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Oracle Advisor Webcast
Summary Account Setup & Usage In
Oracle General Ledger

Emilia Tonescu
Senior Technical Support Engineer

July 11, 2017


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The following is intended to outline our general product direction. It is intended for
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Oracle Advisor Webcast
Summary Account Setup & Usage In
Oracle General Ledger

Emilia Tonescu
Senior Technical Support Engineer

July 11, 2017


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Objectives
Learn basic setups for Summary Accounts

Understand where & how to use Summary Accounts

Be able to troubleshoot common issues

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Program Agenda

1 Introduction
2 Required Setup for Summary Accounts
3 Usage and Benefits
4 Troubleshooting
5 Known Issues

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Program Agenda

1 Introduction
2 Required Setup for Summary Accounts
3 Usage and Benefits
4 Troubleshooting
5 Known Issues

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Introduction
• Summary account definition
– Sum of detail accounts balance
– Part of a single ledger
– Summary Templates generate Summary Accounts
• Business Considerations
– Determine your Summary Account needs
– Get significant benefits through summarization

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Program Agenda

1 Introduction
2 Required Setup for Summary Accounts
3 Usage and Benefits
4 Troubleshooting
5 Known Issues

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Required Setup For Summary Accounts

• Define Parent/Child hierarchies


• Define Rollup Groups
• Assign parents to Rollup Groups
• Build the Summary Template

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Define Your Parent – Child Hierarchy

Navigation:

Setup >
Financials >
Flexfields > Key >
Values

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Parent – Child Hierarchies Concurrent Requests

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Define Rollup Groups

Navigation:

Setup > Financials >


Flexfields > Key >
Groups

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Assign Parents To Rollup Groups

Navigation:

Setup > Financials >


Flexfields > Key > Values

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Define Summary Template

Navigation:

Setup > Account >


Summary

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Template Values & Resulting Data

• Value D – Detail
– Summary account created/maintained for every detail segment value

• Value T – Total:
– Summary account sums balances of all detail segment values

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Summary Template – Add/Delete Summary Accounts

Log file >

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Summary Accounts Generated

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Parent Account Versus Summary Account

Type of Account Inquiry Posting Used For


Parent No No • Reporting
• Mass Allocations
Summary Yes Yes • Reporting
• Mass Allocations
• Budgetary Control

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Program Agenda

1 Introduction
2 Required Setup for Summary Accounts
3 Usage and Benefits
4 Troubleshooting
5 Known Issues

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Summary Accounts – Usage
• Perform online summary inquiries
• Speed the processing of financial reports
• Mass Allocations formulas
• Recurring journals formulas
• Budgeting

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Summary Accounts – Benefits
• Add/Delete Summary Accounts program will create Summary Accounts
only for those combinations that hold balances

• Pre-calculated balances stored in GL_BALANCES table

• Less complexity for FSG reports, allocation formulas - using summarization

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Perform Online Summary Inquiries – Show Variance

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Perform Online Summary Inquiries – Show Journal Details

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Perform Online Summary Inquiries – Summary Balances

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Perform Online Summary Inquiries – Detail Balances

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FSG – Summary Accounts Usage

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FSG Report – Detail Accounts

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FSG Report – Summary Accounts

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Mass Allocation Formulas

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Balanced Used For Mass Allocation

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Mass Allocation Journal

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Recurring Journals Formulas

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Recurring Generated Journal

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Budgeting – Funds Available Before Journaling

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Budgeting – Journal For A Detail Account With No Budget

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Budgeting – Budgetary Control Results

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Budgeting – Funds Available After Journaling

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Hierarchy Changes – Requirements
• Add/ Delete Child from Parent Account – system will update hierarchy
• Moving/Adding Child from one Parent to another – requests to be run
– Incremental Add/Delete Summary Templates
– Maintain Summary Templates
• Multiple changes in hierarchy – delete and recreate Summary Templates is
recommended

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Program Agenda

1 Introduction
2 Required Setup for Summary Accounts
3 Usage and Benefits
4 Troubleshooting
5 Known Issues

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Programs Log file
• Add/Delete Summary Accounts Program – verify successful completion via
log
– program cannot be run manually, it is fired only by the system
• Maintain Summary Template – ensure no errors or warnings in the log
• Add/Delete Summary Templates – verify successful completion via log

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Troubleshooting Errors – Log Files
• APP-08820: The rollup group 'Name' is not defined in the value set: Account
– Cause: There are parent segment values in the Rollup Group with no child range
defined
– Action: Navigate to Setup > Financials > Flexfields > Key > Values > verify all parents
under the indicated Rollup Group, assign missing child values
• ORA-00942: table or view does not exist
– Cause: Interim tables missing - GL_SUMMARY_INTERIM_XXX
– Action: Create missing database object using xdf - GL_TOP/patch/115/xdf

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Troubleshooting Creation Of Summary Templates
• Template stuck in Adding or Pending status
– Cause: Due to performance issues the program was terminated
– Action: Delete the template and recreate it
• Useful query to check for duplicate data (requires data fix from Support):
SELECT LEDGER_ID, CODE_COMBINATION_ID, CURRENCY_CODE,
CURRENCY_TYPE, ACTUAL_FLAG, PERIOD_NAME, CONVERTED_FROM_CURRENCY
FROM GL_BALANCES
GROUP BY LEDGER_ID, CODE_COMBINATION_ID, CURRENCY_CODE,
CURRENCY_TYPE, ACTUAL_FLAG, PERIOD_NAME, CONVERTED_FROM_CURRENCY
HAVING count(*) > 1

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Troubleshooting Program Performance
• Set the profile option
– Summarization: Optimizer Factor to 1
– GL Journals: Use Alternative Optimization Method For Summarization to Yes
• Create concatenated index on GL_CODE_COMBINATIONS – Doc ID 198437.1
• Identify overlapping child ranges using scripts – Doc ID 118130.1
• Run RGOPTM GL Optimizer (Concurrent request : Program - Optimizer) with
parameters:
– Gather Statistics: Yes
– Maintain Indexes: Yes
• Run Gather Schema Statistics concurrent for APPS and GL schemas at 10%

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Useful Tables For Troubleshooting
Table Name Details
GL_SUMMARY_TEMPLATES Summary account templates defined
GL_SUMMARY_HIERARCHIES Child value ranges for summary templates
GL_ACCOUNT_HIERARCHIES Lists of the detail accounts associated with each summary
account
GL_SUMMARY_INTERIM Interim table
GL_SUMMARY_HIERARCHY_INT Segment value hierarchy changes for summary templates

GL_SUMMARY_BC_OPTIONS Budgetary control parameters

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Program Agenda

1 Introduction
2 Required Setup for Summary Accounts
3 Usage and Benefits
4 Troubleshooting
5 Known Issues

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Overlapping Hierarchies

1010 thus rolls up to 1000 twice 2150 thus rolls up to 2000 twice

Run the Chart of Accounts – Rollup Detail Listing to check:


• parent/child relationships
• if hierarchies are defined correctly

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Financial Statement Generator (FSG) Unexpected Results

• Verify Summary flag checked on Account Assignment Ranges of row /


column set definition

• Check if FSG: Expand Parent Value profile option is set to Yes

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Template Values Used With Summary Templates
• A template using D values for each segment will duplicate your chart of
accounts and may corrupt your data

• A template using T values for each segment will have zero balance

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Summary
What we covered today

 Setting up Summary Accounts


 Summarization advantages
 Troubleshooting & common issues

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Top Articles & Community Links
 Setting up Summary Accounts FAQ (Doc ID 175907.1)

 R12: General Ledger Summary Accounts Diagnostic


(Doc ID 2190617.1)

 R12: General Ledger Budgetary Control Setup and


Funds Availability/Inquiry Diagnostic (Doc ID
2079451.1)

 How Is The Profile Option 'FSG:Expand Parent Value'


Used? (Doc ID 1012620.102)

 How To Expand Parent Value Used In Rollup For


Summary Template In FSG (Doc ID 865749.1)

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Oracle Advisor Webcast Series
Locating Current Schedule & Archived Recordings

 Review the current schedule &


archived recording for your
product from Doc 740966.1

 Select your Product Area, for us


 E-Business Suite (EBS)
 Financials

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Oracle Advisor Webcast Program
Locating Current Schedule & Archived Recordings
 Access the E-Business Financials area
directly via Doc ID 1455839.1

 Use Recording link to playback webcast


recording
 Recordings typically available within 48 hours

 Use .pdf link to access webcast presentation


slides
 Use webcast specific Questions? link to ask
webcast related questions:

https://community.oracle.com/thread/4061838

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Q&A
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line, select *1 on your phone.
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• Your question will be read aloud in
the order received.
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THANK YOU

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