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EHP5 for SAP ERP

6.0
April 2012
English

Overall – Controlling (Z01)


Business Process Documentation

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices Overall – Controlling (Z01): BPD

Copyright

© 2012 SAP AG. All rights reserved.


SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork,
SAP HANA, and other SAP products and services mentioned herein as well as their respective logos are
trademarks or registered trademarks of SAP AG in Germany and other countries.
Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions,
Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as
their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business
Objects is an SAP company.
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services mentioned herein as well as their respective logos are trademarks or registered trademarks of
Sybase Inc. Sybase is an SAP company.
Crossgate, m@gic EDDY, B2B 360°, and B2B 360° Services are registered trademarks of Crossgate AG in
Germany and other countries. Crossgate is an SAP company.
All other product and service names mentioned are the trademarks of their respective companies. Data
contained in this document serves informational purposes only. National product specifications may vary.
These materials are subject to change without notice. These materials are provided by SAP AG and its
affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of
any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only
warranties for SAP Group products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.

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Icons

Icon Meaning
Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description


Example text Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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Contents

1 Purpose.................................................................................................................................. 5
2 Prerequisites.......................................................................................................................... 5
2.1 Master Data and Organizational Data.............................................................................5
2.2 Business Conditions........................................................................................................ 6
2.3 Roles............................................................................................................................... 6
3 Process Overview Table......................................................................................................... 7
4 Process Steps........................................................................................................................ 8
4.1 Set Planner Profile.......................................................................................................... 8
4.2 Generate Actuals for Planning......................................................................................... 8
4.3 Copy Contract Cash Flow to CO Plan Data.....................................................................9
4.4 Copy Actuals to Plan Data............................................................................................. 11
4.5 Plan Costs Manually...................................................................................................... 13
4.6 Posting and Settlement of Actuals.................................................................................16
4.7 Costs/Revenue: Actual/Plan Comparison......................................................................21
4.8 Costs/Revenue: Period Overview - Plan.......................................................................23
5 Follow-Up Processes: Controlling......................................................................................... 25
6 Appendix.............................................................................................................................. 25
6.1 Reversal of Process Steps............................................................................................ 25
6.2 SAP ERP Reporting...................................................................................................... 25

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Overall – Controlling

1 Purpose
Description
The controlling business process covers the planning of costs and revenues at cost element
level for real estate objects in your portfolio, for the respective periods in a fiscal year.
In addition, after costs and revenues have been posted, a comparison of the planned and actual
values can be analyzed in various controlling reports.

Process Flows
The following functions are provided to support the scenario:

 Set Planner Profile


 Plan Costs Manually
 Copy Contract Cash Flow to CO Plan Data
 Copy Actuals to Plan Data
 Costs/Revenue: Actual/Plan Comparison
 Costs/Revenue: Period Overview – Plan

Benefits
 Comprehensive planning support with the generation of planning values for your property
portfolio
 Fast, comprehensive, flexible, structured comparison of planned and actual costs posted to
objects in your property portfolio

2 Prerequisites
2.1 Master Data and Organizational Data
Use the following master data in the process steps described in this document:
Master / Value Master / Org. Data Comments
Org. Data Details
Controlling 1000 Controlling Area 1000
Area
Cost YL0000 Real Estate Management Cost Element Group - Level 1
Element
Groups
YL0100 RE Revenue Cost Element Group - Level 2
YL0110 RE Operating Revenue Cost Element Group - Level 3
YL0120 RE Lease Out Revenue Cost Element Group - Level 3
YL0200 RE Costs Cost Element Group - Level 2
YL0210 Maintenance & Repair Cost Element Group - Level 3
Material Costs

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Master / Value Master / Org. Data Comments


Org. Data Details
YL0220 Operating Costs Cost Element Group - Level 3
YL0230 Maintenance & Repair Cost Element Group - Level 3
External Service Costs
YL0240 Lease In Costs Cost Element Group - Level 3
YL0250 Maintenance & Repair Cost Element Group - Level 3
Internal Work Costs
YL0260 Depreciations Cost Element Group - Level 3
Lease out 1000/2200002 Lease out Ext. 1 RS 1000/7/6
Ext. – BU 1000/7/1
Contracts
1000/2200003 Lease out Ext. 2 RS 1000/7/7
BU 1000/7/2
1000/2200004 Lease out Ext. 3 RS 1000/7/8
BU 1000/7/3
Lease in – 1000/1200000 Lease In
Contract

2.2 Business Conditions


The business process described in this business process documentation is part of a bigger chain
of integrated business processes or scenarios. For this reason, you must have completed the
following processes and fulfilled the following business conditions before you can proceed with
this scenario:
Business Condition Scenario

The preparatory steps for this business process were already performed in the following building
blocks:
 Investment and Construction - Master Data (Z15)
 Lease and Space - Master Data (Z26)

2.3 Roles
Use
The following roles must have already been installed to test this scenario. The roles in this
business process documentation must be assigned to the user or users testing this scenario.

Prerequisites
The business roles must have been assigned to the user who is testing this scenario.
Business Role Technical Name Process Step

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3 Process Overview Table


Process Step External Business Business Transaction Code Expected
Process Condition Role Results
Reference
Set Planner - KP04 Planner profile
Profile is set

Generate Master data RERAPP Posted


Actuals for and contracts accounts
Planning with planned receivables or
cash flow items accounts
payable
Copy Contract Activated RECOPLCFCOPY Planned costs
Cash Flow to contracts for the related
CO Plan Data with relevant real estate
cash flow items objects and
for the related cost elements
real estate
objects and
related cost
elements
Copy Actuals Actual postings RECOPLACTCOPY Planned costs
to Plan Data for the related for the related
real estate real estate
objects and objects and
related cost cost elements
elements
Plan Costs Closed cost RECOPLCST02 Planned costs
Manually planning (not for the related
system-based) real estate
objects and
cost elements
Posting and (1) Existing (1) RECN (1) Adjusted
Settlement of contract conditions
Actuals (2) Planned cash (2) RERAPP (2) Posted
flow items accounts
receivable
s or
accounts
payable
(3) Defined (3) RECOSESNG (3) Settlement
settlement of costs
rule on rental from rental
objects objects to
buildings
or
properties
(4) Posted
(4) Activated depreciati
assets (4) AFAB on
Costs/Revenue: Planned and REISCOCSTACTPLN Reporting for
Actual/Plan actual values planned and
Comparison are posted to actual values

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Process Step External Business Business Transaction Code Expected


Process Condition Role Results
Reference
the related and the
period, real deviation of
estate object, both values
and cost
element
Costs/Revenue: Planned values REISCOCSTPLN Reporting for
Period are posted to planned
Overview - Plan the related values
period, real
estate object,
and cost
element

4 Process Steps
4.1 Set Planner Profile
Use
In this activity, you set Planner Profile to SAPREFX.
A planner profile is a hierarchical structure containing planning layouts differentiated according to
planning area. Each planning area uses one or more defined planning layouts.

Prerequisites
No prerequisites.

Procedure
1. Choose one of the following navigation options:
SAP ECC menu Accounting → Flexible Real Estate Management → Controlling →
Planning → Set Planner Profile
Transaction code KP04

2. In the dialog box, enter the general data for the customer:
Dialog box: Set Planner Profile
Planner Profile SAPREFX
Choose Confirm Profile
(Enter)

Result
The planner profile is set to SAPREFX.

4.2 Generate Actuals for Planning


Use
In this step, you create transaction data (actual data) as a prerequisite for copying actuals to plan
data (see step 4.4 Copy Actuals to Plan Data) for cost element group YL0220 Operating Costs
and YL240 Lease In Costs.

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The contract has been activated. The contract has planned records in the cash flow based on
the Customizing settings.

Procedure
1. Choose one of the following navigation options:
SAP ECC menu Accounting → Flexible Real Estate Management → Accounting →
Periodic Postings → Periodic Posting: Contracts
Transaction code RERAPP

2. On the Periodic Posting: Contract screen, enter the following data:


Field Name User Action and Values
Company Code 1000
Contract
Contract Type
BE for Contract 7
Document Header Text Per.Posting: Jan <previous year> (… Dec
<previous year>)
Posting Date 01.01.<previous year> (… 01.12.<previous year>)
Document Date 01.01.<previous year> (… 01.12.<previous year>)
Posting Period 01 (… 12)
Year for Posting Run <previous year>
Posting Run Mode Update Run
Type of Posting Run REIP Integrated Posting
3. Choose Execute (F8).
4. On the Periodic Posting: Contract screen, you can check the posting results. By choosing
Display Documents, you can check the generated posting documents. By choosing Error
Log, you can check the posting log.
5. Repeat transaction RERAPP using the entries above for the next posting periods in the year
<previous year> until 12/<previous year>.

Result
The planned records in the cash flow are posted as actual amounts to the assigned cost
elements and transferred to related real estate objects.

4.3 Copy Contract Cash Flow to CO Plan Data


Use
In this activity, you copy contract cash flow values to CO plan data.

Prerequisites
The planner profile is set to SAPREFX.

Procedure
1. Choose one of the following navigation options:
SAP ECC menu Accounting → Flexible Real Estate Management → Controlling →
Planning → Planning Aids → Copy → Copy Contract Cash Flow to

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Plan
Transaction code RECOPLCFCOPY

2. On the Copy Cash Flow to CO Plan Data screen, enter the following data:
Company Code 1000
Contract
Contract Type YLC2 to YLC3
BE for Contract 7
Partner Selection active deselected
Object Selection active deselected
Contract Validity
Contract Validity
Status Selection Active deselected
Person Responsible
Fiscal Year <current year>
Period 1 to 12
Consider actual records selected
Consider AP selected
Usage Objects selected
Contracts deselected
Cost Centers deselected
Orders deselected
Projects deselected
Version 0
Target Object Type IB Building/Property
Adjust amounts
do not change deselected
overwrite selected
Cumulate deselected
Execution Mode E Update Run
Only display Error Log deselected

3. Choose Execute (F8).

Result
Planned costs for cost elements of the cost element groups:
 YL0110 RE Operating Revenue
 YL0120 RE Lease Out Revenue
For buildings 1000/7/1 and 1000/7/2 for the year <current year>.

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4.4 Copy Actuals to Plan Data


Use
In this activity, you copy actual controlling values to CO plan data.

Prerequisites
The planner profile is set to SAPREFX.

Procedure
1. Choose one of the following navigation options:
SAP ECC menu Accounting → Flexible Real Estate Management → Controlling →
Planning → Planning Aids → Copy → Copy Actual to Plan
Transaction code RECOPLACTCOPY

2. If the Set Controlling Area dialog box appears, enter 1000 in the Controlling Area field and
choose Continue (Enter).
3. On the Copy Actual to Plan: Initial Screen, select the Objects variant radio button and
choose Create.
4. On the ABAP: Variants - Initial Screen, enter RO-7 in the Variant field and choose Create.
5. In the … Variants – Change Screen Assignment dialog box, select the For All Selection
Screens radio button and choose Continue.
6. On the Maintain Variant: Report RFREEXSELOBJ, Variant RO-7 screen, enter the following
values:
Company Code 1000
Business Entity 7
Building
Land
Rental Object
From/On 01.01.<previous year>
To 31.12.<previous year>
Status Selection Active Deselected
Person Responsible Is Deselected
Active
Business Entities Deselected
Buildings Selected
Properties Selected
Rental Objects Deselected
Rental Object Type

7. Go back (F3).
8. In the …Maint Var. RO-7 dialog box, confirm the question Leave value maintenance: Save
values? by choosing Yes.
9. On the Variant Attributes screen, enter RE Objects of BE 7 in the Variant Description
field and save.

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10. From the Maintain Variant: Report RFREEXSELOBJ, Variant RO-7 screen, go back (F3)
twice.
11. On the Actual to Plan: Initial Screen, enter RO-7 in the Object Variants field and choose
Selection under Actual Date.
12. In the Actual Data dialog box, enter the following values:
Primary Costs selected
Revenues deselected
Activity Allocation deselected
Other secondary costs deselected
Statistical key figures deselected

13. Choose Continue (Enter).


14. On the Copy Actual to Plan: Initial Screen, enter the following data:
Object deselected
Object variant selected
Object variant RO-7
Contract variants deselected
Template (Actual) 1
Period From
Template (Actual) 12
Period To
Template (Actual) <previous year>
Fiscal Year
Target (Plan) Version 0
Target (Plan) Period 1
From
Target (Plan) Period To 12
Fiscal Year <current year>
All Actual Data selected
Select Actual data deselected
Structure w/ Values selected

Structure without deselected


Values
Existing plan data deselected
do not change
Existing plan data selected
Reset and overwrite
Background deselected
Processing
Test Run deselected
Detail List selected
15. On the Copy Actual to Plan: Initial Screen, choose Execute (F8).
16. If the Copy Values dialog box appears, confirm by choosing Yes.

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Result
Planned revenues for cost elements of the cost element groups:
 YL0220 Operating Costs
 YL0240 Lease In Costs
For buildings 1000/7/1 and 1000/7/2 for the year <current year>.

4.5 Plan Costs Manually


Use
In this activity, you plan values for cost elements for the relevant buildings or properties as an
example.

Prerequisites
The planner profile is set to SAPREFX.
The relevant cost planning (not system based) for the related cost elements and real estate
objects has been carried out.

Procedure
1. Choose one of the following navigation options:
SAP ECC menu Accounting → Flexible Real Estate Management → Controlling →
Planning → Cost and Activity Inputs → Change
Transaction code RECOPLCST02

YL0210 RE Maintenance & Repair Material Costs


2. On the Real Estate Planning Cost Elem./Act Input Revenues/Change screen, choose Next
Layout (Ctrl+F8) until you reach the Buildings: Cost Elements, Standard layout.
Enter the following data:
Version 0
From Period 1
To Period 12
Fiscal Year <previous year>
Company Code 1000
Business Entity 7
From building 1
To building 99
Cost Element
to
Cost Element Group YL0210
Entry Free deselected
Entry Form based selected

3. Choose Overview Screen (F5).


4. On the Real Estate Planning Cost Elem./Act Input Revenues/Change: Overview screen,
enter the following data for building 1000/7/1:

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Cost Element Text Plan Costs


COAr Cur.
Spare parts 604500 1.440,00
Consumptn, raw mat.1 600000 1.320,00
Raw material 2 cons. 600010 1.200,00
Consumptn Subcontrac 600100 1.080,00
Usage, op. supplies 602000 960,00
Oper. mats consump. 603000 840,00
Packaging cons. 604000 720,00
Repair material cons 606000 600,00
Merchandise costs 608000 480,00
Trading gds consump. 608100 360,00
Trading goods scrap 608110 240,00
Prov.val.fluc.r.mats 609000 120,00
Scrap ext. products 609010 240,00
Scrap own products 609020 360,00
Quality control cons 609050 480,00

5. Choose Post (Ctrl+S).


6. On the Real Estate Planning Cost Elem screen, choose Overview Screen (Ctrl+F5).
7. Choose Goto -> Next Combination (Ctrl+F2).
8. On the Real Estate Planning Cost Elem./Act Input Revenues/Change: Overview Screen,
enter the following data for building 1000/7/2:
Cost Element Text Plan Costs
COAr Cur.
Spare parts 604500 460
Consumptn, raw mat.1 600000 440
Raw material 2 cons. 600010 420
Consumptn Subcontrac 600100 400
Usage, op. supplies 602000 380
Oper. mats consump. 603000 360
Packaging cons. 604000 340
Repair material cons 606000 320
Merchandise costs 608000 300
Trading gds consump. 608100 280
Trading goods scrap 608110 260
Prov.val.fluc.r.mats 609000 240
Scrap ext. products 609010 220
Scrap own products 609020 200

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Cost Element Text Plan Costs


COAr Cur.
Quality control cons 609050 180

9. Choose Post (Ctrl+S).


YL0230 RE Maintenan. & Repair Ext.Service Costs
10. Choose Next Layout and go to the layout 1-R01-2.
11. Check/enter the following data:
Version 0
From Period 1
To Period 12
Fiscal Year <previous year>
Company Code 1000
Business Entity 7
From building 1
To building 99
Cost Element
to
Cost Element Group YL0230
Entry Free deselected
Entry Form based selected

12. Choose Overview Screen (F5).


13. On the Real Estate Planning Cost Elem./Act Input Revenues/Change Overview Screen,
enter the following data for building 1000/7/1:

Cost Element Text Plan Costs Total Plan Record Long Texts
COAr Cur. Consumptn Quantity Exist
Ext.acty for gds/svc 610000 1.560,00
Ext./purch.serv. 610500 1.200,00

14. Choose Next Combination (Ctrl+F2).


15. On the Real Estate Planning Cost Elem./Act Input Revenues/Change: Overview Screen,
enter the following data for building 1000/7/2:

Cost Element Text Plan Costs Total Plan Record Long Texts
COAr Cur. Consumptn Quantity Exist
Ext.acty for gds/svc 610000 890,00
Ext./purch.serv. 610500 770,00

16. Choose Post (Ctrl+S).

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YL0250 Maintenance & Repair Internal Work Costs


17. On the Real Estate Planning Cost Elem./Act Input Revenues/Change Initial Screen, enter
YL0250 RE Maintenan. & Repair Ext.Service Costs in the Cost Element
Group field.
18. Choose Overview Screen (F5).
19. On the Real Estate Planning Cost Elem./Act Input Revenues/Change: Period Screen, enter
the following data for building 1000/7/1:

Cost Element Text Plan Costs Total Plan Record Long Texts
COAr Cur. Consumptn Quantity Exist
SettlInternalActiv 921030 750

20. Choose Next Combination (Ctrl+F2).


21. On the Real Estate Planning Cost Elem./Act Input Revenues/Change: Overview Screen,
enter the following data for building 1000/7/2:
Cost Element Text Plan Costs Total Plan Record Long Texts
COAr Cur. Consumptn Quantity Exist
SettlInternalActiv 921030 650

22. Choose Post (Ctrl+S).

Result
Planned costs for cost elements of the cost element groups:
 YL0210 - RE Maintenance & Repair Material Costs
 YL0230 RE Maintenan. & Repair Ext.Service Costs
 YL0250 RE Maintenance & Repair Internal Work Costs
For buildings 1000/7/1 and 1000/7/2 for the year <previous year>.

4.6 Posting and Settlement of Actuals


Use
In this step, you first adjust conditions for the lease-out contracts to ensure deviations between
actuals and the planned values already generated.
Furthermore, you perform periodic postings to generate actual exemplary controlling values for
the relevant cost elements and cost element groups mentioned before and for the related real
estate objects.
You also post the settlement of actuals with the related cost elements (revenues) from the rental
objects to the related building or property.
Finally, you post depreciation for the related buildings or properties.

Important note: Periodic postings, settlement, and depreciation need to be performed/repeated


in sequence for each period.

Prerequisites
The prerequisite for condition adjustments:
The related contracts have been created
The prerequisite for periodic posting:
The contracts have been activated. Based on the Customizing settings, the contracts have
planned records in the cash flow.

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The prerequisite for CO settlement:


Periodic posting for the related contracts (debit positions and distributions) has been performed.
The prerequisite for depreciation:
The relevant assets have been written off.

Procedure
Adjustment of Conditions for Lease-Out Contracts
1. Choose the following navigation option:
Transaction code RECN
SAP ERP menu Accounting  Flexible Real Estate Management  Contract 
Process Contract
2. On the Real Estate Contract screen, enter the following values:
Company Code 1000
Contract 1000/2200002

3. Choose Create Object (F6).


4. On the REC Lease Out External 1000/2200002 Change: General Data screen, choose the
Conditions tab.
5. On the REC Lease Out External 1000/2200002 Change: Conditions screen, choose the
Insert Condition(s) pushbutton.
6. Enter
E020, Rent Lease Out Office
E310 Operating Fee LO Electricity
E320 Operating Fee LO Water
E330 Operating Fee LO Heating
E340 Operating Fee LO Other
on the selection screen and confirm by choosing Copy (Enter).
7. Select the new condition created E020, Rent Lease Out Office, enter
01.01.<current year> in the Valid From field and enter 1250 in the Unit Price field and
check that Fixed Amount is active in the Formula field.
Select the new condition created E310 Operating Fee LO Electricity, enter
01.01.<current year> in the Valid From field, enter 425 in the Unit Price field, and
check that Fixed Amount is active in the Formula field.
Select the new condition created E320 Operating Fee LO Water, enter
01.01.<current year> in the Valid From field, enter 375 in the Unit Price field, and
check that Fixed Amount is active in the Formula field.
Select the new condition created E330 Operating Fee LO Heating, enter
01.01.<current year> in the Valid From field, enter 325 in the Unit Price field, and
check that Fixed Amount is active in the Formula field.
Select the new condition created E340 Operating Fee LO Other, enter
01.01.<current year> in the Valid From field, enter 275 in the Unit Price field, and
check that Fixed Amount is active in the Formula field.
8. You can check your entries by choosing the Check (Ctrl + F2) pushbutton.
9. Save your entries.

Repeat the above mentioned steps (Adjustment of conditions for lease out contracts) for
the following contracts:

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Process 2 Contract Condition Valid New Condition


From Amount
Z01 - 1000/2200003 E020 Rent LO Office 01.01.<current 1.325,000000
Controlling year>
Z01 - 1000/2200003 E310 Operating Fee 01.01.<current 525,000000
Controlling LO Electricity year>
Z01 - 1000/2200003 E320 Operating Fee 01.01.<current 475,000000
Controlling LO Water year>
Z01 - 1000/2200003 E330 Operating Fee 01.01.<current 425,000000
Controlling LO Heating year>
Z01 - 1000/2200003 E340 Operating Fee 01.01.<current 325,000000
Controlling LO Other year>
Z01 - 1000/2200004 E000 Rent LO 01.01.<current 1.400,000000
Controlling year>
Z01 - 1000/2200004 E310 Operating Fee 01.01.<current 600,000000
Controlling LO Electricity year>
Z01 - 1000/2200004 E320 Operating Fee 01.01.<current 425,000000
Controlling LO Water year>
Z01 - 1000/2200004 E330 Operating Fee 01.01.<current 375,000000
Controlling LO Heating year>
Z01 - 1000/2200004 E340 Operating Fee 01.01.<current 200,000000
Controlling LO Other year>

Periodic Posting
17. Choose one of the following navigation options:
SAP ECC menu Accounting → Flexible Real Estate Management → Accounting →
Periodic Postings → Periodic Posting: Contracts
Transaction code RERAPP

18. On the Periodic Posting: Contract screen, enter the following data:
Field Name User Action and Values
Company Code 1000
Contract
Contract Type
BE for Contract 7
Document Header Text Per.Posting: DEC <period nn><current year>
Posting Date 01.01..<current year> ….<current month>.<current
year>
Document Date 01.01..<current year> …<current month>.<current
year>
Posting Period 12
Year for Posting Run <previous year>
Posting Run Mode Update Run

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Type of Posting Run REIP Integrated Posting


19. Choose Execute (F8).
20. On the Periodic Posting: Contract screen, you can check the posting results. By choosing
Display Documents, you can check the generated posting documents. By choosing Error
Log, you can check the posting log.

Settlement to Building or Properties


21. Choose one of the following navigation options:
SAP Graphical User Interface (SAP GUI)
SAP <system> Menu Menu  Accounting  Flexible Real Estate Management 
Controlling  Period-End Closing  Settlement Individual
Processing
Transaction Code RECOSESNG

22. On the Actual Settlement screen, make the following entries:


Field Name User Action and Values
Objects
Company Code 1000
Business Entity 7
Land
Building
Rental Object
Contract
Object Types
Business Entity Deselected
Building Deselected
Land Deselected
RntlObj. Selected
RE-Contract Deselected
Parameters
Settlement period 12
Posting Period 12
Fiscal Year <previous year>
Processing Options
Test Run Deselected
Detail List Selected
Check trans. Data Selected
23. Choose Execute (F8).
Depreciation for Assets
24. Choose one of the following navigation options:
SAP Graphical User Interface (SAP GUI)

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SAP <system> Menu Menu  Accounting  Financial Accounting  Fixed Assets 


Periodic Processing  Depreciation Run  Execute
Transaction Code AFAB

25. On the Depreciation Posting Run screen, make the following entries:
Field Name User Action and Values
Parameter
Company Code 1000
Fiscal year <previous year>
Posting Period 01 … <current month>
Reason for Posting Run
Planned Posting Run selected
Repeat deselected
Restart deselected
Unplanned Posting Run deselected
Further Options
List Assets selected
List of manual deselected
Depreciations
Layout
Server Group
Parameters for Test Run
Test Run selected
Error Analysis deselected
Output List only no deselected
documents
Main asset number 10000
Asset subnumber

26. Choose Execute (F8).

27. In the Limitation Online dialog box, confirm the question Online, processing is limited to
approx. 1000 assets - Do you want to continue processing anyway?” by choosing Yes.

28. On the Depreciation posting run for company code 1000 screen, check the simulated posting
documents. In the event of errors, choose Error List (F7) to analyze the reasons for the
issues.

29. Go back (F3).

30. On the Depreciation Posting Run screen, make sure that the corresponding fields are set as
follows:
Parameters for Test Run
Test Run Deselected
Error Analysis deselected

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Parameters for Test Run

Output List only no deselected


documents
Main asset number 10000
Asset subnumber

31. Choose Program  Execute in Background in the menu bar.

32. In the Background Print Parameters dialog box, enter <ID of a Printer connected
with your SAP-system> in the Output Device field and choose Continue (Shift+F1).

33. In the Start Time dialog box, choose Immediate and then choose Save (Ctrl+S).

34. Choose Execute (F8).

Periodic Posting, Settlement, and Depreciation Run for the Subsequent Periods

35. Repeat periodically


 Periodic posting
 Settlement
 Depreciation run (note: only possible up to the current period)
with the entries specified above for the next posting periods in the year 01/<current year>
until 12/<current year>. You only need to adjust the period-dependent entries.

Result
Actuals (costs and revenues) based on several contracts and depreciation based on assets that
belong to real estate asset classes are posted to the related cost elements or to the buildings or
properties for the periods 12/<previous year> to 12/<current year>.

4.7 Costs/Revenue: Actual/Plan Comparison


Use
This report displays the periodic plan values, actual values, and the relevant deviation, line by
line, for the selected real estate objects and cost elements.

Prerequisites
The above mentioned plan values have been entered for the relevant period and real estate
objects.
Actual values have already been posted in Section 4.6.

Procedure
1. Choose one of the following navigation options:
SAP Graphical User Interface (SAP GUI)
SAP <system> menu Menu  Accounting  Flexible Real Estate Management 
Controlling  Information System  Cost/Revenues
Actual/Plan Comparison by Period
Transaction code REISCOCSTACTPLN

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2. On the Costs/Revenue: Plan/Actual Comparison screen, make the following entries:


Field Name User Action and Values

Object Selection
Company code 1000

Business Entity 7

Building

Land
Rental Object

Contract

Period/Key/Date
From/On

Filter
Status Selection Active deselected

Person Resp. Selection Active deselected

Objects to Be Selected

Business Entity deselected

Land selected

Building selected

Rental Object deselected

Occupancy Contract deselected

Non-Occupancy Contract deselected

Settlement Unit deselected

Order deselected

Functional Location deselected

WBS-Element deselected

Classic Lease Out deselected


Report on Arch Obj. deselected
Report on AO Hier. deselected
Objects to Be Selected
Cost Element
Cost Element Group
Fiscal Year <current year>
Currency Type 10 Company Code Currency
Currency
Combine D/C

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Field Name User Action and Values

Version of Comparative Data 0


Output Format
SAP List Viewer /YLRDS_01

3. Choose Execute (F8).

4. On the Cost/Revenue: Plan/Actual Comparison screen, choose Select Layout (Ctrl+F8).


Check the planned and actual values.

Result
The report displays the planned and actual costs/revenues for comparison, sorted by RE-FX
objects and cost elements.

4.8 Costs/Revenue: Period Overview - Plan


Use
The report shows the periodic plan values for selected real estate objects and cost elements, line
by line.

Prerequisites
The above mentioned plan values have been entered for the relevant period and real estate
objects.

Procedure
1. Choose one of the following navigation options:
SAP Graphical User Interface (SAP GUI)
SAP <system> menu Menu  Accounting  Flexible Real Estate Management 
Controlling  Information System  Cost/Revenues Plan: Period
Overview
Transaction code REISCOCSTPLN

2. On the Costs/Revenue: Period Overview – Plan screen, make the following entries:
Field Name User Action and Values
Object Selection
Company Code 1000
Business Entity 7
Building
Land
Rental Object
Contract
Period/Key/Date
From/On

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Field Name User Action and Values


Filter
Status Selection Active deselected
Person Resp. Selection Active deselected
Objects to Be Selected
Business Entity deselected
Building selected
Land selected
Rental Object deselected
Occupancy Contract deselected
Non Occupancy Contract deselected
Settlement Unit deselected
Order deselected
Functional Location deselected
WBS Element deselected
Classic Lease Out deselected
Report on Architectural Object deselected
Report on Architectural Hierarchy deselected
Program Selection
Cost Element
Cost Element Group
Fiscal Year <current year>
Version 0
Currency Type 10 Company Code Currency
Currency
Output Format
SAP List Viewer selected

3. Choose Execute (F8).

4. On the Cost/Revenue: Period Overview screen, check the planned values.

Result
The report displays planned costs and revenues for cost elements/real estate objects. The list
provides information on the totals in a certain period or quarter.

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5 Follow-Up Processes: Controlling


Use
You have finished all the activities for the business process described in this document.
No subsequent activities related to this business process are required.

Prerequisites
None

Procedure
None

6 Appendix

6.1 Reversal of Process Steps


To correct planning values, no special reversal transactions need to be performed. Each of the
following functions allows you to update planned values:
 RECOPLCST02 - Plan Costs Manually
 RECOPLCFCOPY - Copy Contract Cash Flow to CO Plan Data
 RECOPLACTCOPY - Copy Actuals to Plan Data

6.2 SAP ERP Reporting


Use
The table below lists the reports that you can use to obtain additional information on this
business process.

You can find further descriptions of real estate-specific reports, particularly for controlling
in a broader sense, in the BPD documents (Z02).

Reports
Report Title Transaction Code Comment
Costs/Revenue: Period
REISCOCSTACT Overview - Actual
Costs/Revenue: Actual/Plan
REISCOCSTACTPLN Comparison
Costs/Revenue: Period
REISCOCSTPLN Overview - Plan

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