Académique Documents
Professionnel Documents
Culture Documents
Form code: MDT.GG.QUA.0004 Sh. 01/Rev. 3.96 File code: Data file: 384931346.doc
This document is the property of Joint Venture SP/HY who will safeguard its rights according to the civil and penal provisions of the law.
QATAR GENERAL PETROLEUM CORPORATION Job No. Doc. No.
NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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INDEX
1 INTRODUCTION 4
1.1 Scope 4
1.2 Reference 4
4 MEETINGS 7
4.1 General 7
4.2 Meetings between QGPC and CONTRACTOR 7
4.3 Meetings between CONTRACTOR and SUBCONTRACTOR 9
4.4 CONTRACTOR internal co-ordination meeting 10
4.5 H.S.E. meetings 10
4.6 QA/QC meetings (Between QGPC-CONTRACTOR and between
CONTRACTOR-SUBCONTRACTOR) 11
4.7 Minutes of Meeting identification 12
5 REPORTS 13
5.1 Basis 13
5.2 Policy 13
5.3 Responsibility 13
5.4 Information Level 13
5.5 Levels of Scheduling and Print-outs 13
5.6 Progress Measurement Procedure 14
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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QATAR GENERAL PETROLEUM CORPORATION Job No. Doc. No.
NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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ATTACHMENT
_______________________________
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QATAR GENERAL PETROLEUM CORPORATION Job No. Doc. No.
NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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1 INTRODUCTION
1.1 Scope
This document outlines the day to day co-ordination to be implemented between the
parties and SUBCONTRACTORs during the installation of the NGL – 4 PROJECT.
1.2 Reference
Address : P. O. BOX 47
DOHA – QATAR
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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QATAR GENERAL PETROLEUM CORPORATION Job No. Doc. No.
NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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3.1 Language
All documents shall be written in English language, and shall bear the appropriate
CONTRACT references.
3.2 Correspondence between QGPC and CONTRACTOR
3.2.1 All correspondence shall be in compliance with the guideline provided in “Project co-
ordination procedure” 00-ZA-E-09000.
3.2.2 All communication issued by QGPC shall be addressed to CONTRACTOR Resident
AA Manager.
3.2.3 All communication issued by CONTRACTOR shall be addressed to QGPC Project
Manager.
3.3 Correspondence between CONTRACTOR and SUBCONTRACTOR
3.3.1 All communication issued by CONTRACTOR shall be addressed to
SUBCONTRACTOR’s Project Manager.
3.3.2 All communication issued by SUBCONTRACTOR shall be addressed to CONTRACTOR
Resident Manager.
3.3.3 A form of written communication should be used whenever possible. If, for expediency,
telephonic conversation is used, the party who initiated the matter shall confirm in writing
within 24 hours.
3.3.4 Each correspondence shall be released and authorised by SUBCONTRACTOR Project
Manager and CONTRACTOR Resident Manager
Any document not transmitted in this way shall not be considered as a document
pertaining to this project.
3.3.5 Transmission of documentation/drawings shall be issued under cover of “Transmittal”.
3.3.6 All letters, faxes and transmittals shall be on CONTRACTOR and or
SUBCONTRACTOR letters headed paper.
3.3.7 All letters, faxes, and transmittals between CONTRACTOR and SUBCONTRACTOR are
to be sequentially numbered; the addressee code of SUBCONTRACTOR will be defined
at site.
3.3.8 SUBCONTRACTOR shall deliver all the correspondence at site to the Secretary’s office
of CONTRACTOR.
3.3.9 SUBCONTRACTOR shall collect all correspondence addressed to SUBCONTRACTOR
at CONTRACTOR site office.
Whenever a communication is transmitted to more than one party/address each of the
recipients is to be indicated on the communication.
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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QATAR GENERAL PETROLEUM CORPORATION Job No. Doc. No.
NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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3.4.1 Any exchange of communication between QGPC and SUBCONTRACTOR and vice-
versa is to be directed through CONTRACTOR.
NGL-4/C/LT/QGPC/CTRS/0001
AA
3.5.2 From CONTRACTOR (Site) to QGPC (Site)
NGL-4/C/LT/CTRS/QGPC/0001
NGL-4/LT/CTRS/SUBCONTRACTOR Code/0001
NGL-4/LT/SUBCONTRACTOR Code/CTRS/0001
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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4 MEETINGS
4.1 General
Special meetings will be held when necessary or by written request of any one of the
parties.
All parties attending such meetings shall sign all Minutes of Meeting for approval, no
later than three (3) working days after the meeting.
CONTRACTOR shall prepare and issue the approved Minutes of all Meeting.
Such minutes shall be given sequential numbering for SUBCONTRACTOR.
The meetings, in general, shall be held weekly, and the date, time and place will be
defined at Site.
The agenda of the meetings shall be prepared by CONTRACTOR and distributed to all
participants at least one day in advance of the planned meeting.
Keeping all parties fully informed of all aspects of the Construction Works;
Reviewing Construction progress, status, scheduling and H.S.E aspects of the
Work;
To discuss technical, quality and co-ordination matters;
AA
Review any areas of concern, and to take preventative measures.
_______________________________
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NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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QGPC Construction Manager shall review and make any changes as necessary.
CONTRACTOR shall incorporate any changes required by QGPC and reissue the
AA
minutes to QGPC Construction Manager for final approval within one (1) working day.
CONTRACTOR Resident Manager and QGPC Construction Manager shall both sign and
AA date the MOM’s.
The format for the preparation of the minutes may include the following topics:
The right hand margin of the minutes shall record all action items agreed during the
AA
meeting and indicate the action party concerned and action due date.
The action list and significant decisions shall be agreed before the meeting breaks up.
CONTRACTOR shall maintain action registers for all meetings indicating the action party,
the required action, the required completion date of the action, and the status of progress
against the action item.
The signed MOM shall be distributed by CONTRACTOR to the attendees and copied to
QGPC Project Manager and CONTRACTOR Project Director.
_______________________________
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4.3.2 The participants to such meetings shall include where feasible, the following:
The MOM shall be prepared immediately after the meeting by CONTRACTOR and shall
be signed CONTRACTOR Construction Manager and SUBCONTRACTOR’s Project
Manage.
The signed MOM shall be distributed by CONTRACTOR to all attendees and copied to
CONTRACTOR Project Director.
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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4.4.1 The subjects and the suggested agenda of the meeting are as follows:
Industrial relation;
General planning of site Construction activities;
Progress review and reporting;
Analysis of interference between various SUBCONTRACTORs Construction;
CONTRACTOR organisation, mobilisation of resources, general services and site
logistics;
H.S.E. organisation;
QA/QC organisation;
Warehouse organisation;
Material status;
Discussion of the agenda for the meeting with QGPC;
Topics from SUBCONTRACTORs.
4.4.2 The participants to such meetings shall include the following position personnel of
CONTRACTOR:
a) Resident Manager;
b) Area Coordinator;
c) Construction Manager;
AA d) Field QA Manager;
e) Field HSE Manager;
f) Field Engineering Co-ordinator;
g) Field Project Control Co-ordinator.
The MOM shall be prepared by Field Engineering Co-ordinator and signed as approved,
by each attending party after review.
The approved MOM shall be distributed to all attendees and copied to CONTRACTOR
Project Director.
The safety meeting shall be organised to regularly monitor and report the implementation
of the specific H.S.E plan, to promote the safety of the work, at site and to ensure safety
practices in order to avoid accidents, injuries and loss of property. A “walk-round” site will
follow it by all the participants to the meeting and site representative of
SUBCONTRACTORS.
_______________________________
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NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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The MOM shall be prepared by CONTRACTOR H.S.E. Manager and signed, after review
by CONTRACTOR Resident Manager.
The QA/QC meeting shall be organised to regularly monitor and report the
AA implementation of the CONTRACTOR and SUBCONTRACTORS QC Plans and
promote the Quality of the work at Site.
4.6.1 The subjects of the meeting may include the following guidelines:
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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QATAR GENERAL PETROLEUM CORPORATION Job No. Doc. No.
NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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4.6.2 The participants to the meeting shall include where feasible, the following personnel:
Between QGPC and CONTRACTOR:
CONTRACTOR Field QA Manager;
CONTRACTOR Field Deputy QA Manager;
CONTRACTOR Field QC Co-ordinators;
CONTRACTOR Welding Engineers;
QGPC QA/QC Representatives.
AA
Between CONTRACTOR and SUBCONTRACTORS:
CONTRACTOR Field QA Manager;
CONTRACTOR Field Deputy QA Manager;
CONTRACTOR Field QC Co-ordinators;
CONTRACTOR Welding Engineers;
SUBCONTRACTOR Project Manger
SUBCONTRACTOR’s key Position Staff
The MOM shall be prepared by CONTRACTOR Clerk and signed after review by
CONTRACTOR Resident Manager.
AA
The MOM shall be prepared by CONTRACTOR Clerk and signed after review by
CONTRACTOR Field QA Manager.
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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QATAR GENERAL PETROLEUM CORPORATION Job No. Doc. No.
NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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5 REPORTS
5.1 Basis
5.2 Policy
The construction schedule, consolidated at the beginning of the work and accepted by
QGPC, CONTRACTOR and SUBCONTRACTOR will be the basic revision used to
measure the physical progress and check the performance and efficiency of
SUBCONTRACTORs.
SUBCONTRACTOR’s progress shall be measured on a weekly basis.
5.3 Responsibility
The construction schedule will be prepared on the basis of the W.B.S., at the most
detailed level possible.
The construction schedule will be maintained and updated by inputting engineering
information and progress reports.
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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For each of these levels the print-out can be made on a 15 weeks, 15 months or 15
quarters time frame.
The scheduling is made in terms of Standard Man-hours.
The print-out also shows of each activity the total quantity of work to be executed.
In order to get a better overview of SUBCONTRACTOR’s performance the scheduled
progress and the actual progress, for each activity, will appear on the same print-out.
The system breaks down each activity into small elements which are easily measurable.
The progress will be measured and reported on a weekly basis as per format agreed at
site. The actual progress will be discussed with SUBCONTRACTOR during regular
weekly meetings.
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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QATAR GENERAL PETROLEUM CORPORATION Job No. Doc. No.
NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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SUBCONTRACTOR shall prepare a report, at the cut off date (last Thursday) of each
month, describing highlights, analysis of the construction progress of the month and the
hours spent.
The timing and format of this report shall be agreed with CONTRACTOR.
The daily report relates to the number of SUBCONTRACTOR’s staff, labour and
equipment present on Site, and is also a return of construction plants on site, either
owned or hired by SUBCONTRACTOR.
SUBCONTRACTOR shall submit this report by 10 a.m. each morning of the current day.
PART A
PART B
This section describes the site areas and the relevant men and hours.
The total of each column will indicate the number of men and the hours spent for each.
PART C
This section indicates the “unproductive direct personnel” with relevant number of men,
hours lost and relevant reason.
PART D
SUBCONTRACTOR shall submit this report by 10 a.m. each day for the previous day’s
activities.
This section indicates the general total manpower present, with general total hours.
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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SUBCONTRACTOR shall provide a weekly report of the labour force using the attached
form.
This report relates to the number of SUBCONTRACTOR’s staff and labour present for
the current week: it indicates the date of joining, transfer or dismissal, date of absence
and corresponding reason.
This report shall be returned on the third day of each current week.
Indirect:
- AO Site Managers
- AQ Supervision Engineers
- AS Administration
- AU Quality Control
- AZ Warehouse
- BS Security/Safety
- BD Camp/Canteen
- BF Planning/Costs
- BM Technical Office
- BN Secretariat
- BQ General Service
- BT Maintenance
Directs:
- CB Foremen
- CF Pipe fitter/Plumbers
- CH Rigger/Erectors
- CL Steel Structure Workers
- CM Welders
- CO Mill-Wrights
- CQ Scaffolders
- CS Electricians
- CU Carpenters
- CZ Painters
- DD Steel Benders
- DF Equipment Operators
- DH Insulators
- DI Masons/Concrete Finishers
- DL Helpers/Labourers
- DM Lining/Refractory Specialists
- DO Testing Squad
- DQ Instrument Specialists
- NDT Operators
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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QATAR GENERAL PETROLEUM CORPORATION Job No. Doc. No.
NGL - 4 EPC PROJECT GTC-146/98 00-90-02001
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Weekly schedule with inspection requirement and work volume to be performed shall be
submitted on each Monday.
Accident reports when an accident occurs shall be submitted within one day after the
accident.
The report shall include, but not be limited to, cause of the accident, losses and
damages, recovery plan, effect to the schedule and photographs.
If requested by CONTRACTOR, the additional information or documents for any
insurance claim shall be submitted by the due date specified by CONTRACTOR.
_______________________________
Form code: MDT.GG.QUA.0005 Sh. 01/Rev. 3.96 File code Data file: 384931346.doc
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The following is the list of CONTRACTOR Site Project providing co-ordination for the
various activities to be implemented by Subcontractors during the construction, of NGL-4
Project.
_______________________________
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ATTACHMENT “A”
AQ SUP ER VISION
I A A I A
AS ADM INSTRA TION
B. M
AU QUALITY CONTROL T R T
AZ WAREHOUSE P
E E E
BB SECUR ITY/SAF ETY F
BD CAM P /CANTEEN
S A
BF P LANNING/COSTS H H O C
BM TECHNIC AL OF F ICE O O F I
BN SECRETARIAT
BQ U T F L
GENER AL SER VIC E
BT M AINTENANC E S I I
E T
C
I
E
TOTAL E
S S
CODE DIRECT PERSONNEL M EN
CB F OREM A N
CF P IP E F ITTER /P LUM BERS
CH RIGGER/EREC TORS
CL STEEL STRUCT WORKERS
CM WELDERS
DIRECT PERSONNEL
CO M ILL-WRIGHTS
CQ SCAFF OLDERS
CS ELECTRICIANS
CU CARP ENTERS
CZ P AINTER S
DD STEEL BENDERS
DF EQUIP M ENT OP ERATORS
DH INSULA TORS
DI M ASONS/CONCR ETE FINISHERS
DL HELP ERS/LAB OURERS
DM LINING/REFRA CTORY SP EC.
DO TESTING SQUAD
DQ INSTRUM ENT SP EC IALIST
DZ NDT OP ERA TOR S
TOTAL
GENERAL TOTAL (INDIRECT + DIRECT)
EQUIPM ENT N. EQUIPM ENT N. NOTE
EQUIPMENT
_______________________________
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ATTACHMENT “B”
A DM INSTRATION
AU QUALITY CONTROL
AZ WA REHOUSE
BB SECURITY/SAFETY
BD CA M P /CA NTEEN
BF P LA NNING/COSTS
BM TECHNICA L OF FICE
BN SECRETA RIAT
BQ GENERAL SERVICE
BT M A INTENA NCE
TOTAL
CODE DIRECT PERSONNEL MEN HOUR S MEN HOUR S M E N HOUR S M EN HOUR S M EN HOUR S M EN HOUR S M EN HOUR S
CB F OREM A N
CF P IP E FITTER/P LUM BERS
CH RIGGER/ERECTORS
CL STEEL STRUCT WORKERS
CM WELDERS
CO M ILL-WRIGHTS
DIRECT PERSONNEL
CQ SCAF FOLDERS
CS ELECTRICIA NS
CU CA RP ENTERS
CZ P A INTERS
DD STEEL BENDERS
DF EQUIP M ENT OP ERATORS
DH INSULATORS
DI M A SONS/CONCRETE FINISHERS
DL HELP ERS/LABOURERS
DM LINING/REFRA CTORY SP EC.
DO TESTING SQUAD
DQ INSTRUM ENT SP ECIA LIST
DZ NDT OP ERATORS
TOTAL
TOTAL (INDIRECT + DIRECT)
C ODE NONPR ODUC T. DIR EC T PERS. MEN HOUR S MEN HOUR S M E N HOUR S M EN HOUR S M EN HOUR S M EN HOUR S M EN HOUR S
NONPRODUCT.
TOTAL
_______________________________
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ATTACHMENT “C”
_______________________________
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