Académique Documents
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D49302GC10
Edition 1.0
June 2007
D51678
THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
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Copyright © 2007, Oracle. All rights reserved.
This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and
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Author
Victoria Anderson, Nigel Chapman, Tina Cook, Terry Erb, Julie Gustafson, Carol King,
Shivranjini Krishnamurthy, Robin Love, Suzanne Miller, Doug Myers, Pamela Rietz, Aalok
Shah, Brian Wolfe, Yogendra Joshi
THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
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Table of Contents
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Preface
Profile
Before You Begin This Course
Prerequisites
• Read-me files
• Oracle Magazine
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
1. In the navigation frame of the help system window, expand the General Ledger entry.
4. Review the Enter Journals topic that appears in the document frame of the help system
window.
• For AutoAccounting, when using a table as a source of a segment, make sure the General
Ledger accounts are defined for the source. For example, if you select the Company
segment to be derived from the transaction type for Revenue, the revenue account must
be entered for all transaction types.
• For payment terms, decide on discounting, balance forward billing, split payment terms,
and allocating tax and freight.
Note: You cannot use line level cash application on invoices with split payment terms
• For transaction batch sources, select Value to import a record into AutoInvoice tables
using its actual name (non-Oracle system); select ID to use its internal identifier (Oracle
system). If you use an Oracle system, then ID is quicker because of the shorter character
length. For example, it is quicker to read “2309” than “Business World.”
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Oracle University and Emak Academy use only
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Objectives
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Agenda
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Agenda
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Oracle Receivables Overview
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Overview of Receipts
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Receipt Creation
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Receipt Statuses
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Manual Receipt Entry Process
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Receipt Types
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QuickCash receipts let you post receipts and update account balances after running the Post
QuickCash program, rather than when the information is entered. QuickCash receipts require
batching.
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Manual Receipts versus QuickCash Receipts
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Practice - Enter a Manual Receipt
Overview
In this practice you will enter a manual receipt.
Assumptions
• If you are not attending training at an Oracle University or Authorized Partner
Education Center, you must have access to an Oracle Application Vision database or
comparable training test instance on which to complete this Practice.
Tasks
Enter a manual receipt
2. Enter two receipts from XX-Big City using the following information:
• Enter receipt 1
− Receipt Number: XX-01
− Receipt Type: Cash
− Receipt Amount: $20,946.88
− Payment Method: Check-BofA
• Enter receipt 2
− Receipt Number: XX-02
− Receipt Type: Cash
− Receipt Amount: $8,035.00
− Payment Method: Check-BofA
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Solution - Enter a Manual Receipt
Enter a manual receipt
2. (T) Customer
− Customer Name: XX-Big City
3. (I) Save
5. (T) Customer
− Customer Name: XX-Big City
6. (I) Save
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Creating Batches
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Validating Receipts in Batches
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Batch Statuses
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Agenda
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Applying Batch Receipts
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Applying Receipts to an Invoice
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Applying Receipts at Line Level
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Note: Line-level cash application functionality is available only for invoices, debit memos, and
chargebacks with line details. You cannot use line-level cash application with any other
transactions, including invoices with installments. In addition, you cannot update a transaction
level receipt application for an existing invoice created with earlier releases of Oracle
Receivables to a line-level receipt application, if there is any activity against the invoice.
Invoice activity includes receipt application, adjustments, deposits, or credit memo
applications.
The line-level cash application functionality provides the following receipt application options:
• Transaction: This option lets you apply receipts at a summary level. You can enter
amounts by line type: Line, Tax, Freight, or Charges. If you enter a Line or Tax amount,
then Receivables prorates the application across all transaction lines.
• All Lines: This option lets you apply receipts to specific lines. You can select one or
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Practice - Apply and Update Receipt at Line Level
Overview
In this practice you will apply and update receipt at line level.
Assumptions
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
• Replace XX in the Practice with a unique identifier such as your initials or terminal
number. (For Instructor Led Training classes, this number will be assigned to you).
This is necessary in order to create unique records within the database when performing
the Practice.
Tasks
Apply and Update Receipt at Line Level
1. Apply receipt XX-01 to the Line Number 1 (Item Number CS03755) of your first invoice
transaction.
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Solution - Apply and Update Receipt at Line Level
Apply receipt XX-01 to the Line Number 1 (Item Number CS03755) of your first
invoice transaction
4. In the (F) Apply To, select, from the list of values, your first invoice transaction.
6. In the Application Tree region of the Detailed Application window, expand the tree and
select All Lines.
7. In the (F) Apply To, select, from the list of values, Line Number 1 (Item Number CS03755)
of the invoice.
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Unapply the line level application of receipt XX-01
14. In the Application Tree region of the Detailed Application window, expand the tree and
select All Lines.
15. In the (F) Apply To, deselect, from the list of values, Line Number 1 (Item Number
CS03755) of the invoice.
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Reapply receipt XX-01 against your entire first invoice transaction
22. In the Application Tree region of the Detailed Application window, select Transaction on
the tree.
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Applications Window
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Note: When you create a claim for an invoice, Receivables places the related invoice in
dispute until the claim is resolved. (For users of Oracle Marketing Online Trade
Management only.)
See also:
• Process Invoices Using AutoInvoice: Automated Refunds
• Process Invoices: Manual Refunds
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Practice - Apply a Receipt
Overview
In this practice you will apply a receipt.
Assumptions
• If you are not attending training at an Oracle University or Authorized Partner
Education Center, you must have access to an Oracle Application Vision database or
comparable training test instance on which to complete this Practice.
Tasks
Apply your receipts
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Solution - Apply a Receipt
Apply your receipts
5. (I) Save
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Criteria for Mass Applying Receipts
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Practice - Use Mass Apply
Overview
In this practice you will use Mass Apply.
Assumptions
• If you are not attending training at an Oracle University or Authorized Partner
Education Center, you must have access to an Oracle Application Vision database or
comparable training test instance on which to complete this Practice.
Tasks
Mass apply your receipts
4. (B) Preview
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Solution - Use Mass Apply
Mass apply your receipts
4. (B) Preview
6. (I) Save
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AP/AR Netting
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Prepayments
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Prepayment Process Flow
• Record the payment information in your feeder system. The information is passed to
Receivables.
• A public API creates a prepayment receipt in Receivables, and processes the receipt using
the payment information provided. Receivables applies all prepayment receipts against
the Prepayment application type, and records accounting according to the prepayment
receivables activity.
• When the order is sent to Receivables for invoicing, AutoInvoice creates an invoice that
is marked as prepaid. AutoInvoice initiates a postprocess matching program to identify
any open prepaid invoices and search for matching prepayment receipts. When a match is
found, the program unapplies the receipt from the Prepayment application type and
reapplies the receipt to the corresponding invoice.
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Cross Currency Receipts
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Entering Discounts
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Agenda
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Chargebacks and Adjustments
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Chargebacks and Adjustments against Transactions
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Chargebacks against Receipts
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Creating a Chargeback
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Credit Card Chargebacks
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The vendor then investigates if the chargeback is valid. After investigating the chargeback
request:
1. If the chargeback request was valid, the vendor creates a credit memo against the
transaction for the chargeback amount.
2. If the chargeback request is proven to be invalid, then the vendor unapplies the credit
card chargeback activity from the receipt and reapplies the receipt for the full amount.
This action automatically reverses the negative miscellaneous receipt that was originally
created when the vendor first recorded the credit card chargeback.
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Working with Claims
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Creating Claims
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Automatic Claim Creation Through Lockbox and Quickcash
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Resolving Claims
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Automated Settlement Methods Effectively Settle Deductions
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Automated Settlement Methods Effectively Settle Deductions
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Resolving Claims Not Associated to an Invoice
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Vendor Claims on Credit Card Chargebacks
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• If you can prove that the chargeback is invalid, by providing sufficient proof of delivery
or other supporting documents to the credit card issuer, you reverse the application of the
credit card chargeback by:
- Finding the receipt.
- Unapplying the credit card chargeback activity from the receipt. This automatically
reverses the negative miscellaneous receipt.
- Restoring the original amount on the application line.
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Resolving a Split Claim
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Resolving a Split Claim
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Agenda
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Balancing Segments
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Deriving Balancing Segment Values
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Disabling the Balancing Segment Substitution Process for
Activities
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AR: Disable Receivable Activity Balancing Segment Substitution
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Agenda
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Lockboxes
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Using AutoLockbox
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Lockbox Integration
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Historical Data Conversion
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AutoLockbox Process
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Note: AutoLockbox cannot process receipts that are not related to invoices. Process non-
invoice related receipts, such as investment income, through the Receipts window using a
receipt type of Miscellaneous.
See: Using AutoLockbox, Oracle Receivables User Guide for more information.
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AutoLockbox Process Flow
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AutoLockbox Validation
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AutoLockbox completes the following validations:
• Transmission Level Validation
• Lockbox Level Validation
• Batch Level Validation
• Receipt Level Validation
• Overflow Level Validation
• Customer Validation
• Currency Validation
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AutoLockbox and Customer Identification
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AutoLockbox Transmissions
Receipts
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Applying Receipts using AutoLockbox
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If AutoLockbox identifies the customer for a receipt but cannot determine which transaction
this receipt should be applied to, AutoLockbox might create a claim, depending on your setup.
If you did not define your Lockbox to automatically create claims, or if you did but no
remittance lines are eligible, then AutoLockbox applies the receipt using the AutoCash Rule
Set defined for this customer.
AutoLockbox can also import and apply cross currency receipts.
You can pay for another customer’s invoices through AutoLockbox if you have set up a
relationship between these customers or the system option Allow Payment of Unrelated
Invoices is set to Yes for this Lockbox submission. The paying customer should be identified
by a customer or MICR number on the receipt record. Additionally, all invoices listed to be
paid by one receipt must belong to the same customer; otherwise, Lockbox imports the receipts
as Unapplied.
Receipts
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Creating Claims Using AutoLockbox
Receipts
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the remaining amount as a non-invoice related claim using the Claim Investigation application
type.
• If a customer includes a deduction or overpayment on a remittance but does not indicate a
related invoice number, then you can create a non-invoice related claim using the Claim
Investigation application type. Non-invoice related claims take the currency of the
receipt.
This type of claim is an open receipt credit; the receipt remains open until the claim is
resolved. You can choose to age or summarize open credits.
Note: A negative claim investigation is a positive claim in Trade Management, because Trade
Management and Receivables are on opposite sides of the balance sheet. Trade Management is
a liability/expense product while Receivables is an asset/revenue product.
Receipts
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Importing and Applying Cross Currency Receipts
Receipts
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Lockbox Execution Report
Receipts
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Receipt to Receipt Applications
Receipts
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and unapplied cash. In other words, from just one receipt, you can apply one receipt to another
open receipt, and the balances and accounting are automatically updated on both receipts.
Using Oracle Trade Management to manage claims, you can now apply receipts that have open
claim investigations, which will in turn update amounts or cancel claims in Trade
Management. This lets you net short payments with overpayments in the system. For example,
you might do this if you determined that a short payment on a remittance was due to an
overpayment on another receipt that resulted in a Claim Investigation.
Receipt Write-off for Short Payments
You can now manually write off short payments on receipts. This functionality includes the
ability to set approval limits for write-off amounts at the user and system level. This can be
done in Receivables and in Trade Management.
Receipts
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Automated Receipt Handling for Credits
Receipts
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Automatic Receipts
Receipts
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Bank Remittance Process
Receipts
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Creating Automatic Receipts
Receipts
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Automatic Receipts and Remittance Process Overview
Receipts
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Credit Cards
Receipts
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authorization. Oracle Payments integrates with third party payment processors to
authorize your customer’s credit card account number and assign an approval code to the
transaction.
- If authorization is successful, then Oracle Payments assigns the approval code and
the receipt is approved. If authorization is not successful, then the receipt is rejected
from the batch.
- To decrease processing time, you can create and approve your automatic receipts in
one step.
Note: Oracle Payments can authorize your customer’s credit card account number
at different times during the payment processing flow. For example, credit card
authorization can take place at the time of the order (in Oracle Order Management)
or at the time of billing (in Receivables).
Receipts
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Processing Credit Card Refunds
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Processing Credit Card Transactions
Receipts
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Creating Credit Card Transactions
Receipts
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Credit Card Refunds
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has already received the disputed amount and the miscellaneous receipt is created and
remitted solely to ensure accurate accounting and reconciliation.
Receipts
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Summary
Receipts
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Oracle University and Emak Academy use only
Implement Receipts
Chapter 10
Implement Receipts
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Implement Receipts
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Objectives
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Agenda
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Overview of Receipt Setup
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Receivables Activity Types
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General Ledger clearing account used to clear the chargebacks. Receivables credits the
clearing account when you apply a credit card chargeback, and then debits the account
after generating the negative miscellaneous receipt.
• Credit Card Refund: You use activities of this type in the Receipts Applications window
when processing refunds to customer credit card accounts. This activity includes
information about the General Ledger clearing account used to clear credit card refunds.
You must create at least one activity of this type to process credit card refunds.
• Earned Discount: You use activities of this type in the Adjustments and the Remittance
Banks windows. Use this type of activity to adjust a transaction if payment is received
within the discount period (determined by the transaction payment terms).
• Late Charges: You use activities of this type in the System Options window when you
define a late charge policy. You must define a late charge activity if you record late
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Receivables Activity Setup
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- Tax Rate Code on Invoice: Allocate the net portion using the Expense/Revenue
accounts specified by the tax rate code on the invoice. (Adjustment, Earned
Discount, or Unearned Discount activity types only)
• Select a Tax Rate Code Source:
- None: Allocates the entire tax amount according to the specified GL Account
Source. Choose this option if you do not want to separately account for tax..
- Activity: Allocate the tax amount to the Asset or Liability tax accounts specified by
the Receivables Activity.
- Invoice: Distribute the tax amount to the tax accounts specified by the tax rate code
on the invoice. You cannot choose this option if the activity type is Miscellaneous
Cash or Late Charges.
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Receivables Activity Example
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Receipt Class, Receipt Method, and Bank Account Relationship
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Defining Remittance Banks and Bank Accounts
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Defining Receipt Classes
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• Clearance Method – How to reconcile receipts before posting to GL
- Direct: Clear at time of receipt entry.
- By Automatic Clearing: Clear using the Automatic Clearing program.
- By Matching: Clear receipts manually in Oracle Cash Management.
• Receipt Method – How to account for receipt entry and receipt application
- A receipt method is tied to a receipt class and takes on the attributes of that receipt
class, including creation method, remittance, and clearing.
- One or more receipt methods are associated with each receipt class.
- A receipt method includes a funds capture method, to identify the way customers
remit payment to you.
- Each receipt method can be associated with one or more remittance bank accounts.
Implement Receipts
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Associating a Bank Account With a Receipt Method
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Defining Receipt Sources
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Defining AutoCash Rules
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- Clear Past Due Invoices: Closes all past due debit and credit items when the
calculated past due balance exactly matches the receipt amount.
- Clear Past Due Invoices Grouped by Payment Terms: Groups past due invoices by
their payment term, and then uses the oldest transaction due date within the group
as the group due date.
- Match Payment With Invoice: Applies receipts to a single invoice, debit memo, or
chargeback when the remaining amount due matches the receipt amount.
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Defining Application Rule Sets
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Setting Up Cross Currency Receipts
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System Options for Receipt Accounting
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Miscellaneous System Options Relating to Receipts
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AutoCash Rule Set (optional): Used when entering a receipt for a customer whose profile
class has not been assigned an AutoCash Rule Set. The AutoCash Rule set and the Discount
Grace Days specified in a customer’s credit profile determine the sequence of AutoCash Rules
that Receivables uses when Post QuickCash is run to automatically apply receipts to this
customer’s open debit items.
Allow Unearned Discounts: Enable this option to allow unearned discounts. Unearned
discounts are discounts a customer takes after the discount period passes. You define discount
periods when defining your payment terms.
Discount on Partial Payment: Enable this option to allow discounts to be taken for partial
payments. If this option is enabled, you can still choose not to allow discounts on partial
payments at the transaction level when defining Payment Terms.
Require Billing Location: Enable this option to require that a bill-to location be associated
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Profile Options
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3. If the unapplied receipt amount is negative, then the default amount applied is the
remaining transaction amount (to prevent the negative unapplied amount from
increasing).
• AR: Application GL Date Default: Determines how Receivables determines the default
GL date when you apply receipts.
• AR: Cash - Allow Actions: Determines whether you can create adjustments and
chargebacks when applying receipts in the Applications window.
• AR: Commit Between Validations in Lockbox: Determines whether the AutoLockbox
program will commit (save) after validating each record in a Lockbox transmission.
• AR: Create Bank Charges: Determines whether users can create bank charges when
entering receipts in Receivables.
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Agenda
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Implementation Considerations for Receipts
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Other Implementation Considerations for Receipts
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Setting Up Lockboxes
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Function Security
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Summary
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Tax Processing
Chapter 11
Tax Processing
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Tax Processing
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Tax Processing
Tax Processing
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Objectives
Tax Processing
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Agenda
Tax Processing
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Oracle E-Business Tax Architecture Overview
Tax Processing
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See: Oracle E-Business Tax Implementation Guide and Oracle E-Business Tax User Guide for
complete information about setting up and using Oracle E-Business Tax.
Tax Processing
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Oracle E-Business Tax Key Concepts And Examples
Tax Processing
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Tax Regime
A tax regime is the set of tax regulations that determine the treatment of one or more taxes
administered by a tax authority.
Some examples of tax regimes are:
• Brazil - RICMS - ICMS Regulation
• Brazil - RIPI - IPI Regulation
• California, USA - California Sales Tax
• Canada - Canadian Goods and Services Tax
• India - Excise Tax
• Singapore - Singapore Goods and Services Tax
Tax
In Oracle E-Business Tax, a tax is a specific charge within a tax regime imposed by a
government through a fiscal or tax authority.
Some examples of taxes are:
Tax Processing
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Tax Jurisdiction
A tax jurisdiction is a geographic area where a tax is levied by a specific tax authority.
Some examples of tax jurisdictions are:
Tax Processing
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Calculating Tax on Transactions
Tax Processing
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Calculating Tax Using the Tax Classification Code
Tax Processing
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Global Tax Overview
Tax Processing
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• Spain - Recargo de Equivalencia: A special VAT, levied on goods and services that
smaller customers pay on their purchase invoices in addition to standard VAT to simplify
their tax reporting.
With E-Business Tax, you can calculate and account for multiple tax regimes, levying
additional taxes such as Surcharges, Excise, and Sales Equalization taxes as required.
Tax Processing
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Tax Overview
Tax Processing
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Value Added Tax Overview
Tax Processing
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US Sales Tax Overview
Tax Processing
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Tax Partner Process Overview
Tax Processing
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Agenda
Tax Processing
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Setting Up Receivables for Tax Calculation
Tax Processing
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See: Setting Up Taxes in Oracle E-Business Tax, Oracle E-Business Tax User Guide for more
information about E-Business Tax setup steps.
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Defining Transaction Types and Tax Exemptions
Tax Processing
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See: Setting Up Tax Exemptions, Oracle E-Business Tax User Guide for more information
about setting up tax exemptions.
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Defining AutoAccounting for Tax
Tax Processing
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Enabling Calculation of Tax on Freight
Tax Processing
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Defining E-Business Tax Profile Options for Receivables
Tax Processing
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• eBTax: Allow Override of Tax Classification Code: Controls whether users can update
the tax classification code that is defaulted to the transaction line. You only set this
profile option if you intend to calculate taxes using tax classification codes and the Direct
Tax Rate Determination tax rule. E-Business Tax defaults the tax classification code to
the transaction line according to the defaulting hierarchy defined for the operating unit
and application.
Tax Processing
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Defining E-Business Tax Profile Options for Order Management
Tax Processing
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Agenda
Tax Processing
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Tax Accounting Overview
Tax Processing
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Setting Up Tax Accounting for Deferred Tax
Tax Processing
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Defining Receivables Activities
Tax Processing
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- Invoice: Distribute the tax amount to the tax accounts specified by the tax rate code
on the invoice. You cannot choose this option if the activity Type is Miscellaneous
Cash or Late Charges.
Check the Recoverable or Non-Recoverable check box if the Tax Rate Code Source is Invoice.
Enter a Tax Rate Code if the tax rate code source is Activity.
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Updating the Tax Rate on Transactions
Tax Processing
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Adjusting Tax on Invoices
Tax Processing
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Tax Credit Memo
Tax Processing
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- Tax Only - You enter the amount or percentage to be credited on the tax amount.
Each tax line is credited by the same percentage in proportion to the tax amount for
the line.
• Line level - You can credit individual lines. The tax line is credited in proportion to the
line amount credit.
Tax Processing
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Summary
Tax Processing
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Period Closing Process
Chapter 12
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
Tasks
Log into Oracle Applications
2. (B) Connect
− Responsibility = Human Resources, Vision Enterprises
4. (B) New
− Last = Your last name
− First = Your first name
− Gender = Choose a gender
Note: If you get a message indicating that the social security number is a duplicate accept it.
For the purposes of the exercise it doesn’t matter if it is a duplicate it or not.
6. (I) Save
− (B) Assignment
− Organization = Vision Operations
8. (B) OK
9. (T) Supervisor
− Name = Brown, Ms. Casey
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
Tasks
Create a New User
2. (B) OK
4. (I) Save
6. (I) Save
8. (B) OK
Use Customer Profiles to group customer accounts with similar credit worthiness, business
volume, and payment cycles. For each profile class you can define information such as credit
limits, payment terms, statement cycles, invoicing, and discount information. You can also
To determine the number of profile classes you will need, start by identifying groups of similar
customers. For each group specify characteristics that describe the group (credit requirements,
payment terms, invoice and statement distributions etc). For each group, create a new class.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Create a Profile Class
Note: You set up payment terms in (N) Setup > Transactions > Payment Terms. Here you
can specify the default payment terms, determine if you can override on the invoice,
Note: You must set up collectors prior to assigning them. (N) Setup > Collections >
Collectors. If you don't use a collector set up one named "none".
Note: Invoicing determines how to print tax on invoice. For example, Total Tax Only.
Grouping rules are used by AutoInvoice when importing invoices and determine how
shipped items are grouped to create line items on an invoice. The Grouping Rule is created
with a Line Ordering Rule. The bottom line is that we can determine HOW to group...then
in what ORDER to place the lines on the invoice we create during invoice import.
Note: Statement Cycles are QuickCodes. Statement cycles are set up in advance. They are
defined using seeded intervals (Monthly, Quarterly, Weekly) or specified intervals (exact
day of each month for example).
Note: Checking the Send Dunning Letters check box enables Oracle Advanced Collections
to send dunning letters to customers with past due items.
Note: The Match Receipts By option is used during Lockbox receipt application.
Note: Auto Cash Rule sets determine the sequence of rules that the Post Quick Cash
program uses to apply cash receipts. For example, the one here will apply receipts in the
following order:
− Clear the account (if payment = account balance, then apply the receipt)
Copyright © Oracle, 2007. All rights reserved.
The AutoCash Rule set determines the definition of a balance (discounts, items in dispute,
late charges) and where to put any remaining amounts (unapplied cash receipts or on
account) and if partial receipt application is allowed. For example, the Standard Auto Cash
Rule Set records any excess cash to Unapplied.
9. In the Late Charge Profile tabbed region, leave the Enable Late Charges check box
unchecked.
The Create Customer page displays differently, depending upon your customer type selection,
Organization or Person, on the Customer Search page.
• You have the Receivables, Vision Operations (USA) or Order Management Super User,
Vision Operations (USA) responsibility.
• Replace XX in the Practice with a unique identifier such as your initials or terminal
number. (For Instructor Led Training classes, this number will be assigned to you).
This is necessary in order to create unique records within the database when performing
the Practice.
Tasks
Create an Organization Customer
Enter the following customer information to create the new Organization customer:
Field Name Value
Organization Name XXMegamart
Alias Platinum
Enter the following account information to create the new Organization customer:
Field Name Value
Note: The Account Number must be unique. You need not enter a customer account number
if the Automatic Customer Numbering System Option is enabled on the (T) Trans and
Customers of the System Options window.
Enter the following account site information to create the new Organization customer:
Field Name Value
5. Click (B) Save And Add Details to go to the Account Overview page. Alternatively, click
(B) Apply to go to the Customer Overview page.
6. Click Apply on the Account Overview page (or on the Customer Overview page if you
clicked (B) Apply in Step 5) to save the customer and return to the Customer Search page.
Define relationships between customers to control payment and commitment application. You
can create relationships between any two customers and indicate that the relationship is either
one-way or reciprocal. Relationships are also for sharing Bill To and Ship To addresses and
Pricing entitlements in Order Management.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Create a Reciprocal Customer Relationship
• (N) > Customers > Customers > Customer Search > Account Details
5. Search and select the customer account XXGiant Distributors from the Related Account list
of values.
• (B) Save on the Relationship subtab of the Account Overview page to add further
account details.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
Tasks
Submit the Customer Listing - Detail Report
3. (B) OK
4. (B) Submit
7. (B) Find
12. (B) Ok
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
Tasks
Open Receivables Periods
2. Make sure that the current period is open and at least the next two are future enterable.
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Review a Transaction Source
4. Note that automatic transaction numbering and automatic batch numbering are turned on.
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Review a Transaction Type
Note: Transaction types let you determine things like ability to update receivables balances
(pro-forma invoices), post to GL, allow freight, determine (depending on autoaccounting
setup) accounting
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Review AutoAccounting Setup
Note that AutoAccounting determines how the GL Accounts will be created for Receivables
Transactions. These accounts will later be transferred to the GL during the transfer to the
GL process.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
Tasks
Enter a Transaction (Invoice) Header
Note: When you tab out of the Ship To field, the Bill To address fills in automatically.
That’s because we linked the Bill To to the Ship To when we defined the customer!
2. (T) More
3. Note that defaults like print option and status default from the transaction type.
4. Save
7. Save
9. (B) Complete
Note: An invoice may only be completed if the period status is set to Open or Future.
In this practice you will create standard memo lines and then use them to enter the technical
support contract and the start-up fee.
Assumptions
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Create Standard Memo Lines
3. Save
8. Save
10. Enter Lines according to the following table. USE THE LIST OF VALUES on the
description field to choose your memo lines!
11. Save
In this practice, you will enter a manual invoice and then use the invoice as a template for
creating invoice copies.
Assumptions
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Enter an Invoice to be used as a Template
2. Use the list of values to specify any ship-to and bill-to information that did not default.
− Salesperson = Abbott, Ms. Rachel
3. Save
5. (T) Main
− Description = Software License
− UOM = Month
− Quantity = 1
− Unit Price = 10000
6. Save
11. Save
Note: After the invoices are saved, the Recurring Invoice process creates the invoices.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Define an Accounting Rule
3. Save
5. (T) Main
− Invoicing Rule = In Arrears
Note: Be careful. You must assign the invoicing rule PRIOR to saving the invoice header
or navigating to the line items region!
6. Save
8. (T) Rules
− Accounting = XXAnnual - Monthly
9. Save
Note: Even though the invoice is complete, Tools > View Accounting doesn't show any
accounting. That's because the Revenue Recognition program needs to be run first.
In this demonstration, the instructor will run the revenue recognition program. This program
generates the appropriate GL Accounts and amounts to be passed to the GL over the life of the
invoice with rules entered in the previous practice.
Assumptions
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Submit the Revenue Recognition Request
4. (B) Submit
7. (B) Find
11. Query the transaction from the previous lab (hint: Reference = XXArrears)
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Enter a Debit Memo for Missed Freight
2. Save
3. (B) Freight
− Carrier = DHL
− Ship Date = Today’s Date
− Amount = 100
4. Save
6. (B) Complete
Note: Invoices and debit memos cannot be linked. Use the More tab to choose a value in
the Cross Reference field or add a note in special instructions. The Cross Reference value
does not appear on the invoice, but any special instructions will.
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Update an Unposted Invoice
3. (B) Find
4. Select the seventh invoice (Hint: Place the cursor in the Number field for the seventh
invoice).
5. Scroll across to view the Complete column. If necessary, incomplete the invoice by clicking
the Incomplete button.
6. (B) Open
8. Save
10. (B) Complete. Note that if the period does not have a status of Open or Future, you will be
warned and will not be able to complete the invoice.
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Enter Approval Limits
2. Save
Note: the AR Credit Memo Approval Request workflow process uses the Credit Memo
document type. The Primary flag is set to indicate the user is the primary approver for a
currency and a currency range.
4. (B) Find
5. (B) Adjust
− Activity Name = Write-Off
− Amount = -100
Copyright © Oracle, 2007. All rights reserved.
7. Note the amount is outside of your approval limit. Pending Adjustments = -100
Note: Invoice type adjustments must make the balance 0. Also, approval amounts are
validated on a line-by-line basis!
9. (B) OK
15. Save
19. Follow the steps above to Exit Oracle Applications and sign back on using your XXUSER
username.
Note: You can view the adjusted amount and the accounting associated with your debit
memo by querying the transaction in the Transaction Summary window, selecting the Adjust
button and using (M) Tools > View Accounting. Also, notice that the adjustment has moved
from the Pending Adjustments to the Adjustments bucket.
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Issue a Credit Memo against a Specific Invoice
2. (B) Find
− Reason = Service
− Type = Credit Memo
4. (B) OK to acknowledge the message that we are crediting the entire balance of the invoice
Note: The Credit Balance button is for creating a credit memo for the entire outstanding
balance of the invoice. You can also use this window for crediting a certain amount or
percent of the invoice or you could credit a specific invoice line in the credit lines window.
5. Save
6. (B) Complete
Note: The credit lines window can be used to credit specific invoice lines and to view
accounting information created by the credit. Note that sales credits would be appropriately
reversed if there were one or more salespersons associated with this invoice.
10. Save
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
Tasks
Create an On-Account Credit
3. Save
5. Save
6. (B) Distributions
9. (B) Complete
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Apply the On-Account Credit to an Invoice
4. (B) Find
− Select the on-account credit memo from the prior exercise
5. (B) Applications
− Apply To = Any invoice from the LOV
− Amount Applied = 200
6. Note that the balance due has decreased by the amount of the on-account credit
7. Save
Assumptions
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Update the Deposit Transaction Type to Include Tax and Freight
4. (T) Deposit
− Allocation Basis = Lines, Tax and Freight
5. Save
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Enter a Deposit
2. (T) Main
− Ship To = XXMegamart
− Bill To = XXMegamart
3. (T) Commitment
− Amount = 17500
− Description = Consulting
4. (B) Distributions
− Revenue GL Account = 01-000-2555-0000-000
− Close the Distributions window
5. Save
6. (B) Complete
Assumptions
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Apply Invoices Against the Deposit
3. Save
6. (B) Complete
Note: Commitments are handled like adjustments. You will see that the balance of the
invoice has been reduced to reflect that it has been applied to the Deposit commitment.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
Tasks
Print Invoices
3. (B) OK
4. (B) Submit
7. (B) Find
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
Tasks
Print Statements
2. (B) Submit
4. (B) Find
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
Tasks
Print the Transaction Register
3. (B) OK
4. (B) Submit
7. (B) Find
12. (B) OK
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Grant a Shipping Role to your User
• (N) Setup > Shipping >Grants and Role Definitions > Grants
− User = Your user name
− Roll = Upgrade Role
3. Save
6. Save
• (N) Shipping > Release Sales Orders > Release Sales Orders
20. Verify that the line status for both lines is Staged/Pick Confirmed
23. (B) OK
27. Verify that the Interface Trip Stop request completes normally
30. (B) OK
35. Verify that the Workflow Background Process and all AutoInvoice processes have
completed normally
Note: If there are any executed delivery lines, the OM Order Line workflow will close the
line and automatically start the AutoInvoice process. Keep in mind that starting the
AutoInvoice concurrent request is a customization to the workflow process in the Vision
environment.
39. Navigate to the Transaction window and query the transaction using your sales order
number
Note the source is order entry, the reference is your sales order number and navigate to line
In this practice you will enter a batch of manual receipts. XXGiant Distributors has made two
payments: one for $2,200 and another for $10,000. Create a regular manual batch receipt for
these payments. Apply these cash receipts to any of the open invoices in the XXGiant
Distributors account.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Enter the Manual Receipt Batch Header
2. (B) Open
− Receipt Number = XX-01a
− Receipt Type = Standard
− Receipt Amount = 2200
3. (B) Apply
− Apply To = Select any invoice
− Amount Applied = 2200
4. Save
Note: There are two types of receipts, Standard and Miscellaneous. Standard receipts are
applied to invoices and Miscellaneous receipts are for deposits resulting from transactions
that do not have invoices in the system (i.e. Interest income).
7. (B) Apply
− Apply To = Select any invoice
− Amount Applied = 10000
8. Save
10. Note that the Actual totals equal the Control totals, both receipts are Applied, and the batch
status is Closed
When you enter receipts and applications in a QuickCash batch or import them using
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Create a QuickCash Receipt Batch Header
2. Save
4. (B) Receipts
Post QuickCash
Note: You run Post QuickCash to update your customer’s account balances for batches
created either in the QuickCash window or using AutoLockbox. You can select batches that
contain on-account, unapplied, and unidentified receipts and you can submit a receipt batch
for posting regardless of its status. Your batch will generally have a status of either Open or
Out of Balance before submitting Post QuickCash.
After you run Post QuickCash, you can fully or partially apply any unidentified, on-account,
or unapplied amounts in the Receipts window. After you fully apply or place on- account
each receipt in the batch, Receivables updates the batch status to Closed and changes the
batch type to Manual– Regular (this is true for both manually entered batches and those
created by AutoLockbox).
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Process the Misc. Receipt
3. Save
4. (B) Distributions
Note: The Interest revenue accounts were set up in the Miscellaneous Cash Receivables
Activity called Interest Income. These are the credit accounts you see when you look at
distributions. The Debit account comes from the bank associated with the Receipt Method.
Assumptions
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Reverse a Receipt
3. (B) Find
4. (B) Receipts
5. Click in the Receipt Number field for Receipt Number = XX-05 (this is your 10000 receipt)
6. (B) Reverse
− Category = Non-sufficient Funds
− Reason = Nsf
7. (B) Reverse
8. (B) Open
11. Note the reversal information for this receipt has been recorded
Assumptions
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Find the Unidentified Receipt
3. (B) Open
− Customer Name = XXGiant Distributors
4. (B) Applications
− Apply To = On Account (use LOV)
− In the Amount Applied field enter $3,000 (or just tab into the field)
5. Save
Note that since XXMegamart and XXGiant Distributors are related customers, you could have
used the Application window to unapply and re-apply this receipt without reversing it.
In this practice you will reverse a receipt that was applied to an invoice for the wrong customer
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Find your receipt
Note: This is your $5000 receipt that you originally applied to XXMegamart
3. (B) Reverse
− Category = Reverse Payment
− Reason = Wrong Customer
4. (B) Reverse
6. (B) Open
− Receipt Method = Check - BofA
7. (B) Apply
− Apply To = Select any invoice for XXGiant Distributors
− Amount Applied = 5000
8. Save
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
Tasks
Print the Receipt Register
3. (B) OK
4. (B) Submit
7. (B) Find
10. Repeat the above steps to print any of the following reports that you would like to see:
− Applied Receipts Register
− Unapplied and Unresolved Receipts Register
− Billing and Receipt History Report