Guidelines and templates

1. Guidelines for Concerts, Events and Organised Gatherings

Government of Western Australia Department of Health

The primary target group for this resource is event organisers. However, it is also a useful tool for local
governments, police, environment and conservation groups and emergency service organisations. The
purpose of this resource is to make events safer, identify basic standards necessary to satisfy authorities
and provide a consistent state-wide approach to events. Exceptional level of detail; 150 pages.

This resource includes:

 roles and responsibilities for government agencies and key personnel associated with events
 general information about events
 forms and support tools to complete prior to holding an event.

http://ww2.health.wa.gov.au/~/media/Files/Corporate/general%20documents/Environmental%20healt
h/Concerts%20and%20Mass%20Gathering%20Guidelines.ashx

2. Our Event Planning Guide

Events Geelong

This document has exhaustive detail, including templates and examples. Don’t miss the tools and
templates included.

The guide covers:

Section 1: How to apply for an event

Section 2: Developing an Event Plan

Section 3: Event risk management and planning

Section 4: Event emergency management and planning

Section 5: Other useful event planning information

http://www.geelongaustralia.com.au/events/planning/eventplanning/article/item/8cdc2778104484a.as
px

3. Event Manual
Perth Convention and Exhibition Centre (PCEC)

Exhaustive detail for business events planning (70 pages), including:

 room layouts and capacity

 facilities and services
 policies and procedures
 rules and regulations.
https://www.pcec.com.au/wp-content/uploads/2017/09/PCEC-Event-Manual-27.04.17.pdf

4. TEDx Organizer Guide

From the website: ‘Planning and designing a TEDx event is a big endeavor. The
good news is we have a comprehensive guide to help you along the way. Our
organizer guide provides general instructions and best practices from TED's
experience hosting conferences and sharing ideas since 1984. This guide is
highly recommended for both new and veteran organizers. At every stage of
event planning, it should be your first stop.’

https://www.ted.com/participate/organize-a-local-tedx-event/tedx-organizer-
guide

5. Event Operations Manual

Triathlon Australia

This manual assists event organisers in planning and delivering a multi-sports event to a high standard.
Planning is discussed in chronological order, with samples such as site induction for contractors. Includes
an outstanding overview of stakeholder relationships and a detailed organisation chart.

http://www.triathlon.org.au/Assets/Triathlon+Australia+Digital+Assets/Event+Operations+Manual+July
+2017.pdf

6. Event Operations Manual

Australian National Skateboard Open

The national championship event is run by a professional event management team employed by
Skateboarding Australia. They look after the financial, operational, technical, commercial and
administrative event functions. Key areas of interest – strategic focus, marketing including social media,
KPIs, sponsorship, insurance and budget.

https://www.slideshare.net/GeoffBooth1/australiannationalskateboardopeneventoperationsmanual

7. Party Safe for Hosts: Planning Tips and Checklist

Queensland Police

Includes guidance on police liaison, choice of venue, crowd control, food and alcohol, drugs and the law.

https://www.police.qld.gov.au/programs/cscp/personalSafety/youth/partySafe/checklist.htm

8. Operations Manual
Brisbane Showgrounds

All planning aspects, including very detailed site maps for venues; 43 pages.

http://www.brisbaneshowgrounds.com.au/media/1392/rna_operations_manual__september_2016_.p
df
 9. Code of Practice for Running Safer Music Festivals and Events
Victorian Department of Health

Legal issues and under-18 events are included in this guide; a pre-event site inspection checklist is also
included.

https://www2.health.vic.gov.au/about/publications/researchandreports/Code-of-practice-for-running-
safer-music-festivals-and-events-2013

10. How to Manage Work Health and Safety Risks Code of Practice
Safe Work Australia

The WHS Act and Regulations require persons who have a duty to ensure health and safety to ‘manage
risks’ by eliminating health and safety risks so far as is reasonably practicable, and if it is not reasonably
practicable to do so, to minimise those risks so far as is reasonably practicable.

https://www.safeworkaustralia.gov.au/system/files/documents/1702/how_to_manage_whs_risks.pdf

11. Inquest into the Death of Brendan Hickey

Coroners Court of New South Wales

Mr Hickey died sometime shortly after 10:55pm on 23 May 2014 at Cockle Bay, Darling Harbour, as a
consequence of drowning by misadventure – to which alcohol intoxication was a contributing factor.
There are also news reports of this incident that can be found in a web search.

www.coroners.justice.nsw.gov.au/Documents/Brendan%20HICKEY%20Findings.pdf

12. Waste Wise Events Guide

NSW EPA

Offers advice and resources for event organisers, stallholders, council staff and venue owners to help
plan and implement an effective waste management and recycling program for your next event. It
provides clear guidance on the steps to take before, during and after an event.

http://www.epa.nsw.gov.au/your-environment/recycling-and-reuse/business-government-
recycling/waste-wise-events

13. Budget Template

Major Events Funding Program, Gladstone Queensland

A detailed budget template.

http://www.gladstone.qld.gov.au/documents/1570002/2246034/Budget%20summary_under_15k_201
4.pdf

14. Major and Regional Events Sponsorship Program

Sunshine Coast Council

Sponsorship and funding information, including budget templates.

https://www.sunshinecoast.qld.gov.au/Business/Major-Regional-Sponsorship-Program