Vous êtes sur la page 1sur 60

The National Society

of Collegiate Scholars

Chapter
Officer
Handbook
2017-2018

“TRUST YOUR CRAZY IDEAS.”


— STEPHEN E. LOFLIN, CEO & FOUNDER
Table of Contents
Welcome p.2

About NSCS p. 3 Leadership & Management p. 6


p. 3 Brand p. 7 Chapter Leaders
p. 3 Symbolism p. 7 General Expectations for Chapter Officers
p. 4 Membership Requirements  fficer Position Descriptions and
p. 8 O
p. 4 NSCS Team Responsibilities
p. 11 Chapter Meetings
p. 5 Commonly Used NSCS Acronyms
p. 12 Officer Elections and Transitions
p. 5 NSCS Timeline
p. 12 Advisor Recruitment
p. 13 Leadership Summit

Star Status p. 14 Chapter Funds


Management p. 16
p. 14 Star Status Designations and Benefits
p. 15 Platinum Star Status  . 16
p Chapter Cards
p. 17 Developing a Budget
p. 17 Completing the Budget Form
p. 17  undraising and Requesting
F
Funds

2017-2018 Officer Handbook


Communications p. 18 Member Recruitment p. 20
 . 18 Publications and Communications from NSCS
p p. 21 Recruitment Events
p. 18 Communications from Chapters to Members p. 21 Questions You May Be Asked
p. 19 Publicity and Social Media

Signature Programs p. 22 Chapter Resources


& Member Benefits p. 26
 . 22 New Member Induction Ceremony
p
p. 23 PACE—Planning to Achieve Collegiate Excellence p. 26 Scholarships
p. 24 Integrity Week p. 26 Philanthropy
p. 27 Portal Resources
p. 27 Chapter Resources
p. 28 The National Leadership Council
p. 29 Torch & Laurel Mentorship Program
p. 29 Member Benefits

Appendices p. 30
 . 31
p Appendix A: Year at a Glance  ppendix G: Creative Ideas for Chapter Engagement
p. 46 A
p. 35 Appendix B: Sample Activity Calendar and Campus Collaboration
p. 36 Appendix C: General Body Meeting Agenda Sample p. 47 Appendix H: Star Status Tracker
p. 37 Appendix D: Budget Worksheet p. 48 Appendix I: NLC Five Star Member Plan
p. 39 Appendix E: Officer Transition Checklist p. 49 Appendix J: Community Service Ideas
p. 42 Appendix F: PACE—March to CollegeTM Day p. 50 Appendix K: Fundraising Ideas
p. 53 Appendix L: Bylaws

Copyright 2017© by The National Society of Collegiate Scholars 1


Congratulations
on your role as an NSCS officer!
You are taking on the responsibility of leading, motivating, and engaging students
who are already recognized as high achievers­—just as you are. We’re excited to
have you as part of the NSCS TEAM.
This officer handbook will give you an overview of how to run your chapter
successfully. It is the starting point to help you build a successful year for your
chapter. Your ME Manager is always available to serve as your resource to make
NSCS programs and opportunities work for you. Consider your Manager your
personal advisor and coach. The website and officer portal are ongoing sources
of information, particularly for important dates and opportunities.
I am proud and grateful that each of you is
leading NSCS on your campus. You are
our student ambassadors to members,
parents, faculty, and administration,
as well as your campus community.
Thank you for stepping forward
as a campus leader, and thank
you in advance for what I know
will be a great year for the
NSCS TEAM.

Stephen E. Loflin, CEO and Founder


The National Society of Collegiate Scholars

2
About NSCS
!
Did you know that in the 2017
edition of the Forbes 30 Under 30
list, 14 were NSCS alumni?

About NSCS

The National Society of Collegiate


Scholars (NSCS) is an honors
organization that recognizes and
elevates high achievers. NSCS
provides career and graduate school
connections, along with leadership
and service opportunities, and the
organization gives out nearly one million
dollars in scholarships and awards annually.
NSCS members are deeply committed
to scholarship, leadership, and service,
and as a result, they are impacting their
campus and local communities every day. BRAND
Pillars: 
Scholarship, Leadership, and Service­—
NSCS is a 501(c)(3) nonprofit organization Built on a common foundation of Integrity
founded in 1994 on the campus of Vision: To be an exceptional honor society
The George Washington University in Mission: To recognize and elevate high achievers
Washington, D.C. and is now recognized Tagline: Honor. Inspire. Engage.
on over 330 campuses across the country. Promise: Members matter most
NSCS is proud to be a certified member Motto: Trust your crazy ideas
of the Association of College Honor
Societies®, an organization established SYMBOLISM
in 1925 to help colleges and universities Open Book: The endless pursuit of knowledge
assess the value and credibility of honor Torch: The enlightenment of education
societies in the U.S. Stars: The NSCS pillars of Scholarship,
Leadership, and Service
Laurel: An ancient symbol of distinction among leaders
Colors: Crimson­—used in heraldry to represent
boldness and enthusiasm, which describe
the confident and engaged NSCS member
Gold—evokes the precious metal,
representing the value members bring
to what they do

Copyright 2017© by The National Society of Collegiate Scholars 3


MEMBERSHIP REQUIREMENTS
Credits: Have completed between 12 and 60 credits at
an NSCS member institution
Standing: Be a first- or second-year student at the time
of nomination
Grades: Have at least a 3.4 GPA and be in the top 20
percent of one’s class
Dues: Pay a one-time $95 fee

Founded
APRIL 30, 1994

NSCS Team
NSCS serves various constituents—here’s who they are.
You’ll hear some of these terms often in the coming weeks and months.

Advisors National Staff


Engaged administrators and faculty who are committed A committed, dynamic, and energetic team who
to the Society’s mission and have dedicated their time strive to provide the highest-quality experience for
to supporting their local NSCS chapter. NSCS members.

Board of Directors Officers


A group of experienced leaders with backgrounds Members who are making the most of their
in the higher education, business, and nonprofit undergraduate NSCS experience by taking on
sectors who plan for the future of the Society leadership roles and committing to improve the
through strategic planning. experience of fellow NSCS members.

Campus Officials Partners


The Registrars, University Presidents, and other faculty Like-minded companies, graduate schools, and
and administrators who believe in and support NSCS other organizations that see the potential in NSCS
who have committed time to improving and expanding members and want to connect them with high-
the Society. profile jobs and opportunities.

Members The Society of Torch & Laurel


The best and brightest undergraduate and alumni An honors program developed by NSCS to recognize
members in the country, recognized for their high school high achievers and provide them and
academic achievement. NSCS membership is a their families with the vital tools to successfully
lifetime opportunity providing benefits during transition to college.
and after college.

The National Leadership


Council (NLC)
A select group of members who serve on an
advisory board to the NSCS national staff and Board
of Directors. NLC members are selected based on
their dedication, service, and commitment to NSCS.

4 2017-2018 Officer Handbook


About NSCS
Commonly Used Chapters
NSCS Acronyms 330+
Here are some terms you’ll see mentioned throughout this
handbook and when you’re working on NSCS-related projects.

ACHS: Association of College ME: Member Engagement


Honor Societies® NSCS staff who work with chapter officers and advisors
Honor societies have existed as part of the higher to ensure the chapters’ success in engaging and
education tradition since 1885. In 1925, the elevating NSCS members.
Association of College Honor Societies® was
established to help colleges and universities assess NLC: National Leadership Council
the value and credibility of these organizations. The National Leadership Council (NLC) is a special
NSCS is proud to be an honor society that is opportunity for a select number of members to serve
certified by and meets the standards of ACHS. as an advisory board to the NSCS national staff and
Board of Directors. Your ME Manager and members
DHM: Distinguished of the National Leadership Council serve as a resource
Honorary Member to you.
A Distinguished Honorary Member is an influential PACE: Planning to Achieve
and well-known individual from the campus, local,
or national community whom the chapter officers Collegiate Excellence
wish to recognize for their embodiment of NSCS’ This is one of NSCS’ three signature programs,
pillars of Scholarship, Leadership, and Service. and it focuses on connecting high-achieving NSCS
members with local middle school students in their
EMI: Eligible Member Information community to mentor and encourage these students
This is the list of students who are eligible to be to attend college.
invited to join your chapter. The NSCS national office
typically works with your advisor to acquire this list.

IAP: Invitation Approval Process


This is an online form that you complete at the start
of each school year. It requires proof that your chapter
is registered with your school as a student organization,
as well as a list of names, titles, and contact information
for your entire officer board. Completing this process
sets you up for a great year with NSCS.

NSCS TIMELINE NSCS membership


reaches 500,000!
NSCS membership reaches one million members
& over one million dollars in scholarships awarded

2006 2014

1994 2000 2008 2017


Steve Loflin’s “crazy idea” NSCS membership NSCS awards over NSCS celebrates its
becomes a reality reaches 100,000! $250K in scholarships 23rd year!

Copyright 2017© by The National Society of Collegiate Scholars 5


Leadership & Management

There are many benefits of being an active NSCS chapter officer. Being an
officer is one of the most valuable ways to build leadership skills, expand interpersonal
relationships, promote program management skills, and develop and incorporate
integrity into your daily life. As a chapter officer, you’re gaining skills that will help you
in all facets of your college life and your future career.
NSCS chapter leadership includes a faculty/staff advisor and at least five (5) student
officers who lead their chapter in engaging and inspiring members. Listed on the next
page are some characteristics of effective leaders, general expectations of all officers,
and the required and optional roles on your officer board.

6 2017-2018 Officer Handbook


Chapter Leaders

Leadership & Management


What makes a chapter officer board great?
What are the characteristics of a strong leader?
• Effective communication: This means not • Organizational skills: Attention to detail and
only speaking well, but communicating by effectively managing one’s time are extremely
sharing thoughts and ideas and listening to important attributes for strong leaders.
those around you. Continuous and clear
communication is a must to keep everyone • Ability to delegate: No one person—and
informed—the officer board, chapter members, sometimes not even one officer board—can
your chapter advisor, and your ME Manager. accomplish everything on their own. Learn
to ask for help and share the workload with
• Flexibility: Things don’t always go as planned. others, which means that others can share in
You may need to change the location, date, the success of the chapter’s accomplishments.
or time of a planned event, but it’s important
to stay focused, communicate the changes to
others, and carry on.

GENERAL EXPECTATIONS FOR CHAPTER OFFICERS


Ensure your chapter is registered as a student Network with other organizations and individuals
organization (designated as an honor society) on your campus. on campus.
Serve as a role model, embodying the ideas of a student Respond to communication from your ME Manager
leader and engaged NSCS member. in a timely manner.
Maintain open lines of communication with fellow Submit requested information on or before stated
officers, your chapter advisor, chapter members, and the NSCS deadlines.
national office.
Take an active role in planning and holding the
Meet with your chapter advisor at least once a month, New Member Induction Ceremony.
preferably in an in-person meeting.
Allow your name and email to be included on
Possess accurate and up-to-date knowledge of new member invitations, and serve as a resource to
NSCS opportunities and benefits, and effectively communicate potential members.
the benefits of NSCS membership.
Ensure your chapter has a full officer board and
Use the resources on the portal at www.nscs.org, find replacements for officers who graduate or step down.
and maintain an accurate chapter profile.
Fully prepare incoming officers to ensure a smooth
Complete activity reports for all meetings and events. transition for the next year.
Maintain your chapter’s Facebook page based on Take full advantage of the opportunities to develop
the requirements provided. personally and professionally through your NSCS leadership role.
Keep members engaged by attending regularly
scheduled events.

Copyright 2017© by The National Society of Collegiate Scholars 7


Officer Position Descriptions
and Responsibilities
ADVISOR
Advises and supports the efforts of the chapter, providing consistency from year to year.
Advisors are faculty or full-time staff members.
Responsibilities
• Serve as a resource of the officer board: assist with the creation school registrar; follow up to ensure information is sent to the
and implementation of chapter policies, including officer national office by the deadline; and troubleshoot roadblocks in
selection; help resolve disputes if they arise; and serve as liaison obtaining the list of students.
to university departments and community when necessary. • Receive information sent by mail from the NSCS national office,
• Manage the Invitation Approval Process (IAP), to include including the fall and spring Kick-off Boxes and chapter funds card.
signing the invitation letter and supporting NSCS registration • Store chapter items from year to year so they are easily transferred
as a student organization on campus. to incoming officer board.
• Facilitate the Eligible Member Information (EMI) process so • Attend chapter’s New Member Induction Ceremony.
that new members can be invited: send the EMI request to the

CHAPTER PRESIDENT
Manages the chapter’s overall goals and direction for the year. Maintains positive relations
with the national office, chapter officer board, chapter advisor, chapter membership, and
the campus community.
Responsibilities
• Organize, plan, and facilitate the growth and success of the chapter. performance, and oversee officer transitions.
• Set the agenda for and facilitate chapter officer board and • With the chapter advisor, facilitate the member recruitment
general body meetings for members. process (Invitation Approval Process-IAP in the fall, Eligible
• Communicate regularly with the chapter advisor, officers, and Member Information-EMI in the spring).
ME Manager. • Act as a liaison between the national office and your local chapter.
• Ensure that the chapter remains registered and in positive • Ensure chapter members are receiving regular email communications
standing with all appropriate campus officers, including being via the NSCS portal at least monthly.
listed under student organizations on the school website. • Provide NSCS with your chapter’s calendar of events at the start
•M aintain your chapter’s Facebook page and update at least once a week. of each semester.
• Hold chapter leadership accountable for chapter goals and • Attend the annual NSCS Leadership Summit in the summer.

EXECUTIVE VICE PRESIDENT OR VICE PRESIDENT OF EVENTS


Collaborates with the Chapter President to ensure the growth and success of the chapter.
Manages the NSCS signature programs. Ensures compliance with all campus and national
regulations and deadlines.
Responsibilities
• Fulfill the duties of the Chapter President in his/her absence. • Work in tandem with other officers who are responsible for
• Oversee the planning of the New Member Induction Ceremony, to coordinating events (e.g., Vice President of Community Service,
include: room reservation, script/PowerPoint edits, catering, etc. Vice President of PACE, and Social Chair).
•O rganize chapter general body membership meetings at least monthly. • Initiate collaboration between chapter and other groups/
• Secure speakers for meetings, events, and other activities. organizations either on campus or in the community.
• Submit chapter activity reports via the NSCS portal.
Note: Some chapters also have a Social Chair to provide additional support for chapter events.

8 2017-2018 Officer Handbook


TREASURER

Leadership & Management


Oversees chapter finances and fundraising.
Responsibilities
• Understand all policies related to chapter finances and chapter • Manage and oversee all financial transactions for the chapter.
funds card. • Plan all chapter fundraising activities.
• Prepare annual budget and submit to NSCS national office.

VICE PRESIDENT OF PLANNING TO ACHIEVE


COLLEGIATE EXCELLENCE (PACE)
Coordinates the chapter’s Planning to Achieve Collegiate Excellence (PACE) program,
maintaining its presence as the signature NSCS service initiative.
Responsibilities
• Establish and maintain a relationship with partner school/ • Solicit and implement feedback from program participants.
organization. • Ensure program compliance with all legal and privacy
• Plan regular PACE activities such as school visits, assemblies, regulations, as stipulated by the partner organization and
and March to CollegeTM Day(s). college/university administration.
• Recruit, train, and provide ongoing support to PACE volunteers. • Submit PACE activity reports on a regular basis.

VICE PRESIDENT OF PUBLIC RELATIONS &


MEMBER RECRUITMENT
Fosters awareness of NSCS and its activities among potential members, campus officials, and
the community at large by increasing activity in the chapter through public relations efforts.
Responsibilities
• Work with Vice President of Events to coordinate recruitment • Publicize chapter meetings, events, and member/chapter
events during the fall and spring semesters (e.g., tabling, accomplishments.
information sessions, etc.). • Participate in student organization fairs, fall welcome activities,
• Use the official NSCS tablecloth for all events with the logo student orientation, etc.
prominently displayed in front. • Visit freshman orientations/seminars, honors classes, residence
• Be versed in NSCS’ core messages. halls, etc., to provide publicity for your NSCS chapter.
• Get published in the campus newspaper, blog, and online • Ensure your campus is engaged and familiar with NSCS.
newsletter. For additional assistance, contact the NSCS • Work with the Vice President of Social Media to execute the
national office at mandurano@nscs.org. public relations plan.

VICE PRESIDENT OF SOCIAL MEDIA


Maintains detailed multimedia records of chapter’s service and social activities and history to
assist in publicity, member recruitment, and officer transitions. Maintains the chapter’s online
presence on chapter Facebook page and Twitter handle. Manages chapter email accounts,
website (if applicable), and profiles in campus organization directories.
Responsibilities
• Upload pictures and bios of the chapter officers to chapter • Monitor and respond to comments and questions on the
Facebook page. chapter Facebook page.
• Ensure all meeting minutes on Facebook are posted in • Create and upload photos and videos for events on Facebook.
the Notes section by the Secretary. • Use status updates to make announcements for events and
important reminders.

Copyright 2017© by The National Society of Collegiate Scholars 9


Officer Position Descriptions and Responsibilities (continued)

VICE PRESIDENT OF COMMUNITY SERVICE


Connects members with their campus and local communities through participation in charitable
events and NSCS-sponsored service activities.
Responsibilities
• Establish and maintain relationships with local service partners. • Ensure program compliance with all legal and privacy regulations,
• Stay up to date on campus service activities. as stipulated by the partner organization and college/university
• Recruit members to participate in service programs and events. administration.

STAR STATUS COORDINATOR


Keeps an organized and detailed account of chapter activities, consistently updates Star Status
Tracker, and monitors Star Status progress.
Responsibilities
• Report chapter activities and member involvement to the national • Distribute all information about national opportunities to
office, in accordance with the Star Status program. members and officer board.
• Ensure that the chapter meets minimum Star Status requirements. • Provide national office with relevant documents, photographs, etc.
• Maintain records for a member tracking/rewards program • Participate in the fall and spring Star Status calls with ME Manager.
(if applicable).

The following positions may be filled


at the chapter’s discretion.
SOCIAL CHAIR—Connects NSCS members
to each other, and to potential new members,
through social events.
FUNDRAISING CHAIR—Coordinates
fundraising events and opportunities for the
chapter, records fundraising goals and provides
tax exemption documentation if necessary.
VICE PRESIDENT OF MEMBERSHIP—
Connects with the chapter members to
promote participation in chapter events.
Also takes a role in planning recruitment
opportunities such as tabling, information
sessions, organization fairs, etc.
VICE PRESIDENT OF PROFESSIONAL
DEVELOPMENT—Plans events and
opportunities for members to develop
professional skills and utilize resources
both on campus and provided through
NSCS benefits.
Other positions may be filled at the discretion of the
chapter officers.

10 2017-2018 Officer Handbook


Chapter Meetings

Leadership & Management


Chapters are expected to hold
regular officer board and general
body meetings at least monthly.
Consider conducting officer board
meetings prior to the general body Conducting the Meeting
meetings. Chapter meetings are an
important part of chapter organization R Start the meeting on time.
and communication and therefore must R Review the agenda at the beginning of the
be carefully planned and executed. meeting before diving into each agenda item.

Successful meetings help boost R At the first meeting of the year, inform members
of the roles and responsibilities for the current
engagement with members and increase officers and any officer roles that need to be filled.
turnout to chapter events. One way to
R Allow everyone to speak and encourage
encourage participation is to incorporate member participation.
a speaker or program of interest to
R Focus on a quality experience—make it
chapter members. At the start of the worth their time and discuss relevant topics.
year, the officers should establish
R Consider having a small service project,
priorities and expectations for the and assign tasks.
year, setting goals for members and
R Have sign-up sheets for planned projects and
the chapter to reach. activities—be sure to get names and contact
information.
R Spice it up—play music, have a raffle or a fun
activity, and get people talking with each other.
Planning General Body Meetings R Ask members to bring a friend who is also a
member (or who is thinking about joining)—
R Choose a date, time, and location—and it will help make it a more comfortable and
communicate the details to all members. social environment, and it spreads the word
about NSCS.
R Develop the agenda and seek agenda items
from other officers. R Thank people for attending and encourage
everyone to bring a member or potential
R Identify an officer to record the minutes of member to the next meeting.
the meeting. Rotate the responsibility among
officers if it’s not a designated responsibility
for a specific officer role.
R Organize the agenda in a logical order (e.g.,
introductions, old business/follow-up, new
business, assign tasks, guest speaker or Follow up on the Meeting
program, reminders, close—see agenda
example in Appendix C). R Distribute the minutes of the meeting as
soon as possible. The minutes should include
R Include an icebreaker that allows everyone a summary of the decisions, commitments,
to get to know each other a little better— and any other pertinent information
ask your ME Manager if you need ideas. discussed during the meeting.
R Distribute copies of the agenda to all attendees. R Upload the minutes to the chapter Facebook
page; minutes must be available to all members.
R Keep in mind that members attend meetings
to be informed, share ideas, and be heard—be R Follow up with anyone who expressed
mindful of the meeting length and encourage concerns, ideas, or requests during the
participation. general meeting.

Copyright 2017© by The National Society of Collegiate Scholars 11


Officer Elections
and Transitions
Being an NSCS officer is one of the most valuable ways to build leadership
abilities, expand professional relationships, extend program management
skills, and incorporate integrity into one’s daily life. Finding the right officers
to help achieve chapter goals is instrumental to your chapter’s success. All new officers
should be selected by April 15. Outgoing officers should encourage qualified members
to run for office. NSCS recommends that new officers be elected by the general
membership, preferably at an in-person meeting.
Outgoing and incoming officers should have a transitional meeting shortly after the
election of new officers. This meeting is an opportunity to pass on the duties of each
office and review the transition checklist for each officer position and responsibilities
for the upcoming year. It is also important to review the chapter activities and challenges
of the past year. The incoming officers should discuss chapter goals and priorities and
start planning the fall calendar of events.
For specific details, refer to Appendix E.

Officer Candidates How to Find New Chapter Officers


Ideal officer candidates are active NSCS members,
goal-oriented, team-focused, organized, have strong R Send out a Call for Officers via email using the
time-management skills, are positive role model on NSCS officer recruitment template (on the portal).
campus, and are committed to the mission of NSCS.
R Present new leadership opportunities and officer
Advisor Recruitment application (on the portal) at general member
meetings.
Finding the right advisor can help your chapter have a
successful year. A great advisor helps you find resources R Host a Q&A for interested candidates with the
for your chapter, introduces you and your chapter’s current officer board.
activities to university officials, helps the board set
short- and long-term goals, solves problems with you, R Promote open positions on chapter Facebook page
and helps you develop leadership skills. If you currently and other social media platforms.
don’t have an advisor or your current advisor wishes to
retire from the position, begin looking for new advisor R Ask members, friends, and/or advisor for referrals.
candidates as early as possible.
R Select new officer candidates based on application
Advisor Candidates responses; ask the general member body to vote
through an election process (candidates can run
Ideal advisor candidates are a full-time faculty or staff unopposed but should still be voted upon by
member at your institution, well known and respected the membership).
by the institution, faculty, staff, and students, interested in
being an active part of the chapter, serve as a mentor R The selection process should be well publicized;
as well as a source of technical assistance, have inter- members should be informed in advance and be
ests in common with you and/or supports your interest given ample opportunity to vote.
in the organization’s pillars of Scholarship, Leadership,
and Service, have successfully worked with students
in the past, are someone you know, like, and admire,
readily accessible and, works on campus.

12 2017-2018 Officer Handbook


Leadership & Management
How to Find an Advisor
Here are some sources of good advisor candidates: Once you have a good candidate, ask that person if
R Look at your mentor or favorite professors they are willing to be nominated to be the chapter
who meet the above criteria. advisor. Don’t be discouraged by a no—simply move
on to a different candidate. Your initial list of potential
R Talk to other students/members about various advisors should provide you with enough good
advisor candidates. choices to find the right fit.

R Get advice from faculty members whom you If the candidate says yes, the next step is for the
respect or from the graduate office of your individual to speak with your ME Manager before
department. they are confirmed as the chapter advisor. Provide
your ME Manager with the candidate’s name, position
Be Prepared. Advisor candidates will want to know on campus, and contact information.
the scope of their responsibilities. Make sure you
thoroughly understand the role of the advisor. Speak Your ME Manager will call the candidate and review
with your ME Manager so you can clearly articulate with him or her the general expectations and time
the responsibilities and benefits of commitment involved, and then they will follow up
being an advisor. with you directly regarding the outcome.

Here are ways to reach out to advisors:


R Send an email using the NSCS advisor recruitment
template (on the portal).
R Visit potential advisors in-person—by appointment
or during office hours—to discuss chapter activities
and/or advisor duties.
R Invite potential advisors to an upcoming chapter event
or attend seminar talks or presentations they give.

Leadership Summit
Leadership Summit is a leadership training and education program that
takes place every summer and is only offered to NSCS officers. Leadership
Summit covers a multitude of topics relevant to your role as an NSCS officer
and also for your post-college career. Topics include: the core NSCS officer
positions, NSCS member benefits and scholarships, school resources for
student groups, key leadership skills, post-graduate preparation, and more.
As an incoming NSCS officer, your attendance is required so that you’ll be
fully prepared for your role during the upcoming school year.

Copyright 2017© by The National Society of Collegiate Scholars 13


Star Status

Star Status is a program designed to At the end of the fall and spring semesters/
help your chapter be the best and terms, your chapter will have a check-in
most effective organization possible call with your ME Manager. On the call,
for your members and the community. you’ll review the tracker and report your
The Star Status Tracker is a rubric which lists chapter’s accomplishments. Your ME
the various activities and events a chapter is Manager will assign points and keep a
expected to hold throughout the year, along record of your status to determine your
with deadlines and possible points to be final Star Status during your spring
earned for each activity. check-in call.
The Star Status Tracker is posted on the portal and listed in Appendix H.

STAR STATUS DESIGNATIONS AND BENEFITS


The points accumulated throughout the year determine your chapter’s final
Star Status designation and benefits, as follows:
Letter to Attendance at
Additional University Induction
Designation Points Required Store Discount Chapter Funds President Ceremony

Diamond * 25% $750 Yes CEO/Founder


Platinum ** 20% $500 Yes NSCS Staff
Certified Gold 90-100 15% $250 Yes
Gold 80-89 15% $250 Yes
Silver 70-79 10% $100 Yes
Bronze 60-69 5% $50 Yes
Active 0-59

Additionally, all chapters Bronze through Diamond are awarded a Star Status trophy
which can be displayed at tabling events and other chapter activities.
*Diamond: Most outstanding chapter overall, selected from Platinum chapter winners.
**Platinum: Chapters earning Certified Gold are eligible to apply; typically, about 10 chapters are selected.

14 2017-2018 Officer Handbook


Star Status
Platinum Star Status
Platinum Star Status is awarded to chapters
who exemplify what it means to be an
active, engaged, and committed NSCS
chapter. The application process is rigorous,
but if your chapter is up for the challenge,
you stand a chance of being named one of
the few NSCS chapters bestowed with the
honor of becoming a Platinum Chapter. All
Platinum applications are due May 1 and
are reviewed by a committee comprised of
representatives of every department within
the NSCS National Office, except for the
ME Managers. ME Managers are excluded
from this process to avoid any bias.
The members of the review committee grade
each application on an individual basis using
the Platinum Application Rubric. The rubric is
on the NSCS member portal so you can see
exactly what is used to guide the reviews.
Those results are then averaged for a final score.
Out of the final scores, if there are any that come
very close to a tie, those applications will be
re-reviewed with the entire group discussing
the application together.
In June, the final Platinum Star Status results
are announced. The chapter with the highest
Platinum score will be awarded the coveted
Diamond Star Status.

Copyright 2017© by The National Society of Collegiate Scholars 15


Chapter Funds & Management

Chapters are provided with funds based on several factors, including new
members and Star Status designation from the previous academic year. Specifically:
• An amount based on the number of new • The Star Status awards for 2016-2017 are
members who joined from September 1, also added to the fall semester funds in
2016, through August 31, 2017, at $4 per the following amounts: Diamond $750,
member. If the chapter had fewer than Platinum $500, Certified Gold & Gold
76 new members, the chapter will be $250, Silver $100, Bronze $50.
allotted $300.
• Regional Chapter Award winners for
2016-2017 are awarded $50.
Funds left over for each chapter at the end of the 2016-2017 year have been rolled
over and are available for 2017-2018. Please note the policy for rollover funds will be
reviewed and may be revised.

CHAPTER CARDS
Each chapter will be provided with a chapter funds card that will have the
chapter name listed on the card. The card may only be used for credit purchases,
and a PIN may be required by some vendors. Debit and ATM transactions are not
permitted and have been disabled. All funds will be provided in the fall, and chapters
are expected to manage their funds accordingly. Note: there will no longer be two
separate fund amounts for the fall and spring semesters. The card will be mailed in
the fall Kick-off Box and will be the responsibility of the chapter advisor.

16 2017-2018 Officer Handbook


DEVELOPING A BUDGET
Developing and maintaining a budget will set you up for a successful year.
The NSCS national office provides your chapter funds to host programs and events on
campus. You must develop and maintain a budget highlighting how the funds will be
allocated throughout both the fall and spring semesters. The entire officer board must
work together on this to identify spending priorities—this isn’t just an exercise for the
President or the Treasurer. When you begin developing a budget, set realistic goals
and plan according to the events you have in mind for each semester.

Chapter Funds & Management


COMPLETING THE BUDGET FORM
Visit the portal to download the budget form or request a copy from your
ME Manager. Based on the funds amount that your chapter will receive (your ME
Manager will notify you of the amount), fill out the projected column of your budget
form and send a copy to your ME Manager. Throughout the year, continue to update
the actual column to reflect how much your chapter spent. If your chapter applies for
Platinum Star Status, you will be required to send the chapter’s actual budget with the
application. Otherwise, the budget form is simply a tool to be used as a resource for
your chapter.
On your budget form, you’ll see a list of projected expense items. Expenses include
any funds the chapter plans to spend throughout the course of the year. Project
expenses for all planned events, regardless of size, and be sure to consider potential
costs for supplies, promotional materials, etc. Additional expense items can be
added as needed. The Treasurer must maintain and update the budget and ensure
it aligns with the projected budget amounts.
You can find an example budget form in Appendix D.

FUNDRAISING AND REQUESTING FUNDS


When chapter funds are not adequate to cover the various activities and
events planned throughout the year, there are options for additional funds.
Chapters may be able to request additional funds from either the student activities
office or the student government association. These organizations often have funds
set aside to assist registered student organizations on campus. Chapters should
pursue all avenues possible to obtain the financial resources needed to adequately
fund activities. If your chapter needs additional funds—outside of what the university
and NSCS provides—another option is to fundraise.
Refer to the Fundraising Ideas in the portal and in Appendix K.

Copyright 2017© by The National Society of Collegiate Scholars 17


Communications

PUBLICATIONS AND COMMUNICATIONS FROM NSCS


NSCS uses a variety of online and printed publications to showcase NSCS member
benefits and experiences. Below is a list of NSCS’ primary publications:
Scholar Connection TalkNerdy2Me
 is e-newsletter is sent every other Sunday to all undergraduate
Th  SCS’ blog about college life features posts written by and for all
N
members. It includes details on the latest scholarships, discounts, college students and includes posts on campus life, career planning,
programs, internships, and study abroad opportunities. how to manage your money, the latest in tech, and more.

Officer Updates Alumni Connection


 is is an email for NSCS officers and advisors only, sent every two
Th  is monthly e-newsletter is sent to NSCS alumni and includes
Th
weeks by your ME Manager. It includes information on programs, information on relevant scholarships, discounts, and other
benefits, and chapter management tasks and reminders. alumni-relevant benefits.

COMMUNICATIONS FROM
CHAPTERS TO MEMBERS
The NSCS member portal allows all
officers to easily send emails to chapter
members, new members, and alumni.
The system updates your member list
in real time, meaning as soon as new
members join your NSCS chapter, they
will automatically be added to your
chapter roster. From there, you’ll just
need to follow the instructions on the
portal for sending emails. The messages
you send will be in HTML format. All
you’ll need to worry about is writing
your message, formatting, and hitting
the send button.

18 2017-2018 Officer Handbook


PUBLICITY AND SOCIAL MEDIA
While maintaining the chapter Facebook page is primarily the responsibility of the
Vice President of Social Media, all chapter officers are responsible for maintaining
and regularly contributing to their chapter’s NSCS Facebook page. Twitter, Instagram,
and Snapchat accounts are optional.
General Expectations:
• Post to Facebook at least once per week. • Post meeting minutes within 48 hours for the benefit of
members who could not attend.
• Chapter events and meetings should be posted on a regular
basis. Scheduling posts makes keeping up with chapter news • Follow @NSCS, your ME Manager, the NLC (@NSCS_NLC),
easy. Set aside time on a regular basis to schedule out all your and other chapters.
posts for the next 7-14 days.
• Comments and questions should be responded to in a timely
manner: ideally within 1-2 days, if not sooner.

Communications
• Use your chapter’s Facebook wall to post announcements
to supplement your chapter emails.
What to Post:
• Upload pictures, videos, and selfies during and after chapter events
and meetings. Upcoming chapter events, national office events and
initiatives, scholarship openings, member benefits,
alumni networking events in the area, news from
your school, meeting minutes and, changes in plans
(e.g., a new room/time for your meeting)

Photos and Videos:


Photos and videos of events should be posted on
a regular basis. There should be pictures from at
least one meeting and for all chapter events and
NSCS signature programs (New Member Induction
Ceremony, PACE, Integrity Week).
Upload photos and bio information for all officers,
and tag them.

Copyright 2017© by The National Society of Collegiate Scholars 19


Member Recruitment

Recruitment should be a yearlong


effort, though ideally taking place within
a few weeks of when invitations are sent.
It should have two main objectives:
1) inform and recruit potential members,
and 2) encourage current members to be
involved with the chapter. Your advisor
plays a key role in facilitating the Eligible
Member Information (EMI) process so that
new members can be invited. Generally,
the EMI request is sent to the school
registrar, and once the list is forwarded
to the NSCS office, invitations are mailed
to the eligible students. This usually
happens between February and April
but varies depending on when the list
is sent to NSCS.
NSCS member recruitment events are essential to raising
awareness on campus, expanding the NSCS family, and reaching
those students on campus who are interested in joining NSCS.
It is important to make sure that there is NSCS visibility all around
campus to give eligible students the opportunity to ask questions
or attend events prior to making the decision to join.
While all officers should be involved in recruitment events, the
main officers spearheading the efforts should be the Vice President
of Public Relations & Recruitment, Executive Vice President/
Vice President of Events, and Vice President of Social Media.
Recruitment events should take place in both the fall and spring
semesters, with a heavy emphasis during the spring semester,
especially when your chapter’s invitations are being sent. The
fall semester should focus on being a part of the campus student
activities fair.

20 2017-2018 Officer Handbook


Recruitment Events
Here are some of the events your chapter could Here are some other ways to promote your chapter:
host or participate in to promote your NSCS
chapter and create awareness on campus: • Place an ad in your campus paper, publish a
photo, or speak to the editor for additional
• Informational Session opportunities leading up to the invitation process.
• Tabling—especially at campus-wide events, • Post frequently on your chapter Facebook page;
such as Homecoming consider targeted ads for a nominal fee.
• Student Organization Fair • Post flyers around campus and dorms promoting
• Freshman Orientation your chapter.

• Campus chalking/decorating • Invite friends to a general body meeting.

• Visit First Year Experience classes • Partner with other student organizations for a
community service activity or other event.
• Community Service activity open to non-members
• Partner with the Honors College for events
• Educational Workshop (e.g., how to write a and opportunities.
resume) open to non-members
• Make announcements in class.
• Pizza Party
• Hold a Wear NSCS Shirt to Class Day.
• Game Night
• Create a strategic social media campaign.

Member Recruitment
QUESTIONS YOU MAY BE ASKED
Here are some of the most commonly asked questions you’ll receive from
prospective and current NSCS members.
How is NSCS different from other honor societies? funding for chapter activities, a personalized diploma and Induction
NSCS is the only ACHS-certified interdisciplinary honor society Ceremony, networking and career resources, scholarships, awards,
inviting first- and second-year college students, providing leadership and events. The fee also helps offset NSCS’ administrative costs.
opportunities, scholarships, and other benefits that support members NSCS is a nonprofit, 501(c)(3) organization, which means that
early in their college career and beyond. NSCS offers benefits both all funds coming into NSCS go back into NSCS initiatives and
on the national level and local level. Nationally, NSCS offers over operational costs.
$1 million in scholarships, awards, and funds to members and
chapters each year, more than any other honor society. Scholarships What happens after I join NSCS?
are available for all member types—4-year schools, 2-year schools, The national office will send you a confirmation email immediately
online schools, alumni, and international. In addition, membership after your membership confirmation has been processed. You’ll
is more than just an academic achievement or a line on a resume. receive login information to the NSCS portal so you can access
Active chapters provide members opportunities to participate in your benefits and begin applying for scholarships. You’ll also begin
community service and social activities, as well as professional and receiving Scholar Connection, NSCS’ biweekly e-newsletter,
personal development opportunities. which is full of the latest scholarships and benefits. Within 4-6
weeks, you’ll receive your membership diploma and other info at
What are the benefits of joining NSCS? your permanent address.
In addition to recognition, networking, career resources, leadership
development, and community service opportunities, members How involved should I be as a member?
can also apply for exclusive scholarships and awards and attend NSCS doesn’t maintain any involvement or academic requirements
special NSCS programs throughout the country, and they are for members once they join. NSCS realizes that with classes,
often recruited by major employers. NSCS membership also offers internships, jobs, and extracurricular activities, college students
member discounts on the things they’ll need most now and later are busy. The Society doesn’t want to burden you with additional
in life, like car insurance, laptops, and more. requirements that you might not be able to meet. That said, if you
want NSCS to be more than a line on your resume, you should
Where does my one-time membership fee go? seize the benefits and opportunities that are shared with you,
The one-time $95 lifetime membership fee is used to provide a whether it’s a scholarship, campus activity, or career opportunity.
variety of benefits and services to you as a member. These include

Copyright 2017© by The National Society of Collegiate Scholars 21


Signature Programs

NEW MEMBER
INDUCTION CEREMONY Top 10 points for a
great Induction.
The New Member Induction
Ceremony is the most important 1. M
 ake sure all officers and the advisor are
involved with planning and have a role during
event in a chapter’s year, as it is their the Induction Ceremony.
new members’ first formal introduction 2. Schedule your Induction Ceremony for late
and welcome into the Society. Family and September or early October so you have
enough time to plan.
friends often attend the New Member
Induction Ceremony to recognize and 3. Reserve a formal room/hall big enough for
parents and new members.
support members’ achievements.
Inductions usually take place in the 4. Work with your ME Manager to estimate the
number of people to expect.
fall and are typically the first time a
member meets officers and other 5. Find a keynote speaker. Select someone
notable within your community or university.
NSCS members face-to-face. Induction
6. Share changes with your ME Manager. If
demonstrates the value of membership there are ANY changes to your Induction
and encourages new members to date, time, or location, inform your ME
Manager immediately.
participate in future events.
7. Use the presentation resources on the portal.
Many New Member Induction Ceremonies also recognize out-
It’s an easy way to make your ceremony
standing members of the community as Distinguished Honorary
more official.
Members (DHMs). Chapter officers typically nominate DHMs
in the summer before the Induction so that DHMs can be invited, 8. Open your fall Kick-off Box immediately.
accept, and, when possible, participate in Induction. Count your new member pins and name cards
to make sure you have an adequate supply for
Induction gives chapter officers and engaged members a chance
the number of new members expected
to develop their leadership, presentation, delegation, networking,
to attend.
and event planning skills. Officers can access all needed materials
in the officer Resources section of the NSCS portal, including the 9. Promote your Induction Ceremony through
Induction PowerPoint with videos, script, signage, template letters, social media. The NSCS national office will
sample programs, and a complete manual. send email invitations to new members.
10. Post-Induction, if you didn’t use the online
check-in option, be sure to provide the
attendee list to your ME Manager. This is
critical for ensuring the new members can
apply for the Induction Recognition Award.

22 2017-2018 Officer Handbook


PACE—PLANNING TO
ACHIEVE COLLEGIATE
EXCELLENCE Top 5 ways to organize an
PACE is NSCS’ national service outstanding PACE program
initiative. This program serves to 1. The primary officers in charge are the
increase the awareness of collegiate Vice President of PACE, Vice President of
Community Service, and Executive Vice
opportunities among middle school President/Vice President of Events, although
students in low-income areas so that all officers are encouraged to participate.
they are more likely to pursue a college 2. Review the PACE Resources on the member
education. The PACE program has three portal. Whether you’re starting from scratch
or building on an existing program, these
components; each chapter can choose resources give you everything you’ll need,
to concentrate their PACE program on from background knowledge to email
templates and content to share with students.
one area or incorporate all three.
3. Talk to your ME Manager. Discussing what
Mentoring & Tutoring: Establish a relationship with type of program you want to build will help
students to guide them through their year and help them set you up for success.
make education decisions.
4. Locate a middle school in your university’s area.
Assemblies: Host an event at a middle school where you This will serve as your base for mentorship,
encourage students to apply to college and inform them about assemblies, or March to CollegeTM Day.
what they can do to prepare for college.
5. Call the school. Inquire about existing tutoring/
March to CollegeTM Day: Typically, the national office mentoring programs or if they would be
hosts a National March to CollegeTM Day during the first week of interested in creating a mentoring or tutoring

Signature Programs
March, during which students from a local middle school march partnership with your chapter. Also, consider
to a nearby university to experience a day in the life of a college giving a presentation about the benefits of
student. Your chapter is encouraged to host a local March to attending college at the middle school.
CollegeTM Day by inviting the students of your PACE Program
to experience college life firsthand on your campus.

Copyright 2017© by The National Society of Collegiate Scholars 23


INTEGRITY WEEK
Top 5 ways to organize an
Each year during the second week outstanding integrity program
of February, NSCS chapters host
Integrity Week. NSCS’ integrity initiative 1. The primary officers involved are the Vice
President of Community Service, Vice
was inspired by a national ethics project President of Public Relations/Social Media,
created by the Association of College and the Executive Vice President/Vice
President of Events, although all officers
Honor Societies, which serves as an are encouraged to participate.
accrediting agency for honor societies.
2. Review the integrity resources on the member
Integrity is at the core of what NSCS is portal. This covers the various types of integrity
and what it represents as an honor society, event opportunities, graphics and other
sharable items, and much more.
and the reach of NSCS’ annual integrity
initiative spreads campus-wide. NSCS 3. Your ME Manager will serve as a helpful
resource to navigate the type of Integrity
also awards Inspire Integrity Awards to Week events that make the most sense for
on-campus faculty and students who your chapter, so be sure to get in touch.
nominate faculty and are committed 4. Display your Integrity Banner during Integrity
to integrity. Week. Whatever else you choose to create
or host for Integrity Week, displaying your
banner on campus (or virtually if your chapter
is online) is a great way to draw attention
to this important pillar. If you chapter needs
a new Integrity Banner, contact your
ME Manager.
5. Take advantage of your chapter’s social media
reach to publicize your events and activities.

24 2017-2018 Officer Handbook


Honor &
Integrity!

Signature Programs

Copyright 2017© by The National Society of Collegiate Scholars 25


Chapter Resources
& Member Benefits

SCHOLARSHIPS
NSCS offers over one million dollars in scholarships, awards, and chapter
funds to individual members and chapters. The Society is committed to helping
members attain their goals and commend them for their outstanding academic
excellence as well as their leadership and service achievements. Scholarships are
one of the most direct ways NSCS impacts members. NSCS is continually adding
new and diverse scholarships to reach and assist as many members as possible.
Opportunities
• NSCS offers 26 different national scholarship opportunities at • NSCS scholarships cover a variety of areas, including, new
different times throughout the year. Additionally, NSCS offers member awards, study abroad, alumni debt reduction, students
exclusive opportunities through its study abroad and internship transferring from two- to four-year schools, graduate school,
partners, including Semester at Sea, International Scholar service and mentorship, first-generation college students,
Laureate Program (ISLP), and Absolute Internship. NSCS and integrity.
offers scholarships for all members, including unique opportunities
for members attending online schools or community colleges, • For a complete list, visit the portal, where you can log in to apply.
as well as alumni members. International students are eligible And be sure to check out the scholarship page on the NSCS
to apply for NSCS scholarships. website with application tips and FAQs.

Some chapters also choose to award local scholarships using their chapter funds to provide additional opportunities for their members.
Please check in with your ME Manager if your chapter would like to offer an opportunity to your members.

PHILANTHROPY
Active Minds is the leading nonprofit organization that empowers students
to speak openly about mental health to educate others, encourage help-seeking, and
prevent suicide. This year Active Minds and NSCS are collaborating on in-person and
online campaigns and programs to promote awareness of mental health on college
campuses and raise funds to support the mission of Active Minds. All NSCS chapters
are challenged to raise $200 during the 2017-2018 school year to help reach and
exceed NSCS’ national goal. Through this campaign, 80 percent of the funds raised
will support Active Minds’ education and outreach on college campuses. The
remaining 20 percent will fund a national NSCS member scholarship.

26 2017-2018 Officer Handbook


PORTAL RESOURCES
The portal (my.nscs.org) is the online community for NSCS members to engage with
their chapters. Chapter officers have an additional view of chapter management that
members do not see when logging into the portal. When you log into the portal as an
officer, there are tabs for Groups, My Chapter, Resources, and Star Status.
My Chapter
On the My Chapter tab, you’ll find the chapter name, the chapter Facebook URL, chapter type, chapter founded date, and account
information such as the most recent Star Status, number of active officers, and ME Manager name and email address. Other sections of
My Chapter include:
Chapter Updates: emails sent by chapter officers to new Chapter Invitations: shows details of registration as a student
members, all members, or officers organization and invitations mailed to prospective members
Chapter Activity Reports: chapters should submit reports Chapter Leadership: lists officers and advisors, current and
for all events and activities, including chapter meetings previous (may need to open and click on current status to show
current leadership at the top)
Chapter PACE: organizations the chapters work with for PACE
activities and events

RESOURCES
The Resources tab is where you’ll find all the documents you’ll need for
chapter management. There are numerous documents, so use the drop-down tab
under the header Chapter Resources to help you find what you need. The list defaults
to All, and the following categories are in the drop-down list:
Chapter Funds Management (Budget worksheet, chapter Officer Transitions (Induction officer training, officer
funds policy, fundraising ideas, etc.) handbook, etc.)
Chapter Management (Leadership Summit recording, PACE (Planning guide, sample script, letter templates, etc.)
scholarship calendar, NSCS Constitution, etc.)

Resources & Benefits


Social Media (Social media guide)
Integrity Week (I Stand for poster, I-Guy for printing,
media kit, etc.) Star Status Requirements (Star Status Checklist,
Platinum application, etc.)
New Member Induction Ceremony (PowerPoint, script,
checklist, media kit, etc.)

Copyright 2017© by The National Society of Collegiate Scholars 27


2017-2018 NATIONAL LEADERSHIP COUNCIL
Raquel Baudrit
NLC President
American University

Brittany Judson
NLC Vice President
Lane Community College

THE NATIONAL
LEADERSHIP COUNCIL
Abigail Cotton
NLC Torch & Laurel Liaison
The National Leadership Council
University of West Georgia (NLC) is a special opportunity for a
select number of members to serve as an
advisory board to the NSCS national staff
and Board of Directors. NLC members are
chosen based on their dedication, service,
Valentina Dertlieva and commitment to NSCS.
NLC Chapter Development Liaison
Miami Dade College Ideal candidates also exhibit leadership and academic excellence, as
well as community involvement throughout their academic career
and continue to demonstrate these skills throughout their term on
the NLC. Two members of the Council are selected as President
and Executive Vice President of the Council and serve a one-year
term on the NSCS Board of Directors.

Ali Zamora The NLC collects feedback from their campuses to improve the
NSCS experience for all members, and its members speak at their
NLC Online Liaison chapter’s New Member Induction Ceremony in the fall. NLC
Arizona State University Online members serve as peer resources to chapter officers and the national
office’s ME Team. The council also engages members through the NLC
Facebook page, creates fun videos to help promote national initiatives,
participates in monthly conference calls with fellow NLC members
and the national office advisor, and provides general feedback
regarding best practices for connecting with NSCS members.
Alana Doyle Serving on this prestigious advisory board gives each member valuable
NLC Social Media Lead experience working with a national organization and an incredible
The University of Alabama chance to contribute to the mission and overall success of NSCS.
NLC applications open in the spring, and members serve on a
June-June term.

Sidhant Ahluwalia Lauren Williams Christina Cormier


NLC Video Lead NLC Community NLC Alumni Liaison
University of Rochester College Liaison Kaplan University
Creighton University

28 2017-2018 Officer Handbook


THE TORCH & LAUREL MENTORSHIP PROGRAM
As part of its initiative to support mentorship, NSCS partners with
The Society of Torch & Laurel as part of the Torch & Laurel Mentorship Program.
This 4-month virtual mentorship program, which runs in both the fall and spring
semesters, pairs NSCS members with Torch & Laurel scholars to help the scholars
prepare for college. NSCS mentors are given a monthly curriculum to help facilitate
discussion with their Torch & Laurel mentees on topics such as: balancing academic
and extra-curricular life, managing stress, the benefits of certain majors, the benefits
of being an NSCS member, and much more. If your chapter members are looking for
a chance to serve as a mentor, this would be a great opportunity.
The culmination of the program is the Torch & Laurel Mentorship Award, which
recognizes the hard work and dedication that NSCS mentors and mentees display
during the program. Mentees are invited to apply for the award with the help of
their mentor. Each semester the Mentorship Award is granted to five mentee/mentor
pairs, who receive an award of $500 per person.

MEMBER BENEFITS OVERVIEW

Resources & Benefits


Member benefits are one of the most direct ways NSCS members can see the
use of their $95 one-time lifetime membership fee. NSCS offers a wide variety of
member benefits, from travel discounts and career development to internships and
educational programs. You can view current member benefits via the NSCS website,
the member portal, Scholar Connection, Officer Updates, and NSCS’ social media
accounts. NSCS is always developing new partnerships to assist as many members
in as many ways as possible.
Internships & Educational Programs: International Discounts: Scholar Perks, NSCS Health Benefit, Lenovo,
Scholar Laurate Program (ISLP), Make School, FutureDocs NSCS Hotel Finder, The Princeton Review, NSCS Car Rental,
Abroad, DC Internships, Semester at Sea, Absolute Internship, Verified Volunteers, and GEICO.
and SVAcademy…to name a few.
Alumni Opportunities: GradschoolMatch, Hult
Career Development: GiftedHire and Coach Ron Nash International Business School, Lendkey, and NerdWallet

Copyright 2017© by The National Society of Collegiate Scholars 29


Appendices

p. 31 Appendix A: Year at a Glance

p. 35 Appendix B: Sample Activity Calendar

p. 36 Appendix C: General Body Meeting Agenda Sample

p. 37 Appendix D: Budget Worksheet

p. 39 Appendix E: Officer Transition Checklist

p. 42 Appendix F: PACE—March to CollegeTM Day

p. 46 Appendix G: Creative Ideas for Chapter Engagement


and Campus Collaboration

p. 47 Appendix H: Star Status Tracker

p. 48 Appendix I: NLC 5 Star Member Plan

p. 49 Appendix J: Community Service Ideas

p. 50 Appendix K: Fundraising Ideas

p. 53 Appendix L: Bylaws

30 2017-2018 Officer Handbook


APPENDIX A: Year at a Glance
This list will help you keep track of your responsibilities and plan for upcoming events
and deadlines. Refer to this list often and check in with your ME Manager periodically
to ensure you’re on track.

September
N P
 resident/Advisor: Submit invitation letter approval checklist to the national office.
N P
 resident: Review chapter goals for the fall with the officer board.
N President: Make sure that the chapter remains registered and in positive standing
with all appropriate campus offices, including being listed as an honor society under
student organizations on the school website.
N P
 resident/Advisor: Invite campus administrator to New Member Induction Ceremony.
N P
 resident: Verify chapter as campus organization—officers will be asked to provide
proof of registration.
N President: Ensure activity reports are submitted for all events and activities.
N Executive Vice President/All Officers: Organize and hold New Member Induction
Ceremony (may also be held in October or early November).
N V
 ice President, Finance/Treasurer: Develop and review the financial plan.
N V
 ice President, Finance/Treasurer: Submit budget to the national office.
N V
 ice President, PACE: Begin planning the PACE fall programs.

Appendices | Appendix A: Year at a Glance


N S
 ecretary/Star Status Coordinator: Make note of how the NSCS calendar
correlates to your campus calendar.
N V
 ice President, Recruitment: Verify that the officers have scheduled an NSCS table
at your school’s activity fair or at another event; connect with your school’s student
newspaper or other publication and see if they will cover your induction ceremony.
N Vice President, Community Service: Plan/schedule events for community service.
N V
 ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
 ll Officers: Attend New Member Induction Ceremony.
N A
 ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
 ll Officers: Perform outstandingly in public relations as representatives of NSCS.


October
N P
 resident/All Officers: Talk to advisor about ideas to help officers balance their
academic work and officer responsibilities (mid-terms, exams, projects).
N P
 resident: Ensure activity reports are submitted for all events and activities.
N V
 ice President, PACE: Submit PACE Information form.
N S
 tar Status Coordinator: Continue to update Star Status tracking sheet for
upcoming fall Star Status check-in call.
N V
 ice President, Community Service: Confirm service activities with partner
organizations.
N V
 ice President, Social Media: Submit to the national office a high-resolution chapter
photograph and quote from a chapter officer about his/her NSCS experience.

Copyright 2017© by The National Society of Collegiate Scholars 31


N V
 ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
 ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
 ll Officers: Have you invited your student publication to attend and cover your
induction ceremony?

November
N A
 dvisor: Receive request for eligible student information (EMI), sent via email from
the national office.
N P
 resident: Confirm the timeline for delivery of EMI to NSCS national office with advisor.
N P
 resident: Ensure activity reports are submitted for all events and activities.
N V
 ice President, PACE: Submit PACE activity report on the officer portal.
N V
 ice President, PACE: Submit March to CollegeTM Day plans to the national office.
N S
 tar Status Coordinator: Update Star Status tracking sheet.
N V
 ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
 ll Officers: Implement ways to encourage officers who might start to feel stressed,
discouraged, or overextended.
N A
 ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
 ll Officers: Recognize your advisor’s contributions and support for your chapter.
N A
 ll Officers: Perform outstandingly in public relations as representatives of NSCS.

December
N P
 resident: Ensure activity reports are submitted for all events and activities.
N V
 ice President, Community Service: Plan for service events for the following semester.
N S
 tar Status Coordinator: Update Star Status tracking sheet and participate in fall
Star Status check-in call with your ME Manager.
N V
 ice President, Recruitment/All Officers: Plan ways/events for next semester to
make sure newly invited students learn about NSCS at your campus.
N V
 ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
 ll Officers: Begin planning for Integrity Week in February
N A
 ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
 ll Officers: Perform outstandingly in public relations as representatives of NSCS.

January
N A
 dvisor: Submit request for EMI to the Registrar.
N A
 dvisor: Submit EMI received from Registrar to NSCS national office.
N P
 resident/Advisor: If officers have changed since the original IAP was submitted,
update the IAP information in the officer portal.
N P
 resident/Advisor: Start planning for officer elections and transitions (to be
completed in April).
N P
 resident: Ensure activity reports are submitted for all events and activities.

32 2017-2018 Officer Handbook


N V
 ice President, Community Service: Encourage participation in Integrity Week.
N S
 tar Status Coordinator: Update Star Status tracking sheet.
N E
 xecutive Vice President/All Officers: Plan and implement ways to make sure
newly invited students learn about NSCS at your campus.
N V
 ice President, PACE/All Officers: Plan and prepare for March to CollegeTM Day.
N V
 ice President, Finance/Treasurer: Develop and review the financial plan and budget.
N V
 ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
 ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
 ll Officers: Perform outstandingly in public relations as representatives of NSCS.

February
N A
 dvisor: Ensure officers are planning chapter elections and officer transitions to be
completed in April.
N P
 resident: Ensure activity reports are submitted for all events and activities.
N V
 ice President, Community Service: Plan/schedule events for community service.
N S
 tar Status Coordinator: Update Star Status tracking sheet.
N V
 ice President, PACE: Finalize plans for March to CollegeTM Day and submit PACE
activity reports.
N V
 ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
 ll Officers: Hold an Integrity Week event on campus.

Appendices | Appendix A: Year at a Glance


N A
 ll Officers: Educate key officials about NSCS on campus as invitation letters are
mailed to eligible students from NSCS national office.
N V
 ice President Recruitment/All Officers: Identify and deploy three opportunities
to promote NSCS leading up to the spring invitation process.
N A
 ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
 ll Officers: Perform outstandingly in public relations as representatives of NSCS.

March
N A
 dvisor/President: Publicize officer elections and actively seek candidates.
N P
 resident: Ensure activity reports are submitted for all events and activities.
N P
 resident/All Officers: Register for Leadership Summit.
N V
 ice President, PACE: Final planning/execution of the PACE March to CollegeTM
Day Day.
N Vice President, Community Service: Assist in planning and participate in
March to CollegeTM Day.
N S
 tar Status Coordinator: Update Star Status tracking sheet.
N V
 ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
 ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
 ll Officers: Perform outstandingly in public relations as representatives of NSCS.

Copyright 2017© by The National Society of Collegiate Scholars 33


April
N A
 dvisor: Assist with chapter elections and officer transitions and training to be
completed by mid-April.
N P
 resident: Ensure all required spring events and activities are on track.
N P
 resident: Ensure activity reports are submitted for all events and activities.
N V
 ice President, PACE: Plan PACE end-of-year celebration (optional).
N S
 tar Status Coordinator: Complete all outstanding activity reports.
N V
 ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
 ll Officers: Begin planning for fall 2018 New Member Induction Ceremony (e.g.,
select a date, secure a reservation for a location on campus, review where materials
are stored, etc.).
N A
 ll Officers: Complete officer transitions by training the new officers by mid-April.
N A
 ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
 ll Officers: Perform outstandingly in public relations as representatives of NSCS.

May
N A
 dvisor: Submit request for second-round EMI to the Registrar (when semester ends).
N A
 dvisor: Submit second-round EMI received from Registrar to NSCS national office.
N V
 ice President, Finance/Treasurer: Give chapter funds card to new Chapter
President or advisor if not continuing officer position.
N V
 ice President, Community Service: Wrap up any remaining service events.
N V
 ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
 ll Officers: Finalize plans for New Member Induction Ceremony and confirm room
reservation.
N A
 dvisor/All Officers: Identify candidates for nomination as Distinguished Honorary
Members to honor at the New Member Induction Ceremony.
N A
 ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
 ll Officers: Perform outstandingly in public relations as representatives of NSCS.

June
N P
 resident/Advisor: Attend Leadership Summit
N S
 tar Status Coordinator: Notify officers and advisor of the Star Status your chapter
was awarded for the year.
N A
 ll Officers: Participate in the S2 Challenge.
N A
 ll Officers: Perform outstandingly in public relations as representatives of NSCS.

July
NE
 xecutive Vice President: Confirm room reservation for the fall New Member Induction Ceremony.
N A
 ll Officers: Participate in the S2 Challenge.
N A
 ll Officers: Nominate Distinguished Honorary Members to NSCS national office by
the deadline.
N A
 ll Officers: Perform outstandingly in public relations as representatives of NSCS.

34 2017-2018 Officer Handbook


APPENDIX B: Sample Activity Calendar
Baylor University chapter’s activities in the 2016-2017 school year:

Date Activity # of NSCS Members Description


9/1/16 Officer Meeting 10
9/8/16 General Body Meeting 40
9/15/16 Officer Meeting 10
9/22/16 General Body Meeting 25
9/25/16 Community Service Activity 5
10/6/16 New Member Induction Ceremony 75
10/12/16 General Body Meeting 23 Discussed general requirements and upcoming Fall Back into School Day
10/18/16 Officer Meeting 5 Discussed upcoming Fall Back into School Day
Committee made to discuss ideas for activities for the high school students to do during the
10/24/16 Service Month Activity 8 upcoming Fall Back Into School Day.
Discussed upcoming Fall Back into School day, made bags to hand out to students, and had a
10/26/16 General Body Meeting 32 speaker from the Title IX office of Baylor
10/27/16 PACE Assembly 20
NSCS members took high school students on a tour of the campus, to a college panel, went on a
treasure hunt around campus with them, and took them to some of their classes throughout the
10/28/16 PACE March to College Day 45 day.
Discussed the end of the semester activities, and anything else that needed to be done or talked
about before our next general meeting. Also, a member who is interested in our officer in
11/2/16 Officer Meeting 6 training program attended this meeting.
11/16/16 Officer Meeting 6 Discussed end of the semester wrap up things. Additionally talked about next semester.
NSCS members went out into the local Waco community to help out in different ways. One of

Appendices | Appendix B: Sample Activity Calendar


the main tasks of our members was to help a family clear the brush from their backyard and
11/21/16 Service Month Activity 5 generally clean up their home.
This event is put on for local elementary school children each December and includes making
crafts, a lunch, and games. The members that attended this event helped out with anything that
12/1/16 Service Month Activity 2 was needed including delivering lunches and supervising children.
End of semester wrap-up and brief discussion of the activities that we have planned for next
12/1/16 General Body Meeting 13 semester.
1/12/17 Officer Meeting 6
1/24/17 Community Service Activity 5
1/26/17 Officer Meeting 5
2/2/17 General Body Meeting 20 Our speaker, Mr. Browning, spoke about conflict and conflict management.
2/9/17 Officer Meeting 5
2/16/17 General Body Meeting 12 Mr. Tweedt spoke about integrity and what that means for our lives.
2/16/17 Integrity Week Activity 12 Our speaker talked about what integrity really means, and how we can apply that to our lives.
2/17/17 Community Service Activity 5
2/23/17 Officer Meeting 4
3/7/17 Community Service Activity 5
A representative from the Career and Professional Development office talked to us about
3/16/17 2017-03-16 General Body Meeting 14 LinkedIn.
3/16/17 PACE Assembly 20 Put together bags to hand out to the high school students for March to College Day
3/17/17 PACE March to College Day 45
3/23/17 Officer Meeting 7 Discussed end of semester plans and elected President for next semester.
3/23/17 Officer Meeting 6
3/25/17 Community Service Activity 7 Helped people in the Waco community
3/30/17 General Body Meeting 20 Dr. Bridge talked to us about the recent Presidential election
4/6/17 Officer Meeting 6
4/8/17 Community Service Activity 10
4/13/17 General Body Meeting 25 Dr. Lehr from the Baylor Environmental Science Department talked to us about sustainability
4/20/17 Officer Meeting 15
4/27/17 General Body Meeting 15
5/1/17 Senior Send-Off Celebration 20
5/3/17 Officer Transition Activity 3
5/4/17 Officer Transition Activity 3
5/5/17 Officer Transition Activity 3
5/6/17 Officer Transition Activity 3

Copyright 2017© by The National Society of Collegiate Scholars 35


APPENDIX C: General Body Meeting Agenda Sample

The National Society of Collegiate Scholars


Chapter Name
Date, Time, Location

1. Welcome and Introductions


a) NSCS National and Chapter Overview
b) Three Pillars: Scholarship, Leadership, Service
c) Vision Statement of Chapter President and Officer Board
2. NSCS Academic Year
a) How to be an active member: attend general meetings,
3-5 events per semester, such as community service events,
PACE activities, social events, etc.
3. NSCS Upcoming Programs and Events
a) N
 ew Member Induction Ceremony (date, time, location,
volunteers needed)
b) Chapter Collaborations
c) Socials and Fundraisers
d) Community Service Events
4. Spring Events
a) Integrity Week Plans
b) PACE Events
5. Updates
a) NSCS Portal Overview
6. Closure
Next Meeting: Date, Time, Location

36 2017-2018 Officer Handbook


APPENDIX D: Budget Worksheet

NSCS Chapter Budget Worksheet


Chapter Name: 2017-2018 Academic Year

CHAPTER CARD FUNDS ACTUAL


Balance on Chapter Card from 2016-17 -
New NSCS Funds -
Total Chapter Funds on Card $ -

Appendices | Appendix C: General Body Meeting Agenda Sample


+
CHAPTER INCOME PROJECTED ACTUAL
Fundraising $ - $ -
Others $ - $ -
TOTAL INCOME PROJECTED ACTUAL
$ - $ -

Appendix D: Budget Worksheet


TOTAL FUNDS ON HAND PROJECTED ACTUAL
$ - $ -

(continued on next page)

Copyright 2017© by The National Society of Collegiate Scholars 37


Appendix D: Budget Worksheet (continued)

TOTAL FUNDS ON HAND PROJECTED ACTUAL


$ - $ -

-
EXPENSES PROJECTED ACTUAL
Administrative $ - $ -
Advances $ - $ -
Community Service Activities $ - $ -
Integrity $ - $ -
Meetings (Officer) $ - $ -
Meetings (General Body) $ - $ -
Member Recruitment $ - $ -
New Member Induction Ceremony $ - $ -
PACE $ - $ -
Professional Development $ - $ -
Publicity/Tabling/Events $ - $ -
Scholarships $ - $ -
Social Activities $ - $ -
Supplies $ - $ -
Other $ - $ -
TOTAL EXPENSES PROJECTED ACTUAL
$ - $ -

SUMMARY PROJECTED ACTUAL


Chapter Card Balance $ - $ -
Chapter Funds Raised $ - $ -
Total Expenses $ - $ -
Ending Balance $ - $ -

Remember: Providing a budget is not guarantee that you will receive funds from NSCS to cover your budget. Your
chapter funds are solely determined by the number of members your chapter recruits during recruitment season. Please
refer to the 2017-18 Chapter Funds Policy, located at my.nscs.org to determine how much your chapter is eligible to
receive.

38 2017-2018 Officer Handbook


APPENDIX E: Officer Transition Checklist
In addition to the responsibilities of running your chapter effectively, your chapter
officer board must hold elections and select a new officer board in the spring. Visit
the portal for resources on holding elections and selecting a new officer board. Below
is a checklist outlining the responsibilities of the incoming board. Work with the new
officers to help them complete these tasks. The portal hosts detailed resources on
completing the checklist below.

President
N U
 pdate your position on the NSCS portal in the Chapter Leadership section with
an end date of 6/30/2019.
N R
 egister for Leadership Summit and encourage other officers to register.
N R
 eview officer tools on the portal with current Chapter President.
N S
 ubmit nominations for Distinguished Honorary Members with the help of all
officers.
N S
 chedule meeting with advisor and officers-elect.

Appendix E: Officer Transition Checklist


If applicable:
N R
 e-register chapter on campus as a recognized student organization.
N L ocate and check campus mailbox.

Appendices | Appendix D: Budget Worksheet


N S
 ecure office location from student activities for executive board.
N S
 chedule monthly meetings with advisor and officer board.
N In tandem with the Treasurer, update all financial records.
N W
 ork with all officers to create the budget.

Executive Vice President or Vice President of Events


N U
 pdate your position on the NSCS portal in the Chapter Leadership section with
an end date of 6/30/2019.
N R
 egister for Leadership Summit and encourage other officers to register.
N R
 eview the planning resources on the portal for the New Member Induction Ceremony.
N S
 chedule a keynote speaker for the New Member Induction Ceremony.
N S
 hadow current officer and learn about:
N S
 uccesses and challenges of previous Induction location
N N
 ames and information for vendors and campus officials
N L ocation of NSCS supplies for ceremony that may include: NSCS banner,
tablecloth, officer name tags, extra NSCS pins, balloons, check-in cards
(some of this material will be shipped in the fall Kick-off Box)
N L ocation of NSCS supplies for information tables: photo album, NSCS awards,
poster board, sample t-shirts, etc.

Copyright 2017© by The National Society of Collegiate Scholars 39


Treasurer
N U
 pdate your position on the NSCS portal in the Chapter Leadership section with
an end date of 6/30/2019.
N R
 egister for Leadership Summit and encourage other officers to register.
N U
 pdate financial records with Chapter President.
N O
 btain chapter credit card from outgoing Treasurer.
N R
 eview budget materials and chapter funding policies on the portal.

Vice President of Planning to Achieve Collegiate Excellence (PACE)


N U
 pdate your position on the NSCS portal in the Chapter Leadership section with
an end date of 6/30/2019.
N R
 egister for Leadership Summit and encourage other officers to register.
N R
 eview current officer’s materials and feedback.
N A
 ccess the PACE resources on the NSCS portal.
N B
 ecome familiar with the PACE activity report and PACE information form.
N M
 eet with current contact at partner school/organization about: continuing
relationship for next year, expectations of the PACE partner, developing an
overview and timeline of events, and background checks.
N If there is not current partner school/organization: research potential partners in your
area, send introductory letters, make follow-up phone calls and arrange meetings.
Secure a partnership for next year and create a memorandum of understanding.
N Identify members to serve on a committee to assist with planning PACE.
N S
 et goals for the program.
N D
 evelop a tentative schedule of fall events (including training sessions for volunteers).
N C
 onnect with the national office Program Manager, who is the PACE contact, at
zarin@nscs.org.
N B
 egin to recruit volunteers.

Vice President of Public Relations & Member Recruitment


N U
 pdate your position on the NSCS portal in the Chapter Leadership section with
an end date of 6/30/2019.
N R
 egister for Leadership Summit and encourage other officers to register.
N M
 eet with chapter advisor to start making connections with campus leadership
and other student organizations.
N C
 reate a committee with members who will help with publicity efforts.
N W
 ork with President and Treasurer to purchase promotional materials.

40 2017-2018 Officer Handbook


Vice President of Social Media
N U
 pdate your position on the NSCS portal in the Chapter Leadership section with
an end date of 6/30/2019.
N R
 egister for Leadership Summit and encourage other officers to register.
N E
 nsure you are an editor of the chapter Facebook page.
N R
 eview NSCS publicity and social media materials on the portal.

Vice President of Community Service


N U
 pdate your position on the NSCS portal in the Chapter Leadership section with
an end date of 6/30/2019.
N R
 egister for Leadership Summit and encourage other officers to register.
N R
 eview relationships with local service partners with the outgoing officer.
N S
 tart planning service programs and events for next year.

Star Status Coordinator


N U
 pdate your position on the NSCS portal in the Chapter Leadership section with
an end date of 6/30/2019.

Appendices | Appendix E: Officer Transition Checklist


N R
 egister for Leadership Summit and encourage other officers to register.
N R
 eview Star Status resources on the portal.
N D
 etermine Star Status goal with other officers.
N G
 et comfortable emailing members through the NSCS portal.

All Other Officers


N U
 pdate your position on the NSCS portal in the Chapter Leadership section with
an end date of 6/30/2019.
N R
 egister for Leadership Summit and encourage other officers to register.
N R
 eview current officer’s materials and feedback.

Copyright 2017© by The National Society of Collegiate Scholars 41


APPENDIX F: PACE—March to CollegeTM Day
March to CollegeTM Day may be a daunting task, especially if you have never planned
a major event before. That’s why The National Society of Collegiate Scholars is combining
multiple resources from various schools to help make your event successful and fun for
all who participate. This document will act as not only a guide, but also a solution to
many questions or concerns you may have about preparing for your own event, as
well as examples of what a successful event is like.
It is NSCS’ goal to encourage participation among members, officers, and the community
surrounding your university, which is why March to CollegeTM Day is so important. This
event also allows for all people to be included and become acquainted with the university
and fellow colleagues.
Below is a flowchart that can act as a guide of where to begin; there are further details
on how the event can then be planned once the basic foundation is laid. If at any time
there are issues with gathering volunteers, teachers, or funds, there are solutions that are
described in detail.

Meet With March to College Day School and Select a Date


for the Event with School’s Faculty

Delegate duties
amongst officers

Gather Determine Funds Contact


Volunteers Need for Lunches Faculty/Staff

All Day Determine Funds


Volunteers Needed for Prizes Ask Teachers and
and Snacks Deans if they are
interested in
Station teaching a lesson
Volunteers Fundraise
Money
Tour Guide Alert Cafeteria
Volunteers of your plans

Send Event Details to all


participants 1 week prior to event

42 2017-2018 Officer Handbook


Processes
As with any event, planning is the most important step to ensure that the process
goes smoothly and is easily understood by all that are involved.
Here are some easy steps to jumpstart your planning:
1. Meet with your PACE school. If you do not know your PACE school, contact your
NSCS ME Manager.
2. Discuss with your PACE school a time in the spring that will work for your
event (typically March-April works best, as it does not overlap with testing and
end of the year).
3. Create a schedule. (See below for details.)
4. Delegate positions to your officers. There should be three major positions:
Volunteer coordinator, Fundraising coordinator, and Rotation coordinator.
a. Volunteer coordinator: Find all day volunteers who will be available to
help for the whole day. There should be enough volunteers to have 1-2
with every group of students (i.e., if there are 5 groups of 15 students, you
should have 5-10 student volunteers to stay with the 5 groups for the whole
event). Coordinators should also find volunteers that are willing to sit in on
student panels, which are 30-minute rotations. Expect to have 3-4 volunteers

Appendices | Appendix F: PACE—March to CollegeTM Day


on each panel.
b. Fundraising coordinator: Students LOVE eating lunch in the cafeteria. This
coordinator will be responsible for contacting the student cafeteria to alert
them of the amount of students coming onto campus, as well as the date,
time, and duration of lunch. It is always nice to have a station that has a lot
of pizza. This coordinator is also responsible for organizing funds for snacks
or prizes to be given at the end of the day; ice cream or t-shirts are always a
winning idea.
c. Rotation coordinator: After creating a schedule (see below), you will need
to organize events for each group to attend throughout the day. It is nice to
have three 30-minute rotations: student panel, classroom lecture, and campus
tour. At each student panel, as mentioned before, there should be 3-4 student
volunteers. The classroom lecture will require a student dean or professor on
campus that is willing to hold a 30-minute classroom lecture. Finally, the tour
guide can be a Resident Assistant (RA) or someone that works with campus life
by giving tours of campus on a daily basis. Contact your campus life organization to
organize the 30-minute tours. You will need to reserve classrooms in advance;
do some research on how your school does this and have classrooms assigned
one month prior to the event. At the end of the day, gather the students by
having a sport rotation that is run by your student athletes.
5. Verify that all volunteers, teachers, tour guides, and cafeteria staff and
prepared and aware of their role in the event. Sending out an email a few
weeks prior to your event can ensure that everyone is prepared.
6. One week before your event, send an email to all participants with a schedule
of the day as well where the rotations will take place (classroom numbers and
buildings). Have a rendezvous point where everyone can meet on the day of the
event. Rule of thumb: have people meet 15 minutes before the students from the
PACE school are expected to arrive.
7. It is time for your event. Have fun and don’t worry: everything will work out in the end.

Special thanks to Ann Giesenhagen and Allison Foust from Regis University

Copyright 2017© by The National Society of Collegiate Scholars 43


Fundraising
Money is typically the most prominent issue of March to CollegeTM Day, mainly
due to paying for the lunches of all the visiting students and chaperones. Firstly,
do not feel obligated to pay for your volunteers. In most cases, they are students that
have meal plans and do not require a food stipend. Your number one priority is feeding
the visitors. Secondly, determine how much money you will need to pay for all students.
Get an estimate from the PACE school teachers on how many teachers and students
intend to attend the event, then take it to your cafeteria and see what they will charge
you. For 185 students at the school above, the lunches (at $9.67 a piece) came to a total
of $1788.95. Don’t worry; you can raise money. Here is how: TABLING. Find a place and
time on campus where students are plentiful and ask for a donation. One of the best
places to table is near the cafeteria or your student center. If asked what the money is
going towards say, To help pay for lunches for prospective middle school/high school
students that will be visiting our campus. You are sure to get some donations, even from
faculty. Lastly, go to your student government or student activities council and ask for
money from the university. Many schools are willing to donate a few hundred dollars to
the cause. NSCS officers are responsible for any money not fundraised, so try your best
to table and ask for donations.

Other Details
Plan to entertain PACE students and teachers for the whole day (typically 9 AM-2 PM).
The best tactic is to have the visitors constantly in action; this can be accomplished with
the rotation schedule. 30 minutes is generally a good amount of time to have people
engaged without them getting bored or distracted. Furthermore, try to keep your
rotations relatively close. For smaller campuses, this may not be an issue, but walking
across a large state school in 10 minutes can be tricky.
Be organized and always be in contact with your PACE school. Having a PACE teacher
that is dedicated to this event is important, and staying in contact with them will show
you are responsible and prepared for the PACE students to come onto your campus.
Try to send an email updating your PACE teacher at least once a week by giving them
details on funds, the schedule, and volunteers. They always like to see progress.
Communicate with your coordinators and volunteers. The only way this event will be
successful is if everyone is engaged and participating; this starts with your team. By
sending weekly emails regarding volunteer progress and collected funds, you and your
other officers will have a better idea of how to prepare for your final day.
Lastly, have fun. This event is meant to spread awareness about your university and
encourage younger students to attend college. The more stressful the day feels, the
more chaotic the day can become. Do not worry about every detail being perfect;
it will all fall into place. And remember, you are not alone in this journey.

44 2017-2018 Officer Handbook


Frequently Asked Questions and Answers
What if I do not have any officers willing to take on the coordinator positions?
You will need to do the planning on your own, with the help of the PACE school teachers.
Don’t worry: you were elected to be the PACE coordinator because you have a passion
for this, and other officers will follow your passion. The more organized you are, the
more easily people will tend to follow your lead and help.
What if there are not enough volunteers?
Try to recruit volunteers earlier rather than later, and make sure they understand what
they are signing up for. It is always best to create a Google Doc where the volunteer
coordinator and other officers are aware of the people involved. Stay in touch with
your volunteers. Sometimes the best volunteers may be friends, roommates, or
acquaintances from class.
How do I contact professors to do classroom lectures?
If you have a professor that you think is great with kids and eloquent when teaching,
send them an email or talk to them personally. Chances are, if the professor is available
for 30 minutes, they will be happy to help with the event.
How do I contact tour guides?
Your campus should have a campus life department or one that is related to organizing
tours for prospective students. Find this contact and reach out to see if any work-study
students would be interested in giving tours. If you know people on campus who are

Appendices | Appendix F: PACE—March to CollegeTM Day


comfortable with campus, they can be used as a last resort tour guide.
Where should we meet the visiting students when they come onto campus?
The bigger the better; the most central location on campus is also a great place to meet.
This may be in front of the student center, the library, or the gymnasium. Wherever teachers
and students will be able to easily meet is best. Also, try and provide a detailed map of the
campus for the PACE school teachers who may have never come onto campus. You can
send it to them ahead of time in your email correspondence.
How many students should we expect for the event?
It depends on the class, size of the PACE school, and location. Plan on having 60 to
200 visiting students on your campus. Ask your ME Manager if they have any further
details or advice.
Why is this event so important?
Many middle school and high school students have never visited a college campus
before and in some cases may the first in their families to ever attend an institution of
higher education. March to CollegeTM Day gives these students the opportunity to visit
a school and understand what college is like so that they have the desire and passion to
continue their education by going to college. Most importantly, March to CollegeTM Day
offers students opportunity to experience school in a different way. Rather than sitting
at their desks and testing all day, they are able to see the fun side: going to lunch in
a cafeteria, hearing the opinions of college students, and learning about college-level
subjects. It is the goal to show these students that college is fun and a possibility
for anyone.

Copyright 2017© by The National Society of Collegiate Scholars 45


APPENDIX G: Creative Ideas for Chapter Engagement and
Campus Collaboration

Collaborate with other honor societies or your honors department

Collaborate with nearby NSCS chapters

Connect with NLC members

Poll your members: Create a survey and blast it out to your members via email and
social media. Keep it short and sweet, but ask members to give their input about events.
What events would you like to see at our chapters? Would you like to help plan events?
You might even provide a list of some ideas for events and have them vote on them.

Use/refine a point system:


• Use points to keep members active
• Incentivize them with chapter scholarships, gift cards, free/discounted cords,
discounts to the bookstore, or other things that resonate with your chapter members
• Give members a variety of ways to earn points—or have different categories for points.
. Facebook post/activity
. Attending meetings/events
. Becoming a part of a committee
. Applying for a scholarship
. Helping to co-sponsor an event with another campus group
. Helping with preparation, setup, or management of events

Create committees for some officer positions (community service, PACE, PR, etc.):
• Elect or select active/interested members to serve as committee members
• Create clear expectations (holding meetings, communication, etc.)
• Have the officer be responsible for the committee, overseeing their progress and
helping to delegate work and keep everyone on task, while the members making up
the committee do the majority of the legwork
• This builds up leadership skills for both officers and members (let members know
that joining a committee is a great way to build their professional development
experience) and alleviates some of the burdens on the officers

Hold meeting(s) at events, not separately


• Members want to feel invested. If they’re already attending an event, keep them
informed by hosting a quick check-in before or afterwards to update them on other
chapter activities and opportunities
• If you can email details out and don’t need to hold a meeting, it might not always
be beneficial to hold a formal meeting

Co-sponsorship/campus initiatives
• Seek out high-profile groups on campus that have a large and active membership
base to co-sponsor events with (and you can co-sponsor one of theirs, too)
• Find big initiatives that campus departments host for students (welcome week,
homecoming, campus-wide service day, barbecues/socials, panels/speakers, etc.)
and join them

Freshman orientation
• Get involved in welcome week videos talking about the benefits of being active on
campus, especially an organization like NSCS that recognizes students in their first
two years
• Become a part of welcome week activities and events as representatives of NSCS
(wear your NSCS t-shirts)

46 2017-2018 Officer Handbook


APPENDIX H: Star Status Tracker

Appendices | Appendix G: Creative Ideas for Chapter Engagement and Campus Collaboration
2017 - 2018 Star Status Tracker
Points Possible
Fall 2017 Chapter Activities Deadline Awarded Points Officer(s) Responsible/Notes
Social Media Post at least once a week on your chapter Facebook page Ongoing 4
Communication Regular emails to members via NSCS portal (at least monthly) Ongoing 3
Community Service, professional development, and other trainings (at least
Programming monthly)* Ongoing 4
Hold regular Officer Board and General Body Meetings/Activities (at least
Leadership monthly) Ongoing 6
Leadership Attend 2017 Leadership Summit 6/18/17 2
Induction Nominate Distinguished Honorary Members 7/31/17 2
Induction Schedule 2017 New Member Induction Ceremony 9/1/17 3
Complete check-in call with Member Engagement Manager no later than two
Induction weeks before Induction varies 2
Induction Use online system to track new member attendance varies 1
Induction Hold New Member Induction Ceremony varies 7
Administrative Register as an official organization on campus 10/1/17 3
Administrative Complete Invitation Approval Process (IAP) via NSCS portal 10/1/17 4
Recruitment Have a recruiting/information table at the student activities fair 10/15/17 2
Budget Submit annual budget to Member Engagement Manager 10/15/17 2
PACE Mentoring or Assembly 12/1/17 2
Philanthropy
Partner Participate in an Active Minds program; fundraise for Active Minds 12/1/17 1
Administrative Enter Activity Reports for ALL meetings and events 12/1/17 1
Advisor
Appreciation Recognize your Advisor's contributions and support for your chapter* 12/1/17 1
Fall 2017 Chapter Activities Total 0 50

Appendix H: Star Status Tracker


*can be combined with General Body Meetings
7/10/17

2017 - 2018 Star Status Tracker


Points Possible
Winter/Spring 2018 Chapter Activities Deadline Awarded Points Officer(s) Responsible/Notes
Social Media Post at least once a week on your chapter Facebook page Ongoing 5
Communication Regular emails to members via NSCS portal (at least monthly) Ongoing 3
Community Service, professional development, and other trainings (at least
Programming monthly)* Ongoing 4
Hold regular Officer Board and General Body Meetings/Activities (at least
Leadership monthly) Ongoing 6

Recruitment Submit Eligible Member Information (EMI) after fall 2017 grades are finalized 1/15/18 7
Integrity Week Participate in Integrity Week activities and social media 2/16/18 5
Recruitment Table and/or information session on campus during invitation period 3/15/18 2
Scholarship Submit nomination for The Outstanding Scholar Award 4/1/18 2
PACE March to College TM Day 4/1/18 5
PACE Mentoring or Assembly 4/15/18 2
Officer Select 2018-2019 Officer Board; add to chapter leadership on NSCS portal (with
Transitions end dates 6/30/19) 4/15/18 2
Officer
Transitions: Train new Officer Board 4/15/18 2
Philanthropy
Partner Reach year-long goal of $200 raised for Active Minds 4/15/18 2
Administrative Enter Activity Reports for ALL meetings and events 4/15/18 1
Senior Send-off Host an event or activity to wish your seniors good luck in life after graduation!* 4/15/18 2
Spring 2018 Chapter Activities Total 0 50
*can be combined with General Body Meetings
2017-2018 Year End Chapter Activities Total 0 100
Star Status Designations
Diamond: Most outstanding chapter overall (Selected from Platinum Chapters)
Platinum: Certified Gold Chapters eligible to apply Silver: 70-79 points
Certified Gold: 90-100 points Bronze: 60-69 points
Gold: 80-89 points Active: 0-59 points

Copyright 2017© by The National Society of Collegiate Scholars 47


APPENDIX I: NLC Five Star Member Plan
The Five Star Member Plan was created by the National Leadership Council (NLC) after
one NLC member improved member engagement with a similar approach at their
school. There are three versions of the plan meant to serve the diverse needs of each
type of NSCS chapter: four-year, community college, and online college. Visit the
NSCS resource portal to download and customize the best version for your chapter.
The plan recognizes active members within your chapter and can be used to encourage
engaged membership and determine a winner for the Outstanding Scholar Award.
This document outlines what it means to be a One Star Member up to a Five Star
Member—and what rewards correspond to each level. It is intended to serve as a set
of guidelines to be adapted to your
chapter’s needs, budget, and current
level of engagement. The NLC and
the ME Managers see the Five Star
Member Plan as a stellar way to
formally track member engagement
and to encourage NSCS members
to remain active—from Induction
to graduation.

48 2017-2018 Officer Handbook


APPENDIX J: Community Service Ideas
1. Volunteer to tutor fellow students to help them improve in their classes.
2. If you’re an upperclassman, mentor and advise younger students on getting
adjusted to college. You can help them learn the ropes of class registration,
participating in activities, and navigating campus.
3. Package meals for the homeless in your community.
4. Organize
 a campus cleanup day where your chapter can pick up litter or do
yard work around campus.
5. Hold
 a Ramen Drive where students donate extra canned or packaged food.
6.  At the end of the semester, run a textbook donation drive to redistribute
gently used books to low-income students.
7. Have
 your members ask their parents/grandparents to send their next care
package to soldiers overseas.
8. Coordinate
 giving young students rides to the grocery store or doctor, since
they may not have cars on campus.
9. Work
 with members of your school’s marching band or club orchestra to
give free music lessons to children in your community, either as a one-time
workshop or a series of events over a semester.

Appendix J: Community Service Ideas


10. With
 your members, offer a free college application workshop to help local
high school students with writing and editing their essays.
11. If
 you or your members learn or know how to knit or crochet, make hats and
scarves for people in need.

Appendices | Appendix I: NLC 5-Star Plan


12. Help
 local nonprofit organizations with their fundraising efforts and social
media strategy.
13. Members
 with athletic experience can offer sports clinics for local children
who may not have the chance to join on a team.
14. Give
 away excess clothing to homeless shelters or organizations helping
families in need.
15. Prepare
 a meal at a local soup kitchen.
16. Spend
 time with retirees at a nearby assisted living facility, performing music,
reading, or playing games.
17. Read,
 play games, or simply visit with children in long-term local stays.
18. Teach English to non-native speakers in your community.
19. Artistic
 members can sell their pieces to students for cheap dorm décor and
donate any revenue.
20. Have an experienced member run a yoga class or relaxation workshop on
campus and encourage participants to make a donation for a worthy cause
in the community.
21. Provide
 free babysitting for children of professors and staff during the busiest
times on campus.
22. Check
 with your school to see if you can give janitorial staff a break by
cleaning academic facilities for a day.

And always remember to share the details on social media and with both
campus and community press.

Copyright 2017© by The National Society of Collegiate Scholars 49


APPENDIX K: FUNDRAISING IDEAS
Traditional Bake Sale
• Ask officers and members to donate baked goods for the cause
• Set-up a table in a prominent location on campus and sell the treats
Car Wash
• Ask a local business if you can set up a car wash in their parking lot
• Some stores will even match the funds that you generate from the wash
Sell Donuts
• Krispy Kreme does fundraisers with organizations where you can sell dozens of
boxes of their glazed donuts for $5 and keep the profits
Pair-up with a local restaurant
• Some restaurants will let you choose a night where if customers bring in a flyer about
the promotion, a portion of their meal purchase will go towards your organization
. Baja Fresh does this, as do several other restaurants
Bagging Groceries
• Go to a grocery store that does not have baggers—ask if you can fill in as one
• Have a table set up for donations and be sure to have posters and hand-outs
that talk about NSCS and what your chapter does; people love to see what they
are donating to
Concessions
• Some universities will allow different organizations to run the concession stand
during football/basketball/soccer games and then will give a lump sum for
volunteering your time
Sweetest Day (or any holiday)
• Buy carnations of different colors standing for friendship, romance, and
secret admirers
• Allow students to purchase the flowers and then have your officer board deliver
them to the recipient—this can be done for Valentine’s Day, or you can adapt it
for other holiday as well
Host a 5K Run
• Charge an entrance fee and get local companies to donate refreshments for the
runners and prizes for the winners
Host a Chili Cook-off (or feature some other type of food)
• Find members or students on campus to participate in the cooking
• Charge people an entrance fee to come for samples
• Give them a judging form as they enter and allow the guests to decide the winner
Rent out Puppies
• Contact the Humane Society and explain to them your plan
• Borrow dogs for a few hours and then rent them out for $5 per 30 minutes
. Advertising could include something like Can’t have pets in the dorm?
Do you love puppies? Come rent a puppy to play with for 30 minutes!
Bring your driver’s license
. Be sure to ask people for their license to ensure that the puppies will
be returned

50 2017-2018 Officer Handbook


Squeegee Day
• Ask people at a local drive thru to donate money to have their windshields
washed
• Have one person at the beginning of the drive thru asking the person if they
would like their windshield washed in exchange for a donation to NSCS. If they
agree, place a pamphlet under their windshield wiper
• Once they get to the front of the drive thru and they have a pamphlet under
their wiper, have a team of washers wash their windshield and thank them for
their donation
Flamingo Flocking
• Purchase 10 pink plastic flamingos (lawn decorations)
• Pick 10 yards in your community to be the lucky recipients
. Attach cards to the flamingos’ necks with a phone number along with
all the pertinent information regarding your group
. State that for a $10 donation, the flamingos will be removed but for
$15 they will be moved to the lawn of their choice
. Make sure you also place a sign that has a contact name and phone
number among the flamingos for those who drive by and would like
to have the flamingos placed in a friend’s yard
. Also give the option to simply pick up the flamingo gratis, since some
people have no sense of fun. It takes some organization, but it is lots of fun
• An additional fundraising idea is to sell Pink Flamingo Insurance for $10 to
protect yourself from the invasion of these pink pests
Best Seat in the House
• First, see if you are able to do this at your school and then find a sofa to use
• This fundraiser involves raffling off tickets for a student and two friends to win the best
seat in the house. Tickets are sold throughout the week prior to a sporting event

Appendices | Appendix K: Fundraising Ideas


• The winner gets to sit on the sofa with two of his or her friends. Make sure the
sofa is in an ideal spot to view the game.
. For halftime, order pizza and sodas for the winner and their guests
Clean-up Fundraising
• Clean up after Independence Day fireworks displays, auto races, dog shows,
etc. Often the organizers of these events will pay an amount of money to
another organization for their volunteers to do the clean-up
Balloon Bust Fundraiser
• Fill a couple hundred balloons with helium and slips of paper redeemable for
prizes or cash, or have a few read Thank You, Please Try Again
. The fundraising prizes can be a free Coke, for example, if Coca Cola is
helping sponsor the event
• You could have an early bird prize asking participants to Guess the Number of
Balloons. This could go on for a couple of hours before the prizes start to be drawn
• Fill a room with these balloons so that patrons walk in and find themselves in a
latex obstacle course
• They can pull one balloon outside and write their name on it with a marker
• Then they put it back until the end of the night. During the day, have patrons guess
how many balloons are in the room. The closest wins a prize at the end of the day
• Variation:
. Put money into 100 helium-filled balloons and sell them for $10 each.
. Denominations: One balloon contains $100, two $50.00, two $20, two $10,
two $5.00, and the rest $2.00. Sell all 100 and make a total of $548.00
. That way everyone will win something back

Copyright 2017© by The National Society of Collegiate Scholars 51


Plane Pull
• Who can pull a 155,000 pound Boeing 727 jet airplane a distance of 12 feet?
• A fundraising plane pull can generate publicity and raise funds for your NSCS chapter
• Pulls are done by teams that can compete in several categories
. The fastest pull
. Lightest combined body weight pull
. Top women’s team
. Showmanship—the team with the best costume, theme, or creative idea
• A 727 may be a little more ambitious fundraising event than you are ready to
undertake and may not be readily available. You could consider something a
little smaller, like a bus, fire truck, tractor trailer, earth mover, hearse, etc.—
something that would attract interest and attention. Use your imagination.
Golf Tournament
• Make arrangements with a golf course to have a fundraising golf tournament
• Arrange for reduced greens fees to be paid by your organization and solicit
donated prizes for winners. Arrange for volunteers to handle registration, watch
holes, and act as referees regarding rules of play
• Charge $25-$50 or more per 2-person team (to be paired with players of similar
ability); $50-$100 or more for foursomes
• Sell boxed lunches and have donated door prizes.
. Variation: If your city hosts a professional golf tournament, arrange to
provide volunteers for crowd control, ticket takers, shuttle drivers, etc.
The golf league or host club pays your organization instead of hired help
Snack Sale
• Rent machines from local vendors to produce cotton candy, popcorn, and/or
snow-cones
Movie Night
• Many organizations rent a movie and hold movie night fundraising events. This
works especially well if you have a large room and projection/large-screen TV
• Make money by charging a single price for the movie and refreshments; provide
the movie free but sell refreshments, or charge nothing and just ask for donations
• Make sure you select a movie that will be of special interest to your group
• Allow plenty of time for socialization before and after the movie
• Some groups have held all-nighters where moviegoers bring their sleeping bags
and blankets and have a movie marathon
Baked Potato Bar
• Set up a table with a bunch of toppings
• And then sell potatoes
Campus Yard Sale
• Ask for donations from members and friends
• Set up a booth and advertise that you are selling items
T-Shirt Sale
• Find a member who is good at graphics and come up with a design for your t-shirt
• Sell your t-shirts at Induction, tabling events, and meetings

52 2017-2018 Officer Handbook


APPENDIX L: Bylaws
ARTICLE I—NAME
Section 1. The name of the nonprofit corporation shall be The National Society of
Collegiate Scholars.

ARTICLE II—NONPROFIT PURPOSES


Section 1. This corporation is organized exclusively for one or more of the purposes
as specified in Section 501 (c) (3) of the Internal Revenue Code, including, for such
purposes, the making of distributions to organizations that qualify as exempt
organizations under Section 501 (c) (3) of the Internal Revenue Code.
Section 2. The specific objectives and purposes of the Society shall be:
a) To recognize and celebrate high achievement among first- and second-year
college students in all academic disciplines
b) To encourage and promote leadership and high standards throughout the
collegiate experience
c) To provide opportunities for personal growth and leadership development
for members
d) To financially support high achievers through a merit award program
e)  To organize and encourage learning opportunities through community service
f) To contribute to retention efforts of institutions of higher education
g)  To foster an overall appreciation for the value of the higher education
experience and
h)  To provide educational programs and services to society members and their
local communities

Appendices | Appendix K: Fundraising Ideas


ARTICLE III—INSIGNIA
Section 1. The symbol of the Society is a torch emerging from an open book and three
stars all surrounded by a laurel. The torch symbolizes guidance and leadership, the
open book represents learning and scholarship, the laurel means honor and distinction.

Appendix L: Bylaws
The three stars represent the pillars upon which the society is built; scholarship,
leadership and service. They serve as symbols of the Society’s founding principle that with
scholarship comes the responsibility to provide leadership and service to the community.
Section 2. The Society shall be known for “Scholarship, Leadership and Service”.
Section 3. The colors shall be crimson and gold.

ARTICLE IV—ELIGIBILITY AND MEMBERSHIP


Section 1. Membership into the Society for undergraduate students is by invitation only
and is open to students in all academic disciplines who meet the following criteria:
a) Successfully completed credits equivalent to a minimum of one term of full
time study but no more than half the number required for completion of the
bachelor’s degree requirements of the institution where currently enrolled
b) First- or second-year student at the time of application
c) Attain at least a 3.4 grade point average on a 4.0 scale and be in the top
20 percent of the class
d) Complete and return the confirmation of Society membership and
Pay the Society induction and lifetime membership fee
Section 2. Membership into the Society for Distinguished Members may be offered for up
to five (5) people per year by the individual Society chapter including faculty, administrators
or community leaders. Distinguished Memberships may also be granted and provided by
the Society Board of Directors and/or the Society National Leadership Council.

Copyright 2017© by The National Society of Collegiate Scholars 53


Section 3. The Society shall not discriminate on the basis of race, color, sex, religion,
national origin, disability, age, financial status, social status or sexual orientation.
Section 4. A Society member wishing to resign from the Society is permitted to do
so provided that this Society member sends a written letter of intent to resign to the
Society National Office and includes all insignia of the Society that has been provided
to recognize Society membership.
No refund of the Society lifetime membership fee will be provided.

ARTICLE V—INDUCTION FEES


Section 1. The Society induction and lifetime membership fee shall be determined by
the Society Board of Directors.
Section 2. The Society induction and lifetime membership fee should be paid in full
directly to The National Society of Collegiate Scholars at the time that the confirmation
of Society membership is submitted to the Society National Office
Section 3. The Society induction and lifetime membership fee is waived for initial
chartering officers and all distinguished members. The Executive Director may also
determine legitimate reasons for waiving Society membership fees.

ARTICLE VI—SOCIETY CHAPTERS


Section 1. The Society shall be comprised of individual collegiate Society chapters.
Section 2. Any regionally accredited, degree granting institution of higher learning
is eligible to charter a Society chapter. The chartering requirements, standards and
procedures shall be determined and approved by the Society Board of Directors.
Section 3. Each Society chapter is responsible for all actions of that individual Society
chapter. A Society chapter has the ability to govern the organization as it sees fit but all
rules, regulations and activities should not be in conflict or disagreement with this
constitution and/or its bylaws.
The Society chapter leadership must be in agreement concerning all rules and
regulations and any changes that are made.
Section 4. A Society chapter shall not represent the Society National Office without
written consent from the Society Executive Director.
Section 5. Each Society chapter has the freedom to plan and have meetings.
Section 6. A Society chapter shall not incur debts upon the Society National Office
without written consent of the Society Executive Director.
Section 7. Should a Society chapter become inactive or dissolve, all funds from the
Society chapter treasury that have been provided by the Society National Office and/or
raised by the individual Society chapter will be forwarded to the Society National Office.
Funds that were contributed from the institution will be returned to the institution.

ARTICLE VII—CHAPTER LEADERSHIP


Section 1. Each Society chapter may have a leadership group comprised of a President,
Executive Vice President, Vice President for Community Service, a Secretary, a Vice
President for Planning for College Success and any other officer that the Society chapter
or National Office believes is necessary. Chapters shall designate the person who will
exercise the Chapter’s voting rights as the Chapter representative.
Section 2. The Society officers that comprise this leadership group shall be elected by a
fair and democratic process.
Section 3. The duties and responsibilities of each Society officer will be defined in the
constitution and Bylaws of the Society chapter.

54 2017-2018 Officer Handbook


Section 4. There shall be a National Leadership Council comprised of no fewer than
6 members to serve as the representative voice of our Member students and alumni,
elected annually by the Member Chapters to serve in accordance with the Society’s By-
laws and policies in a leadership role and as an advisory voice of the members regard-
ing the programs and initiatives of the Society.
Section 5. There shall be a national convention, called the Leadership Summit, at least
once every four years, at which the Society presents a report of the national finances
covering the period since the immediately preceding financial report, and the Members
share their ideas and proposals about the Society.

ARTICLE VIII—CHAPTER ADVISOR


Section 1. A faculty or staff member of the institution shall be selected to serve as
the advisor for the Society chapter. The advisor shall be inducted into the Society as a
Distinguished Member and shall have all the rights and privileges of Society lifetime
membership. The induction of an advisor does not count toward the five annual distin-
guished members that are eligible to be inducted.
Section 2. The amount of time that the advisor serves in this capacity shall be individually
determined but must be no less than one calendar year.
Section 3. The duties and responsibilities of the advisor will be defined in the constitution
and Bylaws of the Society chapter.
Section 4. The advisor serves at the pleasure of Society Board of Directors. The advisor
shall be retained as long as responsibilities are satisfactorily fulfilled.
Section 5. If an advisor chooses to resign for any reason, the advisor shall immediately
notify the Society National Office and meet with the Society chapter leadership to discuss
and designate a replacement.
ARTICLE IX—SOCIETY NATIONAL OFFICE
Section I. The Society National Office shall oversee all administrative aspects of the
Society.
Section 2. A Society Executive Director shall be appointed by the Society Board of
Directors and shall be the principal administrator and financial officer of the Society.

Appendices | Appendix L: Bylaws


The specific responsibilities are as follows:
a) Authority to hire staff within budgetary parameters approved by the Board
of Directors
b) Develop all policies and manage procedures of the Society National Office
c) Manage and set policy for staff
d) Prepare and oversee the annual budget
e) Perform other duties as necessary to assure the success of the Society
f) Perform duties as outlined by the Society Board of Directors

ARTICLE X—SOCIETY BOARD OF DIRECTORS


Section 1. There shall be not less than five (5) members of the Society Board of Directors,
as determined by the Board. Members of the Society Board shall be comprised of:
a) Individuals who have an appreciation for, and a commitment to, the
goals of the Society. These individuals are nominated by a Nominations
Committee comprised by the Society Board of Directors following
request for nominations from all Society chapters. Upon acceptance of
the Nominations Committee’s nominations, the Board presents the slate
of candidates for a vote by representatives of each of the Member Chapters
of the Society. The candidates receiving the greatest votes, including
any write-in candidates, are elected to the vacant positions.
b) The Executive Director serves as a full, voting member of the Board.

Copyright 2017© by The National Society of Collegiate Scholars 55


Section 2. Members shall serve a two year term, except for representatives of the
National Leadership Council who serve terms of one year. Members may be nominated
and stand for reelection to additional two year terms as members of the Board of
Directors. Members may not serve more than three consecutive two year terms on
the Board of Directors. Members who have reached the limit of their service may be
re-elected to the Board for additional terms after a minimum of two years have passed
since the completion of their service.
Section 3. The responsibilities of the Society Board of Directors are as follows:
a) Elect a member of the Board to serve as the chair of the Society Board
b) Elect a member of the Board to serve as vice chair of the Board
c) Approve the annual budget
d) Monitor the growth of the Society
e) Discuss issues that arise related to the Society
f) Establish policies and procedures for the Society
g) Serves as the final court of appeals in all questions of interpretation related to the
h) Society constitution, bylaws and policies and in all matters of chapter discipline
i) Hire, supervise and evaluate the Executive Director
Section 4. The Society Board shall meet at least twice annually.
Section 5. Vacancies on the Society Board of Directors shall be filled by majority vote of
the remaining Board members for the unexpired term after nominations are requested
from all Society chapters.
Section 6. A majority of the Directors in office shall constitute a quorum for the
transaction of any business, except that if the number of Directors then in office is
six or less, then three Directors shall constitute a quorum. If at any meeting of the
Board there is less than a quorum present, a majority of those present may adjourn
the meeting, without further notice, from time to time until a quorum is obtained.
Section 7. Regular meetings of the Board of Directors shall be held at such place as
may from time to time be fixed by resolution of the Board without further notice, or as
may be specified in a notice of the meeting. Special meetings may be called at any time
by the President or by written request signed by four Directors and submitted to the
Secretary, provided written notice is duly served on, sent by mail, or e-mailed or faxed
with a follow up confirmatory phone call, to each Director not less than five days before
such meeting. Meetings may be held at any time without notice if all the Directors are
present, or if at any time before or after the meeting those not present waive notice of
the meeting in writing.
Section 8. A Director or an Officer may be removed from office, with or without cause,
upon a vote of a majority of the Directors then in office to remove him or her from
office, whenever in the Directors’ judgment the best interest of the Corporation would
be served thereby, provided that all the Directors have at least 21 days’ notice of the
proposed removal and the Director or Officer at issue has an opportunity personally to
address the Board.
Section 9. The Board by resolution may establish Committees of the Board, including an
Executive Committee, whose purposes and members shall be established by the Board.

Article XI.—OFFICERS
Section 1. The officers of the Corporation shall be a: Chair, Vice Chair, and Secretary,
elected by the Board from amongst the Board members, and such other subordinate
officers as the Board of Directors may from time to time appoint or authorize the
President to appoint.
Section 2. The Chair of the Society Board of Directors, who shall be a current member
of the Board at the time of election and serve a two year term, is responsible for the
following:

56 2017-2018 Officer Handbook


a) Chair all meetings of the Society’s Board of Directors
b) Establish, in conjunction with the Executive Director, the schedule and
agenda for meetings of the Society’s Board
c) Facilitate communication among the Board of Directors
Section 3. The Vice Chair of the Board shall serve a two-year term, chair meetings of
the Board in the absence of the Chair but does not automatically assume the Chair in
the event of a vacancy.
Section 4. The Secretary shall serve a two-year term, ensure a process by which meeting
notices are sent, meeting minutes are kept, and membership rolls are maintained.

Article XII.—MANNER OF ACTING


Section 1. A majority of the votes cast on a matter where a quorum is present shall be
necessary for the adoption thereof unless a greater proportion is required by law or
these Bylaws.
Section 2. Any action required by law to be taken at a meeting, may be taken without
a meeting if a consent in writing, setting forth the action so taken, is signed by all of
those entitled to vote with respect to the subject matter thereof.
Section 3. Any one or more Directors, members, or members of a committee may
participate in a meeting of the Board or committee by means of a conference telephone
or other telecommunications device which allows all persons participating in the
meeting to hear each other and such participation in a meeting shall be deemed
presence in person at such meeting. To the extent the law permits, Members and the
Board may vote via e-mail and regular mail ballots, and the organization shall be able
to conduct meetings in written form where the words are transmitted to all participants
(as may be accomplished through the use of a telephone or computer conference).

Article XIII.—DISSOLUTION
Section 1. Dissolution of Charter and Ceasing Operations TheBoard of Directors may
dissolve and cease operations under procedures outlined by Delaware law if three
fourths (3/4) of the entire Board votes in favor of articles of dissolution.

Appendices | Appendix L: Bylaws


Section 2. Dissolution of Assets: In the event that the Board of Directors votes to
dissolve the charter for the National Society of Collegiate Scholars and cease operating
the organization, the organization’s assets shall be distributed according to the laws of
the State of Delaware. In accordance with these laws, distribution of assets shall occur
as follows:
a) Bona-fide creditors shall be paid first; if any assets remain
b) A fund shall be established to pay the pensions of vested employees of the
National Society of Collegiate Scholars; if any funds remain the Board shall
disburse assets consistent with the Society’s mission to promote academic
excellence, leadership development and community service.

ARTICLE XIV—AMENDMENTS
Section 1. The bylaws may be amended at any Society Board meeting.
Section 2. Amendments may be proposed by any member, chapter advisor, Society
National Officer or Society Board of Directors member.
Section 3. An amendment must first be ratified by an affirmative vote of two-thirds of
the Society Board of Directors, and then presented for member adoption by a majority
of the votes cast by the Chapter representatives.
Section 4. Amendments shall not take effect until notification is made to Society members.

Copyright 2017© by The National Society of Collegiate Scholars


The National Society
of Collegiate Scholars
2000 M Street, NW
Ste. 600
Washington, DC 20003

For more information, utilize your officer tools at


my.nscs.org/chapter/resources

Thanks for being part of NSCS!

Vous aimerez peut-être aussi