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Saudi Electricity Company Projects Development

Projects Department SOA


SAFETY ORGANIZATION

5 SAFETY, HEALTH MANAGEMENT SYSTEM

Checklist For 5-star Safety Documentation

DEPARTMENT:…………………………………

Auditor: __________________________ We, the Department/Divisional Managers,

Workplace / Section: _____________________


________________________________ ___________________________
Date of Inspection:_______________________ Signatures Signatures

The following safety, health and environmental hazards have been observed and have considered the observations by the auditor, and the steps as set out below
are brought to the attention of the Department/Division Managers. have been / will be taken to correct or to minimise the Health and Safety hazards
at the work place / section of the workplace.

Instructions: If an Element is in sound order, place a tick in the ‘Yes’ column. If a deviation is observed, place a tick in the ‘No’ column and record appropriate
comment in the next two columns.

1.0 PREMISES AND HOUSEKEEPING


1.1 BUILDINGS AND FLOORS: CLEAN AND INGOOD STATE OF REPAIR
Maintenance schedule used.
Buildings undamaged.
Floors undamaged / clean.
Inspection System.
Reporting System.

Prepared by: Approved by: Element GI5.17- Page No: Page 1 of 15 Revision No: 00
Reference No: 003
Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

1.2 LIGHTING: NATURAL AND ARTIFICIAL


Sufficient light & all artificial light in good order.
Poorly lit areas and areas free of glare.
Documented survey standards used for monitoring.
Safety reps Inspections.
Safety Glass areas identified.

1.3 VENTILATION:NATURAL AND ARTIFICAL


Environment related health hazards identified.
Airborne substances measured and well controlled.
Occ. Hygiene surveys meet legislated requirements.
Up to date health RA are documented.
Ventilation systems provide required air quality stds.
Mechanical control systems on maintenance schedule.

1.4 PLANT HYGIENE FACILITIES


Hygienic toilet and washroom facilities.
Hygienic food preparation, storage & eating areas.
Hygienic change rooms / lockers etc.
Documented checks, inspections & cleaning control.
Checklist used.

1.5 POLLUTION PREVENTION: AIR, GROUND AND WATER


Emission sources identified and monitored (Study).
Employees familiar with hazards and controls.
Decontamination/Disposal hazardous waste.

1.6 AISLES, STORAGE AND TRAFFIC MANAGEMENT


Uniform demarcation in all areas.
Employees maintain zones correctly.
Keep clear zones free of obstructions.

1.7 STACKING AND STORAGE PRATICES


Responsible person assigned.
Sufficient racks / cupboards.
Stacking method / equipment suited to material stored.
Unobstructed flow and services.

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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

1.8 HOUSEKEEPING-FACTORY AND YARD


Work sites free of redundant material.
Yard and back areas free of redundant materials.

1.9 SCRAP AND REFUSE BINS REMOVAL SYSTEM

Scrap bins provided/color coded or labeled.

Regular, controlled removal.

Separate bins for rags, oily materials, scrap, etc.

Bin locations demarcated.

1.10 COLOUR CODING: PLANT AND PIPELINES


All items for colour coding identified.
Uniform colour code used throughout.
Colour code keyboards displayed.
All employees understand meaning of all colours.

2.0 MECHANICAL, ELECTRICAL AND PERSONAL SAFEGUARDING


2.1 MACHINCAL,ELECTRICAL & PERSONNEL SAFEGUARDING
All moving machine and elecrical parts are guarded.
All guards effective and in good repair.
Barricades / enclosures in place where required.

2.2 LOCK-OUT SYSTEM AND USAGE


All energy sources identified and equipped for lockout.
Employees follow written standard and procedures.
Locks and keys labeled and fuses controlled.
Main switches accessible during lock-out.

2.3 LABELING OF SWITCH, ISOLATORS AND VALVES.


All isolators and contact breakers labeled.
Labels standardised and in good condition.
All critical valves labeled and show ‘open/shut’ and
direction of flow.

Page 3 of 15
Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

2.4 LADDERS, STAIRS, WALKWAYS AND SCAFFOLDING.


Ladders, stairs, walkways & scaffolding in good
condition.
Ladders identified / marked and on register.
Scaffolding marked and on register.
Ladders and scaffolding correctly stored.
Inspection and maintenance system in place.
Stairways and elevated platforms meet standards.

2.5 LIFTING MACHINES AND RECORDS.


All equipment identified, marked & on register.
Inspected, tested and stored according to standards.
SWL Marked,Hooks measured ,Safety latches on
hooks.
Safe access to overhead cranes.
Employees trained in safe use and controls.

2.6 COMPRESSED GAS CYLINDERS:PESSURE VESSELS &RECORDS


Pressure vessels inspected and on register.
Safety valve locked / sealed and vent to safe area.
Red line on pressure valve.
Cylinders correctly stored and secured.

2.7 HAZARDOUS SUBSTANCE (HCS) CONTROL.


Alphabetical list of all chemicals substances.
Procedures used for purchase / use / MSDS standards
implemented.
HSC co-ordinator appointed.
Employees trained in routine and emergency exposure
control standards and procedures (MSDS).

2.8 RISK ASSESSMENT (HIRA).


Hazard Identification done.

Risk assessments completed.

Probability, severity and frequency considered.

Risk Register kept.


Action plans and follow up compiled.
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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

Reassessmentof the risks identified.

2.9 MOTORISED EQUIPMENT: CHECKLIST & LICENSING.


Vehicle / equipment inspections.
Defective items reported and actioned.
Preventative maintenance schedule available.
Driver trained and licensed for type vehicle operated.
Validity of comercial licences.

2.10 PORTABLE ELECTRICAL EQUIPMENT.


Equipment identified and on registers.
Cords / plugs / switches in good condition.
Employees remove items & report faults immediately.

2.11 ELECTRICAL EQUIPMENT MAINTENANACE.


List of all high risk electrical equipment and
maintenance schedules
Records of maintenance available
Report to management on completed maintenance

2.12 GENERAL ELECTRICAL INSTATALATION AND FLAMEPROOF.


Electrical installations safe/Earth Leakage, GFCI
Substations/panels/DB's/faceplates locked or closed
Flameproof equipment – annual checks and record of
checks, e.g. log-book

2.13 HANDTOOLS
Condition of hand tools
Regular checks by supervisor
Storage of tools (Includes hammers, chisels, files
brooms, mops, spades, wheelbarrows, handcarts, etc.)

2.14 ERGONOMICS AND MANUAL HANDLING.


Survey identified stressors and possible effects.
Work procedures ensure optimum operator positioning.
Equipment / workflow design makes valves / switches /
levers etc. easily accessible.
All manual handling tasks are identified and assessed.
Mechanical means are used wherever possible.
Employees are trained in correct handling techniques.
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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

Follow- up action/surveys as required.

2.15 HEAD PROTECTORS


Risk Assessment/ Signs posted.
Provided and worn where necessary.

2.16 EYE AND FACE PROTECTION


Risk Assessment/ Signs posted.
Eye protection provided and worn.
Hardening of prescription lenses.

2.17 FOOTWEAR
Risk Assessment/ Signs posted.
Safety footwear provided.
‘Safe’ footwear being worn.

2.18 PERSONAL PROTECTIVE EQUIPMENT (PPE)


Risk Assessment/ Signs posted.
Protective clothing provided and maintained
All clothing worn: adequate, clean and in good repair

2.19 RESPIRATORY EQUIPMENT


Risk Assessment/ Signs posted.
Correct types provided, used checked and controlled.
Personnel trained in use of respiratory equipment.
Areas and situations where required, considered and
defined.
Correct types provided, used checked and controlled

2.20 HEARING CONSERVATION


Noise survey conducted and areas zoned (Risk
Assessment).
Reduction of noise at source.
Hearing acuity testing 6-monthly .
Approved hearing protectors provided and worn.

2.21 SAFETY HARNESS


Risk Assessment/ Signs posted.
Safety harnesses provided and used.
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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

Training in use of safety harness given.


Condition and regular checks.

2.22 HAND PROTECTION


Risk Assessment/ Signs posted.
Gloves, barrier creams, etc. provided and worn/used

2.23 CONTROL OF USAGE, ISSUE MAINTENANCE &


RE CORD OF PERSONAL PROTECTIVE EQUIPMENT
Commitment obtained from wearer accepting
conditions & requirement to wear.
Regular checks by supervisor.
Record of equipment issued.

2.24 NOTICES AND SIGNS:ELECTRICAL, MECHANICALPROTECTIVE EQUIPMENT, SYMBOLIC SIGNS


Notices and signs displayed according to hazard
survey requirements.
Clearly visible and in good condition.
Display of signs for information and training.
Clear electrical warning / emergency procedures signs.

3.0 FIRE PROTECTION AND PREVENTION PROTECTION


3.1 FIRE EXTINGUISHING EQUIPMENT
Risk areas identified and assessed.
Adequate number of correct types of fire extinguishing
equipment provided and correctly located.

3.2 LOCATIONS MARKED, FLOOR CLEAR


Equipment locations demarcated, signposted, labeled
and unifom.
Symbolic signs visible.
‘Keep Clear’ areas demarcated or maintained.
Equipment unobstructed.

3.3 MAINTENANCE OF FIRE EXTINGUISHING EQUIPMENT


Extinguishing equipment numbered and on register.
Monthly checks / annual maintenance meet standard.
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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

Defective items withdrawn and replaced immediately.


Inspection and service by competent person.

3.4 STORAGE FLAMMABLES, HCS AND EXPLOSIVE MATERIALS


Storage provided with suitable doors, windows (if any),
ventilation, bund, etc.
Store/magazine neat, tidy and clean/bonding

3.5 EMERGENCY ALARM SYSTEM


Independent Alarm systems installed.
Alarm points sign posted and accessible.
Alarm back up system and procedure tested & in place.
Employees identify unique alarm signals and sounds.

3.6 FIRE FIGHTING DRILL AND INSTRUCTION.


Fire teams adequate to risk as determined by firm.

Team available on all shifts.

Fire drills – minimum twice a year.


At least one evacuation drill per year (where not
possible, at least publicized plan).
Someone in each department, other than fire team,
trained in the use of fire extinguishers;

3.7 SECURITY SYSTEM.


Safety, health and environmental incidents reported.
Control of vehicles, visitors and contractors.
Security staff reporting unsafe practices/conditions.

One person per shift trained on Safety workshop.

3.8 EMERGENCY PLANNING


Emergency action plan covering all identified risks
evaluated and documented.
Training covers anticipated response requirements.
Regular drills by emergency teams / procedures.
First aid teams included in drills.
Emergency co-ordinator appointed, trained and
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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

competent.
Emergency control center independent and equipped.

3.9 FIRE PREVENTION AND PROTECTION COORDINATOR


Appointed in writing, duties defined.
Minimum training FPA one week course or similar.

4.0 ACCIDENT RECORDING AND INVESTIGATION


4.1 OCCUPATION INJURY/DISEASE RECORD
Records and registers completed for all incidents.
Incidents reported to authorities according to standards
(GOSI).
Discription of accident in register.
Reportable accidents being reported to authorities.
(ISD)
Minor injuries being recorded.

4.2 INTERNAL ACCIDENT/NEAR MISS & INVESTIGATION


Internal report all injuries/diseases/near miss incidents.

Investigation by designated investigator.

Causes identified/basic/immediate.

Effective recommendations.

Action taken/Signed by manager.

4.3 INJURY/DISEASE/NEAR MISS STATISTICS


Progressive statistical data: monthly and 12 months.

Graphic display of experience/graph/bar chart.

Analysis of injuries, part of body, department, etc..

Statistics circulated to top managers and discussed at


safety committee meetings.
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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

Statistics displayed on notice boards.

4.4 INTERNAL ACCIDENT/REPORTING AND INVESTIGATION (DAMAGE, AND OTHER)


Internal report – damage and other.

Investigation: designated investigator.

Causes identified/basic/immediate.

Effective recommendations.
Action taken/Signed by manager.

4.5 ACCIDENT (DAMAGE) STATISTICS KEPT


Monthly and 12 months (Charts).

Estimated and/or actual costs.

Statistics circulated to top managers.

4.6 APPORTIONING OF COST OF RISK: APPORTIONING OF COSTS


Estimated costs of injuries and damage.
Graph circulated to managers monthly.
Other insurance claims compared to premiums.

4.7 INCIDENT AND ACCIDENT RECALL.


Talks by foreman/supervisors used in conjunction with
safety talks, meetings.
Review of previous events/ accidents – “black book”.

5.0 SAFETY ORGANISATIONAL MANAGEMENT


5.1 MANAGER DIESIGNATED AS RESPONSIBLE FOR SAFETY AND HEALTH
Designation of Chief Executive (AU) Manager.

Designation of subordinate mgr.(s).

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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

Endorsement of pertinent program documents (e.g.


inspection reports, committee minutes and accident
investigations). Visible Felt Leadership?

5.2 PERSON(S) APPOINTED FOR SAFETY AND/OR OCCUPATIONAL HYGIENE COORDINATION


Appointed in writing (whether full or part time).

Duties and responsibilities defined.

Safety Training: 5-Star System Training workshops?


Safety System Inspecting / Auditing Course.

5.3 DESIGNATION OF SAFETY REPRESENTATIVES IN ACCORDANCE WITH SEC STANDARDS


Written appointment of Safety Representatives.

Routine discussion of duties.

Monthly inspections of work areas using a checklist for


reporting back.
Training: Safety Rep. Course/Acc. Investigation Other
Workshops/NEBOSH 1 wk. .

5.4 SAFETY COMMITTESS


Committee structure & membership ratios correct-10%.
Formal committees meetings held monthly.
Minutes kept, detailing action to be taken and
responsibility for the action.
Endorsed by ‘employer’ and chairman of the safety
committee.

5.5 OTHER COMMUNICATION SYSTEMS


Toolbox talks related to possible hazards applicable to
task in hand.
Small Group Activity Systems (Productivity/Quality
Control Circles).

5.6 FIRST AIDER & MEDICAL FACILITIES


Facilities to meets SEC requirements (Full time nurse /
first aider employed with first-aid center, full marks).

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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

5.7 FIRST AID TRAINING.


Five percent of complete staff to be trained or retrained
to at least general level of first-aid pa. (Points allocated
proportionally to % trained, e.g. 5%=5, 4%=4, etc.

5.8 POSTERS, BULLETINS, NEWSLETTERS, SAFETY FILMS AND INTERNAL COMPETIONS, ETC
Posters displayed at specifided disply points and
rotated at least twice weekly and explained.
Program addresses all areas.
S&H articles, bulletins, newsletters circulated.
S&H videos / visual material & aids used.
Internal competition

5.9 SAFETY AND STAR GRADING BOARD


Up-to-date Safety Notice board policy / standards, etc.

Star grading board and display of stars

Board promoting Road Safety

5.10 SUGGESTION SCHEME


Formal or informal scheme in operation.
Record of suggestions received and acknowledgment.

5.11 SAFETY REFERENCE LIBRARY


Safety Manual, Health & Safety System booklet, “black
book, " Material Safety Data Sheets, 5-Star Standards,
etc.

5.12 ANNUAL REPORT – SAFETY ACHIEVEMENTS


Annual achievements publicized (report by AU
manager on KPI's, etc.)

5.13 INDUCTION AND JOB SAFETY ANALYSIS


Safety rules for all employees.

Induction includes safety instruction.

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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

Job/Task training includes the safety aspects of the job.

5.14 APPROVED SAFETY TRAINING


Five percent of staff, incl. mgmt., trained each year
(includes training by trainers) (Points to be allocated
proportionately to percentage of staff trained).

5.15 MEDICAL EXAMINATIONS


Pre-employment medical all employees.

Man-job specification available to medico.

Regular medicals – e.g. scheduled substances food


handlers, senior managers, equipment operators.

5.16 PLANT INSPECTIONS


Monthly inspections by Safety Reps or appointees
submitting reports.
Checklist based on the 5-Star system being used.

Reports considered and actioned/signed by


Management.

5.17 MANAGEMENT SELF AUDITS


Audit by team including top Management.

Each element of the 5 Star Safety System given


consideration.
At least six self-audits monthly.

Follow-up action taken.

5.18 SAFETY SPECIFICATIONS: PURCHASING AND ENGINEERING CONTROL NEW PLANT AND CONTRACTORS
Safety specifications for purchasing/new plant:
machine guarding; color coding; lock-out requirements
Pre-commissioning/pre-acceptance inspection,
deviations corrected
Contractors to comply with safety rules, work area
inspected, deviations corrected

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Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

5.19 WRITTEN SAFE WORK PROCEDURES (SWP): ISSUED AND USED


Critical Tasks identified and listed.
Critical Task analysis done & covers policies and
standards.
SWP written, covers critical steps and is accessible and
user friendly (JSP).

5.20 PLANNED JOB OBSERVATIONS


Supervisors in possession of safe work procedures.
Planned job observations carried out.
Deviations rectified and scheduled for follow up/ update
job procedures .

5.21 WORK PERMIT


Areas/jobs that require permits are identified.
Work permits issued and used where required.
Training provided for all required parties on risk,
standards and implementation procedures.
Permits issued/recieved and signed off by responsible
person.

5.22 OFF-THE-JOB SAFETY


Off-the-job safety propaganda used.
Off-the-job accidents reported.
Propaganda, training and education directed at the
identified causes.
Road accidents (staff and family) reported.

5.23 SAFETY POLICY: MGNT. INVOLVEMENT


Policy signed and publicized.
Employees familiar with policy.
AU management involved, e.g. attending
evaluation/grading, make presentations, acc. inv, etc.

6. COMMENTS ON GENERAL OBSERVATION OR ANY ITEM NOT COVERED IN CHECKLIST

Page 14 of 15
Recommended remedial action or referral to responsible Responsible Completion
OBSERVATION Yes No
department. Person Date

Auditor / Inspector …………………………………… Assigned Person …………………………….


Signature Signature
Date ………………………………. Date……………………………………..

5 Star Committee Leader…………………………… Site/Unit Manager


Signature ……………………………………………………..
Date ………………………………. Signature
Date ……………………………………

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