Domain

Domain
 MOBILE STROE MANAGEMENTSYSTEM

INTRODUCTION:

The Mobile Store Management System is developed for desktop systems to facilitate mobile shop
owners’ management of customer details and inventory data, which will include mobile phones and
accessories. It can be used efficiently for physically separated shops in different locations. This software
will provide in a simple and easy to operate user interface, which can be managed by any user without
having prior in-depth knowledge of the computer system. One can use this software to get a sales report.
Administrators can pull data, from any location from the server. This software is a complete package for
small organizations which will allow them to keep track of their sales and inventory, and provide a
computerized billing system. There are various applications with more complex implementation and
features available in the market, but they are generally very expensive. Therefore, creating an
application with the basic requirement of low cost is essential for small organizations. This application
will allow stores to manage customer details, keep inventory of all products and purchase information,
in a very simple way, using a state-of the-art software application. It will automatically generate
invoices and update inventory.

NEED FOR A MOBILE STORE MANAGEMENT SYSTEM:

In today’s market, retailers and wholesale outlets should quickly adapt to the everchanging technology
to minimize overhead, lower cost of operation, and help to stay competitive. Everybody needs software,
which can facilitate store operations and make their day-to-day lives much easier. Mobile Store
Management System is application software designed to take advantage of today’s technology and
reduce or avoid the burden of storing data on paper and in files. This facilitates moving purchase, sales,
and customer information, as well as supplier and company data, from paper to digital media on a
secured server. Sales and purchase bills can be generated as needed. Each store has an option to store
their data on one remote central database server. This will also allow stores to access information from
other partner stores. This would in turn lead to information sharing, so that all the stores are aware of
each other’s current inventory. It will be useful when ordering new purchases to avoid overstocking.

MARKET:

This software application is targeted for small and medium retail stores who want to transform their
paper- based inventory, sales, and procurement system to a computer- based system. This is an
inexpensive and easy-to-use software application for easy transition to digital media. Also, this system is
simple to install and maintain in PC/Laptops, thus avoiding huge investments on enterprise or other
types of servers. Currently, there is only one user for this application, who will also be the administrator.
The system administrator will have complete access to the system configuration and data. The system
administrator will also have access to other partner stores. The benefits drawn from the system and low
cost for installation and maintenance come as a huge advantage. The possible retail shops are cell phone
shops, jewelry shops, small carts in malls, family owned departmental and grocery stores. The Mobile
Store Management System requires working network to communicate with mobile location. This does
add some cost to the application. To gain an advantage of managing inventory from a mobile location,
the store would have the expense of an internet service cost, if they do not have already.

REQUIREMENTS:

This project is targeted to help small companies to organize their inventory and billing system in digital
form. There are several categories of requirements associated with this project. 4.1 TECHNOLOGICAL
REQUIREMENTS The technological requirements include the frontend programming tool and the
backend database system. The application should be easy to use, and it should be easily managed by any
person with little knowledge of computers. The database should be easy to install and configure. At the
same time, it should be portable and independent so that we can use the database anywhere and install it
on any laptop or PC. This application should be very easy to install on any machine. Finally, this
application should not require higher configuration on any machine.

4.2 USER INTERFACE REQUIREMENTS:

The application should be very simple and easy to use by any employee. Below are the basic
requirements of general user interface: The application shall be easy to use. The application shall take
few inputs from user. The understanding time of the application shall be very small.

4.3 FUNCTIONAL REQUIREMENTS:

The functional requirements of the application are as follows: The application shall have all required
functionality which is necessary for mobile store inventory and billing system management. The
application shall have ability to print bills and invoices. The application shall have functionality to be
used by different stores from one location. The application shall have user name and password
protected security system.

TECHNOLOGICAL REQUIREMENTS

The technological requirements include the frontend programming tool and the

backend database system. The application should be easy to use, and it should be easily

managed by any person with little knowledge of computers. The database should be easy to

install and configure. At the same time, it should be portable and independent so that we can

use the database anywhere and install it on any laptop or PC. This application should be very

easy to install on any machine. Finally, this application should not require higher

configuration on any machine.

4.2 USER INTERFACE REQUIREMENTS:

The application should be very simple and easy to use by any employee. Below are

the basic requirements of general user interface:

 The application shall be easy to use.

The application shall take few inputs from user.

The understanding time of the application shall be very small.

4.3 FUNCTIONAL REQUIREMENTS:

The functional requirements of the application are as follows:

The application shall have all required functionality which is necessary for mobile

store inventory and billing system management.

The application shall have ability to print bills and invoices.

The application shall have functionality to be used by different stores from one

location.

The application shall have user name and password protected security system.

DATA FLOW DIAGRAM:

We can represent a system with graphical symbols showing data flow, data process,

database, and data sources in a Data Flow Diagram. Using this diagram, we can eliminate

explaining this in words and explain it in a graphical form instead. As shown in Figure 6.5,

we have to enter the entire Supplier, Product, and Customer Information. This information

will be stored in a centralized database. As mentioned in the section above, certain

information for the Sales and Purchase are populated from Supplier, Product, and Customer

information stored earlier from the user input based on different relationship explained. We

have to enter only partial information for Product and Sales data only. The sales and product
table will combine both external and database information and record as new data set in database.

USER FORMS:

These are the different pages, which are known as forms in Visual Basic. These forms

will be majorly used by the user during daily work using this application. There are several

forms available based on requirement of application. We will see different forms and their

detail in next section.

Manage Supplier Information :

The supplier Information form has information related to any supplier we have on

record. This is basic information about the supplier in case we need to contact that supplier in

the future for further purchases or inquiry about past purchases. Figure 7.5 shows a form

available on Supplier Information page for Chula Vista store. This form has different data

fields such as Supplier ID, name, address, phone number and email. The user can add new

supplier information. The user has the facility to modify or search supplier information.

Unwanted supplier information can be deleted using the delete function on the form. If the

use need to erase all information available in the data fields, then the user can use the clear

button to clear all fields rather than deleting each separate field manually.

PROPOSEDSYSTEM:

 This system computerizes all data is storing all data of the mobiles sales, customer details,
employee Details along with salary.
 Validation at the time of entering data, so no chance of duplication of data.
 Extensive validation on input record so that no changeable record are prone to error.
 Response time for the query should be minimized.
 To keep data base up to date by regular updating.
  Reduce the cost of maintaining system.
 To provide various report facility.
 Cost effective and less manpower required.

Advantage of proposed system:

 The new system would easily overcome most of the short coming of the current system.
 Owner can see the fine report.
 Not much manual work is involved.
 Ensure data accuracy.
 Security of data is done.
 Save a lot of time and effort.
 Optimize processing time.
 User friendly system.

LIMITATION OF PROPOSED SYSTEM:

 Only one person can use the system.

 The system prepared is competent but we cannot say that it is a perfect system.
 This system like any other system has some flaws & shortcomings in it.

They are as follows

o This system is semi-functional. This means that the system covers the manipulation
related to the record only.
o There would be high rate &better quality of performance.

Feasibility Study Report:

The result of the Feasibility Study provides us with the following facts:

 The automated system would increase the efficiency of the system.

 The automated system would increase customer's satisfaction.
  The automated system has many requirements such as Efficiency cost effectiveness, prompt
service, Reliability.
 The automated system would add to the security features of the system
 The automated system should be simple to use, incorporate all necessary services and
maintainable.
 This will cause some changes in the organization.

Technical Feasibility:

This is concerned with specifying the equipments and the software to satisfy the user requirements. The
technical needs of the system vary considerably but might include:

 The facility to produce outputs in a given time.

 Response time under certain conditions.
 Ability to process a certain volume of transactions at a specified speed.
 Facility to communicate data to a distant location.

Technical feasibility centers on the existing computer system, hardware, software etcetera and to what
extent it can support the system. In examining the technical feasibility, the configuration of the system is
given more importance than the actual hardware. The configuration should provide the complete picture
of the system requirements, for example how many workstations are required and how these units are
interconnected so that they would operate smoothly, etcetera. The result of the Technical Feasibility
Study is the basis for the documents against which dealer and manufacturer can make bids. Specific
hardware and software products can then be evaluated keeping in view the logical needs.

Economic Feasibility:

Economic analysis is the most frequently used method for evaluating the effectiveness of a new system.

More commonly known as cost/benefit analysis, the procedure is to determine the benefits and savings
that are expected from a candidate system and compare them with costs. If benefits outweigh costs, then
the decision is made to design and implement the system.

It is not done to analyze the new system. Using a Gantt Chart schedule and part chart. We assumed that
the benefit of the project is greater than the cost. So if we can develop the project easily then it is used
for the evaluation of the proposed. We calculate the cost/benefit analysis and we assume that the benefit
is feasible so we start developing the project. It is an analysis of the cost to be incurred in the system and
benefits the derivable from the system. An economic Feasibility Study should demonstrate the net
benefit of the proposed course of action in the context of direct and indirect benefits and costs to the
organization and to the public as a whole. It should be required for both pilot and long-term activities,
plans and projects.

Operational Feasibility:

It determines how acceptable the software is within the organization. The evaluations must then
determine the general attitude and skills. Such restriction of the job will be acceptable. To the users are
enough to run the proposed budget, hence the system is supposed to the feasible regarding all except of
feasibility. In operational feasibility, we attempt to enusre that every user can access the system easily.
We develop a menu that users can easily access and we provide shortcut keys.

We show a proper error message when any mistakes are made in the program. We provide help and a
guideline menu to help the user.
Changes in the ways individuals are organized into groups may then be necessary and the groups may
now compete for economic resources with the needs of stabilized ones by converting a number in a file
in software.

Behavioral Feasibility:

Normal human psychology of human beings indicate that people are resistant to change and computers
are known to facilitate change. Any project formulations should consider this factor also. Before the
development of the Project titled "Delhi Metro", the need to study the feasibility of the successful
execution of the project was felt and thus the following factors are considered for a Feasibility Study.

1. Need Analysis.
2. Provide the users information pertaining to the preceding requirement.

PROCESSINGENVIRONMENT:
Processing environment includes hardware and software requirements.

SOFTWARE REQUIREMENT:

Operating system:-Windows XP, Windows 7

Front-end Tool:-Visual Studio 2008

Back-end Tool:-MS Access

HARDWARE REQUIREMENT:

Operating system:-Windows XP and above

Minimum 5GB HDD space

3.00 Megahertz Intel Pentium IV Processor

1GB RAM

SYSTEM IMPLEMENTATION:

 Computer will be used to maintain the records of the mobile, customer ,sales, and purchase, In
the computer database.
 A computerized report in a particular format can be generated.
 Availability of Mobile can be checked.
 Finding employee ,customer ,mobile details is easier.
 The details of the sales and purchasing of mobiles will be recorded in the system.

OPERATIONAL FEASIBILITY:

The proposed system will automated the existing manual system and make it user friendly. With the
required training the users will find the system easier to operate. The system cuts down the time delay of
the existing manual system.
ECONOMIC FEASIBILITY:

The economic feasibility of the system looks upon the financial aspects of the system. It determines
whether the project is economically feasible. In other words, it determines whether the investment that
goes into the implementation of the project is recoverable.

FUTURE ENHANCEMENT:

There are the future enhancements we are going to do in our system. And may be some other kind
future changes will be possible in our system also.

 We convert our system into website.

 Pay payment via credit / debit card.

Next version will also resolve any error or mistake remained unsolved in this version.

CONCLUSION

An attempt is made in all its earnest