Académique Documents
Professionnel Documents
Culture Documents
of Collegiate Scholars
Chapter
Officer
Handbook
2017-2018
Appendices p. 30
. 31
p Appendix A: Year at a Glance ppendix G: Creative Ideas for Chapter Engagement
p. 46 A
p. 35 Appendix B: Sample Activity Calendar and Campus Collaboration
p. 36 Appendix C: General Body Meeting Agenda Sample p. 47 Appendix H: Star Status Tracker
p. 37 Appendix D: Budget Worksheet p. 48 Appendix I: NLC Five Star Member Plan
p. 39 Appendix E: Officer Transition Checklist p. 49 Appendix J: Community Service Ideas
p. 42 Appendix F: PACE—March to CollegeTM Day p. 50 Appendix K: Fundraising Ideas
p. 53 Appendix L: Bylaws
2
About NSCS
!
Did you know that in the 2017
edition of the Forbes 30 Under 30
list, 14 were NSCS alumni?
About NSCS
Founded
APRIL 30, 1994
NSCS Team
NSCS serves various constituents—here’s who they are.
You’ll hear some of these terms often in the coming weeks and months.
2006 2014
There are many benefits of being an active NSCS chapter officer. Being an
officer is one of the most valuable ways to build leadership skills, expand interpersonal
relationships, promote program management skills, and develop and incorporate
integrity into your daily life. As a chapter officer, you’re gaining skills that will help you
in all facets of your college life and your future career.
NSCS chapter leadership includes a faculty/staff advisor and at least five (5) student
officers who lead their chapter in engaging and inspiring members. Listed on the next
page are some characteristics of effective leaders, general expectations of all officers,
and the required and optional roles on your officer board.
CHAPTER PRESIDENT
Manages the chapter’s overall goals and direction for the year. Maintains positive relations
with the national office, chapter officer board, chapter advisor, chapter membership, and
the campus community.
Responsibilities
• Organize, plan, and facilitate the growth and success of the chapter. performance, and oversee officer transitions.
• Set the agenda for and facilitate chapter officer board and • With the chapter advisor, facilitate the member recruitment
general body meetings for members. process (Invitation Approval Process-IAP in the fall, Eligible
• Communicate regularly with the chapter advisor, officers, and Member Information-EMI in the spring).
ME Manager. • Act as a liaison between the national office and your local chapter.
• Ensure that the chapter remains registered and in positive • Ensure chapter members are receiving regular email communications
standing with all appropriate campus officers, including being via the NSCS portal at least monthly.
listed under student organizations on the school website. • Provide NSCS with your chapter’s calendar of events at the start
•M aintain your chapter’s Facebook page and update at least once a week. of each semester.
• Hold chapter leadership accountable for chapter goals and • Attend the annual NSCS Leadership Summit in the summer.
Successful meetings help boost R At the first meeting of the year, inform members
of the roles and responsibilities for the current
engagement with members and increase officers and any officer roles that need to be filled.
turnout to chapter events. One way to
R Allow everyone to speak and encourage
encourage participation is to incorporate member participation.
a speaker or program of interest to
R Focus on a quality experience—make it
chapter members. At the start of the worth their time and discuss relevant topics.
year, the officers should establish
R Consider having a small service project,
priorities and expectations for the and assign tasks.
year, setting goals for members and
R Have sign-up sheets for planned projects and
the chapter to reach. activities—be sure to get names and contact
information.
R Spice it up—play music, have a raffle or a fun
activity, and get people talking with each other.
Planning General Body Meetings R Ask members to bring a friend who is also a
member (or who is thinking about joining)—
R Choose a date, time, and location—and it will help make it a more comfortable and
communicate the details to all members. social environment, and it spreads the word
about NSCS.
R Develop the agenda and seek agenda items
from other officers. R Thank people for attending and encourage
everyone to bring a member or potential
R Identify an officer to record the minutes of member to the next meeting.
the meeting. Rotate the responsibility among
officers if it’s not a designated responsibility
for a specific officer role.
R Organize the agenda in a logical order (e.g.,
introductions, old business/follow-up, new
business, assign tasks, guest speaker or Follow up on the Meeting
program, reminders, close—see agenda
example in Appendix C). R Distribute the minutes of the meeting as
soon as possible. The minutes should include
R Include an icebreaker that allows everyone a summary of the decisions, commitments,
to get to know each other a little better— and any other pertinent information
ask your ME Manager if you need ideas. discussed during the meeting.
R Distribute copies of the agenda to all attendees. R Upload the minutes to the chapter Facebook
page; minutes must be available to all members.
R Keep in mind that members attend meetings
to be informed, share ideas, and be heard—be R Follow up with anyone who expressed
mindful of the meeting length and encourage concerns, ideas, or requests during the
participation. general meeting.
R Get advice from faculty members whom you If the candidate says yes, the next step is for the
respect or from the graduate office of your individual to speak with your ME Manager before
department. they are confirmed as the chapter advisor. Provide
your ME Manager with the candidate’s name, position
Be Prepared. Advisor candidates will want to know on campus, and contact information.
the scope of their responsibilities. Make sure you
thoroughly understand the role of the advisor. Speak Your ME Manager will call the candidate and review
with your ME Manager so you can clearly articulate with him or her the general expectations and time
the responsibilities and benefits of commitment involved, and then they will follow up
being an advisor. with you directly regarding the outcome.
Leadership Summit
Leadership Summit is a leadership training and education program that
takes place every summer and is only offered to NSCS officers. Leadership
Summit covers a multitude of topics relevant to your role as an NSCS officer
and also for your post-college career. Topics include: the core NSCS officer
positions, NSCS member benefits and scholarships, school resources for
student groups, key leadership skills, post-graduate preparation, and more.
As an incoming NSCS officer, your attendance is required so that you’ll be
fully prepared for your role during the upcoming school year.
Star Status is a program designed to At the end of the fall and spring semesters/
help your chapter be the best and terms, your chapter will have a check-in
most effective organization possible call with your ME Manager. On the call,
for your members and the community. you’ll review the tracker and report your
The Star Status Tracker is a rubric which lists chapter’s accomplishments. Your ME
the various activities and events a chapter is Manager will assign points and keep a
expected to hold throughout the year, along record of your status to determine your
with deadlines and possible points to be final Star Status during your spring
earned for each activity. check-in call.
The Star Status Tracker is posted on the portal and listed in Appendix H.
Additionally, all chapters Bronze through Diamond are awarded a Star Status trophy
which can be displayed at tabling events and other chapter activities.
*Diamond: Most outstanding chapter overall, selected from Platinum chapter winners.
**Platinum: Chapters earning Certified Gold are eligible to apply; typically, about 10 chapters are selected.
Chapters are provided with funds based on several factors, including new
members and Star Status designation from the previous academic year. Specifically:
• An amount based on the number of new • The Star Status awards for 2016-2017 are
members who joined from September 1, also added to the fall semester funds in
2016, through August 31, 2017, at $4 per the following amounts: Diamond $750,
member. If the chapter had fewer than Platinum $500, Certified Gold & Gold
76 new members, the chapter will be $250, Silver $100, Bronze $50.
allotted $300.
• Regional Chapter Award winners for
2016-2017 are awarded $50.
Funds left over for each chapter at the end of the 2016-2017 year have been rolled
over and are available for 2017-2018. Please note the policy for rollover funds will be
reviewed and may be revised.
CHAPTER CARDS
Each chapter will be provided with a chapter funds card that will have the
chapter name listed on the card. The card may only be used for credit purchases,
and a PIN may be required by some vendors. Debit and ATM transactions are not
permitted and have been disabled. All funds will be provided in the fall, and chapters
are expected to manage their funds accordingly. Note: there will no longer be two
separate fund amounts for the fall and spring semesters. The card will be mailed in
the fall Kick-off Box and will be the responsibility of the chapter advisor.
COMMUNICATIONS FROM
CHAPTERS TO MEMBERS
The NSCS member portal allows all
officers to easily send emails to chapter
members, new members, and alumni.
The system updates your member list
in real time, meaning as soon as new
members join your NSCS chapter, they
will automatically be added to your
chapter roster. From there, you’ll just
need to follow the instructions on the
portal for sending emails. The messages
you send will be in HTML format. All
you’ll need to worry about is writing
your message, formatting, and hitting
the send button.
Communications
• Use your chapter’s Facebook wall to post announcements
to supplement your chapter emails.
What to Post:
• Upload pictures, videos, and selfies during and after chapter events
and meetings. Upcoming chapter events, national office events and
initiatives, scholarship openings, member benefits,
alumni networking events in the area, news from
your school, meeting minutes and, changes in plans
(e.g., a new room/time for your meeting)
• Visit First Year Experience classes • Partner with other student organizations for a
community service activity or other event.
• Community Service activity open to non-members
• Partner with the Honors College for events
• Educational Workshop (e.g., how to write a and opportunities.
resume) open to non-members
• Make announcements in class.
• Pizza Party
• Hold a Wear NSCS Shirt to Class Day.
• Game Night
• Create a strategic social media campaign.
Member Recruitment
QUESTIONS YOU MAY BE ASKED
Here are some of the most commonly asked questions you’ll receive from
prospective and current NSCS members.
How is NSCS different from other honor societies? funding for chapter activities, a personalized diploma and Induction
NSCS is the only ACHS-certified interdisciplinary honor society Ceremony, networking and career resources, scholarships, awards,
inviting first- and second-year college students, providing leadership and events. The fee also helps offset NSCS’ administrative costs.
opportunities, scholarships, and other benefits that support members NSCS is a nonprofit, 501(c)(3) organization, which means that
early in their college career and beyond. NSCS offers benefits both all funds coming into NSCS go back into NSCS initiatives and
on the national level and local level. Nationally, NSCS offers over operational costs.
$1 million in scholarships, awards, and funds to members and
chapters each year, more than any other honor society. Scholarships What happens after I join NSCS?
are available for all member types—4-year schools, 2-year schools, The national office will send you a confirmation email immediately
online schools, alumni, and international. In addition, membership after your membership confirmation has been processed. You’ll
is more than just an academic achievement or a line on a resume. receive login information to the NSCS portal so you can access
Active chapters provide members opportunities to participate in your benefits and begin applying for scholarships. You’ll also begin
community service and social activities, as well as professional and receiving Scholar Connection, NSCS’ biweekly e-newsletter,
personal development opportunities. which is full of the latest scholarships and benefits. Within 4-6
weeks, you’ll receive your membership diploma and other info at
What are the benefits of joining NSCS? your permanent address.
In addition to recognition, networking, career resources, leadership
development, and community service opportunities, members How involved should I be as a member?
can also apply for exclusive scholarships and awards and attend NSCS doesn’t maintain any involvement or academic requirements
special NSCS programs throughout the country, and they are for members once they join. NSCS realizes that with classes,
often recruited by major employers. NSCS membership also offers internships, jobs, and extracurricular activities, college students
member discounts on the things they’ll need most now and later are busy. The Society doesn’t want to burden you with additional
in life, like car insurance, laptops, and more. requirements that you might not be able to meet. That said, if you
want NSCS to be more than a line on your resume, you should
Where does my one-time membership fee go? seize the benefits and opportunities that are shared with you,
The one-time $95 lifetime membership fee is used to provide a whether it’s a scholarship, campus activity, or career opportunity.
variety of benefits and services to you as a member. These include
NEW MEMBER
INDUCTION CEREMONY Top 10 points for a
great Induction.
The New Member Induction
Ceremony is the most important 1. M
ake sure all officers and the advisor are
involved with planning and have a role during
event in a chapter’s year, as it is their the Induction Ceremony.
new members’ first formal introduction 2. Schedule your Induction Ceremony for late
and welcome into the Society. Family and September or early October so you have
enough time to plan.
friends often attend the New Member
Induction Ceremony to recognize and 3. Reserve a formal room/hall big enough for
parents and new members.
support members’ achievements.
Inductions usually take place in the 4. Work with your ME Manager to estimate the
number of people to expect.
fall and are typically the first time a
member meets officers and other 5. Find a keynote speaker. Select someone
notable within your community or university.
NSCS members face-to-face. Induction
6. Share changes with your ME Manager. If
demonstrates the value of membership there are ANY changes to your Induction
and encourages new members to date, time, or location, inform your ME
Manager immediately.
participate in future events.
7. Use the presentation resources on the portal.
Many New Member Induction Ceremonies also recognize out-
It’s an easy way to make your ceremony
standing members of the community as Distinguished Honorary
more official.
Members (DHMs). Chapter officers typically nominate DHMs
in the summer before the Induction so that DHMs can be invited, 8. Open your fall Kick-off Box immediately.
accept, and, when possible, participate in Induction. Count your new member pins and name cards
to make sure you have an adequate supply for
Induction gives chapter officers and engaged members a chance
the number of new members expected
to develop their leadership, presentation, delegation, networking,
to attend.
and event planning skills. Officers can access all needed materials
in the officer Resources section of the NSCS portal, including the 9. Promote your Induction Ceremony through
Induction PowerPoint with videos, script, signage, template letters, social media. The NSCS national office will
sample programs, and a complete manual. send email invitations to new members.
10. Post-Induction, if you didn’t use the online
check-in option, be sure to provide the
attendee list to your ME Manager. This is
critical for ensuring the new members can
apply for the Induction Recognition Award.
Signature Programs
March, during which students from a local middle school march partnership with your chapter. Also, consider
to a nearby university to experience a day in the life of a college giving a presentation about the benefits of
student. Your chapter is encouraged to host a local March to attending college at the middle school.
CollegeTM Day by inviting the students of your PACE Program
to experience college life firsthand on your campus.
Signature Programs
SCHOLARSHIPS
NSCS offers over one million dollars in scholarships, awards, and chapter
funds to individual members and chapters. The Society is committed to helping
members attain their goals and commend them for their outstanding academic
excellence as well as their leadership and service achievements. Scholarships are
one of the most direct ways NSCS impacts members. NSCS is continually adding
new and diverse scholarships to reach and assist as many members as possible.
Opportunities
• NSCS offers 26 different national scholarship opportunities at • NSCS scholarships cover a variety of areas, including, new
different times throughout the year. Additionally, NSCS offers member awards, study abroad, alumni debt reduction, students
exclusive opportunities through its study abroad and internship transferring from two- to four-year schools, graduate school,
partners, including Semester at Sea, International Scholar service and mentorship, first-generation college students,
Laureate Program (ISLP), and Absolute Internship. NSCS and integrity.
offers scholarships for all members, including unique opportunities
for members attending online schools or community colleges, • For a complete list, visit the portal, where you can log in to apply.
as well as alumni members. International students are eligible And be sure to check out the scholarship page on the NSCS
to apply for NSCS scholarships. website with application tips and FAQs.
Some chapters also choose to award local scholarships using their chapter funds to provide additional opportunities for their members.
Please check in with your ME Manager if your chapter would like to offer an opportunity to your members.
PHILANTHROPY
Active Minds is the leading nonprofit organization that empowers students
to speak openly about mental health to educate others, encourage help-seeking, and
prevent suicide. This year Active Minds and NSCS are collaborating on in-person and
online campaigns and programs to promote awareness of mental health on college
campuses and raise funds to support the mission of Active Minds. All NSCS chapters
are challenged to raise $200 during the 2017-2018 school year to help reach and
exceed NSCS’ national goal. Through this campaign, 80 percent of the funds raised
will support Active Minds’ education and outreach on college campuses. The
remaining 20 percent will fund a national NSCS member scholarship.
RESOURCES
The Resources tab is where you’ll find all the documents you’ll need for
chapter management. There are numerous documents, so use the drop-down tab
under the header Chapter Resources to help you find what you need. The list defaults
to All, and the following categories are in the drop-down list:
Chapter Funds Management (Budget worksheet, chapter Officer Transitions (Induction officer training, officer
funds policy, fundraising ideas, etc.) handbook, etc.)
Chapter Management (Leadership Summit recording, PACE (Planning guide, sample script, letter templates, etc.)
scholarship calendar, NSCS Constitution, etc.)
Brittany Judson
NLC Vice President
Lane Community College
THE NATIONAL
LEADERSHIP COUNCIL
Abigail Cotton
NLC Torch & Laurel Liaison
The National Leadership Council
University of West Georgia (NLC) is a special opportunity for a
select number of members to serve as an
advisory board to the NSCS national staff
and Board of Directors. NLC members are
chosen based on their dedication, service,
Valentina Dertlieva and commitment to NSCS.
NLC Chapter Development Liaison
Miami Dade College Ideal candidates also exhibit leadership and academic excellence, as
well as community involvement throughout their academic career
and continue to demonstrate these skills throughout their term on
the NLC. Two members of the Council are selected as President
and Executive Vice President of the Council and serve a one-year
term on the NSCS Board of Directors.
Ali Zamora The NLC collects feedback from their campuses to improve the
NSCS experience for all members, and its members speak at their
NLC Online Liaison chapter’s New Member Induction Ceremony in the fall. NLC
Arizona State University Online members serve as peer resources to chapter officers and the national
office’s ME Team. The council also engages members through the NLC
Facebook page, creates fun videos to help promote national initiatives,
participates in monthly conference calls with fellow NLC members
and the national office advisor, and provides general feedback
regarding best practices for connecting with NSCS members.
Alana Doyle Serving on this prestigious advisory board gives each member valuable
NLC Social Media Lead experience working with a national organization and an incredible
The University of Alabama chance to contribute to the mission and overall success of NSCS.
NLC applications open in the spring, and members serve on a
June-June term.
September
N P
resident/Advisor: Submit invitation letter approval checklist to the national office.
N P
resident: Review chapter goals for the fall with the officer board.
N President: Make sure that the chapter remains registered and in positive standing
with all appropriate campus offices, including being listed as an honor society under
student organizations on the school website.
N P
resident/Advisor: Invite campus administrator to New Member Induction Ceremony.
N P
resident: Verify chapter as campus organization—officers will be asked to provide
proof of registration.
N President: Ensure activity reports are submitted for all events and activities.
N Executive Vice President/All Officers: Organize and hold New Member Induction
Ceremony (may also be held in October or early November).
N V
ice President, Finance/Treasurer: Develop and review the financial plan.
N V
ice President, Finance/Treasurer: Submit budget to the national office.
N V
ice President, PACE: Begin planning the PACE fall programs.
October
N P
resident/All Officers: Talk to advisor about ideas to help officers balance their
academic work and officer responsibilities (mid-terms, exams, projects).
N P
resident: Ensure activity reports are submitted for all events and activities.
N V
ice President, PACE: Submit PACE Information form.
N S
tar Status Coordinator: Continue to update Star Status tracking sheet for
upcoming fall Star Status check-in call.
N V
ice President, Community Service: Confirm service activities with partner
organizations.
N V
ice President, Social Media: Submit to the national office a high-resolution chapter
photograph and quote from a chapter officer about his/her NSCS experience.
November
N A
dvisor: Receive request for eligible student information (EMI), sent via email from
the national office.
N P
resident: Confirm the timeline for delivery of EMI to NSCS national office with advisor.
N P
resident: Ensure activity reports are submitted for all events and activities.
N V
ice President, PACE: Submit PACE activity report on the officer portal.
N V
ice President, PACE: Submit March to CollegeTM Day plans to the national office.
N S
tar Status Coordinator: Update Star Status tracking sheet.
N V
ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
ll Officers: Implement ways to encourage officers who might start to feel stressed,
discouraged, or overextended.
N A
ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
ll Officers: Recognize your advisor’s contributions and support for your chapter.
N A
ll Officers: Perform outstandingly in public relations as representatives of NSCS.
December
N P
resident: Ensure activity reports are submitted for all events and activities.
N V
ice President, Community Service: Plan for service events for the following semester.
N S
tar Status Coordinator: Update Star Status tracking sheet and participate in fall
Star Status check-in call with your ME Manager.
N V
ice President, Recruitment/All Officers: Plan ways/events for next semester to
make sure newly invited students learn about NSCS at your campus.
N V
ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
ll Officers: Begin planning for Integrity Week in February
N A
ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
ll Officers: Perform outstandingly in public relations as representatives of NSCS.
January
N A
dvisor: Submit request for EMI to the Registrar.
N A
dvisor: Submit EMI received from Registrar to NSCS national office.
N P
resident/Advisor: If officers have changed since the original IAP was submitted,
update the IAP information in the officer portal.
N P
resident/Advisor: Start planning for officer elections and transitions (to be
completed in April).
N P
resident: Ensure activity reports are submitted for all events and activities.
February
N A
dvisor: Ensure officers are planning chapter elections and officer transitions to be
completed in April.
N P
resident: Ensure activity reports are submitted for all events and activities.
N V
ice President, Community Service: Plan/schedule events for community service.
N S
tar Status Coordinator: Update Star Status tracking sheet.
N V
ice President, PACE: Finalize plans for March to CollegeTM Day and submit PACE
activity reports.
N V
ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
ll Officers: Hold an Integrity Week event on campus.
March
N A
dvisor/President: Publicize officer elections and actively seek candidates.
N P
resident: Ensure activity reports are submitted for all events and activities.
N P
resident/All Officers: Register for Leadership Summit.
N V
ice President, PACE: Final planning/execution of the PACE March to CollegeTM
Day Day.
N Vice President, Community Service: Assist in planning and participate in
March to CollegeTM Day.
N S
tar Status Coordinator: Update Star Status tracking sheet.
N V
ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
ll Officers: Perform outstandingly in public relations as representatives of NSCS.
May
N A
dvisor: Submit request for second-round EMI to the Registrar (when semester ends).
N A
dvisor: Submit second-round EMI received from Registrar to NSCS national office.
N V
ice President, Finance/Treasurer: Give chapter funds card to new Chapter
President or advisor if not continuing officer position.
N V
ice President, Community Service: Wrap up any remaining service events.
N V
ice President, Social Media: Post at least once a week on chapter Facebook page.
N A
ll Officers: Finalize plans for New Member Induction Ceremony and confirm room
reservation.
N A
dvisor/All Officers: Identify candidates for nomination as Distinguished Honorary
Members to honor at the New Member Induction Ceremony.
N A
ll Officers: Attend officer meetings, general body meetings, and chapter activities.
N A
ll Officers: Perform outstandingly in public relations as representatives of NSCS.
June
N P
resident/Advisor: Attend Leadership Summit
N S
tar Status Coordinator: Notify officers and advisor of the Star Status your chapter
was awarded for the year.
N A
ll Officers: Participate in the S2 Challenge.
N A
ll Officers: Perform outstandingly in public relations as representatives of NSCS.
July
NE
xecutive Vice President: Confirm room reservation for the fall New Member Induction Ceremony.
N A
ll Officers: Participate in the S2 Challenge.
N A
ll Officers: Nominate Distinguished Honorary Members to NSCS national office by
the deadline.
N A
ll Officers: Perform outstandingly in public relations as representatives of NSCS.
-
EXPENSES PROJECTED ACTUAL
Administrative $ - $ -
Advances $ - $ -
Community Service Activities $ - $ -
Integrity $ - $ -
Meetings (Officer) $ - $ -
Meetings (General Body) $ - $ -
Member Recruitment $ - $ -
New Member Induction Ceremony $ - $ -
PACE $ - $ -
Professional Development $ - $ -
Publicity/Tabling/Events $ - $ -
Scholarships $ - $ -
Social Activities $ - $ -
Supplies $ - $ -
Other $ - $ -
TOTAL EXPENSES PROJECTED ACTUAL
$ - $ -
Remember: Providing a budget is not guarantee that you will receive funds from NSCS to cover your budget. Your
chapter funds are solely determined by the number of members your chapter recruits during recruitment season. Please
refer to the 2017-18 Chapter Funds Policy, located at my.nscs.org to determine how much your chapter is eligible to
receive.
President
N U
pdate your position on the NSCS portal in the Chapter Leadership section with
an end date of 6/30/2019.
N R
egister for Leadership Summit and encourage other officers to register.
N R
eview officer tools on the portal with current Chapter President.
N S
ubmit nominations for Distinguished Honorary Members with the help of all
officers.
N S
chedule meeting with advisor and officers-elect.
Delegate duties
amongst officers
Special thanks to Ann Giesenhagen and Allison Foust from Regis University
Other Details
Plan to entertain PACE students and teachers for the whole day (typically 9 AM-2 PM).
The best tactic is to have the visitors constantly in action; this can be accomplished with
the rotation schedule. 30 minutes is generally a good amount of time to have people
engaged without them getting bored or distracted. Furthermore, try to keep your
rotations relatively close. For smaller campuses, this may not be an issue, but walking
across a large state school in 10 minutes can be tricky.
Be organized and always be in contact with your PACE school. Having a PACE teacher
that is dedicated to this event is important, and staying in contact with them will show
you are responsible and prepared for the PACE students to come onto your campus.
Try to send an email updating your PACE teacher at least once a week by giving them
details on funds, the schedule, and volunteers. They always like to see progress.
Communicate with your coordinators and volunteers. The only way this event will be
successful is if everyone is engaged and participating; this starts with your team. By
sending weekly emails regarding volunteer progress and collected funds, you and your
other officers will have a better idea of how to prepare for your final day.
Lastly, have fun. This event is meant to spread awareness about your university and
encourage younger students to attend college. The more stressful the day feels, the
more chaotic the day can become. Do not worry about every detail being perfect;
it will all fall into place. And remember, you are not alone in this journey.
Poll your members: Create a survey and blast it out to your members via email and
social media. Keep it short and sweet, but ask members to give their input about events.
What events would you like to see at our chapters? Would you like to help plan events?
You might even provide a list of some ideas for events and have them vote on them.
Create committees for some officer positions (community service, PACE, PR, etc.):
• Elect or select active/interested members to serve as committee members
• Create clear expectations (holding meetings, communication, etc.)
• Have the officer be responsible for the committee, overseeing their progress and
helping to delegate work and keep everyone on task, while the members making up
the committee do the majority of the legwork
• This builds up leadership skills for both officers and members (let members know
that joining a committee is a great way to build their professional development
experience) and alleviates some of the burdens on the officers
Co-sponsorship/campus initiatives
• Seek out high-profile groups on campus that have a large and active membership
base to co-sponsor events with (and you can co-sponsor one of theirs, too)
• Find big initiatives that campus departments host for students (welcome week,
homecoming, campus-wide service day, barbecues/socials, panels/speakers, etc.)
and join them
Freshman orientation
• Get involved in welcome week videos talking about the benefits of being active on
campus, especially an organization like NSCS that recognizes students in their first
two years
• Become a part of welcome week activities and events as representatives of NSCS
(wear your NSCS t-shirts)
Appendices | Appendix G: Creative Ideas for Chapter Engagement and Campus Collaboration
2017 - 2018 Star Status Tracker
Points Possible
Fall 2017 Chapter Activities Deadline Awarded Points Officer(s) Responsible/Notes
Social Media Post at least once a week on your chapter Facebook page Ongoing 4
Communication Regular emails to members via NSCS portal (at least monthly) Ongoing 3
Community Service, professional development, and other trainings (at least
Programming monthly)* Ongoing 4
Hold regular Officer Board and General Body Meetings/Activities (at least
Leadership monthly) Ongoing 6
Leadership Attend 2017 Leadership Summit 6/18/17 2
Induction Nominate Distinguished Honorary Members 7/31/17 2
Induction Schedule 2017 New Member Induction Ceremony 9/1/17 3
Complete check-in call with Member Engagement Manager no later than two
Induction weeks before Induction varies 2
Induction Use online system to track new member attendance varies 1
Induction Hold New Member Induction Ceremony varies 7
Administrative Register as an official organization on campus 10/1/17 3
Administrative Complete Invitation Approval Process (IAP) via NSCS portal 10/1/17 4
Recruitment Have a recruiting/information table at the student activities fair 10/15/17 2
Budget Submit annual budget to Member Engagement Manager 10/15/17 2
PACE Mentoring or Assembly 12/1/17 2
Philanthropy
Partner Participate in an Active Minds program; fundraise for Active Minds 12/1/17 1
Administrative Enter Activity Reports for ALL meetings and events 12/1/17 1
Advisor
Appreciation Recognize your Advisor's contributions and support for your chapter* 12/1/17 1
Fall 2017 Chapter Activities Total 0 50
Recruitment Submit Eligible Member Information (EMI) after fall 2017 grades are finalized 1/15/18 7
Integrity Week Participate in Integrity Week activities and social media 2/16/18 5
Recruitment Table and/or information session on campus during invitation period 3/15/18 2
Scholarship Submit nomination for The Outstanding Scholar Award 4/1/18 2
PACE March to College TM Day 4/1/18 5
PACE Mentoring or Assembly 4/15/18 2
Officer Select 2018-2019 Officer Board; add to chapter leadership on NSCS portal (with
Transitions end dates 6/30/19) 4/15/18 2
Officer
Transitions: Train new Officer Board 4/15/18 2
Philanthropy
Partner Reach year-long goal of $200 raised for Active Minds 4/15/18 2
Administrative Enter Activity Reports for ALL meetings and events 4/15/18 1
Senior Send-off Host an event or activity to wish your seniors good luck in life after graduation!* 4/15/18 2
Spring 2018 Chapter Activities Total 0 50
*can be combined with General Body Meetings
2017-2018 Year End Chapter Activities Total 0 100
Star Status Designations
Diamond: Most outstanding chapter overall (Selected from Platinum Chapters)
Platinum: Certified Gold Chapters eligible to apply Silver: 70-79 points
Certified Gold: 90-100 points Bronze: 60-69 points
Gold: 80-89 points Active: 0-59 points
And always remember to share the details on social media and with both
campus and community press.
Appendix L: Bylaws
The three stars represent the pillars upon which the society is built; scholarship,
leadership and service. They serve as symbols of the Society’s founding principle that with
scholarship comes the responsibility to provide leadership and service to the community.
Section 2. The Society shall be known for “Scholarship, Leadership and Service”.
Section 3. The colors shall be crimson and gold.
Article XI.—OFFICERS
Section 1. The officers of the Corporation shall be a: Chair, Vice Chair, and Secretary,
elected by the Board from amongst the Board members, and such other subordinate
officers as the Board of Directors may from time to time appoint or authorize the
President to appoint.
Section 2. The Chair of the Society Board of Directors, who shall be a current member
of the Board at the time of election and serve a two year term, is responsible for the
following:
Article XIII.—DISSOLUTION
Section 1. Dissolution of Charter and Ceasing Operations TheBoard of Directors may
dissolve and cease operations under procedures outlined by Delaware law if three
fourths (3/4) of the entire Board votes in favor of articles of dissolution.
ARTICLE XIV—AMENDMENTS
Section 1. The bylaws may be amended at any Society Board meeting.
Section 2. Amendments may be proposed by any member, chapter advisor, Society
National Officer or Society Board of Directors member.
Section 3. An amendment must first be ratified by an affirmative vote of two-thirds of
the Society Board of Directors, and then presented for member adoption by a majority
of the votes cast by the Chapter representatives.
Section 4. Amendments shall not take effect until notification is made to Society members.