005)

possible. (Glorielyn Passion &RendelParado)

Record. Is a collection of related items of information treated as a unit by a computer in a

database. (JD Edwards,2009)

Enrollment.The process of registering the student.(JoeLagarteja& Rudolf Caesar)

REVIEW OF RELATED LITERATURE AND RELATED STUDIES

significant bearing on this study.

accomplished through the use of computerized information systems.[1]

of recording and providing access to student information. A kind of student information

Internet or Intranet using a standard web browser.[2]

CMC), was developed by Taddie Fel L. Dagaerag and company (2002).

problems, which require major revisions.[4]