Académique Documents
Professionnel Documents
Culture Documents
Elaine Cleary
Gainsight
WHO ARE YOU?
3. Gainsight Administrator
4. Another Team
So you’ve crafted the optimal
customer journey…
- Segmented your base
- Defined personas
- ID moments of truth
- Executed playbooks
EACH SEGMENT HAS A TOUCH STRATEGY…
1:M Outreach = Purple 1:1 Events = Blue Risk = Red Opportunity = Green
Scheduled
New Release
Welcome Monthly Renewal
Go Live NPS Survey Training
Email Newsletter Preparation
Webinar
+ 12 months
Month 1
Seasoned
Onboarding Adoption Expansion
Customer
1. Fundamentals
3. Benefits
• Set customer goals or desired outcomes for review at key milestones (i.e. EBRs)
• Use for project management (onboarding) to align internally as well as with client
• Showcases successes
Customize
options to Use templates, set due
capture dates, export into PPT,
Consider naming your important, and change status
Success Plan to align general info (active v. inactive)
with your EBR cadence
• Do you have the resources to manage Plans for the desired tiers?
• Should you rollout to one tier first, gather feedback, & reassess?
New Release
Welcome Monthly Renewal
Go Live NPS Survey Training
Email Newsletter Preparation
Webinar
+ 12 months
Month 1
Seasoned
Onboarding Adoption Expansion
Customer
1. What type of health score is right for you? “Crawl, walk, run” approach
4. What is your desired scoring scheme and how will scores and CTAs correlate if at all?
1 2 3
1 2 3 4
Exec
Director of Support VP Customer Success VP Customer Success VP Customer Success
Owner
5 6 7 8
Readiness Implementation Product Bugs
Exec
VP Sales VP Services VP Product VP Engineering
Owner
Was the customer Does the customer Does the customer have
Is the implementation
Definition ready to purchase require a product a high volume / priority
project plan on track?
your product/servecs? enhancement? of bugs open?
WALK: BEGIN THINKING ABOUT DATA SCORES
1. Support Health: Does the client have too many cases open? Repeated cases? Cases aging too long? This could be
owned by the head of support.
2. Product Health: Does the client have open bugs or critical enhancement requests? Similarly, the head of product
would be responsible for this score.
3. Marketing Engagement Health: Is the client engaged in vendor marketing activities? The marketing leader would be
accountable here.
4. Product/Service Adoption Health: Is the client using the vendor’s product/service actively and well? Often, the
Customer Success team would directly drive this.
5. Services Health: Have the client’s services projects with the vendor gone well (on time, on budget, on quality, etc.)? A
head of Professional Services might take this on.
6. And so on…
VENDOR OUTCOMES
1. RETENTION INDICATORS
a. Adoption Sophistication Score: Number of advanced capabilities used.
b. Support Health Score: Presence or lack of recent poor support experiences.
c. Sponsor Score: Relationship with exec sponsor.
2. EXPANSION INDICATORS
a. Marketing Engagement Score: Attendance to recent marketing events.
b. Open Opportunities Score: Presence of open sales opportunities in CRM.
c. Utilization Score: Percentage of contracted products or services used.
3. ADVOCACY INDICATORS
a. Sentiment Score: Recent survey feedback.
b. Reference Score: Recent reference activity.
c. Community Score: Activity in online community.
VENDOR EXPANSION
1. Sales Experience: Survey client after sale to see how rep did in expectation setting.
2. Onboarding Time: Measure actual onboarding time versus promised.
3. Onboarding Experience: Survey client after onboarding.
4. Support Experience: Survey client after cases.
5. Support Frequency: Measure frequency of tickets.
6. Uptime: Measure service uptime for client.
7. Relationship: Regular Net Promoter Score survey.
8. Quality: Count of bugs affecting client.
CLIENT ENGAGEMENT
1. Product/Service Engagement: How sophisticated is the client’s usage of the product/service in question?
2. Marketing Engagement: How often does the customer attend webinars, events, etc?
3. Community Engagement: Is the client active in the vendor’s online community?
4. Advocacy Engagement: Is the client an active advocate for the vendor?
CLIENT MATURITY
1. Business Processes: Does the client have business processes implemented around the vendor’s product or service?
2. Sophistication: How sophisticated is the client’s usage of the vendor’s product or service?
3. Tenure: How long has the client been using the vendor’s product or service?
4. Training: How many people at the client have been trained on the vendor’s product or service?
5. Advocacy: Is the client an active advocate for the vendor?
SAMPLE HEALTH INPUTS
Support Surveys Advocacy/Engagement Training
Cases in past 60 days Reference calls completed
CSAT (Customer Satisfaction Score) Training hours purchased
Service Calls Reference calls declined
Latest NPS Training hours used
P1 Cases Referrals
NPS of Executive Contact Training events purchased
P1 Cases opened > than 24 hrs Public reviews
Post-support surveys Training events attended
Case frequency Speaking engagements
Product feedback surveys % training unused
Escalations Case studies
Post-training surveys Training completed on time
Break/Fix Webinars
Benchmarking Training satisfaction ratings
Support CSAT Quotes
Performance surveys Individuals sent to training
Open support tickets Social media engagement
Adoption risk surveys % of products fully trained
Avg First Response Time Email responsiveness
TCO assessment Self-sufficiency assessment
Avg Resolution time Unsubscribes
Overall
Heath
Score
X% Y% Z%
SCORECARD 2.0 – MULTIPLE ASPECTS
Segment A Segment B
Overall Overall
Heath Heath
Score Score
X% Y% Z% X% Y% Z%
WHAT IS YOUR DESIRED SCORING SCHEME
Color Scheme
Red
- Three colors by default (Red, Yellow, and Green)
Yellow
- Can be changed and additional levels can be added as needed.
Green
Grading Scheme
A-F -
-
Six different grade by default (A to F).
Can be color-coded based on the score ranges. Additional
levels can be added as needed.
Numeric Scheme
0- - Measure on a 0-100 scale.
100 - Can be color-coded based on the score ranges.
HOW DO I PICK THE RIGHT SCALE?
Pros Cons
• Preferred by Execs because it’s easier to consume (% scale) • Hard to justify the granularity of the score (e.g., the
0-100 scale • Easy to manipulate (percentiles) difference between 78 and 82 is hard to explain)
• Ties in neatly with NPS Scores (translated from 1-10)
• Easy to relate to because they are like high school grades • Don’t work in organizations where numbers are intrinsic to
A-F scale • Manageable levels of granularity (5 discrete steps) the culture
• Employees may take these scores personally (e.g., if
incentives are tied to health scores)
• Preferred in orgs that don’t want to be “hung up” on • Don’t work in orgs where numbers are intrinsic to the culture
R-Y-G numbers • Employees may take these scores personally (e.g., if
• Easy to relate to and simple to action because they are like incentives are tied to health scores)
traffic lights (e.g., Red means risk) • A simple color scale may not be detailed enough
• Manageable levels of granularity (3 discrete steps)
Things to remember:
• There is no “one size fits all” scale for health scores and the choice depends on each organizational culture and processes
• When you are deciding between numeric and color scales, think about “how will you change your approach if a Red customer has a score of 15
vs. 20?”; if there isn’t a change in the tactics being used then RYG is probably sufficient
• You can add additional segments in either the Grading or Color scheme beyond the default options
• You can combine a numeric/alphabet scale with the color (R-Y-G) scale to show a combined view
• You can customize the label names for what gets displayed on the screen (e.g., Converting “Red” to “High Risk” accounts)
HOW WILL SCORES CORRELATE TO CTAS
Actions Types
Support
Company
Health
Sentiment Score
Measure
Habits
Call to
Readiness Action
Product
CoPilot
Implementation
Pro Tip
Bugs
Consider your CSM
as a source of data CSM
HEALTH SCORE OPTIONS
2 Health
Data Source Rules Engine
Score
Category
Call to
Rules Engine Action
3 Data Source
Health
Score
Rules Engine
Category
1 HEALTH SCORE OPTIONS – MANUAL UPDATE
Pros
• Incorporate subjective assessment of CSMs
• Update comments with CSM notes
Cons
• Requires regular updates from CSMs
2 HEALTH SCORE OPTIONS – DATA DRIVENS
Health
Data Source Rules Engine
Score
Category
Health
Score
Category
0-4 tickets (past week) Ticket(s) open 1-14 days No High Priority tickets
5-9 tickets (past week) Ticket(s) open15-20 days 1-2 high priority tickets
10 + tickets (past week) Ticket(s) open 21+ days 3+ high priority tickets
2 HEALTH SCORE OPTIONS – DATA DRIVEN
Pro Tip
Use the Rules Engine to
automatically update
Health Score Comments
3 HEALTH SCORE OPTIONS – CTA DRIVEN
Please note: for low-touch or no-touch teams we recommend using the Scorecard independently of CTAs such that Scorecard measures turn Yellow or Red
automatically based on data-driven thresholds (without CTAs)
MANAGE
Customer Risk
3 HEALTH SCORE OPTIONS – CTA Driven
Support
Executive
VP of Customer Success
Owner
Definition Subjective Assessment of Customer Sentiment
No CTA
Pro Tip
Use the Rules Engine to
automatically update
Health Score Comments
2 + 3 HEALTH SCORE OPTIONS – HYBRID SYSTEM
CSM
DECIDING ON YOUR SCORECARD STRATEGY
• For each measure, what are the thresholds for red, yellow, green behavior
New Release
Welcome Monthly Renewal
Go Live NPS Survey Training
Email Newsletter Preparation
Webinar
+ 12 months
Month 1
Seasoned
Onboarding Adoption Expansion
Customer
Decline in Usage 3
Unscheduled
New Release
Welcome Monthly Renewal
Go Live NPS Survey Training
Email Newsletter Preparation
Webinar
+ 12 months
Month 1
Seasoned
Onboarding Adoption Expansion
Customer
Decline in Usage 3
Unscheduled
1. Define Customer Health Scorecards, Not Scorecard: Define multiple ways of measuring client health. The beauty is you don’t have to choose!
You can mix and match the same atomic data points (e.g., usage, NPS) into these separate views on client health.
2. Define Scorecards At the Level Your Clients Experience: Whether your clients buy at the business unit level or at the product line level (or
both), make your scores equally granular.
3. Distinguish Leading Indicators from Lagging Indicators: It’s okay to have Scorecards that track both leading indicators (e.g., how engaged is
the client in marketing) and lagging indicators (e.g., renewal forecast). But don’t average them together and expect meaning.
4. For Each Scorecard, Mix and Match Data: For example, your Marketing Engagement Scorecard might include a measurement of their
attendance to webinars (from your Webinar system), their open rate on emails (from your Marketing Automation system), and their registration
for in-person events (from your Event Management system).
5. Automate Wherever Possible: Manual inputs on Customer Health (e.g. a CSM’s subjective perspective/scoring on customer sentiment) are
sometimes necessary, but such inputs create more process for CSMs and are seldom objective. Pull in hard data from sources wherever
possible to minimize subjectivity and the need for CSMs to make time-consuming inputs.
6. Define An Understandable Grading Scheme: While eventually a numeric system (0-100) may be appropriate for visualizing a trend, you may
want “bands.” We recommend color bands for intuitive understanding (e.g., Red/Yellow/Green).
7. Leverage Trends But Be Careful: You may want to look at “changes” to measure health (e.g., a client dropping in usage could be a bad sign),
but you need to watch out for “false positives” (e.g., a usage drop due to vacations).
8. Look for “Absence of Data”: One of the most powerful signals you can look for is the negative. Which clients haven’t attended an event or
webinar recently? Which clients didn’t open the roadmap release email nor attend the roadmap webcast? Which Decision Maker didn’t
respond to your NPS survey?
MORE LEARNINGS…
9. Vary Rules by Customer Segment or Maturity: You can’t treat all customers the same in terms of measurement. Make sure you are defining
rules based upon the unique segments of your business.
10. Leverage Benchmarking Where Appropriate: If you have a common value (e.g., transactions/day) across clients, you can use benchmarking
rules to compare a given client against the average or median of its peers—and then score based upon this benchmark.
11. Use Overrides (But Sparingly): While you may normally take a combination of measures to determine a score (e.g., a combination of webinar
attendance, event attendance and open rate to define Marketing Engagement), you may need an “override” in cases where, no matter what
the other measures say, a selected variable trumps all others. For example, if you get a Detractor NPS response from an Executive Decision
Maker, that may trump all other objective data. That being said, don’t have too many overrides or your scoring system will be for naught.
12. Focus on Actionability: A big part of driving Customer Success as a company is identifying early signs. But equally important is finding
ACTIONABLE early signs. A client that stopped using your service is interesting but what do you do about it? Perhaps more interesting is a
client who is actively using your service but not reading your release notes. Near-term, they are healthy. Long-term, they may not perceive
your innovation and may leave you. And you can do something about it.
13. Don’t Have Too Many Measures: While I gave you many examples here, don’t overwhelm your team with too many scoring measures
overnight. Start with a few (I’ve seen 6-12 work).
14. Use Comments But Keep Them Important: Comments in a Scorecard can help provide context for the “why” behind a score. For example,
“Support Health is RED because client has five open tickets.” But don’t overdo it.
15. Keep Old Scores: While you may decide to change the rules in terms of how you measure an area, I encourage you to retain the old data.
Hide it, for sure, to not confuse your team. But keep the old data as it may come in handy down the road.
KEY TAKEAWAYS
KEY TAKEAWAYS
• Use Success Plans to capture joint customer goals to align on & track desired outcomes
• Review status through the customer journey to ensure you’re delivering on desired outcomes
• Create Success Plans manually for high touch or automatically via Rules Engine for lower touch
• Build a scorecard that provides clear visibility to the health of your business
• Take advantage of data from multiple scores & continue to expand over time
• Choose a scoring scheme that satisfies the level of detail needed while minimizing complexity